Date post: | 29-Aug-2014 |
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Health & Medicine |
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TIME WELL SPENTHOW TO GET MORE TIME OUT OF
YOUR DAY.
With Kimberly Medlock, CPO of
Productive Matters…
For quicker, easier, better results.
1
Get to know you better…2
Who walks into a room and has no idea why?
Who makes to-do lists?
Who here thinks they have “ADD?”
Who remembers when there were only 3 channels?
Life is more complicated.
The busier you are,
the more organized you have to be.
Look familiar?3
What does “clutter” create, say, imply?
The 3 questions…4
How would you feel/act if you were more
organized?
How would this affect the way you treated or
interacted with others?
How could this affect the way they treated or
responded to you?
How could this change the entire culture of your business?
Let’s look at some of the other connections…..
Time is money…5
The average American worker spends 28% of their
day on unnecessary distractions and interruptions
The average professional spends at least 1 hour a
day just looking for things
If 50 employees each spent only 10 minutes a day
on unnecessary email = over 2,000 hours a year
Over 75% of workers have not participated in any
modern information management training
Stress and money…6
Information and workload management was reported as the leading cause of stress by employees.
According to the CDC, 50% of all deaths before age 65 are because of stress related lifestyles.
Up to 80% of all doctor’s appointments are from stress related lifestyles.
Up to 60 percent of employee absences are due to psychological problems such as stress and depression.
What are these “stress-related” health affects?
Excessive stress warning signs…7
Fatigue, low energy
Poor sleep
Weight changes
Irritability, short fuse
Can’t focus, forgetful
Stomach problems
Bowel problems
Frequent headaches
Depression
Your work – home connection
The quality of your work life will greatly
influence the quality of your home life.
I want to help you have as much energy,
enthusiasm and commitment left for when you
get home.
Do I have your attention?
8
The only two ways to create more time in
your day…9
1. Eliminate - Reduce the number of activities
you are currently doing
2. Simplify - Reduce the time it takes to do the
things you have to do
6 Key Areas for
Productivity Success
1. Be clear with your roles, goals and objectives
2. Proper planning and prioritizing
3. Your tools and systems
4. Ability to stay focused
5. Ability to delegate, ask for help
6. Your energy and wellness factor
10
1. Be clear with your roles, goals and
objectives
“If you don’t know where you are going, you will
probably end up someplace else.”
More time for what?
Know where you are spending your time now.
“Begin with the end in mind.” – Stephen Covey
It takes time
It takes courage
11
2. Proper daily/weekly planning
Who starts their day with a written plan?
Average of only 1 out of 5.
Statistics repeatedly confirm that for every hour of
planning, 3-4 hours are saved from redundancy,
waiting for information, not being prepared,
and poorly managed tasks.
12
Best practices for daily/weekly planning:
13
Write everything down!
Keep it centralized
Never work from one endless “to-do” list
Schedule really important tasks on your calendar to work on, not just left on a to-do list
Avoid hard-scheduling more than 50% of your day/week
Include 2-3 HVA’s for every day
“Time out” each of your tasks (Do the math)
Prioritizing your 168 hours…14
“If everything is a priority, then nothing really is.”
Only 37% of those that make a “to-do” list prioritize what needs to be done.
Are you familiar with the Pareto Principle?
Are you spending at least 20% of your day/week on the most important things you should do?
20% of your day is 96 minutes. Imagine your productivity level if you focused on the most importantthings for the first 96 minutes of your day.
3. Your tools and systems
Planning requires a planner tool(s)
Your planning tool(s) should include consideration
for:
Calendar
Tasks (To-do’s)
Contacts
Note taking
Portability (ease of use)
15
Tools and Systems
Who uses Outlook?
Paper filing system –(this can make or break you!)
Have your e-files mirror your paper files as
much as possible
Group like with like (items and activities)
Create routines for task and activities
16
4. Ability to stay focused
Identify and learn to push-back distractions and interruptions.
How can you reduce these common types of interruptions?
People
Clutter/Disorganization
Noise
Phone
17
5. Ability to delegate, let-go and get
help
“You could do anything but you can’t do
everything.”
Do you have control issues?
Practice delegation.
Does it require your unique talent or expertise
to be completed?
18
6. Stay well!
Disease is dis-ease.
Be clear on the priorities – eliminate mental clutter
Eliminate the tolerations and clutter in your environment
You are what you eat
Be active
Disconnect
Reconnect
19
3 Ways to fix a problem…20
1. Change something about yourself
2. Change something about your environment
3. Change something about someone else
What will you do?
Did you know?21
If you reduced your caloric intake by only 67
calories for just two meals a day, at the end of a
year you could lose up to 14 pounds?
Thank you for your time…22
I KNOW how valuable it is.
Productive Matters
For quicker, easier, better results.
www.kimberlymedlock.com
662-893-7933