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TIME MANAGEMENT
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What is Time Management?
You do not have all the time under sky,
time is not in abundance, there is always
a limit to it as there is always a right time
meant for a right job, if that right time is
gone, it is gone for ever and is neverever going to come back, a big
opportunity may be lost which could have
been eventually the biggest of your life
and cant be compensated at all. Such isthe importance of Time Management.
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Better late than neveris not half sogood a maxim as Better never late
- Pericles
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IT IS ABOUT PRIORITIZING
ACTIVITIES AND FINISHING
THEM WITHIN THE
STIPULATED TIME FRAME
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Calculate the amount of time you spend
everyday on different activities. It will help you
understand how much discretionary time you
possess.
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Personal Time Management
(PTM)
Maximize work performance
Reduce our idle time
Balance our work load Monitor our progress on various
projects from time to time
Prioritize our tasks appropriately BE SELF - DISCIPLINED
Plan each day efficiently
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Activity:-This activity will give you a sneak
peek on how to manage your personal
time.
List down all the activities that youhave to perform in the coming week
(next 7 days):-
assignments, projects, seminars,presentations, birthday parties,
movies, weddings, handling etc.
List them in serial numbers
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Now, pick up the top 6 most important ones and
prioritize them on a scale of 1-6 where 1 is given
to that activity which is most important and 6 is
given to that activity which is least importantcomparatively.
PRIORITYACTIVITY
1
2
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Now, PTM approach tells about
devoting the majority time in
picking and finishing up theactivities of high priority ranking
1,2,3,4,5 respectively, first and
dividing the rest of the availabletime for finishing up the activities
ranking 6,7,8 and so on (low
priority activities). This way you
will be able to meet the targets
set, on time.
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Designing Daily Schedule
Long term time management is
important. But short term time
management is ever more
important. Each and every hourof the day needs to be spent
effectively, so that we can say
that our overall day wasproductive.
Format hard copy disrtribution
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This is a very simple and
practical method of making sure
that our hour is productive, so
that we can be assured that ouroverall day turns out to be
productive as well.
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Designing Weekly Schedule
Once you have succeeded in
making a daily schedule, it
becomes equally important for youto make a weekly schedule, so that
we not only focus on our short term
goals and priorities but also due
importance is given to the medium
term ones.
Hard copy distribution
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M XIM OF PL NNING
Alice is at the crossroads and meets a Cheshire cat.
She asks the cat,
Where do I go from here?"
The cat asks, Where do you want to go?She responds Anywhere.The cat then replies, Then you take any road,
it really doesn't matter. You will reach anywhere.
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NEITHER URGENT NOR IMPORTAN
1. Gossiping
2. Reading trivia/glossy magazines
3. Shopping for fun
4. Watching the whole of a cricket match (live)
5. Internet surfing for fun
6. Visiting friends and neighbors aimlessly
7. Watching a movie that has already been watched
8. Taking unnecessary interest in others' personal matters
9. Channel-surfing on T.V.
10. Making long telephone calls aimlessly.
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THE VALUE OF A DIAR
THE MOBILE DIARYTABLE DIARY
EVENTS DIARY
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DO IT NOW:
AVOID PROCRASTINATION
Let us look at some causes forprocrastination:
Natural lazinessIncompetence or inexperience in handling a taskUnpleasant tasksCluttering of routine activitiesLack of willpower
Fear of the unknownFear of failureBad habitsWaiting for more informationOne may think if he puts it off, someone else will do it
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Dont count every hour in the day, make
every hour in the day count..
Time is PRICELESS.