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Time Management
Time
Management
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• Define what is time management
• Knowing how you spend your time
• Setting priorities
• Using a planning tool
• Getting organized
• Scheduling your time appropriately
• Not procrastinating
• Managing external time wasters
BY THE END OF THIS LESSON
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You can’t save it You can’t borrow it
You can’t lend it You can’t leave it You can’t take it
You can only do two things with it… Use it or Lose it
What is it? (Rupured, et.al., 1998)
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• You only have 24 hours, 1,440 minutes or 86,400 seconds each day
• There are 168 hours per week
• Average lifespan is about 4000 weeks
How do you use that time?
FACTS ABOUT TIME
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“Time management is the process of organizing and planning how to divide your time between specific activities. Good time management enables you to work smarter – not harder – so that you get more done in less time, even when time is tight and pressures are high. Failing to manage your time damages your effectiveness and causes stress.”
What is Time Management?
https://www.mindtools.com/pages/article/newHTE_00.htm
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WHAT HAPPENS WHEN YOU ARE
NOT PRACTICING GOOD TIME
MANAGEMENT?
1. Stress
2. Fatigue
3. Illness
4. Tasks take longer
5. Disorganized
6. Lack of accomplishment
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Time vs Money
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Strategy 1: Know how you spend
your time
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Look for patterns. Are you spending too much time on routine tasks? Are there things you can simplify? Are you spending too much time doing something that could be done more succinctly or streamlined? Are there times during the day when you are busier? Is it possible to reorganize your schedule so that you are able to work more consistently? When are you most and least productive? Are you doing work that should be delegated? Or work that shouldn’t even be done? Do tasks take longer than they should?
Do you use “down time” effectively? Do you have time to think?
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Strategy 2: Set Priorities
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Time Management Matrix
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Strategy 3: Planning Tools
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Strategy 4: Getting Organized
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De-Clutter Your Life
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Strategy 5: Schedule Your Time
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Reflect….
When are you most
productive and alert?
When do you tend to
overcommit?
When can you more easily
balance responsibilities?
When do you make time for
YOURSELF?
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Schedule your most productive
time
1. Block out time for
your high priority
activities first
2. Only schedule
about 70% of your
time to leave
opportunity for
creativity
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JUST SAY NO
Be honest
Use non-verbal language
Don’t be defensive
Be brief
Don’t use an excuse
Use positives
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Strategy 6: Stop Procrastinating
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How to stop Procrastinating
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Strategy 7: Identify Time Wasters
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Case Study :
Can Time Management Skills Be Taught?
http://www.acaciahrsolutions.com/teaching-time-management-
case-study/
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• Don’t do it yourself…Delegate
• Focus on quality…Avoid Multitasking
• Take care of yourself…Exercise
Some more tips…
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• No, time is made of 24 hours and we can’t change that.
• What we can change is our FOCUS!!
Can we really manage time?
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The Gorilla Effect
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ANYTHING ELSE???
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ANYTHING ELSE???
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Collect in your INBOX
Get a moment to COLLECT all the things you have to do.
Use always the same SYSTEM to do it, or the same INBOX.
Get ready to EXAMINE.
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Now you have your
TO DO LIST
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ANYTHING ELSE???
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AND NOW WHAT?
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