LOUISVILLE TOWN BOARD MEETING MARCH 13,2019 LOUISVILLE TOWN OFFICE 6:30 PM CALL REGULAR MEETING TO ORDER. ACCEPT OR CORRECT FEBRUARY 13, 2019 REGULAR MEETING MINUTES REPORT FROM COLTNTY LEGISLATOR zuTA CURRAN. REPORT FROM LARRY CLARK ON THE RVRDA. REPORT FROM ARENA SUPERVISOR DEWEY LAVALLEY. REPORT FROM HIGHWAY SUPERINTENDENT VERN FENLONG. PUBLIC COMMENT: PLEASE NOTE THAT THIS IS TIIE TIME THAT TIIE PUBLIC CAN MAKE COMMENTS TO THE TOWN BOARD. UP TO TEN MINUTES WILL BE ALLOWED FOR AI\D INDIVIDUAL TO SPEAK DURING PUBLIC COMMENT. ONCE PUBLIC COMMENT IS OVER PLEASE DO NOT MAKE AI\TY INTERRUPTIONS OR COMMENTS TO THE TOWN BOARD UNTIL THE END OF' THE MEETING AT WHICH TIME THERE WILL BE ANOTHER PUBLIC COMMENT. THANK YOU. COMMUNICATIONS AI{D PETITIONS : 1. Letter from Donald Northrop. 2.Letler from Enbridge St. Lawrence Gas. 3. Letter from TriadGroup. 4.Letter from New York State Appiculture and Markets. 5. Letter from New York State Environmental Facilities Corporation. 6. Letters from St. Lawrence County Treasurer. T.Email from Joanne Cameron, Town Clerk. 8. Letter from Development Authority of the North Country. 9. Letter from St. Lawrence County One-Stop Career Center. 10. Letter from St. Lawrence County Treasurer's Department. 11. Emails from Joanne Cameron, Town Clerk. 12. Agreement from Siemens. 13. Letter from Donald Smith. 14. Payment from RVRDA for new left reimbursement. 15. Payment for State plowing January 2019. 16. Tax Collector Trial Balance Report 2019. 17. Audit reports for2017 and 2018. 18. Supervisor's report and budget adjustments.
Transcript
LOUISVILLE TOWN BOARD MEETINGMARCH 13,2019
LOUISVILLE TOWN OFFICE6:30 PM
CALL REGULAR MEETING TO ORDER.
ACCEPT OR CORRECT FEBRUARY 13, 2019 REGULAR MEETING MINUTES
REPORT FROM COLTNTY LEGISLATOR zuTA CURRAN.
REPORT FROM LARRY CLARK ON THE RVRDA.
REPORT FROM ARENA SUPERVISOR DEWEY LAVALLEY.
REPORT FROM HIGHWAY SUPERINTENDENT VERN FENLONG.
PUBLIC COMMENT: PLEASE NOTE THAT THIS IS TIIE TIME THAT TIIEPUBLIC CAN MAKE COMMENTS TO THE TOWN BOARD. UP TO TENMINUTES WILL BE ALLOWED FOR AI\D INDIVIDUAL TO SPEAK DURINGPUBLIC COMMENT. ONCE PUBLIC COMMENT IS OVER PLEASE DO NOTMAKE AI\TY INTERRUPTIONS OR COMMENTS TO THE TOWN BOARDUNTIL THE END OF' THE MEETING AT WHICH TIME THERE WILL BEANOTHER PUBLIC COMMENT. THANK YOU.
COMMUNICATIONS AI{D PETITIONS :
1. Letter from Donald Northrop.2.Letler from Enbridge St. Lawrence Gas.3. Letter from TriadGroup.4.Letter from New York State Appiculture and Markets.5. Letter from New York State Environmental Facilities Corporation.6. Letters from St. Lawrence County Treasurer.T.Email from Joanne Cameron, Town Clerk.8. Letter from Development Authority of the North Country.9. Letter from St. Lawrence County One-Stop Career Center.
10. Letter from St. Lawrence County Treasurer's Department.11. Emails from Joanne Cameron, Town Clerk.12. Agreement from Siemens.13. Letter from Donald Smith.14. Payment from RVRDA for new left reimbursement.15. Payment for State plowing January 2019.16. Tax Collector Trial Balance Report 2019.17. Audit reports for2017 and 2018.18. Supervisor's report and budget adjustments.
19. Report from Code Enforcement Officer20. Report from Valley Water Solutions.
OLD BUSINESS:1. Report on Task Force for NYPA. RVRDA next meeting unknown.2.Update on RVRDA project, new lift and new sign.3. Update on the Grasse River Blueway Corridor.4. Update on the NYPA Energy Efficiency Prograrri.5. Update on Water District #4.6. Update with Tisdel Associates on Wilson Hill surplus lots.7. Update on meeting with Brooks Washbum Architect PC.8. Update on improving cell service for Wilson Hill area.9. Updating the Town's currant open burning law.
10. Update on Mutton Ridge Development.I 1. Update on New York State Sexual Harassment training.12. Summer Bash/Louisville Convention will be June 21, 22 and23,2019. Next Summer
Bash meeting March 12,2019,6:00 PM, Louisville Town office.13. List Permanent Improvements to Town roads for 2019.14. New York Power Authority high flow payment was received in the amount of
$96,688.08.15. Purchase of Catherine Martell home.
NEW BUSINESS:1. Appoint Carol Pulley as Louisville's representative to the Grasse River Blueway
Committee.2. Dates for spring cleanup will be May 15, 16,17 and 18, 2019 from 7:00 AM to
5:00 PM.3. summer employees application will be reviewed at the April 10, 2019 Town
Board meeting.
REPORTS FROM COUNCIL MEMBERS, REPORT f,'ROM TOWN CLERK'JUSTICE REPORTS AND BILLS.
PUBLIC COMMENTS:
ADJOURNMENT:
JAN-14-P419 13r 1? FR0M: 3157867346 T0:315?648187
or.hfil20Lg
TorJoanne dameron
CC; LISA
I am wrl.tlng thls letter in regards to account nurnber 08S7 fur a rullef on my wster btll. We ended uphavlng a water leak and everythlRg:lvas.tak€n care of and still recelved another high water blll. We alrohad a guy come and check our rnotor nnd everything looked fine. Thank you for your time if you haveany questlons please feel free to conn.a6t me at (3151 76+5792.
0llI412019 03:I8:30 PM F: FirstBill L - Finql Bill U * Unclosed Tmnsaction Pige
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Nots At lhis account a&d the meter 1460408752 is not the correct eete,r it should be l{Fig{zfrlg2I called cusi and a technician helps me change the meters aound with reads.LMO
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Norqo 9 aparhmts p€r new owner Daniel Pike
U/Un$$A3:19$l PM Notes I
February 11,2019 EnbridgeStLawrenceGas
Municipal Mayors, Supervisors & Superintendents
RE: Request for notification of pending projectsNew NYS Law regarding excavator certification passed into law.
Enbridge St. Lawrence Gas is committed to delivering safe and reliable naturalgas to youand your neighbors. As part of this ongoing effort, our procedures include a formalnotification letter to all known public officiais within our service territory.This letter is being sent to request that you include us in any/all planning of projects w1hinyour jurisdictions tha.t may.affect our gas facilities during or aftei constrrJction. l? yourmunicipality is planning or has planned a road, sewer, electrical, water, or paving project,we ask that you reach out to us and allow us to be a part of the planning to ensure alidesigns serve the best interest of all parties. We will send representativls to anydesign/construction meetings to provide details of our facilities and help facilitate thediscussions. Many of you may have already started your planning for tire upcoming 201gconstruction season. We are anxious to hear from you regarding these projects to allow usto be involved and ensure that fiaturalgas facilitieiwillbe proteiteo tfrroudhout theprocess- For those of you who have already contacted us, ihank you for y6ur assistance.
Ptrease be aware of the new law passed in NyS !!Senare Bill 5.6756 and Assembly Bill 9985W.!al yYas-the lafqeqL qbgnge? New York State's General Business Law was amended to
include "... any local.government (defined as a "county, town [or], city [outside the city of NewYork or a county within the city of New Yorkl or village.) that contracts with an excavator to
excavate underground facilities must require the excivator to complete the one-call notificationsystem training and education program." This amendment has led to all local governmentcontracted excavators to become a Certified Excavator, through Dig Safely Niw york, lnc.'sCertified Excavator Program.
Wrained?ThisbillwassignedintolawbyGovernorAndrewCuomoinNovember 2018 and takes effect May 2019 iequiring that excavators working for a localgovernment and their hired contractors, as well as excavators that work for Jn operator andtheir hired contractors, will be required to receive training and education from their local one-callcenter. For more information please refer to www.digsaielynewyork.com
Please contact me at your convenience to answer any questions. Thank you.
a\tL*, .\ \J---.-Thomas CarioJiEnbridge St Lawrence Gas315-842-2593 Celltca rroll@stlawre n ceg as.com
TffiTAPGROUP400iordan Road
Troy, New York 12180Tel: 1-800-337-7419
February t2,2A\9
To: Town and Village Members of the st. lawrence county self-lnsurance plan
As you are already aware, in 20!7, the St. Lawrence County Board of Legislators, under the authority granted tothem by Local Lavy 1 of 1956, modified the annual apportionment formula for Plan Contributions by individualPlan Participants. Under the prior formula, 50% of the apportionment formula was comprised of real propertytax values within your various jurisdictions. The remaining 50% of the formula was comprised of a combinationof risk, payroll and loss experience. The new formula is now 100% risk, payroll, and experience driven.
As part of the formula change, the County no longer covers the expense of volunteer firefighters / volunteerambulance workers who remain covered under the Plan. Those volunteers are now covered by the Towns,absent an agreement between any Town and Village to the contrary, and pursuant to a New york StateComptroller opinion (attached). While Towns are now responsible for the apportioned value associated withthe Volunteer Fire, the Plan since 2017 has made strides to be certain that the Towns have seen no increase intheir apportionment due to the Volunteer Fire / Ambulance Worker inclusion. Please note, when a VolunteerFire / Ambulance worker claim is made, that claim of loss is assigned to the Town in which the Volunteer FireCompany is located.
Triad Group as the Third Party Administrator for the Plan, has some recommendations as to how those claimsshould be reported to the Plan. Notwithstanding any existing agreements between an impacted Town orVillage, as it is important to accurately assign the loss to the appropriate plan participant, Triad Grouprespectfully requests that the injury reports indicate the Town responsible for the Volunteer Department, sothat claims may be attributed to same. Triad Group makes this recommendation to avoid any confusion as totlre soutce of the ilrjury and the attrlbutlon for Plan ramifications. While there is nothing that mandates thatthe rcporting of the injury by a Plan participont to the Plan occur as recorrmended, it is in the best interests ofall Plan participants that this recommendation occur so as to reduce any confusion regarding claim assignment.Further, this practice allows for the Town to have an accurate understanding of the claims that are reported andassessed against them.
The St. Lawrence County Self-lnsurance Plan and Triad Group, as the Third party Administrator, are alwaysavailable to answer any questions or respond to any concerns you may have. please feel free to contact usdirectly with any issues that may arise. We look forward to assisting you with your Workers' Compensationneeds in the future,.
Mark V. Kanoza, Stephen Button, Esq,
County AttorneySt. Lawrence County
Claims Team LeaderTriad Group, LLC
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Orrw.roNs oF TlrE Sr{tg Corvrprnor.r.ss 4071
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not subject to zonirrg restrictions in the performance of its governmental,as distiipuished ftoir corDorafe or proirietarv. activities,
Insofai as the school distri.t rarihduse is'tb be used for the storageof school district Drgnerfe. this Department feels that such use wouldbe govemmentat a..rrdl as'such, notiubject to zoning reshicfions.
Conclusion: A schsol dishict may lease or purchase a warehouse forgovernrnental purposes, and such lease or renial tvould noe be subjectto zoning reshictions of the municipality in which zuch warehousl islocated.
October 21, 1963,
co u nry, r*,"-".:1,:::l"u'J;:*-r* - covera ge orYolunteer Flrimcn.-Where a towo is a participant io a countymutual self.insurance plan, its participgtiol covers all of tle volun"teer firemen in the torvn, isclUiling those who are ruenbers of a
. villago or fire clistrict 6re department ('9Vork Corap t $63).
Inquiry: lVhere a town is a participant in a county rnutual sel[-insurance plen, does the counV mutual self-insurance plan coyer thevolunteer firernen of a nonparri6ipating village in the io;m?
Ststement of Lqwr Workmen's Compensotion Law 963(3) providcsas follows [Emphasis supplied]:
Where a ta;rr participates in a plan, in addition topayments with respect, to the liabilily of the town, thecou,ntl/ shall nake rayffienE with ie'svect to thal aot-tion 5f the liabihi if'all villages, fire'disrricts, fire irro".. tection districts and Ere alarm disrricts within such torvnand all te$itory ',vithin such town outside cities, viLlages, fire distriits, fire protection dlsrricts and Ere alarmdistriets arising wt of the death of or infury tD roluTl-teer fr,temen * * *, Pqrlicioation bt a alan by a rtilhpeor frie district shall fttah.e th'e co*nt"t tiabte foi stch ui.t-ments where the town ot towns ii which'such viila[eor fire district is located are fiot participants in t\eplar. * * *
Subdivisiolr B of $53 provides as follows [Emphasis supplied]rF.tccept as prwided in stfudipisiott three of this sectiuz
in relatitn lo aolunteet firetnen, particination in a planby a town shali not rnak6 the .ouiv liable for pavnientsof compensatibn under this chaptdr in relatioir ro theofficers and employees of a fire district located in wholeor in part in such town,
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pce4t y prodded in subdirision three ol rhis secriantm,rcIatlon to volunteer' fretnen, the county shall beIttbfg for pay.ments of cornpensarion'under thjjchapter inrejarlon to the oflicers and employees of a fire listricto.nly .rn cases where the fire Jittri'r:i-i, u p.ril.ip^nr inthe'p.lan,
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y.hfiffi*trI$yjfiff'11tr ii:'ilfl,'t ff6itf *fl:: ;l:board of sirpervisors hd bt _.-mi.)ii"" *il0'i,rexcruded such liabilirvfiom the plin (work comf .r set(t); dj, ^iV;;;il: ,ilt #fi:,'taffirmativi action has been iaken.It is our opinion that jf a town is a participant in a counqr mufualself-insurancJ plar,, every.v"i;;i;; firil;;'fi rhe rown is coyered,whether he is i mdmb"r'of
" oiti.ge A;;6;.h"."t, .- Hr" aireiii S?departrnenr or an incoroorar.d ffi%*p-.;;'ril;;hd'";ff,t;iliii"g*
and fire dishicts.Th.e reason for this treahnent of vorunteer firemen is that rhe town,s
volunteer firemen.If a town is not a oarricipant, then the villagds participation and the
fi re disrrict! participition ir""la .di"iit .iiiJrp..tiu, vorunreer fi re-men. .t-iowever, as_ soon as a town joins, -those "irt""L.r'[rur"i"fi"*then on are covered bv rhe ro*.n, .r,f, noi bti[";ii6;;;;'#"ii##]
. ft may_be asked ri,hy ;"Uitiliirlor'ii'# de;;:ticipa tioil tv-
" n'J ?i Jilii g if.,personner o*", ir.n- uhTil.i jTijff ilT';to be coverid, while -no ti*tii pr"oirir" ;;tffi; i
rhe enacfment of subdiv:
ffiftffi*ffiffi***$wfficomFensatron coyemge.
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October t8, 1963.
'tffilffiHttri,February 14,2OL9
Larry Lega ult, SupervisorTown of Louisville
14810 State Hwy 37
Massena NY 13662
Enclosed is the Municipal Shelter lnspection Report for the Massena Humane Society
completed on 2/L2/2A19. Shelter services were rated Unsatisfactory based on deficiencies not
related to your municipality. The Town of Louisville remains compliant with Agriculture and
Markets Law, Article 7.
lf you have any questions regarding the inspection, please feel free to contact Janet Collier,
Animal Health lnspector 1 at 518-944-4355 or my office.
Sincerely,
Annette Holowka, LVTAnimal Health Inspector 2
Itow York Stato Depertment of Agrioulture and MerketsDivlsioa of Animal Industry10B Airline Drive, Albany, NY 12235(s18) 321-s001an nette. holglvka@a gric gltu €. nv,ggv-
DL.gO NEW YORK STATE DEPARTMENT OF AGRICULTURE AND MARKETSDIVISION OF ANIMAL INDUSTRY
1OB AIRLINE DRIVE ALBANY, NY 12235
MUNICIPAL SHELTER INSPECTION REPORT - DL.gO
Rating: Unsatisfactory30 Purpose:lnspection
DATUTOA: 2112119 10:45 am
Page 1 of2
lnspector:Janet Gollier lnspector #: 65
lnspector: Jessica Scillieri Smith lnspector #: 811
MASSENA HS177 S. RACQUETTE RIVER ROADMASSENA NY 13662
':ili.: i' :.
'tgl eiici,,
These are the findings of an inspection of your facility on the date(s) indicated above:
1. Shelter is structurally sound
2. Housing area and equipment is sanitized regularly3. Repairs are done when necessary
4. Dogs are handled safely
5. Adequate space is available for all dogs6. Light is sufficient for observation
7. Ventilation is adequate
8. Drainage is adequate
9. Temperature extremes are avoided
{0. Clean food and water is available and in ample amount
11. Veterinary care is provided when necessary
12. Dogs are euthanized humanely, by authorized personnel
13. Complete intake and disposition records are maintained for all seized dogs14. Dogs transferred for purposes of adoption in compliance with Article 7
15. Redemption period is observed before adoption, euthanasia ortransfer16. Owners of identified dogs are properly notified
DCOs are responsible for owner notification17. Redeemed dogs are licensed before release
{8. Proper impoundment fees paid before dogs are released
19. Written contract or lease with municipality
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
YesYes.
Not Applicable
Yes
Yes
No
Towns d Bnndon & Dickinson are out-d-compliance as they still have no signed contract on file for the provisiond shelter fw Dangerous Dogs with identifiable ownerc. The Humane Society has senf both towns contractamendments offering to provide such seryice, but neither town has signed and retumed them.
Towns of Louisvitte, Massena & Norfolk are in compliance.
DL.gO Page 2 ot i
Town - City - Village lnformation for lnspection:
TCVCODE TCVNAME
1qoq1610401740204022
Town of BrandbnTowh'cif DickinsonTown of LouisvilleTown of Masser{aTown of Norfolk
REMARKS:
REPRESENTATIVE PRESENT FOR INSPECTION: Heidi BradishTITLE: Shelter Manager
Larry R. LegaultSupervisorTown of Louisville14810 SH 37Massena, NY 13662
Re New York State Revolving FundProject No(s). : D0-16629Town of Louisville
Dear Supervisor Legault:
Enclosed please find the Town of Louisville's original bond(s) for the above referencedproject(s). The bond(s) were redeemed pursuant to your recent payment,
This does not mean that your financing with the Environmental FacilitiesCorporation is paid in full. This is one bond in a series of serial bonds. Serial bondsmaturc in their stated principal amounts annually on the same day of cach year until thcirfinal maturity. This financing will frrlly mature inJanuary 2A31..I-lntil that time, you arerequired to make annual payments in. accordance with the terms of your EnvironmentalFacilities Corporation fi nancing
Ifyou have any questions regarding this letter, I can be reached at 518-486-9267.
Sincerely,
Kimberly L. DohertyAssistant Accounting Manager
L
625 Broadway, Albany, NY 12207-2997 I 518.402.6924 lwww.efc.ny.gov
ST. LAWRENCE COUNTY TREASURERCOUNTY COURT HOUSE
48 COURT STRBETCANTON, NEW YORK 13617
TELEPHONE 31s 379 2234; FAX3I5 386 5274
Date: February 19,2019
To: Chief Fiscal Officers of Municipal Units participating in the St. Lawrence County Pooled Workers'Compensation Fund.
From: Renee Cole, St. Lawrence County Treasurer AN*
Re: Workers' Compensation Claims Liabilify, as of December 31r 2C18
To comply with Governmental Accounting Standards Board (GASB), Statement No. 10, entitled'Accountingand Financial Reporting for Risk Financing and Related Insurance Issues", this Office is providing participantsof the St. Lawrence County Workers' Compensation Fund the amount of their December 31, 2018 claimsliability for Workers' Compensation. This information will also be reported in the County's Annual FinancialReports and Audited Financial Statements.
The St. Lawrence County Workers' Compensation Fund is a municipal risk sharing pool that administers andinsures workers' compensation claims for employees of all the participants. The total outstandine liability forthe risk pool is $28.900,000 as of December 31.2018 (this represents a decrease of $100,000 from 2017). Theaccumulated reserve (cash) for this liabilitv is $7-755 3.01. leavins a balance of net liabilitv in.the amount of$21,144.456.99 (this is a decrease of $852,405.01from 2017)
Encloscd is a listing of participants in the risk pool and their respective share of the liability. This net liabilityshould be accounted for in each participant's general long term debt account group (debit account WI25,amounts to be provided for long term debt, and a credit to account W686, judgments and claims payable).
This information is reported annually; with a one year lag(2017 data is being given for 12/3712018). The lag isnecessitated by the need to compute the long term liabilities of the Fund and have it analyzed by an actuary andthe County's Auditors.
Encl.
Cc: County Attomey, County Administrator, County Legislators
Renee Cole, County TreasurerDeb Bridges, Deputy County TreasurerVicki Stiles, Depuly County Treasurer
20 1 7 Work m a n ls-C p m pp n s ati o n Li a b i I i tyo//o Allocation of Allocation of Net
$ 7,368,631.82City of Oqdensburg 11.63460% 3,362,399.40 902,326.41 $ 2,460,072.99Town of Brasher 1.42410% 411,564.90 1 10,446.69 $ 301,118.21Village of Canton 4.97631% 1,438,153.s9 385,939.86 $ 1,052,213.73Village of Rensse/aer Falls 0.01361% 3,933.29 1,055.53 $ 2,877.76Town of Canton 0.63244% 182,775.16 49,049.16 $ 133,726.00Town of Clare O.06718o/o 19,415.02 5,210.17 $ 14,204.85Town of Clifton 0.97235o/o 281,009.15 75,411.02 $ 205,598.13Village of Richville 0.01264% 3,652.96 980.30 $ 2,672.66Town of Dekalb o.62078% 179,405.42 48,144.86 $ 131,260.s6Town of Depeyster 0.08165% 23,596.e5 6,332.40 $ 17,264.45Town of Edwards 1.18001% 341,022.89 91 ,516.1 8 $ 249,506.71Town of Fine 1.09568% 316,651.52 84,975.93 $ 231,675.59Town of Fowler 1.63617% 472,853.13 126,893.87 $ 345,959.26Village of Gouverneur 2.24478o/o 648,741.42 174,094.88 $ 474,646.54Town of Gouverneur 1.33088% 384,624.32 103,216.97 $ 281,407.35Village of Hammond O.020600/o 5,953.40 1,597.64 $ 4,355.76Town of Hammond 0.65088% 't88,104.32 5A,479.28 $ 137,625.04Town of Hermon 1.7683804 511,06',t.82 137,147.47 $ 373,914.35Town of Hopkinton o.54277% 156,860.53 42,094.76 $ 114,76s.77Town of Lawrence o15342% 44,222.78 11,867.53 $ 32,355.25Town of Lisbon 1.659940/, 479,722.66 128,737.36 $ 350,985.30Town of Louisville 1.92389% 556,004.21 149,208.12 $ 406,796.09Town of Macomb O.24977o/o 72,183.53 19,371.02 $ 52,812.51Town of Madrid o.32497% 93,916.33 25,203.15 $ 68,713.14Village of Massena 5.96189% 1,722.986.21 462,376.94 $ 1,260,60e.27Town of Massena 12.68299% 3,665,384.11 983,634,74 $ 2,681 ,749.37Village of Morristown 0.10534% 30,443.26 8,169.69 $ 22,273.s7.l'own
of Morristown o,983200/o 284,144.80 76,252.50 $ 207,892.30Town of Norfolk 0.65323% 188,783.47 50,661.s3 $ 138,121.94Village of Heuvelton O.13254o/o 38,304.06 10,279.2A $ 28,024.86Town of Oswegatchie o.467000/0 134,963.00 36,218.39 $ 98,744.61Town of Parishville 0.95642% 276,405.38 74,175.56 $ 202,229.82Town of Pierrepont 0,37572% 108,583.08 29,139.13 $ 79,443.95Town of Pitcairn o.15754% 45,529.06 12,218.08 $ 33,310.98Village of Norwood o.42669% 123,313.41 33,092.13 $ 90,221.28Village of Potsdam 3.19328% 922,857.92 247,656.20 $ 675,201.72Town of Potsdam 2.26001o/o 653,142.89 175,276.05 $ 477,866.84Town of Rossr'e o.10775% 31 ,139.75 8,356.60 $ 22,783.15Town of Russe// 0.213s6% 61,718.84 16,s62.74 $ 45,156.10Town of Stockholm 0.32906% 95,098.34 25,520.39 $ 69,577.95Village of Waddington 0.15159% 43,809.51 11,756.63 $ 32,052.88Town of Waddinqton 0.77579% 224,203.31 60,166.73 $ 164,036.58Total 100.00000% 28,900,000.00 7,755,543.01 $ 21,144,456.99
wc 2018 liability to munci.xlsx
Page 1 of 1
Town Of Louisville - It
From:Date:To:Attach:Subject:
"Joanne Cameron" <[email protected]>Thursday, February 21,2019 2:06 PM"super" <louisvillell@nnymail. com>201902211s0444.pdfBoard of Assessment and Review
Attached please find the Nov 2017 minutes appointing Ken Blair - it all Assessment and Review
positions are 5 year terms-please have the Board correct this to LO/!/20L8-9130/2023
Joanne
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.t#'sltt/2019
S\N,^.I),LS fr"-
PUBLIC HEARING AND REGULAR MEETING OF TI-IE LOUISVILLE TOWN BOARDTOWN OF LOUISVILLE, NEW YORK
NOVEMBER 8, 2017; 6:30PM
e/30/20271. \es51uS ,o\rFr\t * t lu\-ox-.S.\The Town of Louisville will receive $t,tzO.00 for recreation through the 0ffige,of iChildrgn and
Famlly.$e$;teefiRSgqufCeAlJpcati.qn Plan., Clerk Orosz files the paperwork annually.
Moved by CbuncilmA't Gprrgll, secqnded by Councilman O'Keefe,and dulJi carried,to sign the 20L7,?0i$ $:penientto Elqle{d Snow and lce.Control Agteement far NYS meds;
Michael Pearson sent a letter and resume for therVacaiitAsseSstir pp$ltiolU He was available forquestions before the Board meeting.
lft t alle,Bre$d$g eOmpaw located at 5868 CR 1"4 will be holding a ribbon cutting c€remony onNovember 71,20L7 at noon. Town officials are invited.
NYSDEC requires that we may have to re-register for the spring and fall clean-up as well as thebrush being deposited at the old town dutnp. Clerk Cameron will forward the information toHighway Superintendent Fenlong,
$8.S.0.09;00 w.s5'f€aeiVedhnd,,dtep'osited for the iNYS,sno.WplAwinga4vri$se;
Town of Louisville14810 State Highway 37Massena, New York 13662
Dear Mr. Legault:
This is to acknowledge your letter concerning the lack of broadband between Louisvilleand Waddington. As a regional infrastructure provider we understand the need for broadbandfor everyone. We strive to do what we can to help with the issue, however we do not providelast mile internet connections. They are provided by companies like SLIC or Time Wamer.
As you noted in your letter, both local providers stated there are not enough residents inan area to cover the cost of installation. lt is for this reason the state chose to award the grantto Hughes Net to provide satellite coverage. You could petition the state to reconsider'its awardto Hughes, however we do not have a role in the state's decision making. We would besupportive of your request.
Subsequent to receiving your letter we did speak to SLIC in an attempt to see if therewas a way we could work with them to help deliver broadband to the area. Unfortunately, wedid not come up with any definitive solution that would dellver broadband to the entire area.
One item we did discuss was attempting to get some fiber west of the curent stop pointon NYS Route 37 by the Louisville Mini Mart. SLIC did express a potential interest in doing aportion of that build. i would encourage you to reach out to Kevin Lynch at SLIC, (315) 244-7738 or [email protected], to see if there is a way to get them to build a portion of theroute.
St. Lawrence Couftty One-Stop Csreer CenterHuman Services Genter
B0 State Highlvay 310 Suite 8, Canton, NewYork 13617-1498Telephone: (315) 386-3276 Fax (315) 386-3414
www.slconesto p.com
February 27.2019
Dewey LaVaileyTown of Louiivitte - arena44 ArenaDrivechase lv{illsNY 13676
Dear Mr. LaValley:
The St' Lawrence County One-Stop Career Centor, under the Workforce Innovation andfpryortunitf Act proqrlq is preparing to offer a limited Summer Youth Empioyrnent prograrnduring the months of July and Argust 2019- The size of this progrum u'iil be based oi th*availability of funds, rvhich are still to be deterrnined. fhir^prostam will serrre youth upthrough 24 yearc of uq. wjth a pnority given to older youth. We siroigly encourage agencies, ifyou can provido youth with meaningful summer work, good superuislon, and ari interested-inhaving youth work for, your agency this summer, to complets the enclosed slot crew requestform/work sohedule and retum it to our offrce as soon as poisible.
Priority for rvorksite selection will be given to those agencies that can best provide useful.work experiencg safe worksites, and adequate supervision.
I th'al* you for your interest in helping the youth of St. Lawrence Counfy to participate i11this program- If you have any questions, please contact me at (3lS) ZZ\"JJ I ormflrrow(astlawco,otp.
Sincerely,
G$]tt",i;Ruth NarrowEmployment & Training Counselor
RNNb
Enclosure
PS: PLEASE REMEMBNR TO INCLUDE woRK SCIIEDULE WITII REQUE$T
0ornty 0areer lsaNYS Dept ol Lacor - Divi:ion
F ot:County'SL Law?nce-:e}!1s BOCES' Sl. Lrw€nce Depar.ment o{ Sodal Serulces
SL Lawrence County Youth ' $t, Lawrence Cour:ly Vetenns' servlce Departmgn: 'ACCESryR'SUNY Canb:l
sL Lawrencs County one'slop carosr sysiern is an equal opponunity prograrn Auriillary alds and s€rvlces are available upoo requsst lo lndividuals w;th <ilsabitities,
It's that time of year again and we must know what you are setting as a second'notice fee - $1.00 or $2.00. We need a letter from you stating which fee you haveset for this year. Your choices for the second notice fee are - $1.00 - $2.00 -Nothing.
Please resp nd in writing to my attention.
**2nd Notices are usually mailed at the end of April
Thank you for your prompt attention to this matter.
The Board asked how other towns/ Water suppliers handled leaks that the residents requested helpwith paying. Lisa and I have researched other towns about leaks. Massena does not give any credits.Potsdam use to give credits but the landlords abused it so it was eliminated. Norfolk and Waddingtondo not have meters. We called Town and village of Mexico and Town of New Haven {Deb at C2AE
suggested) and they handle it much the same as us-that is on a case by case basis.
To: Cou nty Em ployees <Cou ntyEm [email protected]>, Pa rtner Agencies<PartnerARencies@s >, Legislators <Legislators@stla >
Subject: Resolution No. 102-2019
Good morning folks,A resolution calling on Governor Andrew Cuomo to remember how helpful the people of theCounty have been in times of crises with solutions for correctional facility placement was adopted
at the March 4th Full Board Meeting. ln the resolution the Board of Legislators urge its citizens toshow their support for their neighbors and the Correctional Facilities of New York by signing the
3lru20t9
electronic petition at:
https://www.nvsenate.gov/newsroom/press-rgleases/patlv-ritchie/ritchig:blankgnbush-and-wa lczvk-la u nch-petitio n-protect-O
Please take a mornent to review, and consider signing the petition. (hold the down the controlbutton, and double click on the above address to open)
Sincerely,
Page2 of2
3lrU20t9
March 4,2A19
RESOLUTION NO. 102-2012
ST. LAWRENCE COUNTY BOARD OF LEGISLATORS CALL UPON GOVERNORANDREW CUOMO TO REMEMBER HOW HELPFUL THE PEOPLE OF TTIE
COUNTY HAVE BEEN IN TIMES OF CRISES WITH SOLUTIONS FORCORRECTIONAL F'ACILITY PLACEMENT
By Mr. Reagen, District 1; Mr. Forsythe, District 2;Mr. Lightfoot, District 3; Mr. Leader, District 5; and Mr. Denesha, District 6
WHEREAS, New York State prisons in Ogdensburg and Gouverneurprovideoutstanding careers for members of over 1,000 families across St. Lawrence County, and
WHEREAS, the correctional facilities provide more than a $100 million in payroll,benefit the citizens of the entire state of New York, while improving the quality of life andproviding quality jobs for citizens in Northern New York, and
WIIEREAS' in the sunmer of 2010, New York State Governor Andrew Cuomopersonally told the citizens of Ogdensburg and St. Lawrence County,.while he was marching inthe Seaway Festival Parade, that he felt the State of New York owed a debt of gratitude to thecitizens of the Maple City for the decision by the community in the eady 1980s to accept aprison at a time when other communities across the state were protesting and objecting to thelocation of prisons in New York City, Long Island, and elsewhere, and
WHEREAS, then Candidate Cuomo promised that if he was elected governor, he wouldkeep the Ogdensburg Correctional Facility open because the communityhad set an example forother communities across the State of New York by working hand in hand with the Deparknentof Corrections to provide a place where inmates could be treated with dignity and respect whilethey serve their sentences, and
WHEREAS, the citizens of Ogdensburg again helped the State of New York in the late1980s when New York City faced a severe jail crisis and Ogdensburg agreed to accept theconstruction of Riverview Correctional Facility at a tirne when the citizens of the largest city inthe State again were refusing to allow the construction of a jail to house their own citizens whowere facing dangerous conditions in the overcrowded and dangerous jail system in the New YorkMetropolitan area, and
WHEREAS, in i989, the St. Lawrence County Board of Legislators voted unanimouslyto offer financial assistance in the amount of $50,000 to assist the State of New York for landacquisition, infrastructure, and other costs to encourage the construction of an additional prison,and the offer helped lead to the choice to build the Gouverneur Correctional Facility, and
WHEREAS, the citizens of Couverneur agreed in 1990 to accept a medium securityprison, and later agreed to help the State of New York provide facilities for some of its mosttroubled inmates by agreeing to accept the construction of a Secure Housing Unit, within thefacility, to provide a safe place where people could serve their sentences, and
. WHEREAS, the prisons in Northern New York have demonstrated they are less costlyto operate than downstate prisons, result in fewer injuries to staff and inmates, are more efficientin tenns of operations and a cost effective way to provide this important service to the people ofthe State of New York, and
March 4,2019
NOW, THEREF',ORE, BE IT RESOLVED the St. Lawrence County Board ofLegislators call upon Governor Andrew Cuomo to remember how the people of St. Lawrence
County have a long history of helping the people of the State of New York and the City of NewYork when they have faced a crisis and needed a helping hand, and
BE IT FURTHER RESOLVED the St. Lawrence County Board of Legislatom urges its
citizens to show their support for their neighbors and the Correctional Facilities of New York bysigning the electronic petition at https://www.nysenate.gov/newsroom/press-releases/patty-ritchie/ritchie-blankenbush-and-walczyk-launch-petition-protect-0 , and
BE IT FURTIIER RESOLVED that copies of this resolution be tbrwarded to Governor
Andrew Cuomo, Senator Joseph Griffo, Senator Pahicia Ritchie, Senator Elizabeth Little,Assemblyman Mark Walczyk, Assemblyman BillyJones, Assemblyman Robert Smullen,
Assemblyman Ken Blankenbush, county employees, and partner agencies.
STATEOFNEWYORK
COUNTY OF ST. LAWRENCE
I, Kelly S. Peason, Deputy Clc*Resolution No. 102-201 9 entitled
of the St. I-{wience County Board oflrgislators, DO HEREBY CERTIFY that I have compared lhis
"St. Lawrence County Board of Legislators Call Upon Covemor Andrew Cuomo to Retnember How Helpful
the People ofthe County Have Beenoriginal lecord in this oflicc and that
in Tirnes of Crises with Solutions forCorrectional Facility Placernent", adopted March 4,2019, with the
the sarns is a conect transcript ofthe whole ofsaid original record.
From: Kevin Lynch.Sent: Wednesday, March 06, 2019 2:53 PM
To: louisville@nnym,qil.comSubject: Slic Coverage
Joann-Pleasure chatting with you this afternoon. I'm including a map that I sent to the broadband office.The orange is our current network, the pink is the Hughes territory and the green is the areas we bidfor in this latest round. I highlighted in yellow the area that does not have coverage.
Advantage Services'Town of Louisville- HVAC Mechanical Services
October 4,2OI8
SIEMENS
iar.rl,.1;i rt :i:lr ',r;r, !:r:;t,;ITable of Contents
1 Overview
1.1 Executive Summary
1.2 CustomerObjectives
1.3 Current Situation
1.4 Siemens Capabilities & Commitment to Our Customers
2 Service Solution
2.1 HVAC SERVICES - Mechanical
2.1.1 Technical Support Services
2.1.2 MaintenanceAssistanceServices
3 Service lmplementation Plan
3.1 Maintained Equipment Table
3.2 Service Team
Siemens lndustry, lnc.
4.1 Signature Page and lnvestment By and Between:
3.3 Terms And Conditions
4 Siemens lndustry, lnc.
4.1 Signature Page and lnvestment By and Between:
4.2 Terms And Conditions
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Siemens lndustry, lnc. 1t24t2019 Page 1
1 Overyiew
1.1 Executive Summary
You have made a significant investment in your facility and its complex technical systems which are critical to theprofitability and productivity of your overall business. This proposed service solution, our Service Agreement, willproactively serve to protecl that substantial investment through a program of planned seruice tasks by our trainedtechnicalstaff.
This Service Agreement has been specifically developed to support your unique facility, and the seruices providedherein will help you in achieving your facility goals.
1,2 Customer Objectives
The Town of Louisville is faced with task of maintaining the Louisville Area ice rinks mechanical system andkeeping it functional for public use. Siemens lndustry understands this and has a dedicated staff of professionallytrained service mechanics to provide stability for the mechanical systems at this facility.
1.3 Cunent $ituatian
Siemens lndustry, lnc partnered with the Town of Louisville to provide preventative maintenance at the LouisvilleArena. This is integral operationally and for extending the life of your mechanical systems. Preventativemaintenance by our trained professionals and identification of potential problems before they become an issue willensure the operations of the facility will continue to meet the public's needs.
1.4 $iemens Capabilities & Commitmsnt to Our Customers
Siemens lndustry, lnc. is the leading single-source provider of cost-effective facility performance solutions for thecomfort, life safety, security, energy efficiency and operation of some of the most technically advanced buildings inthe world. Siemens is pleased to offer this proposal for technical support seMces to your facility. For more than150 years, Siemens has built a culture of long'term commitment to customers through innovation and technology.We are confldent that we have the capabilities to meet your critical facility needs today and in the future, and welook fonruard to the opportunity to serve you.
Siemens lndustry, lnc. 1124t2019 Page 2
2 Seruice Solution
2.1 HVAC SHRVICE$ - Mechanical
23.1 Technical $upport $ervices
Mechanical Servlce: This service agreement will consist of four,(4), days of mechanical labor at the customerlocation. Service will be perfor:med on the,facilities equipment listed in the Maintained Equipment Table below as
well as any other equipment that functions as part of maintaining the ice rink refrigeration system. Our Service
Coordinator wlll schedule one week in advance of each service visit.
2.1 "2 Mainlonance A$sistance $ervice$
Emergenry Onsite Response €illable SeMce: Emergency Onsite Response will not be provided under the
coverage of the agreement. Siemens lndustry, lnc. will respond to your request for emergency site service, whenavailable, upon receiving notification of an emergency a8 determined by your staff, with all service performed as
billable. Non-emergency conditions, as detormined by your staff will be incorporated into the nelc scheduled visit.
3 Service lmplementation Plan
3.1 Maintained EquipmentTable
Siernens lndustry, lnc.Servlce Agreement
HVAC Systems 'kg.difieaiion Unit 1 Rink
HVAC 1Chiller Rink
Siemens lndustry, lnc. 112412019 Page 3
it,',tr,' :;t :i.:.tti: :1, r{ia: !ri
3.2 Service Team
An important benefit of your Service Agreement derives from having the trained service personnel of Siemenslndustry, lnc. familiar with your building systems. Our implementation team of local experts provides thorough,reliable service and scheduling for the support of your system.
The following list outlines the service team that will be assigned to the service agreement for your facility.
Your Assigned Team of Service Professionals will include:
Vincent Stalker - Sales Account Representative manages the overall strategic service plan based upon yourcurrent and future service requirements.
Brandon Fuller - Service Account Engineer - Service Account Engineer or Team Leader is responsible forensgring that our contractual obligations are delivered, your expectations are being met and you are satisfied withthe delivery of our services.
Rick Kuhn - Primary Service Mechanic is responsibte for performing the ongoing service of your system.
Ron Clouthier - Service Operations Manager is responsible for managing the delivery of your entire supportprogram and service requirements.
Wendy Fuller - Service Coordinator is responsible for scheduling your planned maintenance visits, and handlingyour emergency situations by taking the appropriate action.
Brenda Hazelmyer - Service Administrator is responsible for all service invoicing including both serviceagreement and service projects.
Siemens lndustry, lnc, 1t24t2019 Page 4
I
Sienrens lndustry, lnc.
4.1 Signature Page and lnvestment tsy and Between:Siemens lndustry, lnc.6075 East Molloy RoadSyracuse, NY 13211Vince Stalker315-350-4110
Town of Louisville
Town of Louisvillestate Route 37Massena, NY 13662Dewey LeValley31 5-769-8206
Services shall be provided at the Louisville lce Rink, Massena, NY 13662.
Siemens lndustry, lnc. shall provide the services as outlined in the attached proposal dated 1O1412015 and theattached terms and conditions.
Duration: This agreement shall remain in effect for an lnitial Term of 3 Years beginning 121112018 and from yearto year thereafter.
lnvestments: to be paid in semi-annual installmentsYear 1 12l}1l2}18to 1113O12O19 $3,982 annually Paid $1,991 semi-annually in advance.Year 2 12lO1l2O19to 1113012A20 $4,102 annually Paid $2,051 semi-annually in advance.Year 3 12lO1l2O2O to 1113012021 $4,224 anhually Paid $2,1 12 semi-annually in advance.Applicable sales taxes are not included in the price of this proposal. Prices quoted in this proposal are firm for 30days.
The Customer acknowledges that when approved by the Customer and accepted by Siemens lndustry, lnc.: (i) the Proposal and theContract Terms and Conditions, (together with any other documents incorporated into the forgoing) shall constitute the entireagreement of the parties with respect to its subject matter (collectively, hereinafter referred to as the 'Agreement') and (ii) in the eventof any conflict between the terms and conditions of the Proposal and the terms and conditlons of The Contract Terms and Conditions,the Contract Terms and Conditions shall control,BY EXECUTION HEREOF, THE SIGNER CERT|F|ES THAT (S)HE HAS READ ALL OF THE TERMS AND CONDTTTONS AND DOCUMENTS,THAT SIEMENS INDUSTRY, INC, OR ITS REPRESENTATIVES HAVE MADE NO AGREEMENTS OR REPRESENTATIONS EXCEPT AS SETFORTH THEREIN, AND THAT (S)HE IS DULY AUTHORIZED TO EXECUTE THE SIGNATURE PAGE ON BEHALF OF THE CUSTOMER.
Siemens lndustry, lnc. 1t24t2019 Page 5
3.3 Terms And Conditions
SERVICE TERMS AND CONDITIONS (REV. '10/09) included in the Servlces are limited to restoring the proper working conditlon ofArtlclel: Generat such Covered Equipment. SIEMENS will not be obligated to pro/ide1'1 (a) This Agreement constitutes the entire, complete and exclusiw replacement Covered Equipment that represents significant capitalagreement between the parties relating to the seMces Cservnes) to be improremenl compared to the original. Exchanged or removed componentsproMded by SIEMENS and supersedes and cancels all prior proposals, become the properv of SIEMENS, except Hazardous Materlals, wtrich underagreements and understandings, written or oml, relating to the subject matter of all clrcumstances remain the property and responsiblllty of Customer.this Agreement. Neither party may assign the Agre€mont or any rights or 3.4 Unless agreed otheMise, Swices do not include and SIEMENS is notobligations hereunder without the prior witten consent of the other except that responsible for (a); (a) seruice or provsion of consumable supplies, includingelther party may asslgn this Agr€ment to its aftiliates and SIEMENS may but not limlted to bafteries and halon cylinder chargingl (b) reinstallatlon orgrant a security interest in the proce€ds to be paid to SIEMENS under this relocation of Covered Equjpment; (c) painting or refinlshing of CoveredAgreement: assign proceeds of the Agreement; and/or use subcontractors in Equipment or surounding surfaces; (d) changes to SeMces; (e) parts,perfomance of the SeMces. The tems and condltlons of lhis Agreement shall accessories, attachments or other deMces added to Cowred Equipment butnot be modified or rescinded except ln $dting, with the pdor approval of the not fumished by SIEMENS; (f) failure to continualv proMde suitable operatingLegal Depaltments of SIEMENS and Customer and slgned by duty authorized environment including, but not limited to, adequate space, ventilatlon, electricalofficers or managec of SIEMENS and Customer. power and protection from the elements; or (g) the remowl or reimtallation of(b) Nothing cstained in this Agreement shall be construed to glve any rights replacement valves, dampers, $raterflow slditches, venting or draining systems.or benefits to anyone other than ths Customel and SIEMENS without the SIEMENS is not responsible for serulces performed on any Coveredexpress written cohsent of both parties. All provisiom of this Agreement EqulpmentotherthanbyslEMENSoritsagents-allocating responsibllity or liability between the parties shall suMve the 3.5 The SeMces shall be performed in a manner coreisient with the degree ofcompletlon of the SeMces and terminallon ot this Agreement. care and skill ordinarily exercised by persons performlng the same or similar(c) certain terms and conditions contained herein may not appv to tho SeMces SeMces in th€ same locale under similar circumslanceg and conditions.to be prcvided hereunder. lt is the intent of the partios, however, that the 3.6 SIEMENS shall perfom the SeMces during its local, nomal workinglnterpretation to be given to the terms and conditions is to appv all terms and hours, unless otherwise slated ln this Agreement.conditionsunlessclearlylnapplicablegiventhetypeofseMceslncluded. 3.7 SIEMENS ls not requlred to conducl satety or other tests, install ort,2 This Agreoment shall be governed by and enforcod in accordance with the maintain arry deMces or equipment or make modilications or upgrades to anylas of the State of lllinois. Any litigation arising under this Agreement shall be equipment beyond lhe scope of this Agreement. Any request to change thebrought in the State or Commonweath in which the SeMces are proMded to scope or the nature of the Services must be ln the form of a mutualv agreedcus.tomer. TO THE EXTENT PERMITTED BY LAW, THE PARTIES WAIVE change order, effectlve only when executed by all parlies hereto.ANY RIGHT TO A JURY TRIAL ON MATTERS ARISING OUT OF THIS 3.8 All reports and drawings specifically prepared for and deliverable toAGREEMENT. cuslomer pursuant to this Agreement ('Der'rcrabresl shall become custome/stJ AfrstheeJqiEtiqlofthelritalTern,tisAgreenHtgaladofiEucalyrengdfor propertyuponfull payrnenttoSIEMENS.S|EMENSmayretaintilecoplesofsucces$\€orFyearp€{io6be{iffingontiEaffi\€rsary&teofthelri0alTemuless such Delivenbles. All other reports, notes, calculations, data, drawings,dated cfsnise in tleAgr8sFt estimates, specifications, manuals, other documents and all computer14 Efr:dfWtymytmimteorame{dtN5lgemrtattlEerdofthelriualTerm progmms,codesandcomputerlzedmaterlalspreparedbyorforS|EMENSareor at the €rd of a rHffil tem by gMrE t\e otiEr pady at lea* s;i*y (60) da/s pdo. lnstrumenls of SIEMENS' work ("rnstumerls') and shall remain SIEMENS\lliten ndice of sucn arne{*nerls or lr{s{ nct to rffid. properly. Siemens conveys no llcense to software unloss otherwise expressly,-5 f,djirEdwitingod4/saiterthetqmoftisAgreffirt,O,slomtrerEag6 proVded in this Agreement. All Dellverables and lnstruments provided toanySlEMENSanplqpetaiohasperfornedttoftodertHsqanyoltFragreem€{t CustomerareforPermittedUsers'useonlyforthepurposesdisclosedtobeh€enOrdomerandSIEMENS,Grdffis*ElpaySlEMENSanamouteqElto SIEMENS, and Customer shall not transfer them to others or use them orthe mpk4€sb htes amlal sabry. pemit them to be used for any eltension of the SeMces or arry other purpose,Artlclez: Qovered Equlprent without SIEMENS' express wriften consent. Any reuse of Deliverables or2.1 "Cot€rcd equlpment'shall mean that equipment expressly ldentifled as lnstruments for olher projects or locatlons without the wdtten consent ofSystem Components in this Agreement. The Customer represents that at the SIEMENS, or use by any party othet than Permifted Users, will be at Pemittedcommencement of this Agreement all Covered Equipment is in satisfactory UseF solo risk and withorrt liability to SIEMENS: and, in addition to any otherworldngcondltlonandcomplleswithallapplicablecodes. ngfts SIEMENS may have, Customer shall indemniry, defend and hold2.2 ll the lire or life safety syslem ls lncluded as part of the Covered SlEMENsharmlessfromanyclalms, lossesordamagesarislngtherefrom.Equipment does not comply with all applicable codes or if removal of arry 3.9 Customer acknowledges that SIEMENS, in the normal conduct of itsCowred Equipmer* from covemge rculd compromise or impair the integrity or business, may use concepts, skills and kn*how developed sfiile performingthe compliance with law of arry system or Seruices, and Customer falls to lake other contracts. Customer acknowledges the benefit \yhlch may accrue to itconective action, then SIEMENS may termlnato thls Agreement without further though thls practice, and accordlngv agrdes that arMhing ln lhis Agreementobligatlonsndrotainallmoniosrsogivodpurelonttothisngrcomcnl. notwithstanding Oiemens may continuc, without pryment of I royolty, thig2.3 All testing and inspection of arD/ Covered Equipment provided for in this pmctice of using concepts, skus and knoshow developed shile perfoming thisAgreement will be performed at the tlme and place and inthe manner deemed Agreement.appropdate by SIEMENS, ln accordance with appllcable law and the 3,/0 W)ere S€|vices inctude enerly cons"ilirg, any estlmates of probablerequiremerts of then cunent National Fire Proleclion Association ('^/FPA") construction or implementation costs, finanoial gwluations, feasibility sludios orguidelinet if appliceble, and oth€r rolsvant 6landards. Cuotomer ls slov eoonomic onolyocs prcparod by €IEMENS, the documonte propdrod for theresponslble for, and hereby indernnilies and holds SIEMENS harml€ss from Customer will represent SIEMENS' best Judgmont based on SIEMENS'and against, any llabllity arislng from Customefs speclficatlon of a testing experience and the informatlon reasonably available to SIFMENS at the tlmeschedule other than then cunent NFPA or other applicable standards or lare. that tho Services are performed. Customer acknowledgG that SIEMENS does2.4 lf the Covered Equipment is alter€d or moved by arry person, including not control: (a) the costs of labor, materials, equlpment or servlces fumished byCustomer, other lhan SIEMENS or a person authorlzed by it, Cuslomer shall others; (b) overall market conditlons; or, (c) contractors' methods ofimmediatety notify SIEMENS in witing, and SIEMENS reseryes the rigl$ to deteminlng prices. Accordingly, Customer acknowledges that proposals, bidsperfom a reacceptance test on, or, if necessary, a recommissioning of ths or actual costs may ditfer from opinions, evaluations or studies submitted bysystem at Custome/s expense. Reacceptance tests will be performed in SlEMENSaspartoftheSeMcesprovidedhereunder.accordance with then cunent NFPA or other applicable requlrements, and 3.11 Where SeMces lnclude EMC, SIEMENS wlll have a dlsasler remverycharged on a time and matsrials basis. plan and a disaster contingency plan.Artlcle 3: seryies Oy SrEME 'rS Artlcle 1; Rspons/brrit 6 of C6tomer3.t SIEMENS snall only perform the Services identilied in this Agreement. ,(.t Customer, without cost to SIEMENS, shall:3.2 SIEMENS shall have no liability or obligation to continue proMding (a) DesignateacontactpersonwithauthoritytomakedecislonsforcustomerSeruices in the event Customer fails to (a) authorize a reacceptance test or regarding the SeMces and provide SIEMENS with information sufficient torecommissioning that SIEMENS reasonably deems necessary; (b) notify contact such person ln an emergBncy. lf such representatlve cannot beSIEMENS of any modiflcations or changes to the covered Equipment or reached, any request for SeMces received from a peFon located atunusual or malerlally changed operating conditions, hours of usage, system CustomeCs site will be deemed authorized by Customer, and SIEMENS will, inmalfunctions or building alterations that may affect the services; (c) provide the its reasonable discretlon, act accordlngly;accesstoanysitewhereServicesaretobeperformed;or(d)operate,seMce (b) ProMde ot anange without cosl all reasonable provisions, means andor malntain the Covered Equlpment ln accordance with manufacturefs or access for SIEMENS to any site and the equlpment whers SeMces are to besupplle/s instructions or this Agreement. After any of the aforesald events performed;SIEMENS may teminate or suspend seryices und€r this Agreementimmediately, upon giving notico to Customer. (c) Pemit SIEMENS to control and/or opeEte all conlrols, systems,3.3 Any repaire and replacements of Covered Equipment as may be elpressly apparatus, equipment and machinery necessary to perfom the Services;
Slemons lndustry, lnc., Bulldlng Tschnologlss Dlvlslon Servlcs Only 2009
Siemens lndustry, lnc. 112412019 Page 6
(d) Fumish SIEMENS with all available information perlinent to the SeMces;(e) Obtain and fumish to SIEMENS all appro/als, permits and consents fromgovemment authorities and others as may be required for performanca of theSeMces except for those SIEMENS has expressly agreed in wiling to obtain;(f) Maintain the SeMces site in a safe condition; notify SIEMENS promptlyof any site conditions requiring special care; and provide SIEMENS with anyavailable documents describing the quantity, nature, location and e{€nt of suchconditions:(g) Comply with all laws and provids any notices required to be given to anygovemment authorities in connection wilh the SeMces, except such noticesSIEMENS has expressly agreed in this Agreement to give;(h) Provide SIEMENS with Material Safety Data Sheets (MSDS) conformingto OSHA requirements related to all Hazardous Materials at the site which mayimpact the SeMces;(l) Fumish to SIEMENS any contingency plans related to the site;0 Fumish the specitied operating environment, including without limitation,suitable, clean, stable, properly conditioned electrical power and other utilities;(k) Maintain all Covered Equipment in good ryorking order in compliance with'all applicable laws €nd seMce, repair and replace all Covered Equlpment esnecessary; and,(l) . Perform inspections and tests as indicated in the Life Safety SystemLogbook and record same ln the Life Safety System logbook.4.2 Customer acknowledges that lhe technical and pricing information herein isproprietary to SIEMENS and agrees not lo disclose or otheMlse make ltavailable to other.4.3 Customer ackno$,ledges that it is now and shall be at all times in control ofthe Services site. SIEMENS shall not have any responsibility, duty or authorityto direct, supeMse or oversee any employees or contractors of Customer ortheir work or to proMdo thg means, mithods or sequence of lheir work or tostop their work. SIEMENS'work and/or presence at a site shall nol relieveothers of their responsibility to Customor or to others. Except as eprosslyprovided herein, SIEMENS is not responsible for the adequacy of the health,safety or secudty programs or precautions related to Customefs or it othercontractors' activities or operations; the wort of arry other person or entity; orCustomefs site conditions. SIEMENS is not responsible for Inspecting,obseMng, reporting or conecting health or safev conditions or deficlencies ofCustomer or others at Customefs slte. So as not to discourage SIEMENSfrom voluntarily addressing such issues, in the event SIEMENS does makeobservatlons, reports, suggestions or otherwlse regarding such lssues,SIEMENS shall not be liable or responsible for same.4J ExcepL as expressv stoted ln thls Agreement, Customer ls solelyresponsible for any removal, replacement or refinlshlng of the building slruc-tureor finishes that may be required to p€rform or gain access to the SeMces.4.5 Customer alone shall act to protect life and property from the time a partialor full system failure occurs until SIEMENS notifies Customer that such systemis operatlonal or the emergency has been cleared. Customefs actions shallinclude all appropriato interim safety precautions (such as a manual 'Tirewatch"). SIEMENS shall have no obligation to provide guards, tire watchpersonnel, or other seMces following a sysiem failure, except SeMces as arespecificalv provided for in this Agreement.4.6 Customer shall not attach to the system or Covered Equipment any devicsthat interferes with the SeMces or the proper operation of the system orCovered Equipment.Attlcle 5: Compensatlond.t Annual Foe(s) ohall bo ad,lusted lor oach year oller the flnal year ol thelnitial Term pursuant to the agreed Price Adjustment hereto and incorporatedhoroin, Unless othorwiso agrood in writing, thi6 Agroemort is not oanc€labloand the annual fee is not refundable except as proMded herein.52 Paynerls to be rEdo tnder tls Agreernert wil provide for, ard be hcordderation of, o.fy oeNices spedfcdy imi.tded uder the Propos€d Sollion Aloher S€rvces, lndudrE ilt nd trited to tho foto,ting, $al be sepahtdy ttled orcrctErged on a tirne and rylal€{ials basis: (a) etne{genry SeMces perforned atC16lffir's requed, if inspedion does rK* rs/eal any detidflc/ ffied ry bisAgreernert (b) Sewices perfomed o,0ler tlEn diing SIEMENS 'nonnal $/€.ttr€hours; ard (c) Se|ice perfofined m eqjpnl€rt nd coveed by tfis Agreenrert.5.3 SIEMENS shall Invoice Customer as provided ln this Agreement, or if notexpressly provided, lhen on an annual basis prior to the Start Date and annuallythereaffer on the anniversary of such Sart Date. lnvoices are due and payablenet cash upon receipt unless Customer has appligd and been approved forcredit with SIEMENS, in which case the invoice is payable within 30 calendardays of receipt by Customer or as otherwiso set forth in this Agreement. lf arrypayment is not received $hen due, SIEMENS may deem Customer to be inbreach hereof and may enforce any remedios available to it hereunder or atlaw, including withorjt limitation, acceleralion of payments and suspension ortermination of Services at any time and without notice, and shall be entitled tocompensation for SeNices previousty performed and costs reasonably incunedin connection with the suspension or termination. ln the event that any paymentdue hereunder is not paid when due, Customer agreest to pay, upon demand,as a late charge, one and onehalf percent (1.50,6) of the amount of the paymentper month, limited by the maximum rate permltted by law of each overdue
amount under this Agreement. Customer shall reimburse SIEMENS' costs ande)eenses (including reasonable attomeys' and witnesses' fees) incuned forcollection under this Agreement. lf Customer disputes any portion or all of aninvoice, it shall notify SIEMENS in Miting of lhe amount in dispute and thereason for its disagreement within 21 days of receipt of the invoice. Theundisputed portion shall be paid when due, and interest on any unpaid portionshall accrue as aforesaid, from the date due until paid, to the extent that suchamounts are tinally determined to be payable to SIEMENS.5.d Except to the extent expressly agreed in this Agreement, SIEMENS' feesdo not include any taxes, excises, fees, duties, permits or other govemmentcharges related to the Services. Customer shall pay such amounts or reimburseSIEMENS for any amounts it pays. lf Customer claims a tax exemption ordirect payment permit, it shall provide slEMENs with a vaiid exemptioncertilicate or permit and indemnify, defend and hold SIEMENS harmless fromanytaxes, costs and penalties arising oul of same.5.5 Unless agreed othen ise, the pricing for each year afterthe lnitial Term ofthe Agreement and each year of each renewal of the Agreement shall bedetermined as the immediate prior year price plus a price escalator based uponthe U.s. Depanment of Labor, Bureau of Labor Slatlstics Urbsn ConsumerPrice lndex-All Urban Consumers U.S. All items, 1982- 1984=100 rCPFU).ln addition, each renewal term pricing shall be adjusled for any additions ordeletions to seMces selected for the renewal term. The prlce escalator shall bethe latest semi-annual CPFU identilied above published prior to each annualanniversary. This oscalator shall be appllcable to each annual term, \rttether arenewal term or an annual term aller the first year of the lnitial Term.Artlcle 6: Changas; Delays; Brcused Perfomance6.t As the SeMces are perfomed, conditions may change or circumstancesoutside SIEMENS' reasonable control (such as changes of law) may developwhich require SIEMENS to e"ypend additional costs, effort or time to completethe SeMces, ln which case SIEMENS shall nofiry Customer and an equitableadjustment made to tho compensation and time for performanco. ln thg eventconditions or circumslances require SeMces ho be suspended or terminated,SIEMENS shall be compensated for Sewices performed and for costsreasonable incuned in connection with the suspenslon or lermination.6.2 SIEMENS shall not b6 responsible for loss, delay, injury, damage orfailure of performance that may be caused by circumstances beyond its control,including but not limited to acts or omlssions by Customer or its employees,agents or contractors, Acts of God, war, civil commotion, acts or omigsions ofgovemment authorities, tire, thefl, corrosion, flood, water damage, llghtning,freezeups, strikes, lockouts, differences with warlanen, riots, explosions,quaEntine reslrictlons, delays in transportalion, or shortage of vehicles, fuel,labor or materials. ln the event of any such circumstances, SIEMENS shall beexcused from performance of the SeMces and tho time for performance shallbe e)dended by a period equal to the time lost plus a reasonable recoveryperiod and the compensation equitably adiusted to compensate for additionalcosts SIEMENS incurs due to such clrcumstances.Artlcle 7: Warranties; DlsclalmeB; Umltatlon of Uahltity7., Labor in performing the seMces is wananted to be free from defects inworlsnanship for 90 days afler the SeMces aro performed. All labor providedby SIEMENS hereunder found to be defective and otheneise qualifying underlhis wananty shall be reperformed by SIEMENS. Such reperformancehereunder shall not intgnupt or prolong the lerms of this wananty. ln the eventthat any such rFperformance fails to cure such defects, then Customer'sexclusive remedy against SIEMENS for damages from any cause wfiatsoever,whether ln contract orlort, shall not oxc66d an amount Equal io th6 limitution sotforth in Section 7.5 herein.7.2 THE EXPRESS LIMITED WARRANTY PROVIDED ABOVE IS IN LIEUOF AND EXCLUDES ALL OTHER WARRANTIES, STATUTORY,EXPRESS, OR IMPLIED, INCLUDING WTHOUT LIMITATION ALLEXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY ORFITNESS FOR A PARTICUTAR PURPOSE, QUALIfi, CAPACITY, ORWORKMANSHIP, ALL EXPRESS OR IMPLIED WARRANTIES AGAINSTPATENT INFRINGEMENTS OR DEFECTS, WHETHER HIODEN ORAPPARENT, AND EXPRESS OR IMPLIED WARRANTIES WTH RESPECTTO COMPLIANCE OF THE COVERED EQUIPMENT WITH THEREQUIREMENTS OF ANY LAW REGUI.ATION, SPECIFICATION ORCONTRACT RELATIVE THERETO, WHICH ARE HEREBY EXPRESSLYDISCLAIMED.7.3 cus{omer hereby, for it and any parties claiming under it, releases anddischarges SIEMENS from any liability arising out of all hazards covered byCustome/s insurance, and all claims against SIEMENS arising out of suchhazards, including any right of subrogation by Custome/s insurance carier, arehereby rvaived by Customer.
7.' ANY IDEAS, SUGGESTIONS, RECOMMENDATIONS, FINANCIALEVALUATIONS, FEASIBILITY STUDIES OR ECONOMIC ANALYSISPREPARED BY SIEMENS UNDER THIS AGREEMENT WLL REPRESENTITS BEST JUDGMENT BASED ON ITS EXPERIENCE AND THEAVAILABLE INFORMATION. CUSTOMER ACKNOWLEOGES THAT THEENERGY MARKET IS VOLATILE ANO SUBJECT TO FREOUENT PRICE
Servlco Only 2009
Siemens lndustry, lnc. 1124t2019 Page 7
AND REGULATORY CHANGES. THEREFORE, CUSTOMER FURTHER REDUCTIONS THAT MAY BE AVAILABLE TO CUSTOMER. FURTHER,ACKNOWLEDGES THAT SIEMENSDOES NOT CONTROL FUTURE CUSTOMER HEREBY RELEASES SIEMENS FROM ANY AND ALLMARKET CONOITIONS OR THE ENERGY MARKET'S REGULATORY LIABITITY TO CUSTOMER OR ANY THIRD PARTY ARISTNG FROMCLIMATE. NOTHING HEREIN SHALL BE CONSTRUEO BY THE SIEMENS' FAILURE TO OBTAIN OR APPLY FOR ANY REBATE/CUSTOMER AS A PREDICTION OF FUTURE ENERGY MARKET INCENTIVEORENERGYIFUELCOSTREDUCTIONTHATCOULDINANYCONDITIONS OR ENERGY PRICES. ACCORDINGLY, SIEMENS DOES WAYBEOBTAINEOBYCUSTOMER.NOTPROVIDE CUSTOMER A GUARANfiOR WARRANry OF THE Arttcleg: HazatdotusMateialsPrcyistonsRESULTS OF SIEMENS' RECOMMENDATIONS. CUSTOMER 9.t The SeMces does mt include directly or indirectly performing or anangingMAKESANY AND ALL ENERGY PROCUREMENT AND RELATED for lhe detection, monitoring, handling, storage, idmoval, tiansportation,DECISIONS. CUSTOMER ACKNOWLEDGES THAT ALL ENERGY disposal or treatment of Oil-or Haardous Materials. Except as disctosedPROCUREMENT AND RELATED DECISIONS ARE MADE AT THE pursunt to this Article, Customer represents that, to its best kn&ledge, there isCUSTOMER'SSOLERISK. no asbestos or any other hazardbus or toxic materials, as delined ln the2.5 WITH RESPECT TO ANY LIABILITY 0 /ARRANTY OR OTHERWSE) Comprehensive EnMronmental Response, Compensation and Llability Act ofTHAT SIEMENS MAY HAVE UNDER THE AGREEMENT, lN NO EVENT 1980, as amended, the regulations promulqiated thereunder, and otherSHALLSIEMENSBELIABLE(INCLUDINGWTHOUTLIMITATION,UNDER applicable federal, state or local law ("Hazardous Materiat!'), present atANY THEORY lN TORTS) FOR ANY LOSS OF USE, REVENUE, Clstomeds Sites \ahere the SeMces are performed. S|EMENS will notifyANTICIPATED PROFITS OR SPECIAL, INDIRECT, INCIDENTAL OR Customer immediale! lf it dlscovers or suspects the presence of anyCONSEQUENTIAL DAMAGES (INCLUDING WITHOUT LIMITATION LOST Haardous Material. AI SeMces have been priced and agreed to by SIEMENSPROFITS AND/OR LOST BUSINESS OPPORTUNITIES) ARISING OUT OF in reliance on Cuslomeds representations as set fori; in this
-/\rticte. The
OR lN CONNECTION WTH THE AGREEMENT OR THE SERVICES presence of Hazardous Materials constitutes a change in this AgreementWHETHER ARISING lN WARRANTY, TORT, CONTRACT , STRICT whose terms must be agreed upon by SIEMENS 6efore its obligationsLlABlLlry, OR ANY OTHER THEORY OF LlABtLtTY, WHETHER, FOR hereundershailcontinue.WARRANry, LATE OR NON-DELIVERY OF ANY SERVICES, AND 9.2 Customer is sole! responsible for testing, abatlng, encapsulating,WHETHER SIEMENS HAS BEEN ADVISED OF THE POSSIBILITY OF removing, remedying or'neutralizing such Huard;us Materials, anb for tfCSUCH DAMAGES; and, in any event, SIEMENS' aggregate tiabiliv for any and costs thereof. Customer ls lesponsible for lhe proper disposal of all Hazardousall claims, losss or e4enses (including attomeyitees) arising oul ofthis MaterialsandOilthatatanyli;earepresentailhiservicessitelnaccordanceAgreement, or out of any Services fumished under this Agreement, wlrether with all applicable fedeEl, :tate, and local laws, regulations, and ordlnances.based in contmct, negligence, sirict liability, agency, wamnty, trespass, Even if change order has been entered into puFuana to this Article, SIEMENSindemnity or any other theory of liability, shall be limited, as liquidated damages, shall have the right to stop the seMc6 until the site is fiee trom Hazardousto the greater of S1,000 or 100/6 of the lotal compensation received by Materials. lnsuchwent,SlEMENSshall r€eiwanequilableextensionoftimeslEMENs from cuslomer under this Agreement. slEMENs reserves the right to complete the services, and compensation for delays caused by Hazardousto control the defense and settlement of any claim for which SIEMENS has an Materials remediation. ln no event shall SIEMENS berequired or construed toobligationunderthewanantyhereunder.Thepartiesacknowledgethattheprice take title, owneEhip or responsibility for such Oil or Aazardous Materials.which SIEMENS has agreed to perform its SeMces and obllgations under this Customer shall sign arry requked wasle manifests ln conformance with allASfeg!19!! is calculated based upon lhe toregolng limitatlons of liabiliv, and govemment regulations, listingCustomer as the generator of the waste.that SIEMENS has expressly relied on, and would not have entered into this 9.3 Cuslomer wanants that, prior to the execution of this Agreement, it shallAgreementbutforsuchlimitatlonsofliability. notify SIEMENS ln writlng of any and all Hazardous Materials which to7.6 lt is unde6tood and agreed by and between the parties that SIEMENS is Custome/s best knowledge are preient, potenlialv preserit or likely to becomenot an insurer and this Agreement is not lnlended to be an lnsumnce policy or a prcsent at the seMces site and shall provide a copy of any slte saiety pollcles,substitute for an insurance policy. lnsurance, if any, shall be obtained by including but not limited to lock-oul and tag procedures, chemical hygiine ptan,customer. Fees are based solely upon the value of the Seruices, and are MsDssorotheritemsrequiredtobedisciosedormaintainedbyfed;El,;tate,unrelated to the value of Customeis properly or the property of otheF on or local laws, regulations or ordinances.CustomeCs premises. 9,4 Customer ahall indemnify, defend and hold SIEMENS harmless from andArtlcleS: UntF,!&llsdffialnterlretSefl(cr- Obr&Etlctls against any damages, losses, costs, liabilities or epenses (including attomeys'8.t SIEMENS wil not b€ ltspon$ble fo. he nnirienarEe, I€palr or rephsrst of, fees) arising out ol any Oil or Hazardous Materials or from-Customir's breaihor SeMcs mesitated by reas of: (a) non{aintaimble, rpncphffible or ot,orfailuretoperformitsobllgationsunderthisMicle.obsolde patts of the Eqrlpmsi, ircbdrE bU nct ldted to ducfi,!d(, shel md lthef, Atttcte 10: tmport lEx@rt tidemnwheate)atErEers,ccils,tnitcabinets,msings,tefi'addymaterial,ele€tl€lwirirE,wat€r to.rCustomer acknowledges that SIEMENS is requlred to compv withand pnqrnalic Fidng, studwl s(ppo'ts, coolng tdEr fl, shb and badB, dc, urless appllcable eport laws and regulations relating to the sale, exportation, iransfer,oheMise specifica$y {ated hecin; or (b) rEglgpnce, au$e, ffisJse, irprcper q asslgnment, disposal and usage of the Corcred Equtpment d Serubeslmdeq€terepdrssmodfi€tim,inproperopsation,hd(otoperatormair*enanc€ provded under the Contmct, including any export iicense requirements.or skil,-faille to cornw wih rnarufacfin€/s operatirE and ervironrn$tal reqiremenb, Customer agrees lhat such Cor.€red Equtpnient dr Swbes shall ;ot at anyA.*sofcod,orothermssbqprdilscortrol.SlEMENq.aselffinorespor6lbilty timo directly or indhectly be used, exported, sold, tEnsfered, asslgned oifor arv se{vice perfonned m afly Co/tl€d Eq.ipfirrt ot|€S t]an by SIEMENS or its otheMise disposed of ln a ryianner which will result in nort.compliance with suchaoerls applioablc c)qrorl laws and rogulationo. lt 3hall bo a condition of thc continuing82 slEMENssfElnotberespondblefq16,d€hy,irilryordamagethatnEybe performance by SIEMENS ol its obligations hereunder that compliance wlthcutE+ ry. ciftrrndilces be/ond ''ts cdtd irr*dng bi not re*ided to ads d such export laws and regu,ations be maintained at all times. CUSTOMERofirsdorEbyqlstornerorltsemplqr€esorag€rls,Adiof (b4$rar,dvilcorfinolim, AGREES TO INDEMNIFV ANO HOLD SIEMENS HARMTESS FROM ANyacts of gpvemrHt, fire, tlleft, cofiodon, flood, \4ater darmge, lghflng, treae{ps, AND ALL COSTS, LtABlLlTtES, PENALTIES, SANCTIONS AND FINES|rrrFtltr VRffi, progm or qidm IEGJ€E, .tikes, lockdl6, dfiffis wih REL^TED TO NON COMPLI^NCE WITH Ar'nL|CABLE EXr'ORT LAW6ubrlarH, rioas, exdcdm, qkEntire Estidim, dela)6 in haFporhtis, d stprhge AND REGULATTONS.oftrtid6,fud,labqormtqials. Attlcteil: Smarr8lArme$ Corcem8-3 S|EMENSisnotresponsibbfdrepaiE,rephcermrtsqswicestoE+itrnsn tt.tS|EMENSshalladheretoFAR52.2lSSregardingthe'UiilizationofSmalldle to corosion, sosion, irpropet o. imdeqEte $ater bea[nst by ohers, eledroMic Business Concems', as part of its commercial smal
-Business subcontracting
orch€{dcalac{s,orreasonsbqprditsHenablecorlrd. Agreement with the federal govemment. SIEMENS' policy is to ofier small8l S|EMENS$Elndb€respomiblefdheremc^/altrreildalalionofrephmer{ business concems, including small disadvantaged businessls, women ownedvai€s, darpeE, wat$flod and tamper silitcies, airlto a s{alions, ard ofiy other smalFbuslnesses, HuBzone;mall businesses, veteran onrned small businessespetrrEnerty mou{ed lrtegral pipe q air dtd cornponerl. AddtiorEfy, SIEMENS shal and seMce disabled veteran owned smatl businesses, the "maxlmum practicalntberesponsbleforaryv€r{ingordairirgof sy*ere. opportunib/ to participate in perfoming contracts let by any commerci;l entity,85 WHERE SERVICES INCLUDE EFFORTS BY SIEIMENS TO HELP tocal gov;mment or federal agency, includtng subco-ntra;ts for subsystemi,CUSTOMER TO ATTAIN REBATES ANO/CR INCENTIVES FROM AVAILABLE assemblies, components, and related seMcesiormajorsystems.SOURCES OR ENERGY/FUEL COST REDUCTION, CUSTOMERACKNOWLEOGES THAT ANY RESATE/INCENTIVE OR ENERGY/ FUELCOST REDUCTION THAT MAY BE AVAILABLE TO CUSTOMER ISGRANTEO BY A THIRD PARry OUTSIDE THE CONTROL OF SIEMENS.CUSTOMER FURTHER ACKNOWLEDGES THAT WHILE SIEMENS WILLEITHER ASSIST CUSTOMER OR ENDEAVOR ITSELF TO OBTAIN ANYAND ALL REBATES/INCENTIVES OR ENERGY/ FUEL COST REDUCTIONAVAILABLE, SIEMENS OOES NOT GUARANTEE THAT IT WLL OBTAINOR APPLY FOR ALL REBATES/INCENTIVES OR ENERGY/ FUEL COST
Slsmsns lndustry, lnc., Bulldlng Technologles Dlvlslon Serulce Only 2009
Sierrrens lndustry, lnc. 1t24t2019 Page 8
Donald F. Smith
305 State Highway 131
Massen4 NY 13662
Mr. Larry Legault
Supervisor, Town of Louisville
14810 State Highway 37, Municipal Building
Massen4 NY 13662
Dear Larry,
Please accept this letter as formal notification that I will be resigningfrom the Capital District Regional Off-Track Betting Corporation as
Director for St. Lawrence County as of January L,2019. I've decided tospend more time with my family which will increase my time travelingaround the counfiry.
It has been an honor and a pleasure being apart of Capital District'sRegional Off-Track Betting Corporation for the past 20 years. I havegreatly enjoyed representing St. Lawrence County and OTB.
All the
Don Smith
C": 0\a-. c*-[- Lprgi]lfahnJ"st,rd-"
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, C,0.-,6rrrr..rrr,^ , Q_A.*Jui OTl9Qrr*'d.r^^,t * Ctiar Cl"**"1 b-T b
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il.OO I g l.lrrp r:O a I lO 1E lEr! ?OO 18 ?O E ? 1il.
.,
f-\
foi iN 0itl6- roCslf' I
REMOVE DOCUMENT ALONG THIS PERFORATION
il.oo l?5 llJil' rloI I1000??r!o eo [!t't[180?['
-a
ti
coLoRs. Do Nor AccePT uNLEss BLUEIN
t'\
TOWN OF LOUISVILLE
Trial Balance Report 2019
Date:03lll/2019
Warant
Adjustrnents
Adjusted Warrant
Full Payments
Parlial Payments
Direct to County
Over Paid
Tax Collected
Tax Less DirectService Charge
Surcharge
Misc Coll.
Full/Partial Penalties
Net Deposit
NOT Collected
$1,689,533.76Does not include any overpayments shown above
$388,109.05
$0.00
Balance SuccessfulThis sheet should match your bank records.
Total Deposit $1,689,533.76lncludes overpayments shown above
Town/County
$2,088,275.69
$0.00
$2,088,275.69
$1,677,239.49
$10,979.08
$1'1,e48.07 NOT Deposited in the bank
$a.oo (to be refunded)
$1,700,166.64 collected 81.41 o/o
$1,688,218.57
$B5.oo Service Charge Billed$0.00
$0.11
$1,230.08
Direct to Cty
Direct Penalties
Total Direct
Credit
Cash
Check
$11,948.07
$0.00
$11,948.07
$6,964.75
$55,633.62
$1,626,935.39
WS[3r14810 STATE HIGHWAY 37
MASSENA, NY 13662Phone 315-764-7473
Fax 315-764-0187Lou isville@ n nvmail. comLouisvillenewyork. com
Larry Legault, SupervisorDaniel O'Keefe, CouncilpersonPatrick Carroll, CouncilpersonGail Schneider, Councilperson
Dave Moulton, CouncilpersonJoanne Cameron, Town ClerkVern Fenlong, Hwy Supt.Lisa Orosz, T ax Collector
March 11,2019
St. l-awrence County TreasurerAttn: Vicki Stiles48 Court StreetCanton NY 13617
Dear Vicki Stiles,
Please find enclosed check number 294 in the amount of $1,300,000.00.This check represents the 2019 town and county property taxes collectedas if March.
Any quostions call 315-764-7473 between 8 am to 2 pm Tuesday thruFriday, or by email loulsvillecode@centralnv,twcbc,com.
Sincerely,
fi,^-h,tgLisa OroszTax Collector
The Town of Louisville is an Equal Opportunity Employer and Provider. To file a complaint of discrimination, write: USDA,Director, Office of.Civil Rights, '1400 lndependence Avenue, S.W., Washington, D.C. 20250-9410, or call (800)'195-3272(voice) or (202) 720-6382 (TDD)
6 Jts
i*.
Appendix C - Generol Reco rdkeeping Requirements for Chief Fiscol Officers
Adequate accounting recotds and effective procedures need to be in place to properly account for andrePott financial activities of the local government or school district. Although most local governments andschool districts maintain theit accounting records electronically, the tequirements are the sarne. Governingboards should farntliaize themselves with the chief fiscal officer's recordkeeping system, whethetmaintained manually or electtonical$ before attempting to review the records. Some basic and essentialrecotd keeping and teporting requirements indude the following
1. Maintain official bank accounts in designated depositories.
2. Deposit moneys received into an official bank account and propedy secure those moneys.
3. Moneys received should be deposited ti*.Iy. Moneys received may be required by statute or locallegislation to be deposited wirhin a given number of days after receipl
4. Disbuse moneys, by check or elecffonic funds transfer, throughout the year. Most paynents aremade for salades andwages of municipal officers and employees (based on certified payrolls) and forcontractual expenses.
5. Maintain accurate and complete accounting recotds to record moneys received and disbursed.Accounting records are requited to be kept on a fund basis.
6. Maintain separate appropriation accounts for every appropriation.
7. Prepateand provide intedm reports to the goveming board.
8. Prepare in a timely fnaflner the annual ftnanoLal report, which shovs the summary of the prior yearfiscal activity and the results of operations for that year. The report is filed with OSC and geneallywith the municipal cletk.
9. Reconciie caeh, receivables, and otirer control accounts. Reconcjliations of cqsh in the bank totecorded cash balances, and of dctailcd rcceivables or other subsidiaty accounts to rclatcd controlaccounts, should be made periodically (monthly is recommended) and on a timely basis.
Appendix C - Generol Record keeping Requirements for Chief Fiscql Officers continued
Checklist for Review of Chief Fiscol Officer's Records
Deterrnine the types of funds in use, and whether separate cash receipts and disbursements books aremaintained for the vatious funds ot rnhether a single cash receipts and single cash disbursements book isrnaintained. The following checklist can be used for each fund maintained.
Cash Receints YES NO
Is the cash receipts joumal up-todate? tr !Is the cash receiptsjournal maintained in a manner that identifies the datereceived, payer, purpose and the amount either individually ortotals referenced to
water rentstr n
Are un-deposited cash receipts safeguarded? E IAre duplicate deposit slips kept? E trDo deposit amounts agree with cash receipt amounts? d nAre deposits made timely and recorded up-to-date?
Last Recorded Deposit: Date 1121-lol1 Amount )tF-tr
Is the cash receipts journal totaled and summarized monthly? a n
(.t \ofi^\
Nlft J{VNlff fVo c\ ,ak,
Nsi
Nlk
-,ln\ LrNl ctn[u ri-roFg OLb.
N\S
Cash Disbursements YES reIs the cash disburscmcnts joumal upto-date? tr n
identi$theIs caslr disbursements ournal mmaintalned mannera toj amountseitherdisbursed or totals torefersnced orabstracts
Are pre-numbered checks used for all disbursements (other than petty cash)? n trAre all cheoks signed by the ohieffiscal officer and co-signed ifrequired? tr trIf checks are signed electronically , is the signature stamp or software in the
of the chief fiscal officer?andtr
Are canceled checks or check images refurned with bank statements andmaintained on file? !Are all unused checks properly controlled (blank check stock)? n nAre
DateJl?)fl_
recorded upto-date?Dw
PtIv '13Last Recorded #Ckeck: mountA 8a,J'.J
E
Is the cash disbursements journal totaled and sumrnarizcd monthly? K !Are payments supported documentation? Consider aby comparing
of withdisbursements documentation.sample supportingE I
AppendixC-Generol Recordkeeping Requirements for Chief Fiscol Officers continued
Cash Reconciliations YES NO
EWho Rev i ew s /Ver ifi e s The m ?
Hotu Ofien?n'oh,l\s"
Are bank accountsBy lI/hom?
?
Lltt
Is the bank reconciliation performed by a person whose job duties do not includemaintaining either the cash receipts or disbursements journals or receiving ordisbursing cash?
E
Is the bank reconciliation performed timely after the bank statement is received?
I"Ao B
E n
Are reconciliations documented and available for review? E !Does the reconciled bank balance agree with the cash balance recorded in theaocounting records?
E n
&onihr r1tr"1btl't"in'*w[
F,ylA
'r/lff
Scan$\
Receivables YES NO
Are receivable control accounts maintained? F !Is there indication that the receivable control agcounts are reconoiled to the detailsubsidiary rygords?
E n
I+vestment Recor4q YES NO
Is an investment record maintained? ttU nIb the record complete and up-to-date? ! tr
Denosit Protection
-
YES Ng
Has the bank pledged adequate, eligible securities to protect deposits andinvesknents (under the custody ofthe chief fiscal offrcer) that exceed FDICinsurance protection?
I
Appendix C - Generol Recordke eping Requiremenls for Chief Fiscql Officers continued
Indebtedness Records(This record is maintained by the clerk in certain local governments)
YES NO
Is an indebtedness register maintained? B nIs the register complete and up-to-date? E tr
Pronertv Records YES NO
Are property records maintained? V trAre the records up.to.date? { ilAre all fixed assets included in the records? V LAre physical inventories taken and compared to the records? { tr
Financial Reportins YES NO
Are interim reports ftudgeVactual; hial balances; etc.) prepared? E trAre the reports distributed to the governing board and deparhnent heads? E !Does total year-end recorded cash agree with that reported in the annual financialreport?
Pavrolls YES Ng
Are payrolls certified./approved by the appropriate official? { lAre pay rates in accordance with collective bargaining agtrcements and otherlawful employment conkacts, or board resolutions?
V nIs leave time accounted fbr? { D
Comments and Conelusions
t C^S&r ,s* niun *h" Su*.v:v, ["e"J h F ,6crn;,y +0 LJ y't]n'L.gJJ I
=) 5 h'[ o
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ir)r';til;t..)iii.".t".'l:'..i.\".1t"t,1-'i1 rt,i:;j",'bi,1,::\;4't,izt;.i'tllit.Oltie e of the Stste colnptrotler 28
S., aol&
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Appendix C - Gener.ol Recordkeeping Requiremenls for Chief Fiscol Officers
Adequate accounting records and effective procedures need to be in piace to propedy account for andrePort financial activities of the local government or school district. Although most local governments andschool districts rnaintain theit accounting records electtonicallg the requirements are the sarne. Governingboards should farnihaize themselves vrith the chief fiscal officet's recordkeeping systern, rshethetmaintained manually ot elecftonically, before attempting to teview the tecords. Some basic and egsentialrecord keeping and reporting requirements indude the folloudng
1. Maintain official batk accounts in designated depositories.
2. Deposit fnoneF rcceived into an official bank account and ptopedy secure those rnoneys.
3. Moneys teceived should be deposited ti-.ly. Moneys received may be reguired by statute or locallegislation to be deposited within a given number of days after teceipt.
4. Disburse rrrorlcys, iry chcck <;r electronic funds traasfer, througtrout the yeat Most paytnents aremade fot sdades and wages of municipal officers and employees (based on certifi.ed papolls) and forconttactual expenses.
5. Maintain ^ccratuteand
complete accounting recotds to record moneys received and disbursed.Accounting records are required to be kept on a fund basis.
6. Maintain sgpa.rate approptiation accounts fot every appropdation.
'/. Pteparc and provide intedm reports to the goveming boa-rd.
8. Pteparc in a tirnely mannet the annual ftnaar:al report, wbich shours the summary of the prior yearfiscal activity and tlre tesults of <rpetations for that yeat The rcpott is filed with OSC and generallywith the rnunicipal clerk.
9. Reconcile cash, teceivables, atrd othet control atcounts. Reconci.liati<rns of cash in the bank torecorded cash balance$, and ofdetailed receivables of othcf, subsidiary accounts to rdatcd conftolaccoufits, should be made periodically (monthly is recornmended) *d on a timely basis.
Appendix C - Generql Recordkeeping Requirements for Chief Fiscql Officers continued
Checklist for Review of Chief Fiscol Officert Records
Determine the types of funds in use, and whether separate cash receipts and disbursements books aremaintained for the various funds ot whethet a single cash receipts and single cash disbursef,nents book ismaintained. The following checklist can be used for each fund maintained.
r:^S Vl b;l n",th"J D,,e|+*, sl-?5", w-'
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VIA -Tr*rsFc'
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orb Lrn c.n ldfra'sfory
CashReceip8 YSS NA
Is the cash receipts joumal up-to{ate?R n
maiftainedin a manner that identifies the datereceived, payer, purpose and the amount eitlrcr indMdually or totals referenced to
water
Is the cash receiptsjournal
E nAre un-deposited cash receipts safeguarded? E trAre duplicate deposit slips kept? x nDo deposit amounts agree with cash receip amounts? EI nAre deposits made timely and recorded upto-date?
Last Recorded Detrnsit: Date 1?.'31' *?d q Amount 6svr-
n tr
Isthe cash receipts joumal totaled and summarized monthly? a tr
Cash Disbunsements* YES rethe oash disbursements journal up-to-dafe? F n
Is the cash disbursements journal maintained in a manner to identiS amountsor to
K, trAre pre-numbered checks used forall disbursements (other petfy cash)? tr trAre all checks signed by the shieffiscal and co.signed if required? tr trIfchecks are electronically, ls the signature stamp or so&ware ln the
and contol ofthe chief officer?tr
Are canceled checks or check irnages refurned with bank statements and n trAre all unused properly conholled (blank check stock)? n trArc cffirs recorded upto-date?
Last Recorded Check:r>arr&
AmountunSr,
I
Is the cash disbursements journal totaled and summarized K trAre payrnents supportedsample of disbursements
Appendix C - Generol Recordkeeping Requirernents for Chief Fiscol Officers confinued
Cash Reconciliations YES NO
Are bank accounts reconciled?ByWhom? A,Who Them?
V !
Is the bank reconciliation performed by a person whose job duties do not includemaintaining eitherthe cash receipts or disbursements joumals or receiving ordisbursing oash?
K
Is the bank reconciliation performed timely after the bank statement is received?
bot-
{ tr
Are reconciliations documented and available for review? c trDoes the reconciled bank balance agree with the cash balance recorded in theaccounting records?
{ tr
Receivables YES reAre receivable conbol accounts maintained? { trI5 there indication that the reoeivable contol accounts are reconoiled to the detailsubsidiary records?
d tr
Investment Records@ YES NO
Is an inveshnent record maintained? n trIs the record complete and up-to-date? tr n
*vtH
Deposit Protectio.n YEP NO
Has the bank pledged adequate, eligible securities to protect deposits andinvestuents (under the custody ofthe chief fiscal officer) that exceed FDICinsurance protection?
,K tr
endix C - Genersl Recordkee ng remenls for Chief Fisccl Officers continued
Coqments and $onclusions
Indebtedness Records(This record is maintained by the clerk in certain local goverwnents)
YES NO
Is an indebtedness register maintained? M nIs the register complete and up-to-date? d D
Properfy Records YES NA
Are property records maintained? s trAre the records up.te.date? & trAre all fixed assets included in the records? m trAre physical inventories taken and compared to the records? { tr
Financial Repo{tlns YES reAre interim reports (budgetlactual; trial balances; etc.) prepared? a trAre the reports disfibutedto the governing board and deparhnent heads? w trDoes total year-end recorded cash agree with that reported in the annual financialreport?
tr n
Pawolls YES Ng
Are payrolls certifled/approved by the appropriate official? traccordance with collective bargaining agreements and otherAre pay rates in
Iawful or boardd
Is leave time a$counted for? tr
C-t rh
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Appendix G - Generol Record keeping Requirements for Deporlments
To exercise effective ovemight, as a getetal tule, the governing board should first gain an understanding ofdepattment operations. Boatd membes will need to know the general des and requfuements for financialaccountability and tepotting. Boatd members will also need to deternine what types of financial ricotdsshould be rnaintained to meet these tesponsibilities. Many board mernbers, particulady those nernly elected,may not be famifiar ''rith these tequirements.
The depattmerit's Personnel should maintain appropdate tecords (either manual or computerized)to account for rnoney teceived and disbursed. Boatd members should expect to find the followingrrriaimum tecords:
1- Cash $c€ipt lecods aad suppctiag docunctrts.
2- Carh disbutsetnent records and suppottingdocurnents-
3- Bank stetemerrts aad sqpporting documents.
4. Deter*riaations of rccor:aahility.
5- Repo* to the chief fiscel ofiEcet or other applicablc officials, individuals, entities, ot agencies.
Appendix G - Generql Record keeping Requirements for Deportmenis continued
Checklist for Review of rtmenis
Cash Receints YES NO
Is the cash receipts journal upto-date? K trIs the cash receiprtsjournal maintained in amannerthat identifies the datereceived, payer, purposE andfie amounteither individually or totals referenced to
rsoords? B' trArc ftrylicde deposit slips k@?
a^ nDo depwit arnounts agrw wift cash reoeipt amoun8? trAredepocits made timely and recorded upto.drite?
I^astRecar&dDe7rcsit:Darj}--dl]- e*rrt lr816.t\
( tr
Are rmdeposited cash recciprts safqilarded? d trIs the cash receipb joumal totaled and summarized monthly? I tr
The folloudng checklist may be used ficr reviewing departments that receiv e and,f ot disburse cash.
W+Mfr
AflF:
rlftMtr
Cash Dfoburscments YES NO
Is the cash dishrsemenb journal updodate? a trIs tlre cash disbursernents journal maintained in a marmer to identify amountsdisbuned ei&er or totals to abstracts or
tr trAre pv-nunrbered checks usecl for all disburseruents (other than petty cashx tr nAre all cbecla signed by the appropriate official? tr trIf checks are signed electonically , is the signature stamp or software in the
head?and control ofthe I trAre canceled checksmaintained on file?
or check images returned with bank statements and tr U
Are all unused checks properly controlled (blank check stock)? tr nrecorded up-to-date?
61le'l
Are
{AmountDate loll-\-lLast Recorded
*",b^Check:-# {'t<r
F
Are payments supportedsample of disbursements
by appropriate documentation? Consider comparing awith supporting documentation.
{
Appendix G - Generol Reco rdkeeping Requirements for Deporlmenfs conlinued
Cash Reconciliations YES N9
Are bank accounts reconciled?
By Whon? Lot4 c
Who Rev i ew s /Yer ifi e s Ihem ?
M-
Is the bank reconciliation performed timely after the bank statement is received?
Iast BankRcconciliation for Each EeskAcaountBankAoaomt MonftEndineq/4.t ll-6- f,-ol - I0'31- ?-al*?
I
m n
Are reconcilidions documented and available for review? 81 nDoes the reconciled hnk balance agree wifi dre cash balance recorded in theaccounting records?
K
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vrrht, h{.turrr*.)*rto lr.,v:
5 rf ir*, p.+,,t- *t,.,{lt*9:nJ )'"F,., s*t3rt
Ilepcit kotection YES NO
Has the bank pledged adequate, eligible securities to protect deposib (held indepartmcntbank accounb) that exceed FDIC insurance protectioru if applicable?
g
Accountability YES NO
Is accountability (what the deparfrnent owes) determined at the end of each month? g trDoes accountability agree with bank reconciliation and supporting records? dAre receipts for the yeitr comparable with those of previous years? * trAre there significant safeguards for the protection ofrecords and cash, such as asafe or a locking file cabinef an office with a door that can be locke4 regulardeposits of cash, etc.?
& tr
Appendix G - Generol Recordkeeping Requirements for Deportments continued
Financi{l Reportine YES NO
Are monthly reports and paSrments to the chief fiscal officertimely? tr
orappropriateAre and tomonthly otherreports payments officials, individuals, V tr
Do amounts reported agree with summarized cash receipt and disbursementbooks? d tr
repor$ prepared and submittcd timely?Areannualtr
Do annuatrqora4grec &erecooab? tr
O.thqrConccms YES NO
Are receivable control accounb maintained? g, trIs &ere indicafiondra&e receivable control accounts are reconciled to tre detailsubidiaryrccurds?
q tr
Comments and Conclnsions
a
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1,,.
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pendixG-Generol Record iremenis for ents
To exercise effective oversight, as a general rule, the governing board should first gain an undentanding ofdep*tment operations. B<laid rnernbets will need"to kn6lu the general nrlesand req'ufuerne4ts fot finaneial
accountability and teporting. Board membes will also-need to determine what types of frnancial records
should be maintained to rneet these responsibilities. M*y board rnernbers, pafficulady those newly elected,
may not be farniliat with these requirements.
The department's personnel should maintain appropriate rEcords (either rnanual or computerized)
to account for money teceived and disbumed. Board metnbers should expect to find the follorvingminirnum records:
1- Cash reccipt rcotds and supporting documents.
2. Cash disbutsetnent recotds and supporting documents.
3. Bank statem€rits and supportiag documents.
4. Determinations of accountability.
5. Reports to the chief fiscal ofiEcet or othet applicable officids, individuals, entities, ot agencies.
^Appendix G - Generol Recordkeeping Requiremenls for Deportments continued
Financial Eeportinq YES Nq
Are mopthly reports and pa5nnents to the chief fiscal officer timely? 6 DAre monttrly reports and payments to other appropriate officials, individuals,entities, or agencies timely?
& nDo amounts reported agree with summarized cash receipt and disbursementbooks?
g D
Are annual reports prepared and submitted timely? { trDo annuat reporb agrec wi& the records? f il
Gf wplicable))rEs NO
Are receivable conhol accounb maintained? f trIs &ere indication thattrc receivable control accounb are reconciled to the detailsubsidiary records?
{ tr
I o( \/*', orl 1" N vl"^Las
PPWa-l V>'t1
AppendGenerql
IXF-ing uirements for Town ond Villoge Justice Courts
,As a 6pncral. nrle, Lroard riletnbers should fitst gain an lrnderst;rnding of how the court c,perates, wltat the
general r.ules and requirements are fbr f?rrancial accountabi]iry and r.eporting, and wh:rt types of financialrccolds slrould bc maintainecl to tncet tlrese rcsponsibilitics. N:larry board members, particularly newiy
elected mcmbcrs, nral' not be awarc of tlrcsc concerus..
The first step is to ASK! Ask the irrdividuals involved. (e.g., justices and court clerks). Ask r:thcr rrrore
expelrienced boarcl membcrs. t\sk )'our locai gDvel'nrnent'$ attomey or call us, t)SC issues many publicaticttrstirat protidc guirlarrcc on a varicty of ropics that wjll provide you with lecdcd inforrnatiorr. 'fhe
Con:ptr<rllcr'sJusticc Court liund Bureau issucs a publication entitled .H.andboakforTowz and Vilfag,J*rtinsand Cottrt Ch*s that provides guidance as rvell. as requirernerrts fot justice court transactions.
Court per$onnel nrc requircd to rnaitrtain various fecords aud documents pertaining to the cases handledin thcir respcctivc couris. 'fhey arc also requircd to pcrform certain firrance-rclated dutics to nccountfbr and,report all transactions.lz Cettain {inancial dudes are the clirect respoosibility of each iusticeand, in certain circumstances, rnav not be deleg".rred to other court pert\o1'rnel. Sorne key recotdkeeoingrequitcrnents arc as follnws:
F,ech justice is required to:
1. i\{aintair: an officia} bank accourt in his/he.r narnc a$ iuclicial officer.
2. Issuc rcceptable reccipt forms for all rnoneys collccted.
3. I)cposit all rnoncys rcceived in his/her juclicial cap.rcity in the official bank account within 72 hours ofcollection, excltrsive cf Sundays aad holidal's;
4. Subruit a tlrrllthh' report, geucglly, atrd rcl.nittatrce tn theJuslice Courl Fund witftirr the firsr 10 d*ys' cf tlre rnnllth foilowing colle.ction,l3
Iiach court is r,ecluited to:
1. I\,faintain individual casc files cr:trtaining all papers ancl other docurnents petaining to each case.
2. hlaintain an index of all cascs rrith a uniqtre,number assigned to cach casc rvlrcrr filcd.
3. Ivlaintain a cashboct[ which chrosologically iternizes all teceipts and disburscmcnt$.(Notei For accountabilitv and intetnal control purposcs, OSC recE;mmencls th*! a scparate cashlrc,okbc maintainccl fcrr each justic"e).
t2 I{ecorclkecping regrrirernents are ge.r'rerally cootaincd .in 22 NYCRR Scction 214, et seq,
11 With rcspcct to corurs thar par:ticiprtc in the llivoicc Ililling Progrrrm, u''irhirr thc lirst 10 days of the rtronrh follo..vingcollcction, cach irlstice rrrust elcclronically {ile their rcpo:rt with thcJusticc Court fiund and submit a remitmnci to. ths ChiefF'iscal Officcr, instuad of rhc.Justice Conrt Fund,
]
Appendix F -Generql.Rejoi{\e,gpihg,Rqqyireme.nis-ll?lT-o}'n qld ViJl-sge Jvsrice Cg:rls continue{, *
Boerd mernbe$ should expect to fiad the folloving rninimum records for teceiving and disbutsing rnoneys
(either niacually ptepated or cohputeriz.d)t .
1. Cash teceipt tecords end supporting documents.
2, Cash disbruscment rccords and supporting documcnts.
3. Bank state$rcnts and supporting documcnts.
4. Accouaabiligy workshce* dcteiling ou*tanding liabilitics and cash available to- meet such liebilitir^s.Thcsc wotLstccts should cornpare net barrk belanccs efld ca.eh c*hand to liebilities (c.g., beile andunrq${ffgt fiflcs), Aay diffc*nce bewcen cash andliabilitics shouldbe eryliiaid: C,orrection oferrrrts in sccounti$g rccords, if aay, should also be cxplaincd"
5. Copics ofrcports to appliceblc governrncntel rgencies;
I
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Appendix F -Generol Reco
Checklist for Review of Justice Court Records
irements for Town qnd Villoge Justice Courls conlinued
9,Wn-:Reliiirris,.
Is the cash receipts journal up-
rug
{
Ng
rlIs the cash receipts journal maintained in a manner that identifies the date
received, payer, and the amount of fines, fees, bail, and/or other categories ofcollection?
{ .n
,dre,pre-numbered receipt forms issued for all collections? { nAre duplicate receipt copies kept for:court records? d T1LJ
Are receipts recorded upto-date?
Ia^rr Recorded necetnt, # 3ilq n"t"-??7fufir-0,
Amounl l
Are duplicate deposit slips kept for court records?
DO deposit amounts agree witr cilsh arnounts?
Sl-:-;i;^:t{
Are deposits made timely (within ?2 hours of collection, exclusive of Sundays andholidays) and reporded up-to-date?
Last Recorded Deposil: Date }--A'ts-ach Amount \\r.V n
Areun-depositedcashreceiptssafeguarded? - l[ ]r|c__ {, U
Is the cash receipts jorrmal totaled and summarized monthly? d,yEs NO'Cash Disbnr*eurents
@
td tris the cash disbursements journal up-to.date?
{Is the cash disbursements journal maintained in amanner to identifu individualamounts disbursed either individually or totals,referenced to abstracts or payrolls?
ilAre pre-numbered checks used for all disbursements (other than petty cash)? {V uAre all checks signed by the justice?
xnAre oanceled checks or check images returned with bank statements and'maintained on file?
Last Recorded Check: * -$fu"-*nate+7- Amount 2r\K1,-
N
Appendix F -rol Recordke tn{l irements for Town ond Vi lluge Justice Courls continued
i:
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"Do dockets for disposed cases,appear to be complete?
Do dockets for disposcd cases agroc with amounts
Cash Reconciliations YES Ng
Is the bank account reconciled after bank statements are received?
Last Bank Reconciliafion for Each Bank Account: JDate Perfonn a ?"13- bot1, Month Ending
ffi fl
YES rei-t'fil*Has the bank pledged adequatg eligible securities to protect court deposits that
exoeed FDIC if
yEs. NO
Is a list of bail maintained? { n.Is a record of unCollected installment payments maintained? { ti
Doekeb and Case Files#r YES Ng
Are separate dockets maintained for various classifications of cases, such as
vehicle and traffic. criminal civil. and small claims?tr {
Are case files maintained for all.cases? { /.
Are indexes maintained for ail cases? d LI
d Utt
UIs acsountability (a cornparison of cash to tiaUilities) determined at the end of each
month?
d IDo liabiliiies (as recorded in the court's iecords) agree with net bank balances (as
evidenced on monthly'bank reconeiliations) plus any cash,on hand as of aspecified date?
Date Perforned N7),?l1.l,,MonthEnding *segtLas t Determinatian of Accountability:
at
Appendix F -Generql Recordkee ng Requirernents for Town ond Villoge Justice Courts continued
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YE$ NO
Are Division of Services?to {-1
the court received any notices regardiirg late reporting?
Ifyes, whywere repofis late andwhat correciive actions.were taken?
Soportr to. Jiuqca,epurg 4und YES NAre monthly reports made timely to tre Justice Court Fund? N {Do reported amounfs agree wi,th Cash receipt and disbursementbooks?. { nDo reported amounts agree wittr dooket dispositions and case files?
