Time Management

Define time management

• It is accomplishment of specified activities during the time available or It is the process of managing the things an individual does with his or her available time.

• In reality time management is self management (Ferner,1995).Explain?

What are the steps of analyzing and managing time?

1. Analysis of current time use with time logs (records)

2. Analysis time logs (records) to identify time problems, causes and solutions

3. Self assessment setting goals and establishing priorities

5.Implementing action plans that define tasks, resources needs and time frames. s6. Developing action plans that define tasks, resource needs, and time frame7. Developing technique and solution to improve time management8. Follow up and reanalysis

Prioritization

• After analyzing of personal characteristics , attitudes and behaviors that may block time management effectiveness come setting goals and establishing priorities. It is to know what is to be done immediately and what is to be made next.

Four categories of prioritization

• Important activities have an outcome that leads to us achieving our goals, whether these are professional or personal.

• Urgent activities demand immediate attention, 1. Important and urgent2. Important but not urgent 3. Not important but urgent4. Not important and not urgent • They are called “The Eisenhower Method” or “The

Priority Matrix”)

Important and urgent

• Final paper submission• Father is called by his kid’s principal saying you

need to come in for a meeting about his behavior

• Car engine goes out and you want to go to the hospital

Not important but urgent

• You are asked to replay a phone call • Your young sister ask you take her to the tailor

now (important for her)

Important but not urgent

• Taking your vaccine which the due date for it is after 2 months

• Its Sunday but you are called for family meeting on Friday

4.Not important and not urgent

• Watching cartoons on TV

• Searching the net without any purpose

• http://www.artofmanliness.com/2013/10/23/eisenhower-decision-matrix/

Pagana (1994) created a list of time management techniques which are:

• Omission by decision ( deciding what is to be done)

• Learn to say no• Block interruptions e.g: phone calls• Guarding an individual’s best or prime time

(what is your best time to work morning or night)

• Programming blocks of time for large projects

• Organizing work place ( organize your desk or room to avoid wasting time for searching)

• Managing committee meeting (prepare agenda of meeting, be on time and finish on time)

• Delegating (as group you want to start the report but you needs guidance you can ask one to go and ask the teacher about it)

• Planning the use of time (stick to your table) .

Other strategies are in your book page 130

• Analyze how time is spend• Keep time log• Develop specific statement of goal (short

term, and long term goal• Focus yourself to get started • Keep day to day list• Anticipate unexpected result,,,,,,,,,,,,,,,

Stress Management

• Stress is: physical, mental , psychological or spiritual response to stressor (Narasi 1994)

• Stressor is and experience in a person- environment relationship that is evaluated by a person as taxing or exceeding resources and threating the sense of well being.

• Job stress: tension arising in aperson that is related to the demands of the person’s role or job.

• Burnout: response to chronic emotional stress with three components a) Emotional or physical exhaustion, B) Lowered job productivity and c) Over de-penersonalization (change in personality) .

Sources of stress in nursing

1. Individual source of stress2. Organizational source of stress

1. Individual source of stress

• Source of stress in the nurse is from internal or external

• Example of internal: a conflict inside a working mother is worry how to balance the requirement of her family as a mother and the requirement of her as a teacher or manager.

•

• Example of external: work pressure makes the changes in the personality of the employee. E.g: the nurse will have hardiness (being brave or have Courage to work)

2.Organizational source of stress

• It is from working environment or nature of work.

e.g: nature of work : beside care, night shift, call days,,,,,,,,,,,e.g: working environment: unhealthy relationship among staff, manger is not concern with staff needs, no group work, turnover or shortage,,,,, leading to role overload, role ambiguity,,,,,,,,,,,,

Coping and Adaptation in nursing

• Development of internal waning system to alert the individual to stress • Nurse needs to look at their best

interests

Stress management technique

• Ranges from individual to organizations 1. For the nurse include: • Spend time on non related work activities• Personal support network• Identifying resource for problem solving • Or considering resiging

2. At the organizational level include: • Interaction of department and availability of

support system.• Education about coping mechanism• Assessment of nurse perception of work

status to make necessarily changes.

Other method for coping with stress

Physical activityNutritional controlImproving attitudesMeditationRelaxation,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,

,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,see more on page p 139

Thank You