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Timetablers Quarterly Meeting
23 October 2009
Introductions
Putting names to faces
RMIT University©2009 Property Services 3
Enterprise Implementation
Status
• Live system
• Testing Continuing
Training
• Training package in development
• Training will be offered by ITS as a bridging program for existing users
RMIT University©2009 Property Services 4
2009 Room Audit Results
RMIT - Sem 1 Room AuditTimetabled versus Actual Use
0%
10%
20%
30%
40%
50%
60%
70%
Classroom Computer Lab Lecture Theatre
Space Type
Timetabled
Actual
Space Type Timetabled Frequency Actual Frequency
Classroom 45% 31%
Computer Lab 35% 47%
Lecture Theatre 61% 45%
RMIT - Sem 1 2009 Room AuditLecture Theatre Utilisation by Campus
0%
10%
20%
30%
40%
50%
60%
70%
80%
Frequency 31% 19% 51%
Occupancy 30% 56% 29%
Utilisation 9% 11% 15%
Bundoora Brunswick City
12 1 34
RMIT - Sem 1 2009 Room AuditClassroom Utilisation by Campus
0%
20%
40%
60%
80%
Frequency 12% 20% 36%
Occupancy 24% 40% 41%
Utilisation 3% 8% 15%
Bundoora Brunswick City
45 32 203
RMIT University©2009 Property Services 5
2009 Room Audit
• What does the data mean?
• What can you do to help improve the results next year?
–Book only what is required,
–Delete bookings no longer required
–Match class size to room capacity and then review
RMIT University©2009 Property Services 6
Timetabling Website
Student Application for Space Hire
• Easy to understand/fill out
• Taking the legwork out of hiring space
• Trackable data management
• Students enquiring about hiring space on campus should be referred to this website.
•http://www.rmit.edu.au/timetabling/studentspacehire
RMIT University©2009 Property Services 7
Timetabling Website
WRB for ad-hoc bookings management
• Improved Interface -
(Location, Time functions)
• Manageable list of all bookings –
‘One Stop Shop’ for all ad-hocs
• 2010 bookings will be available from next week, for activities outside of the TAFE semester
• All course-based activities to still be generated from their parent Module
• http://www.rmit.edu.au/timetabling/wrbs
RMIT University©2009 Property Services 8
Policy and Procedure
Timetabling Policy/Procedure at School Level
Open forum discussion where Christine Steele (GSSSP) will pose the question:
How DO you keep those academic rascals in check?
RMIT University©2009 Property Services 10
Data Collection
• Feedback from Academic Staff at learning spaces forum
• Suggestions for data collection
Trading / SharingSpace
(squeezing us all in)
Open Forum
RMIT University©2009 Property Services 12
Tricks and Tips
Locations Booking Window
• S+ running slowly?
• Ghosts making your activities list jump up and down the scroll bar?
Rolled Over Bookings
• 2010 Roll over report followup
- Unscheduled courses still in system
- Activities not generated from parent module
- Naming conventions ABCD-1234-S1-D-L1
Staff Details
• Deleting old staff
RMIT University©2009 Property Services 13
2010 Quarterly Meeting Schedule
Tickets are limited and selling fast….
Thursday 28 January (2 – 3 weeks before STS go-live)
Thursday 29 April (lead up to Sems 2 STS go live)
Thursday 22 July (2011 S+ opens 26 July)
Thursday 28 October (Publication of 2011 timetables)
Open Forum
Thanks to everyone for attending
Questions?
Recommendations?
What can we do to help the process?