Time Management Standard

8/13/2019 Time Management Standard

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For circulation to Trainees only

Time Management

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For circulation to Trainees only 2

There is a very much common and

popular proverb known to all of us

TIME

&

TIDEwait for none


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Time is a Non Renewable Resource

Once it is gone, it is gone.You will never see this moment again.

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Every Second Counts

Spend every second in an efficient and

productive way

If you fail to use the days deposits, the loss is

yours.

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Benefits of time management

Efficient

Successful

Healthy

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The Present

Yesterday is History

Tomorrows a Mystery

But Today is a Gift

Thats Why They Call it

The Present


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THE TIMELESS FLOW

CAN TIME BE

MANIPULATED, CHANGED OR INFLUENCEDIN ANY WAY BY ANY OF US ??

CAN TIME BE MADE TO WAIT FOR ANY ONE??

CAN TIME BE

SEEN, SMELT, HEARD, TASTED, OR FELT ??

IF NOTHING CAN BE DONE BY US WITH TIME, THEN,

WHAT IS TIME MANAGEMENT ??


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SET YOUR COMPASS TO THE GOAL

CLOCK OR COMPASS !!

STEER THE LIFE TO THE GOAL

ENJOY THE RESULT

ENJOY THE PROCESS

THATS HOW WE MANAGE TIME !!!


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CHECK LIST

Do you feel timelessness for important things? Do you keep a diary for time managementfor urgent

tasks, important tasks, appointments etc?

Do you frequently postpone many tasks? Are many people easily taking away your valuable time?

Do you keep other people waiting generally?

Are others keeping you waiting?

Do you find time to work, rest and play?

Do you feel stressed at any time due to lack of time?

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BENEFITS

OF TIME

CONTROL

OVER

YOUR

ACTIVITES

YOU

WILL LIKE

YOURSELF

TRUSTED

& LIKED

BY OTHERS

ON TIME

EVERYWHERE

HOME/

OFFICE..

RELIEVE

PRESSURE

& STRESS

TIME TO

LISTEN TO

OTHERS/

CHILDREN

IMPORTANT

TASKS

COMPLETED

SAVING &

HAVING

MONEY

TIME FOR

SELF

DEVELOP-

MENT

PROBLEM

SOLVINGBEFORE THEY

GROW

BE

PROACTIVE

A STITCH IN

TIME

BALANCE

BETWEEN

WORK,REST

& PLAY


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After we made ourguess, he said, "Okay.Let's find out." He setone rock in the jar . . .

then another . . . thenanother. I don'tremember how many hegot in, but he got the jarfull. Then he asked, "Is

this jar full?" Everyonelooked at the rocks andsaid, "Yes."

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Then he said, "Ahhh" He

reached under the tableand pulled out a bucket of

gravel. Then he dumped

some gravel in and shookthe jar and the gravel went

in all the little spaces left

by the big rocks. Then he

grinned and said once

more, "Is the jar full?"

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By this time the classwas on to him.

"Probably not," we said."Good!" he replied. Hereached under the tableand brought out abucket of sand. Hestarted dumping thesand in and it went intoall of the little spaces leftby the rocks and thegravel. Once more helooked and said, "Is thisjar full?" "No!" weroared.

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He said, "Good!" andhe grabbed a pitcher of

water and began to pourit in. He got somethinglike a quart of water inthat jar. Then he said, "Well, what's the

point?" Somebody said,"Well, there are gaps,and if you work reallyhard you can always fitsome more things intoyour life."

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CLOCK & COMPASS

SYNCHRONIZATION GRIDI

URGENT + IMPORTANTCRISIS

PRESSING PROBLEMS

DEADLINE DRIVEN TASK

MEETINGSILLNESSES

II

NOT URGENT +IMPORTANTLONG TERM GOALS

PLANNING

PREPARATION

VALUE CLARIFICATION

RELATIONSHIP BUILDINGEMPOWERMENT

III

URGENT+NOTIMPORTANTINTERRUPTIONS

SOME PHONE CALLS

POPULAR ACTIVITIES

SOME MAIL

SOME REPORTS

IV

NU + NITIME WASTERSESCAPE ACTIVITIES

SOME PHONE CALLS

SPAM, USELESS MAIL

EXCESSIVE TV18


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TIME MANAGEMENT

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DETERMINE

YOUR GOALS:IMMEDIATE;

SHORT TERM;

& LONG TERM

PRIORITIZE AS

URGENT-OR

IMPORTANT

U + I; NU + I;

U + NI; NU + NI

STEP 1

PREPARE THE

SCHEDULE;ADHERE TO IT;

FOCUS IS :

COMPASS;

NOT MERELY

CLOCK !

ACHIEVE GOALS

ENJOY

THE EFFORT;

CELEBRATETHE RESULTS;

STEP 4


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CLARIFY YOUR VALUE SYSTEM

IDENTIFY YOUR DEEPER INTERESTS

IDENTIFY YOUR STRENGTHS & WEAKNESSES

DETERMINE YOUR GOALS FOR A 3 - 5 YEAR PERIOD

BREAK THE GOALS INTO ANNUAL GOALS

BREAK CURRENT YEAR GOALS INTO QUARTERLY GOALS

NOW IDENTIFY WEEKY GOALS OR THE CURRENT QUARTER

TIME MANAGEMENT

GOAL & ROLE DETERMINATION

TIME MANAGEMENT ON A DAILY BASIS


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REMEMBERTIME MANAGEMENT WITHOUT GOALORIENTATION - IS NOT TIME MANAGEMENT BUTWASTE OF TIME

SUCCESS:- PLAN PROPERLY + ACT AS PER PLAN AVOID URGENCY ADDICTION . KEEP FOCUS ON THE IMPORTANT

WEEKS PLAN IS THE REAL ACTION PLAN KEEP YOUR (5 YEAR) VISION & BE ENTHUSIASTIC BALANCE YOUR ROLESAT OFFICE, HOME &

SOCIETY KEEP INTEGRITY IN THE MOMENT OF CHOICE BEWARE OF ENEMY WITHIN & ENEMY WITHOUT THINK WIN-WIN GET INFO; GIVE INFO; DELEGATE;GET FEED BACK;

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TIME MANAGEMENT ON A DAILY BASIS


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PIT FALLS TO AVOID

Enemy Inside (Laziness, Ill-health, TV, Inefficiency,

Indecision, Habits Etc).

Enemy Outside (Interruptions, Phone Calls, TV, Popular

Activities, Delayed Transport, Inefficiency Of Others Etc).

Too Many Goals / Non - Synergetic Goals

Spoiling Important Relationships.

Unorganized (Clutter On Table / At Home).

Planning More / Less than CAPABILITY.

Procrastination / Too Many Tasks At A Time.

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P ti ti


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Procrastination

We procrastinate because we fear FAILURE.

It is easier to accept that we failed because we didnt

even attempt a project than to fail at doing the

project.

We procrastinate because we fear SUCCESS.

If I get all As this semester, everyone will expect

the same next semester.

If I do an outstanding job on this project, my boss

will just pile on more work.

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SOME TIPS

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USE TECHNOLOGY:- Phone, fax, calculator, diaryetc - to reduce repetitive work and for keeping data

SWITCH TASKS, or take breaks after some time &come back to them after such breaks

Communicate Effectively - Be clear with words

Do Not copy others LOSER BEHAVIOUR

Discussion is OK & needed. But, Avoid Argument

Gossip & Rumourcan wreck you, your home &your organization. Avoid it. It is also a time waster

ENSURE TIME FOR PLAYwith your spouse,with children, with parents, with friends etc..

Your plan is a guide. It need not be RIGID. Review it


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Effective Time Utilization

S.No. Activities Aggregate time1. Sleep 28 years2. Study and Education 10 years3. Recreations/hobby/ 8 years

holidays

4. Illness and Rest 6 years5. Travelling and commuting 5 years6. Eating 4 years7. Getting ready (transit time) 3 years8. Effective time 8 years

____________________TOTAL 72 years

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A TIMELY CALL !


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A TIMELY CALL !

We see that only 8 years time is generally used for

effective work in the total life span of 72 years.

Can we use at least this 8 years really effectively andpurposefully to achieve our Lifes goals ?

Time Management is simply Life Management. Great

and Successful People were good Time Managers

YOU TOO CAN !!

WISH YOU ALL SUCCESS

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C l b


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Celebrate your

success!!!

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THANK YOU !!

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Time Management Standard

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