Topic 35: Absence Quotas (And SAP HR Configuration 6000 Real-time Screen Shots)

Absence Quotas like SICK LEAVE, ANNUAL LEAVE....

Setting Groupings for Time Quotas

In this section, you group your employee subgroup grouping and the personnel subareas together based on the time quota types permitted.

Time Quota Types

In this section you define the attendance and absence quota types that you wish to use for managing time accounts. You specify how attendances and absences are to be deducted from the employees' quotas.

Absence Quotas

IMG Path & Table: Define Absence Quota Types

Path: Time Management  Time Data Recording and Administration -> Managing Time Accounts Using Attendance/Absence Quotas  Time Quota Types  Define Absence Quota TypesTable: V_T556A

Activities

Decide which types of entitlement to time off your employees have.

Define the absence quota types you want to use based on the groupings. Use the SAP standard entries as a guide. If necessary, define additional absence quota types.

In the field Unit of Time/Measurement define whether you want the entitlement to time off to be maintained in hours or in days.

Assign a time unit to the quota type.

If you define an absence quota type with a time unit in hours, you can enter default values for the start and end times. These are proposed in the Absence Quotas infotype when you enter absence quotas.

Example: In your enterprise, employees are only allowed to take time off for overtime in the afternoon. Enter 12:00 (noon) to 24:00 (midnight) as the default values for start and end times.

For USA, unit in Hours is usually used for Absence Quotas (Vacations, sick, etc). PTO and Floating Holidays are counted as Days.

Enter the time constraint class for the absence quota type. The step Specify System Reaction to Overlapping Time Infotypes contains information on the concept of defining time constraint classes.

In the field Negative deduction to, specify whether and to what extent there can be negative deduction of entitlement to time off.

In the Rounding field, specify how absences of less than one workday should be deducted from a quota which is maintained in whole days

Example

You want to define the entitlement to Annual Leaves for your employee subgroup 1 and

personnel subarea 10.

Absence Quota Type

An   absence quota type   forms the subtype of the   Absence Quotas   infotype.

Time/Measurement Unit Text

This field specifies the unit of time or measurement which is to be used as a basis for calculations.

Time constraint class

The time constraint class is used to check for collisions between Time Management infotypes (2001 to 2012). It allows you to specify different regulations for checking for collisions between individual subtypes.

The views Time Constraint Reaction to Time Management Infotypes (V_554Y_B) and Global Time Constraint Reaction (V_T554Y) contain rules for the collision check.

Mainly tells in a same period do u want to take two leaves or not...lile

Time Constraint 01 : MUST CONTAIN A RECORD ALWAYS (Like IT0008)

Time Constraint 02 : CAN HAVE RECORDS WITH ANY TIME CAN HAVE SAME RECORDS AT A SAME TIME

Time Constraint 03 : CAN HAVE RECORDS WITH ANY TIME CAN NOT HAVE SAME RECORDS

AT A SAME TIME- Like Leaves can take any time but not two leave at a same timeNegative deduction

Specifies the value in hours or days by which the time quota can be deducted over and above the entitlement.

Live Employees can take leave even not quota exitsCalculating Absence Entitlements

In this section you make the settings required for the automatic accrual of absence quotas.

Automatic Accrual of Absence Quotas

In this section, you specify how time off entitlements are generated in the Absence Quotas infotype (2006). You can choose between two procedures:

1. Generating default valuesTime off entitlement is generated either for multiple employees using the Generate 

Absence Quotas report (RPTQTA00) or online when you create an infotype record.

2. Automatic accrualTime off entitlement is generated automatically during time evaluation.

In this step, you specify that an absence quota be accrued automatically during time evaluation.

Entitlements can be accrued in the Absence Quotas Infotype in one of two ways:

1.The system calculates the entitlement anew each time and overwrites the existing value in the Absence Quotas Infotype (2006). These quota types are referred to as those that are replaced.

Note: Absence quotas that are replaced should be processed by time evaluation once only, that is, these should be able to be updated only by function QUOTA, only by a time transfer, or only by operation UPDTQ. In any other case, the quota number cannot be determined, as you require.

2.The system calculates the entitlement acquired during the current accrual period and adds this value to the existing infotype record. These quota types are referred to as those that are increased.

The quota number determined during time evaluation cannot be changed in the Absence Quotas infotype (2006). You can use the Quota Corrections infotype (2013) to correct the quota number of quotas that are increased, but not of quotas that are replaced.

ExampleYou want your employees’ leave entitlement to be determined on a pay period basis (pro rata) during time evaluation. You want the new value to be added to the existing entitlement in the Absence Quotas infotype (2006). You select the Increase field for the relevant quota type in the view.

Those quota types set for no generation are based on entitlements that are given upon hire or an annual basis.

IMG Path & Table: Permit Generation of Quotas in Time Evaluation

Path: Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements Automatic Accrual of Absence Quotas  Permit Generation of Quotas in Time Evaluation Table: V_556A_B

Rules for Generating Absence Quotas

In this section, you specify the rules governing the generation of time off entitlements.