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Time Management

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Write definition of TimeManagement

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Time Management

 The predictable control,

an individual can exercise

over a series of events.

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Time Management

Every morning in Africa a deer wakes up.It knows that it must run faster than thefastest lion. Otherwise it will be killed.

Every morning in Africa the lion wakesup. It knows that it must run faster thanthe slowest deer. Otherwise it willstarve.

It does not matter if you are deer orlion but when the sun rises it is timeto run.

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It’s about goingfrom this...

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…to this!

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Time Management

First generation—notes andchecklists

Second generation—planning andpreparation

 Third generation—planning,prioritizing and controlling

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WHAT IS THE

AVERAGE LIFE SPAN?

HOW IT IS SPENT?

Time Management

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On An average 25 Years in Sleep

8 Years in Study &Education

6 Years in Rest & Illness

7 Years in Holidays &Recreation

5 Years in Commuting

4 Years in Eating 3 Years in Transition – in

getting readyto undertake all the above

How a 70 years life is spent?

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What Is The Balance Left ?

THIS LEAVES ONLY 12 YEARSFOR EFFECTIVE WORK.

“Short as life is, we make it still 

shorter by the careless waste

of time”----Victor Hugo.

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How Our Time Is Wasted?

The average Office workerwastes 4 Hrs and 39 Mts of 

work time a week accordingto NEW SURVEY OFEXECUTIVES.

Such squandering cost USemployers $170 billion in1986 alone.

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Which Workers waste the timemost?

 Workers under 30

Workers between 30 & 45

Workers over 45

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Television Use

The average Television use per UShousehold per day is 6 Hrs, 59 Mts.

We see one million commercialsbefore the age of 21.

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Time Wasting Culprits

 Telephone Interruptions

Inefficient Delegation

Extended Lunches or Breaks

Cluttered Work Space

Socializing On The Job

Misfiled Information

Poor Planning

Procrastination

Waiting/Delay

Not Setting/Sticking to Priorities

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MYTHS about TimeManagement

If you want a job done well,DO IT YOURSELF.

There is only ONE CORRECTWAY to do a job.

 You can’t be productive unless

you are BUSY ALL THE TIME.

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Why Do WeProcrastinate?

Things seem to be UNPLEASANT.

I DO NOT WANT to do it.

If I PUT OFF something longenough SOME ONE ELSE WILL DOIT.

I do not know WHERE OR HOW TOBEGIN.

I fiddle around for hours doingeasy or unimportant jobs.

PROCRASTINATION IS THE THIEF OF TIME

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Overcoming Procrastination

ADMIT the fact that youprocrastinate. START DOING

SOMETHING ABOUT IT.Take more POSITIVE ATTITUDE

towards the work.

Accept that the job is notgoing to go away if youprocrastinate.

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25,000 Dollar Advice !!!

Start your day with aTHINGS TO DO LIST ANDPRIORITISE THE VITAL FEWafter picking them from thetrivial many.

CHARLES SCHWAB, anAmerican Millionaire paid a

Consultant 25,000 dollars for

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Time Management GRID

URGENT butURGENT but

NOT IMPORTANTNOT IMPORTANT

(Avoid spending too

much time on these)

 Both URGENT andBoth URGENT and

IMPORTANTIMPORTANT

(Spend enough time to

do these jobs well)

NOT IMPORTANT NOTNOT IMPORTANT NOT

URGENTURGENT

(Avoid temptation todo easy things)

 NOT URGENT butNOT URGENT but

IMPORTANTIMPORTANT

(Do not put off becausethey are not urgent)

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Time Management GRID

WorkshopWorkshopList of items that areurgent and important

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But there will always  be enough time to

get the mostimportant things

done.

There will never be

enough time to get everything done.

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COMMANDMENTS on Managing Time

1. SET S M A R T GOALS and DEADLINES.

2. Break long term plans into weekly and

daily action plans.

3. Prioritize your daily work plans.

4. Avoid distraction.5. Reward yourself when you meet your

deadlines.

6. Beware of procrastination (D-O I-T N-O-W)

7. Consolidate Similar Tasks.

8. Tackle Tough Jobs First.

9. Take Time To Plan.

10. Be active -- not just reactive

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END RESULT? MANAGING TIME WELL WILL HELP YOU

IN INCRESING PRODUCTIVITY—gettingmore things done and in meetingdeadlines.

IN AVOIDING STRESS/TENSION. Takingcare of your health, feeling more relaxed,in control of your time, giving you peaceof mind and happiness.

IN AVOIDING MISSING OFAPPOINTMENTS.

IN GIVING YOU A QUALITY TIME AND TIME

TO SPEND WITH YOUR FAMILY.

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