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JOIN THE CONVERSATION ON EMAIL! A COUNCIL 400 TECHNOLOGY FORUM DREW PHELAN CSEA RETIREE ORGANIZER [email protected] 860-951-6614 X118
JOIN THE
CONVERSATION O
N
EMAIL!
A COUNCIL 400 TECHNOLOGY FORUM
DREW PHELANCSEA RETIREE ORGANIZER
860-951-6614 X118
INTRODUCTIO
N TO GM
AIL
GETTING STARTED
CREATING AN ACCOUNT & LOGGING INTO CREATE AN ACCOUNT
• Gmail.com
• Type your name and desired email prefix and password to create an account, Click Next
• Provide the necessary information (birthday and gender), Click Next
• Once you click, “I Agree” on the privacy terms you have created a Gmail Account
TO LOG IN
• Gmail.com
• Enter your email as your user name and password
LOGGING OUT
Always be sure to log out of your profile when
you are using a public device!
CHANGING SECURIT
Y
PREFERENCES
GETTING SECURE
It’s important to secure your account before getting started, especially important if you plan to use email for banking, medical or other purposes.
SECURE YOUR ACCOUNT
SECURITY CHECK UPSReview where and what devices
have logged into your account and increase your verification standards by turning on the 2-step verification . Click “Off”, Add your Phone
number for a text or call verification and confirm with the 6 digit code sent by Google by Text or Call to turn it “On”.
YOUR FIRST EM
AIL
GETTING O
UT THERE
1. Click “Compose”2. In the “TO” field, type an email (type case doesn’t matter) 3. Write Your Subject Line4. Compose the contents of the email5. Click the blue “Send” button
COMPOSING YOUR EMAILS
RESPONDING,
FORWARDIN
G, CC/B
CC,
ATTACHING A
ND
DELETING
GETTING ENGAGED
RESPONDING TO EMAILS
To “Reply” click the left-pointed arrow, or the 3 stacked dots, then “Reply”
To “Reply All”, click the 3 stacked dots, then “Reply All” if there is more than 1 person on the email
To “Forward”, click the 3 stacked dots, then “Forward” to send all the contents to someone
The options are also at the bottom of the email.
When you receive an email from someone you trust, you can reply to them, reply all if there is more than 1 person, or forward the email onto someone else.
CC-ING AND BCC-ING
To “CC” someone means to Carbon Copy them or sending them the exact email you are sending to the email in the “To” field. Be careful, this means that they can see the entire thread as well as the most recent email. Using CC allows everyone to see who is on the email thread.
To “BCC” someone means to Blind Carbon Copy them. They will still see the exact same email thread as if you were “CC”, but the difference is that no one else on the thread will know there is someone being blind copied.
To discard a draft, click the trash can
ATTACHING DOCUMENTS
Be careful not too attach too many or too large documents or you will get an error message that the attachments are too large
“Attaching” a document allows you to send along word documents, photos, videos and more!
Click the paperclip to open a window, search for the document and click “Open” to attach
DELETE YOUR UNWANTED EMAILS
Your Gmail shouldn’t run out of storage, but if you wish to delete emails follow these steps.
1. Click the checkbox to the left of the sender’s name
2. Click the trashcan above
CSEA SEIU 2001 EM
AIL
DISTRIB
UTION
GETTING IN
VOLVED
EMAIL DREW WITH YOUR NEW EMAIL ADDRESS
Compose an email with your name to:
Don’t miss out on another CSEA Email Blast sent out at least once a week to keep members informed in between issues of the CSEA News.
TIPS A
ND TRICKS IN
THE
DIGITAL AGE
GETTING BETTER
https://www.cnet.com/how-to/6-clever-gmail-tricks-to-minimize-regret-frustration-and-spam/
DON’T GET SEND-REGRET!
DON’T GET SEND-REGRET!
LOG OUT REMOTELY WHEN YOU FORGET
EMAILS W
ITH SOM
ETHING
“PHIS
HY”
GETTING SAVVY
REAL OR PHISHY?
PHISHY!
Threatening
Generic Salutation
Must Click to Contact
REAL OR PHISHY?
PHISHY!
Generic Salutation
Threatening
Unsolicited Attachment
REAL OR PHISHY?
PHISHY!
Odd Email Domain
NoSalutation
Must Click to Redeem
REAL OR PHISHY?
PHISHY!Odd Email Domain
Reply-To Address
Wrong Logo
Generic form number
Bad Grammar
PHISHY
REAL
REAL OR PHISHY?
PHISHY! Odd Email Domain
Reply-To Address
Generic Salutation
Generic form number
No Salutation
REAL OR PHISHY?
PHISHY!Threatening Subject Line
Force to website
Bad Grammar
REAL OR PHISHY?
PHISHY!Odd Email Domain
Reply-To Address
Bad Grammar
Unsolicited Attachment
REAL OR PHISHY?
PHISHY!Odd Email Domain
Generic Subject Line
Reply-To Address
Bad Grammar
Force to Website
- Be mindful of attempts to acquire personal information
- Never click on a link - Don’t fall for money
schemes- Report any
suspicious accounts or messages
- Be aware of links asking for usernames or passwords
- Always set up a recovery email for your account in case you lose your password
- Don’t accept email with an unfamiliar address
- Don’t share personal information via email, unless it’s encrypted
- Always log out of your accounts on a public device
PREVENT YOURSELF FROM BEING HACKED
