GETTING THINGS

DONE

Mr. Allen

How did I get to this?

Have you ever....

HABIT

21 days

HABIT 1. Clean your head

Create an inbox

Get all the things, tasks, ideas away from your head

Dont use your brain as a memory card – you can remember around 7 things

Create a system

Iphone - Things, BB, Notepad, Paper notes – you need to have it with you all the time and use head for thinking

Firstly 2-3 hours and clear everything you have

HABIT 2. Define goals and purpose

Why are you doing this things? Why are you working on this exactly?

How does successful project looks like? What is goal of it?

Remind yourself why you are doing this

Find what motivates you:„Nothing in the world can take the place of Persistence.

Talent will not; nothing is more common than unsuccessful men with talent.

Genius will not; unrewarded genius is almost a proverb.

Education will not; the world is full of educated derelicts.

Persistence and determination alone are omnipotent. The slogan 'Press On' has solved and always will solve the problems of the human race.“

HABIT 3. Go to smaller actions

What is project and what is action?

The method makes you use actions in every project

If you dont have actions in project defined usually

you procrastinate because it is too big

Reminds you of something?

Remind you of your colleges who are sending you

urgent emails?

What does every action mean? How much time for

action and for project? Can I delegate?

HABIT 4. Use context to define actions

Computer, Phone, Office, Jake, Maybe/Sometimes,

Waiting for

Working on the things which are possible for me

now! No stress!

Waiting for – all the delegated things, helps you to

have overview what you delegated

Maybe/Sometimes – Things to do before I die –

101 To do list

"STUFF"

Multistep

Projects

Will it take less than 2 minutes?

Yes No

In-Basket

Delegate it Defer it

What is it?

Someday / Maybe

What's the next

action?

Is it

actionable

?

Waiting

Workflow Diagram - Processing

No

Yes

No

Trash

Reference

Do it

Calendar Next

Actions

Projects

Project Plans

HABIT 5. Weekly review

1-2 hours every week

Usually the most difficult part

BUT the MOST important!!!!

Can be the reason for failure

Review projects, what has been done, what needs to

be done next week

ENERGY MANAGEMENT

Energy management

It’s subjective You need to treat it.

Exercise of things that make you feel like

”wow”

Will you use the 20% of your time for

these things that will bring you the 80%

of energy?

Energy management

IN Addition:

eat less but more often (every 3-4 hours instead of

2 times full meal)

stretch yourself - do exercises!

music

combine different activities – change type of work

Motivation picture

Performance curve

How is your

performance curve?

EXERCISE

How can we use this

information?

How to divide your

energy?

EXERCISE

Plan just 60% of the day, leave 40% for

firefighting. Plan also future work.

When are you the most efficent – get to know

yourself and plan your work based on that

Do not plan too many things – have buffers –

always plan rather less – psychology!!!!

During planned work do not take phones, be in

DND, go away – if disturbed 15 min to get back

Planning your performance

TIPS AND TRICKS

Communication Management

Principle

OHIO

Only

Handle

It

Once

Meetings E-mail Team mates

Information

Mails

Do not download mail every 5 min – define time

when you are doing it during the day.

4T: Task, Transfer, Toss, Tackle

G-mail tips: use folders/labels, boxes, different

signs for “stared” mails, calendar, recently used

google documents

Calendar

Use only for fixed things

60 %!!!

Do not forget lunch, dinner...

Physical scenary

Why GTD?

It will not make you to SUPERMAN who can do

everything

But it will help you to see what you can do and

what not!

Useful links

Do It - https://i.doit.im/

Remember the milk – www.rememberthemilk.com

Basecamp

Toodledo

Davidco.com