Time Management

EdWIN S. SorianoTeam Planu Inc.

Balai Isabel, Talisay, Batangas19 January 2012

Planu@ka_edong

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• Time Management

• Kick-Ass Meetings

• Taming the Email Monster

• LUNCH

• Goal Setting

Overview

There will always be a reason why you meet people.

Either you need them to change your life or you're the one that will change theirs.

- Anonymous

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Ineffective Meetingsand

Effective Meetings

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Meetings can be better!• Google:

• Micro-meetings

• 3-projectors

• No politics, just data

• “Office Hours”

• Apple:

• Small groups of Smart people

• Walk out at 30-mins

• Do something productive make up for time spent here.

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6P’s

Proper Prior Planning Prevents Poor Performance

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Before the Meeting

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• Purpose: Expected Outcome

• Published Agenda

• Pertinent Attendees

• Pre-work (as needed)

Before the Meeting

4P’s

During the MeetingRoles

1. Meeting Lead / Topic Lead

2. Scribe

3. Time-keeper

4. Other specified roles

Focus Tools

1. Callout: “rat hole”

2. Bin items

3. Take it offline

4. Focus on Purpose (Many ways to skin the cat)

5. Disagree and commit

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During the Meeting

Powerful Questions

1. What are we aiming to achieve?

2. What needs to be done to accomplish this?

3. What are the options / recommendations?

4. What help do you need?

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During the MeetingTime Keeping Tools

1. Parkinson’s Law:

• Work expands so as to fill the time available for its completion.

2. Half-time rule: All info in by half-time

3. Last-third rule:

• Start making decisions.

• Agree on next steps.

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After the MeetingPublish Meeting Minutes. Sample: • Attendees• Expected Outcome• Key Messages• Agreements / Decisions• Next Actions with owner, timeline

• Meeting Discussion• Discussion points• Agreements• Next Actions with owner, timeline

• Others: Next meeting, bin items

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Let’s get to the Meet of it.

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Q&A’s

E-MAIL

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What’s the story of your e-Mail Inbox?

Video: Triage

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Video: Triage

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• “Pearl Harbor” movie triage scene

• http://www.youtube.com/watch?v=BqOX2ecASuE

Email ManagementThings you can do without anybody else’s action

• Manage from source

• Triage

• 4D’s

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Text

Photo via: http://media.nj.com/ledgerupdates_impact/photo/dinosaur-2jpg-9301e4bbc4891d42.jpg

Taming the e-Mail

Monster:

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You! :-)

Email Manifesto

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• What are my top inefficiencies with regards to email?

• What is it that I myself do that contributes to these inefficiencies?

• What can I specifically do to address these inefficiencies?

Edwin S. SorianoPlanu

@ka_edongedwin@teamplanu.com

https://www.slideshare.net/ka_edong/

Thank You!

Planu@ka_edong