TIME MANAGEMENT BY GABRIELLE KELENYI FULBRIGHT ETA 2014 TIME MANAGEMENT ADVANTAGES TO GOOD TIME MANAGEMENT ADVANTAGES TO GOOD TIME MANAGEMENT ASSESSMENT OF YOUR TIME MANAGEMENT ASSESSMENT OF YOUR TIME MANAGEMENT TIME MANAGEMENT TIPS TIME MANAGEMENT TIPS CREATION OF YOUR ULTIMATE SCHEDULE CREATION OF YOUR ULTIMATE SCHEDULE WHY IS TIME MANAGEMENT IMPORTANT? ABILITY TO ACCOMPLISH GOALS ABILITY TO ACCOMPLISH GOALS SAVE TIME AND USE IT EFFICIENTLY SAVE TIME AND USE IT EFFICIENTLY REDUCES PROBLEMS AND THEREFORE STRESS REDUCES PROBLEMS AND THEREFORE STRESS LESS MISTAKES AND EFFORT IN THE LONG RUN LESS MISTAKES AND EFFORT IN THE LONG RUN LESS WASTED TIME + MORE FREE TIME = MORE OPPORTUNITIES LESS WASTED TIME + MORE FREE TIME = MORE OPPORTUNITIES TIME MANAGEMENT ASSESSMENT COMPLETE THE TIME MANAGEMENT ASSESSMENT COMPLETE THE TIME MANAGEMENT ASSESSMENT Be sure to answer based on your current habits, not based on what you think they should be. Be sure to answer based on your current habits, not based on what you think they should be. DISCUSS YOUR RESULTS WITH A PARTNER DISCUSS YOUR RESULTS WITH A PARTNER Are you satisfied with your results? Are you satisfied with your results? How can you make some changes in your schedule to be less busy? How can you make some changes in your schedule to be less busy? TIME MANAGEMENT TIPS TIP: UNDERTAKE A TIME AUDIT TIP: UNDERTAKE A TIME AUDIT Make a note of exactly what you spend your time on in a 24- hour period (not just work tasks), and decide if its what you want to do and if its a good use of your time. Make a note of exactly what you spend your time on in a 24- hour period (not just work tasks), and decide if its what you want to do and if its a good use of your time. SHARE YOUR TIME AUDIT WITH A PARTNER SHARE YOUR TIME AUDIT WITH A PARTNER When are you most productive? Why? When are you most productive? Why? When are you least productive? Why? When are you least productive? Why? Does your productivity depend on the task at hand? Does your productivity depend on the task at hand? How does this information help you manage your time more effectively? How does this information help you manage your time more effectively? TIME MANAGEMENT TIPS TIP: MAKE A DAILY TO-DO LIST TIP: MAKE A DAILY TO-DO LIST Commit to checking it and updating it throughout the day Commit to checking it and updating it throughout the day Be honest about how long things take Be honest about how long things take Prioritize important tasks Prioritize important tasks Build in time for reflecting, learning, and rest Build in time for reflecting, learning, and rest Make a note of when each task will start and end Make a note of when each task will start and end If you use a planner, make sure its the right one for you If you use a planner, make sure its the right one for you Choose one that is easy to carry with you Choose one that is easy to carry with you Make sure it gives you enough space Make sure it gives you enough space PRACTICE MAKING A TO-DO LIST PRACTICE MAKING A TO-DO LIST Think of the things that you would like to accomplish for tomorrow Think of the things that you would like to accomplish for tomorrow Use the steps we discussed as a guide in creating your list Use the steps we discussed as a guide in creating your list TIME MANAGEMENT TIPS TIP: MAKE A LONG TERM CALENDAR TIP: MAKE A LONG TERM CALENDAR Make a note of important dates like meetings, due dates, exams, and events Make a note of important dates like meetings, due dates, exams, and events Make sure its easily visible and/or accessible Make sure its easily visible and/or accessible TIP: BREAK TASKS INTO SMALLER, MORE MANAGEABLE ONES TIP: BREAK TASKS INTO SMALLER, MORE MANAGEABLE ONES For example, creating a long-term project for your students can be broken down into identifying the learning objectives, outlining the instructions, creating an example, and making a grading rubric. For example, creating a long-term project for your students can be broken down into identifying the learning objectives, outlining the instructions, creating an example, and making a grading rubric. TIME MANAGEMENT TIPS TIP: USE WAITING TIME TIP: USE WAITING TIME Waiting time is the time you spend between meetings, classes, events, etc. Waiting time is the time you spend between meetings, classes, events, etc. Get more out of your day by using waiting time! Get more out of your day by using waiting time! CREATE A LIST OF 5 THINGS THAT ONLY REQUIRE 10 MINUTES TO COMLETE CREATE A LIST OF 5 THINGS THAT ONLY REQUIRE 10 MINUTES TO COMLETE CREATE A LIST OF 5 THINGS THAT ONLY REQUIRE 20 MINUTES TO COMPLETE CREATE A LIST OF 5 THINGS THAT ONLY REQUIRE 20 MINUTES TO COMPLETE TIME MANAGEMENT TIPS TIP: LEARN TO SAY NO TIP: LEARN TO SAY NO Tell people when you have time conflicts Tell people when you have time conflicts Delegate when you can Delegate when you can Dont try to do the impossible Dont try to do the impossible TIP: BE FLEXIBLE TIP: BE FLEXIBLE TIP: REWARD YOURSELF ALONG THE WAY TIP: REWARD YOURSELF ALONG THE WAY Breaks Breaks Treats Treats Celebrating accomplishments Celebrating accomplishments YOUR ULTIMATE SCHEDULE First, block off time for your FIXED activities First, block off time for your FIXED activities class class work work meetings meetings Second, block off time for your RITUAL activities Second, block off time for your RITUAL activities meals meals travel/ commute travel/ commute sleep sleep grooming grooming YOUR ULTIMATE SCHEDULE Third, block off time for your PRIORITY activities Third, block off time for your PRIORITY activities lesson planning lesson planning grading grading exercising exercising Your FREE time is the time that remains, use it for: Your FREE time is the time that remains, use it for: watching television watching television shopping shopping socializing socializing FOR YOUR STUDENTS Less stress & anxiety Less stress & anxiety More productivity More productivity Increased organization Increased organization Reduced procrastination Reduced procrastination ALL OF THESE TIPS AND ACTIVITIES CAN BE PASSED ALONG AND PRACTICED WITH YOUR STUDENTS Time Management in the EFL Classroom After School program training seminar Universidad Latina de Panam Abigail Bruhlmann Tuesday, April 1, 2014 Starting Class Write a Do Now activity on the board Write a Do Now activity on the board This benefits students who arrive on time This benefits students who arrive on time Examples: Examples: A vocabulary review activity A vocabulary review activity A short newspaper article A short newspaper article A tongue twister A tongue twister A journal entry A journal entry A discussion question A discussion question A crossword puzzle A crossword puzzle A rhyming poem with words missing A rhyming poem with words missing The whiteboard Tuesday, April 1, 2014 Todays Goal: - To be able to use adverbs of frequency to describe routines Plan for the Day: - Review homework - Grammar explanation: adverbs of frequency - Conversation activity to practice adverbs of frequency Tonights homework, due tomorrow (April 2): Textbook pp Collecting homework Determine when and how to collect it Determine when and how to collect it Dont accept it at other times or in other ways Dont accept it at other times or in other ways When: When: At the beginning of class? At the beginning of class? At the end of class? At the end of class? During class? During class? How: How: Hand in to teacher? Hand in to teacher? Place in a box or folder? Place in a box or folder??? Maximizing class time (and student participation) Prepare all classroom materials in advance Prepare all classroom materials in advance Lay out photocopies on your desk Lay out photocopies on your desk Set up audio/visual equipment Set up audio/visual equipment Bookmark textbook pages Bookmark textbook pages Checking homework Checking homework Small groups/pairs instead of individually Small groups/pairs instead of individually Write answers on the board Write answers on the board Think, Pair, Share Think, Pair, Share Instead of putting students on the spot and waiting for a volunteer Instead of putting students on the spot and waiting for a volunteer Smooth transitions between activities Smooth transitions between activities Provides continuity Provides continuity Creates a logical flow Creates a logical flow Establishing routines Students know what is expected of them Students know what is expected of them Class runs more efficiently Class runs more efficiently Calms down and focuses students Calms down and focuses students Less time spent giving routine instructions Less time spent giving routine instructions Creates learner autonomy Creates learner autonomy Lesson Planning Estimate how long activities will take Estimate how long activities will take Write your estimates in your lesson plan Write your estimates in your lesson plan Print your lesson plan and bring it to class Print your lesson plan and bring it to class Adjust activities during class if necessary Adjust activities during class if necessary Adjust the timing in your lesson plan after class Adjust the timing in your lesson plan after class THANK YOU! Questions Questions Comments Comments Contact: Contact: Abigail Bruhlmann, English Language Fellow Abigail Bruhlmann, English Language FellowGabrielle Kelenyi, Fulbright English Teaching Assistant Gabrielle Kelenyi, Fulbright English Teaching Assistant