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TENDER DOCUMENT
(e-Procurement – two part tender)
Tender No: KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014
Title – Supply, Installation ,Commissioning of GPS Device
KERALA STATE ELECTRONICS DEVELOPMENT CORPORATION LI MITED (A Government of Kerala Undertaking)
Keltron Communication Complex, Monvila, Kulathoor, Thiruvananthapuram – 695 583, Kerala Tel: 0471-2598948 Fax: 0471-2598984
Email: [email protected]
INDIA
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SECTION–1 NOTICE INVITING TENDER
Tender No.: KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014
1. Kerala State Electronics Development Corporation Limited (Herein as referred to as KELTRON) invites e-tenders from The total solution provider for Supply and Installation of Light Weight Handheld / Vehicle Mounted GPS Device and High End Server, as per the Schedule of Requirement given in the General Terms & Conditions of the Tender.
2. The items shall be delivered and Installed at various Police Stations across the state of Kerala within 45 days from the date of confirmed P.O. 3. Non-Refundable Tender Fee & Refundable EMD should be submitted only as online payment mode.
Schedule of Requirements Sl. No. Item description Qty.(Nos.) TENDER Fee (Rs.) EMD Amount(Rs) 1 Supply and Installation of
1. Light Weight Handheld / Vehicle
Mounted GPS Device 2. High End Server
437 1
Rs. 10,500/- + KVAT Extra
Rs.70,000/-
4. The tender document should be submitted as per formats along with all relevant documents in support of qualifications and experience. 5. Important Dates & Time of the Tender shall be as below – Tender Notification: KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014
12-02-2014 01.00 PM
http://etenders.kerala.gov.in/nicgep/app
Request for clarification, if any from bidders.
Before 5.00PM
Uploading of e-tender (both Envelope I and II)
02.00 PM
Tender should be submitted online in “etenders.kerala.gov.in”
Opening of Pre-Qualification and Technical Bids.
04.00PM Office of the Chief General Manager, Keltron Communication Complex, Monvila, Kulathoor P.O., Trivandrum – 695 583.
Opening of Sealed Commercial Bid
Will be informed
6. Tender Documents shall be available only on the Internet and shall not be available for sales elsewhere. 7. KELTRON reserves the right to amend or cancel the tender in part or in full without prior notice at any point of time 8. Keltron reserves the right to reject the bid of parties who have failed to provide adequate after sales support for the products supplied against various orders. 9. Supplier shall provide access to their Website so that Keltron can verify whether the warranty and coverage / scope details are updated in the website as per the order.
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10. In the event of failure to perform the work as per the agreed delivery schedule, we should be entitled to recover a sum equivalent to 1% of the Tender value for every week delay or part there of subject to a maximum of 10%. Also if the supplies are not within control, the buyer is entitled to cancel the order and make necessary alternative arrangements. Furthermore, if the delay exceeds 30 days after the scheduled date of supply, such suppliers will not be considered for the subsequent tenders. 11. The Special Instructions to the Contractors/Bidders for the e-submission of the bids are given under “Help to Contractors” in website http://etenders.kerala.gov.in/nicgep/app
Head Materials Kerala State Electronics Development Corporation Ltd.
KeltronCommunication Complex, Monvila, Kulathoor P.O.,
Thiruvananthapuram-695 583, Kerala
Tel: 0471-2598948 Fax: 0471-2598984 Email: [email protected]
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A. GENERAL INSTRUCTIONS
1. Name of work:- The total solution provider for Supply and Installation of Light Weight Handheld / Vehicle Mounted GPS Device and High End Server
2. A. Scope of the work The total solution provider for Supply and Installation of Light Weight Handheld / Vehicle Mounted GPS Device and High End Server at various Police Stations across the State of Kerala
2B. General instructions 1. The tenderers are requested to quote their lowest rates separately as per the annexure.
2. For awarding the tender for work, the entire project will be considered as a single work. There will be no separate work divisions or separate awarding of works to different bidders.
3. Proposals must reach the tendering authority on or before the last date and time specified. Late proposals will be rejected.
4. Submission of Non-Refundable Tender Fee and refundable EMD in the form Online payment mode only.
5. Bids containing Products of black listed companies will also be rejected
6. Bidders who are black listed by State / Central Government departments and
organizations are not eligible to participate in this tender and such bids will be
summarily rejected
7. The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid Documents. Failure to furnish all information required as per the Bid Documents or submission of bids non-responsive to the Bid Documents in every respect will result in rejection of the bid.
8. At any time, prior to the date of submission of bids, the Buyer may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the bid documents by amendments.
9. The amendments shall be notified and published in the location from where the original tender documents were made available for download as notified in the Tender Notification.
2C. General Conditions 1. The proposed infrastructure component must set up at the customer defined location.
2. Keltron has the right to disqualify any vendor if they fail to provide the necessary clarifications or documents.
3. The vendor has to complete the work as per the time schedule proposed.
4. The selected bidder shall design the required Infrastructure in line with the technical & functional requirement of the project.
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5. The decision of Keltron in all matters will be final.
2.D. Hardware Requirement and Technical Specification
Sl. No. Item Description Qty.
(Nos.)
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In – Vehicle Mount GPS Unit
a. Salient features
� Operates from the ( 7-35V ) battery of the
Vehicle
� Built in battery Backup (6 Hours)
� Position acquisition from GPS
� Communication through GSM network
� Voice communication to predefined numbers
through the GSM Network through wearable
hands free set.
� Internal GPS and GSM Antennas.
� Pre-programmed messages can be sent to SMS
Gateway through key press
� Local storage Positional Data in GSM Dark
zones, and transmits data once the vehicle
enters a GSM coverage Area
� Easily mountable module
� Integrated Vehicle Power Source compatible
power supply
� Front panel LCD display.
� Keypad with 6 soft keys
� Has a buzzer to indicated Message Receive,
Incoming Voice Call
� Over the Air VMU Configuration
� Graphics to indicate new message in Inbox
� 1 MB memory to store and forward positional
data for Non-GSM coverage
� Status LED for
� Power
� GPS Status 437
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� GSM Status
� Working status
� VMU Message Structure
� Time
� Latitude
� Longitude
� Date
� Month
� Distance Traversed
� POI Collection Button
� Crime Location (Lat/Long)
� Crime Time
� Predefined crime types
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b. Brief subsystem specification GPS
1. Tracking Channels : 48 2. L1 frequency : L1 1575.42
MHz 3. Time-to-fix-first
a. Cold Start : <35 Seconds b. Warm Start : <35 Seconds c. Hot start : 1 Seconds
2. Position Accuracy : 2.5 meters(CEp)
3. Position upgrade rate : 1 Second 4. Antenna : Active
Environmental 5. Operating temperature : -0 to +55C 6. Humidity : up to 95% non-
condensing 7. Altitude : 18 288 m
(max) GSM 1. Mode : GPRS / SMS Class 10
1. Data rate : 9600bps 2. Frequency : GSM/GPRS/QUAD
BAND 850/900/1800/1900 3. Antenna : Passive
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CONTROL ELECTRONICS
1. Processing element : Microcontroller 2. Architecture : Single card
with piggybacked GPS and GSM 3. Diagnostic LED : Power, GSM
Status and GPS Status 4. Front panel : Keyboard and
LCD Interface 5. Serial Interface to : GSM/GPS 6. Firmware features : Position
acquisition from GPS,Distance traveled computation, sends information over GSM network at configured intervals, configurable messaging frequency, configurable voice call number, configurable call duration and reply to query for present location
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POWER SUPPLY
a. Input : 12V DC / 24V DC b. Current : 400mA
Technical Specifications of SERVER for Crime Application
Server SpecificationsServer Specifications
Features
Specifications Required
Form Factor Rack 2U
CPU Intel Xeon E5-2630/6 core
Cache Memory 15 MB Cache Memory
Chipset Intel® E5-2630 Chipset
Memory 32 GB RAM ,24 GB DIMM
Storage 4 * 450GB SAS
Ethernet Adapter Integrated Dual Port Gigabit Server Adapter
I/O Expansions Up to 10 slots supported
Warranty 3year 24x7 HW Support
Power Supply Dual, Hot-plug, Redundant Power Supply (1+1), 750W
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Operating System RHEL
Monitor Yes 17”LCD
Keyboard /Mouse Yes
E. Tearms&Conditions
1. Bidder should be a company registered in India under the Company Act or should be Public sector organisation. Furnish certificate of registration.
2. The Supplier Should be responsible for the integration of existing VMU modules / Applications with the new VMU Devices.
3. The Supplier Should be responsible for supply of Server Software, Installation, Commissioning, Configuration and Capacity building.
4. The Supplier shall provide 12 month warranty of the Hardware Devises from the start date of the usage of the System and any hardware related problems during the warranty period will be attended to within 24hrs of registering complaint and will be rectified at the earliest.
5. The Supplier shall maintain a round the clock Help Desk for attending queries and support calls for the duration of the Contract period.
Compliance statement
APENDIX A
Sl. No. Item Description
Whether
complies or
not (Y/N)
Supporting documents attached Remarks
1
Light Weight Handheld / Vehicle Mounted GPS Device
2 High End Server
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2. Submission of Tender:-
The TENDERS are to be uploaded in two separate part. The first part should contain the EMD and stamped Agreement in form given in Annexure II of Conditions of Contract. The Pre-qualification Bid along with all documents required to be submitted. This shall be uploaded as Cover I “Pre-Qualification Bid and Conditions of Contract”. The second part should contain the Price Bid in the prescribed form. This shall be uploaded as “Cover II – Price Bid
3. The Tender should be submitted as follows:
PART I • Agreement in format given in Annexure II • Power of Attorney authorizing the person to sign all the documents pertaining to this tender • Documents to prove OEM status/ authority if not OEM • Commitment of single source responsibility in the company’s letterhead. • Letters from the manufacturers of bought out items authorizing the tenderer to deal with their
products. • Booklets/pamphlets on products. • Unpriced BOM indicating make and model of items quoted. • Additional information on products.
PART II • Price Bid in Prescribed form.
4. Opening of Tenders:- The Tenders will be opened on the date and time of opening notified, in the
presence of those tenderers or their authorized representatives who may be present at the time. The date of opening of price bid will be intimated later.
5. Unless accepted in writing, the conditions of the Tender document will be valid and no extension for submission of Tenders will be granted on any account
6. KELTRON is not bound to accept the lowest offer and is having absolute right to reject any or all the tenders without assigning any reason.
7. Jurisdiction: The Courts situated in Thiruvananthapuram alone will have jurisdiction on the Contract. 8. The Tenderers are required to comply with the statutory requirements in respect of the Tender submitted
by them. 9. The language of the Tender should be English and the corrections, if any, should be attested under seal. 10. The Tender should be submitted by the authorized signatory. Power of Attorney authorizing the person
to sign all the documents pertaining to this tender shall be submitted in Part 1 11.The Tenderers are to be aware of the conditions of the locations of supply and installation and should have a clear idea of the plan of action.
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12. The Tenderer should be a reputed Original Equipment Manufacturer (OEM) or OEM authorized Vendor having sound technical and financial capabilities and also having strong service presents in Kerala.
13. The intending tenderer should have authorized service and support center at Thiruvananthapuram. The tenderer is required to submit in form no. X along with the Pre-qualification Bid the full address including the telephone and fax numbers of the service centers in thiruvananthapuram. The list of technical service personnel and their qualifications shall also be submitted along with the Pre-qualification Bid in the prescribed form no VII.
14. At any time prior to the deadline for submission of Tenders, KELTRON may, for any reason, whether at its own initiative or in response to a clarification requested by any prospective Tenderer, modify the Tendering documents by amendment.
15. The amendment will be notified in writing or by fax/Email to all prospective Tenderers which have received the Tendering documents and will be binding on them. The amendment will be attached to the Tendering documents sold subsequently.
B. COMMERCIAL CONDITIONS
1. Earnest Money Deposit (E M D ):- The amount of E M D for the Tender is given in the Tender
Notification. No adjustments against any other pending payments to the tenderer from the Board are allowed. E M D may be given in the form of online payment mode (Through NEFT). Tenders without EMD will be rejected. Bank Guarantee is not acceptable.
2. Agreement:- The successful Tenderer, immediately on receipt of the order should return the
marked copy duly acknowledged in token of acceptance and should execute the agreement in stamp paper worth Rs. 100/- in the prescribed format (Annexure I) within 10 days from date of receipt of the order.
3. Delivery, Installation and Commissioning and Training:- The equipments are to be
delivered and installed within the stipulated time at the locations given in ‘General Instructions and special conditions’. Advance intimation should be given to the consignee and to this office before delivery. The contractor shall be liable to complete all deliveries, installation and commissioning and training of the item supplied within the stipulated period from the date of detailed purchase order. Failure shall lead to automatic cancellation of the purchase order unless purchase order is extended on or before the expiry of the delivery date. In such cases the contract ceases and the security deposit will be forfeited.
5. Delivery Period: The materials shall be supplied and Installed as per the conditions of the
contract. The supply and Installation of all the equipments shall be completed within 45 days from the date of confirmed P.O..
6. Penalty: In case the supplier could not supply as per the agreement within the specified delivery
period penalty will be charged @ 1% per month of the total value of the contract or balance contract to be performed subject to a maximum of 10%. In case the contract is not completely and satisfactorily performed, Keltron has the right to terminate the contract at the risk and cost of the contractor and forfeit the Security Deposit. Since no security deposit is separately collected, the EMD amount will be converted to Security Deposit from the successful bidder. This amount should be maintained up to the end of the warranty period.
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7. Price:- Price quoted should be firm in all respects for delivery and installation ( including warranty for one year) for the period of six months from date of opening of the tender. The prices quoted should be indicating all taxes, freight, installation charges and other levies if any. This should be as per the price schedule enclosed in the tender document. However basic price, duties and taxes may be shown separately with the total cost.
8. The tenders will be evaluated based on the total all inclusive firm price quoted for all the items
taken together 9. The Purchase orders will be sent by registered post
10. Payment:- 95% of the payment will be made on back – to – back basis after the
supply and Installation and payment receipt from end-user. Remaining 5% will be maintained as performance Guarantee, up to the entire warranty period. This amount should be released along with the 95%, against a bank guarantee from any nationalized bank upto the end of warranty period.
11. Training:- Training is to be imparted to persons who are recommended by Keltron at each
point of installation about installation & basic operation of the System and simple maintenance of the System at no extra cost.
12. License:- For the Operating System and other packages, the license should be in the name
The Director General of Police, Police Headquarters, Trivandrum and valid for the entire warranty period.
13. Taxes:- The percentage of Taxes and Duties taken in the Tender, if any, should be indicated clearly
14. Transport and handling:- The expenses for transporting the items to location, handling at the
location etc. will be to the Contractor’s account. 15. Insurance:- The items to be supplied shall be insured for transit and handling including at the
locations at the suppliers expense till the installation, testing and commissioning of the System.
E. PERFORMANCE GUARANTEE
1. The offer shall be inclusive of a comprehensive onsite Performance Guarantee for 1 year for all the items from the date of installation. The supplier shall maintain systems and peripherals supplied and installed under this contract in accordance with the provisions laid down in the clauses below.
2. Scope and Services Covered under performance Guarantee:
The supplier shall provide the following services under the performance guarantee to keep the systems
and peripherals in good working order
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a. Un scheduled on call corrective and remedial maintenance service to set right the malfunctioning of the system. This includes replacement of unserviceable parts. The parts replaced will either be new parts or equivalent in performance to new parts. In the case of a part, the defective part removed from the system will become the property of the supplier,
b. Application / Operating System (OS) Support : The supply is comprehensive inclusive of Application/ OS support on all the systems supplied and installed under this contract. Any problem related with Application/ OS maintenance, reloading of OS with all device drivers, OS upgrade , System configuration and network configuration (if required) shall be attended & rectified by the supplier. All required device drivers shall be provided by the supplier. The supplier shall also keep a copy of all device drivers
c. Anti Virus Software(AVS) Support : The performance guarantee shall include the Anti virus software support on the systems supplied. Any problem related with System Virus will be attended and rectified by the supplier. The supplier shall update their anti virus software as and when required and also during preventive maintenance of the systems
d. Scheduled preventive maintenance (PM) shall be carried out once in Three Months for all systems and peripherals as detailed in Annexure VI. The supplier would submit the call sheets/ PM reports as in Annexure VI to respective Engineers.
e. FORCE MAJEURE: The supplier shall not be liable or deemed to be default of any delay or
failure in performance stated herein resulting directly or indirectly from causes beyond its reasonable control. If the supplier is prevented from performing its function under the instrument for a period longer than six months, the supplier’s liability ceases. Then both the parties shall discuss the course of action to be taken afterwards
5. CHANGE OF OWNERSHIP: The obligation of the supplier company/Firm under this contract shall
not cease even if the ownership changes. The successor in interest or transferee shall have the obligation to perform the contract.
F. GENERAL CONDITIONS
Tenders are invited for the supply of the materials as specified in the schedule.
1. The rates quoted should be for the unit specified in the schedule attached and should be only in Indian currency. Quotations in any other currency will be liable to rejections.
2. Earnest Money Deposit (EMD): EVERY TENDER SHOULD BE ACCOMPANIED BY AN
EARNEST MONEY PRESCRIBED. The earnest money may be furnished in Nationalized Bank Online payment. Bank Guarantee towards earnest money for individual tenders will not be accepted. CHEQUES OR POSTAL ORDERS WILL NOT BE ACCEPTED. TENDERS NOT ACCOMPANIED BY SUFFICIENT EARNEST MONEY WILL BE REJECTED. The earnest money of the unsuccessful tenderers will be returned as soon as possible after the tenders are settled, but that of the successful tenderers will be adjusted towards, the security that will have to be deposited for the satisfactory fulfillment of the contract. No interest will be paid for the earnest money deposited. Tenders which do not comply with the above will be rejected.
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3. The tenders will be opened through electronic media after the due date.
4. (a) The rate will be considered firm for acceptance till 6 months from the date of closing (last date of
receipt) of the tender. If any tenderer withdraws from his tender before the expiry of the period fixed for keeping the rates firm for acceptance, the earnest money deposit by him will stand forfeited to M/s Keltron.
(b)Tenders not stipulating period of firmness and tenders with price variation clause and/or “subject to
prior sale” conditions are liable to be rejected. (c)Tenders subject to conditions will not be considered. They are liable to be rejected on that sole ground.
5. The final acceptance of the tenders rests entirely with the Head Materials, Kerala State Electronics Development Corporation Ltd Keltron Communication Complex,Monvila, Kulathoor P.O., Thiruvananthapuram-695 583, Kerala who does not bind himself to accept the lower or any tender. But the tenderers on their part should be prepared to carry out order in respect of such portion of the supplies included in their tenders as may be allotted to them. In any case the decision of the Head Materials Kerala State Electronics Development Corporation Ltd. Keltron Communication Complex,Monvila, Kulathoor P.O., Thiruvananthapuram-695 583, Kerala, shall be final and no correspondence shall be entered in to as to why a quotation was not accepted or why a portion of the item only was ordered for etc.
8 .In the case of materials of a technical nature the successful tenderer should be prepared to guarantee satisfactory performance for a period of 1 year from the date of successful installation and commissioning of all the systems under a definite penalty. 9.All payments to the contractor will be made in the due course:-
a. By Bank cheques / RTGS / E-Payment
10. The contractor shall not assign or make over the contract or the benefits or burdens or any part thereof to any other person or persons or body corporate. The contractor shall not underlet or sublet to any person or body corporate the execution of the contract or any part there of without the consent in writing of Head Materials Kerala State Electronics Development Corporation Ltd. Keltron Communication Complex,Monvila, Kulathoor P.O., Thiruvananthapuram-695 583, Kerala, The Head Materials Kerala State Electronics Development Corporation Ltd. Keltron, shall have absolute power to refuse such consent or to rescint such consent any time, if he is not satisfied with the manner in which the contract is being executed, and no allowance or compensation shall be made to the contractor or the sub-contractor up on such rescission. Provided always that if such consent be given at any time the contractor shall not be relieved from any obligation, duty or responsibility under this contract. 11.In case the contractor becomes insolvent or goes into liquidation or makes or proposes to make any assignment for the benefit of his creditors or proposes any composition with his creditors for the settlement of his debts or carries on behalf of his creditors or in case any receiving order or orders for the administration of his estate are made against him or in case the contractor shall commit any act of insolvency of in case in which under any clause or clauses of his contract, the contractor shall have rendered himself liable to damages amounting to the whole of his security deposits the contract, shall thereupon after notice given of Head Materials Kerala State Electronics Development Corporation Ltd. Keltron.to the contractor be determined and the Bank may complete the contract in such time and manner and by such
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persons as the of Head Materials Kerala State Electronics Development Corporation Ltd. Keltron .shall think fit. But such determination of the contract shall be without any prejudice to any right of remedy of M/s Keltron against the contractor of his sureties in respect of any breach of contract therefore committed by the contractor. All expenses and damages caused to M/s Keltron by any breach of contract by the contractor shall be paid by the contractor to the Bank and may be recovered from him under the provisions of the Revenue Recovery Act in force in the State.
12. In case the contractor fails to supply and deliver any of the said articles and things within the time provided for delivery of the same or in case the contractor commits any breach of any of the covenants, stipulation and agreements here in contained and on his part to be observed and performed then and in any such case, it shall be lawful for the of Head Materials Kerala State Electronics Development Corporation Ltd. Keltron ( if he shall think fit to do so) to arrange for the purchase of the said articles and things else where or on behalf of M/s Keltron by an order in writing under the hand of the of Head Materials Kerala State Electronics Development Corporation Ltd. Keltron to put an end to this contract and in case the M/s Keltron shall have incurred, sustained or been put to any costs, damages or expenses by reason of such purchases or by reason of this contract having been so put an end to or in case any difference in price, compensation loss costs, damages expenses or other money shall then or at any time during the continuance of this contract be payable by the contractor to M/s Keltron under and by virtue of this contract it shall be lawful for the Bank from and out of any moneys for the time being payable or owing to the contractor from M/s Keltron under or by virtue of this contract or otherwise to pay and reimburse to M/s Keltron all such costs damages and expenses they may have sustained, incurred or been put to by reason of the purchase made else where or by reason of this contract having been so put an end to as aforesaid and also all such difference in price, compensation, loss, cost damages, expenses and other moneys as shall for the time being, be payable by the contractor as aforesaid.
(a) In case any difference or dispute arises in connection with the contract, all legal proceedings relating to the matter shall be instituted in the Court within Thiruvananthapuram district.
(b) In case, where a successful tenderer after having made partial supplies fails to fulfill the contracts in full, all or any of the materials not supplied may at the discretion of the purchasing officer, be purchased by means of another tender/quotation or by negotiation or from the next higher tenderer who had offered to supply already and the loss if any, caused to M/s Keltron shall thereby together with such sums as may be fixed by M/s Keltron towards damages be recovered from the defaulting tenderer.
13. Every notice hereby required or authorized to be given may be either given to the contractor personally or left at his residence or last known place of abode or business or may be handed over to his agent personally or may be addressed to the contractor by post at his usual or last known place of abode or business and if so addressed and posted shall be deemed to have been sufficiently served on the contractor on the date on which in the ordinary course of mail a letter so addressed and posted would reach his place of abode or business. 14.The tenderer shall undertake to supply materials according to the standards and specifications prescribed. 15.No representation for enhancement of rate once accepted will be considered. 16. Any attempt on the part of the tenderers or their agents to influence M/s Keltron in their favor by personal canvassing will disqualify the tenderers.
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17. Tenderers should be prepared to accept orders that in the event of their default to supply as ordered or failure to supply within the period stipulated in the order the security deposited under para 10 supra will be forfeited in respect of such belated supplies the Bank and or the of Head Materials Kerala State Electronics Development Corporation Ltd. Keltron the option to refuse to accept the supply and also the further option that when belated supplies are accepted the price to be paid will be as settled by of Head Materials Kerala State Electronics Development Corporation Ltd. Keltron. whose decision will be final and the contractor will be further liable to pay 1% of value of contract or balance contract to be performed as liquidated damages for every week or part there of subject to a maximum of 10% of value of belated supplies. But where the actual damages is proved as exceeding this amount the contractor is liable to pay such damages instead of the said 1% or 10% above stipulated.
(a) Where due to any default of contractor in the execution of contract, M/s Keltron makes purchases on open market or after negotiation or after inviting fresh tender and setting with any of such tenderers, as per the discretion of M/s Keltron or its officers invested with powers to enter into such contracts the contractor will be liable to pay to M/s Keltron the extra costs incurred by M/s Keltron and also other expenses defrayed.
18. TELEGRAPHIC OR FAX TENDER WILL NOT BE CONSIDERED
19. The prices quoted should be inclusive of all taxes duties etc. which are or may become payable by the contractor under existing or future laws or rules of the country of origin or supply during the course of executions of the contract. It will be assumed that the prices quoted are inclusive of all such taxes duties etc. and extra claims therefore will not be accepted.
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20. Special conditions, if any mentioned in the quotation of the tenderer or in any other communication from him will not be applicable to the contract unless they are expressly accepted in writing by the purchaser.
21. Tenderers shall clearly specify whether the goods are offered from indigenous sources, from imported stocks in India or from foreign sources to be imported under a license. The M/s Keltron reserve the right to reject offers for import of goods if the import Trade Control Policy in force at the time of award of the contract prohibits or restricts such imports.
22. Even in case where no alternate purchases are arranged for the materials not supplied, the proportionate portion of the Security Deposit based on the cost of the materials not supplied at the rates shown in the tender of the defaulter shall be forfeited and Balance alone shall be refunded.
23. All incidental expenses incurred by M/s Keltron for making payments outside the District in which the claim arises shall be borne by the contractor.
24. The tenderers shall quote also the percentage or rebate discounts offered by them in case the payments
is made promptly within one month of taking delivery of stores. This will not be considered for tender evaluation.
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25. The Tenderer should send along with his tender an agreement executed and signed in Kerala Stamp
paper worth Rs.100/-. A specimen form of agreement is given below as Annexure II of this tender. Tenders without the agreement in stamped paper will be rejected outright. But in deserving cases where agreement has not been received the purchasing officers may exercise his discretion and call upon such tenderer to execute the agreement within a period of ten days from the date of issue of such intimation, if the purchasing officer is satisfied that the omission to forward the agreements along with the tender was due to causes beyond the control of the tenderer and was not due to any negligence on his part. Agreement received from a tenderer after the above time limit will not be considered.
26. The Courts situated at the place where the head Office of M/s Keltron is situated viz Thiruvananthapuram alone will have jurisdiction to entertain civil suits pertaining to this contract.
(Signed) Head Materials
Kerala State Electronics Development Corporation Ltd Keltron Communication Complex,
Monvila, Kulathoor P.O., Thiruvananthapuram-695 583,
Kerala.
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Annexure I KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014
(Agreement to be executed by the successful Tenderer in Stamp paper worth Rs.100)
FORM OF AGREEMENT
Articles of Agreement made the ………………………………………………… day of ……………………………… Between Sri ……………………. …… Head Materials Kerala State Electronics Development Corporation Ltd Keltron Communication Complex, Monvila, Kulathoor P.O., Thiruvananthapuram-695 583, Kerala. acting for/on behalf of Kerala State Electronics Development Corporation Ltd. hereinafter called the Keltron of the one part and Sri………………………………… …… of.………….…………………… and ……………………………………………… ………………….Company Limited incorporated under the ……………………… …………………………….………... and having its registered Office at ………………………………………… (herein after called the Contractor) of the other part.
WHEREAS the Contractor has tendered for the supply of articles for the use of M/s Keltron as per
Tender notification No. …………………………………………… Dated ……………… And WHEREAS M/s Keltron have been pleased to accept the contract in respect of the articles
mentioned in the copy of order attached.
And WHEREAS the Contractor has security for the satisfactory fulfilment of this contract deposited Rs…………………………………….. ie. a sum equal to ……… percent of the value of the contract as per Bank Draft No. ……..…………………………………… dated…………….. Bank Guarantee No..…………………dated………….. of the ……………...…………..Bank duly approved by M/s Keltron.
Now these presents witness and it is hereby mutually agreed as follows:- 1. The Contractor shall undertake to supply and install material according to the standard samples and
specifications.
2. No representation for enhancement of rates once accepted will be considered.
3. The approximate quantities to be supplied are shown in the copy of order No……… ……………………………………..herewith attached which shall be treated as a part of this agreement as nearly as can be foreseen. But they are merely estimates of quantities that may be required for general guidance of tenderers and the M/s Keltron in no case binds itself to purchase any quantity at all during the period of contract if no necessity arises therefore, but the Contractor shall supply any quantity of any article at the rate tendered by him, for that article up to 25 percent, in excess of the estimated quantity quoted, and in the event of his inability to do so or to offer a suitable alternative to the satisfaction of M/s Keltron M/s Keltron is at liberty to purchase the articles or an article of similar quality from elsewhere and should the price of the articles so purchased be in excess of the tendered rate to deduct the difference of cost from the contractor’s bills or his security deposit, as the case may be. The Contractor shall not however be entitled to the excess, if any, of the tendered rate over such purchase amount.
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4. In case the Contractor fails to supply and deliver any of the articles and things tendered for by him within the time provided for delivery of the same or in case the Contractor commits any breach of any of the covenants, stipulations and agreements here in contained and on his part to be observed and performed, then and in any such case, it shall be lawful for M/s Keltron (if it shall think fit to do so) by an order in writing to put an end to this contract, and in case M/s Keltron shall have incurred, sustained or been put to any costs damage or expenses by reason of this contract having been so put an end to or in case any difference in price, compensation, loss, costs, damages, expenses or other money shall then or at any time during the continuance of this contract be payable by the contractor to M/s Keltron under and by virtue of this contract it shall be lawful for M/s Keltron from and out of any moneys for the time being payable or owing to the contractor from M/s Keltron under or by virtue of this contract or otherwise to pay and reimburse to M/s Keltron all such costs, damages and expenses they may have sustained, incurred or been put to by reason of this contract having been so put an end to as aforesaid, and also all such difference in price, compensation loss, costs, damages, expenses and other moneys as shall for the time being be payable by the Contractor aforesaid.
5. Every notice hereby required or authorized to be given may be either given to the Contractor personally or left at his residence or last known place of abode or business or may be handed over to his agent personally or may be addressed to the Contractor by Post at his usual or last known place of abode or business and if so addressed and posted shall be deemed to have been served to contractor on the date on which in the ordinary course of Post a letter is addressed and posted would reach his place of abode or business.
6. All payments to the Contractor will be made in due course: (i) By Bank’s cheques / RTGS / E-Payment
7. The Contractor shall not assign or make over the contract or the benefits or burdens there of or any part thereof to any other person or person or body corporate. The Contractor shall not underlet or sublet to any person or body corporate the execution of the contract or any part thereof without the consent in writing of M/s Keltron. M/s Keltron shall have absolute power to refuse such consent or rescind such consent (if given) at any time, if they are not satisfied with the manner in which the contract is being executed and no allowance or compensation shall be made to the Contractor or the subcontractor upon such rescission. Provided always that if such consent be given at any time, the Contractor shall not be relieved from any obligation, duty or responsibility under this contract.
8. In case the contractor becomes insolvent or goes into liquidation or makes or proposes to make any assignment for the benefit of his creditors or proposes any composition with his creditors for the settlement of his debts or carries on his business or the contract under inspection on behalf of his creditors, or in case any receiving order or orders for the administration of his estate are made against him, or in case the Contractor shall commit any act of insolvency, or in case in which, under any clause or clauses of this contract, the Contractor shall have rendered himself liable to damages amounting to the whole of his security deposits, the contract shall thereupon, after notice given by the Head Materials Kerala State Electronics Development Corporation Ltd. Keltron Communication Complex,Monvila, Kulathoor P.O., Thiruvananthapuram-695 583, Kerala, to the Contractor, be determined and the Head Materials Kerala State Electronics Development Corporation Ltd. Keltron ,may complete the contract in such time and manner and by such person as M/s Keltron shall think fit. But such determination of the contract shall be without any prejudice to any right of remedy of M/s Keltron against the Contractor or his sureties in respect of any breach of contract committed by the Contractor.
9. All expenses and damages caused to M/s Keltron by any breach of all or any of the terms of this contract by the Contractor shall be paid by the Contractor to the Bank and may be recovered from him.
10. The Security Deposit/Performance Guarantee shall, subject to the conditions specified herein be
returned to the Contractor within six months after completing the entire warranty period, but in the event of
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any dispute arising between M/s Keltron and the Contractor, the Bank shall be entitled to deduct out of the deposits or the balance thereof, until such dispute is determined the amount of such damages, costs, charges and expenses as may be claimed the same may also be deducted from any other sum which may be due at any time from M/s Keltron to the Contractor.
11. The Contractor/hereby declares that the goods/stores/articles sold to buyer under this contract shall be of the best quality (and workmanship) and shall be strictly in accordance with the specifications and particulars contained/mentioned in the copy of the order mentioned in clause 3 here of and the contractor/hereby guarantees that the said goods/stores/articles would continue to conform to the description and quality aforesaid for a period of ……………. days/months from the date of delivery of the said goods/stores/articles to M/s Keltron and that notwithstanding the fact that M/s Keltron (Inspector) may have inspected and/or approved the said goods/stores/articles, if during the aforesaid period of ………….. days/months the said goods/stores/articles be discovered not to conform to the description and quality aforesaid or have deteriorated and the decision of M/s Keltron in that behalf will be final and conclusive M/s Keltron will be entitled to reject the said goods/stores/articles or such portion thereof as may be discovered not to conform to the said description and quality. On such rejection of goods/articles/stores will be at the contractor’s risk and all the provisions herein contained relating to rejection of goods & c, shall apply. The contractor/Seller shall if so called upon to do replace the goods & c, or such portion thereof as is rejected by M/s Keltron , Otherwise the Contractor/Seller shall pay to M/s Keltron such damages as may arise by reason of the break of the conditions herein contained. Nothing herein contained shall prejudice any other right of M/s Keltron in that behalf under this contract or otherwise.
12. The tender documents viz: Tender Notice, Declaration by Tenderer, General Instructions, Technical Conditions, Commercial Conditions, Performance Guarantee, Price Bid – Schedule, General Conditions will form part of this Agreement. The terms & conditions given in this agreement and/or the Order referred to in Clause 3 above shall supercede all the terms and conditions contained in the tender/quotation submitted by the Contractor or in the covering letter forwarding the said tender/quotation. Where the contractor’s terms and conditions are at variance with this agreement and/or the order for the supply, the latter shall prevail.
13. In case where a successful tenderer after having made partial supplies fails to fulfil the contracts in full, all or any of the materials not supplied may, at the discretion of the purchasing Officer be purchased by means of another tender/Quotation or by negotiation from the next higher tenderer who had offered to supply already and the loss, if any, caused to M/s Keltron shall thereby together with such sums as may be fixed by M/s Keltron towards damages be recovered from the defaulting, tenderer.
14. Even in cases where no alternate purchases are arranged for the materials not supplied the proportionate portion of the security deposit based on the cost of the materials not supplied at the rate shown in the tender of the defaulter shall be forfeited and balance alone shall be refunded.
i. The equipments supplied under this contract will be under performance guarantee valid for the period…………………to……………….(one year). The supplier shall maintain systems and peripherals supplied and installed under this contract in accordance with the provisions laid down in the clauses below during the above period.
ii. The supplier shall provide the following services under the performance guarantee to keep the systems and peripherals in good working order.
a. Un scheduled on call corrective and remedial maintenance service to set right the malfunctioning of the system. This includes replacement of unserviceable parts. The parts replaced will either be new parts or equivalent in performance to new parts. In the case of a part, the defective part removed from the system will become the property of the supplier,
b. Application/ Operating System (OS) Support : The supply is comprehensive inclusive of Application OS support on all the systems supplied and installed under this contract. Any problem
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related with Application/ OS maintenance, reloading of OS with all device drivers, OS upgrade, device drivers, System configuration and network configuration (if required) shall be attended & rectified by the supplier. All required device drivers shall be provided by the supplier. The supplier shall also keep a copy of all device drivers
c. Anti Virus Software(AVS) Support : The performance guarantee shall include the Anti virus software support on the systems supplied. Any problem related with System Virus will be attended and rectified by the supplier. The supplier shall update their anti virus software as and when required and also during preventive maintenance of the systems d. FORCE MAJEURE: The supplier shall not be liable or deemed to be default of any delay or failure in performance stated herein resulting directly or indirectly from causes beyond its reasonable control. If the supplier is prevented from performing its function under the instrument for a period longer than six months, the supplier’s liability ceases. Then both the parties shall discuss the course of action to be taken afterwards e. Payment for AMC: The payment will be released yearly. The supplier will submit yearly bill along with the downtime statement within one week of completion of the year to the paying authority mentioned in ‘General Instructions and Special Conditions’. The Paying authority will reconcile this and release the payment
15. The Courts situated at the place where the head office of M/s Keltron is situated, viz, Thiruvananthapuram alone will have jurisdiction to entertain civil suits pertaining to this contract.
In witness where of the parties hereto have hereunto set their hands the day and year first
above written. Signed sealed and delivered by……………………………………………………………………………………………………
…………………………………………………….. Head Materials Kerala State Electronics Development Corporation Ltd Keltron Communication Complex, Monvila, Kulathoor P.O., Thiruvananthapuram-695 583, Kerala acting for and on behalf of M/s Keltron
In the presence of: Witness 1. 2. Signed sealed and delivered by………………………………………………… In the presence of (Contractor) Witness:- 1.
2.
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ANNEXURE II KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014
(Format of Agreement to accompany the Tender To be executed in Stamp paper worth Rs 100/-)
AGREEMENT Articles of agreement executed on this ……………………………………… the ………………. day of …………………. two thousand and ……………….. Between Kerala State electronics Development Corporation LtdM/s Keltron. action through (here enter the designation of the officer who has invited this tender………………………………. (hereinafter referred to as “M/s Keltron”) of the one part and M/s………………………………………………………… …………………………….. (here enter name and address of the tenderer) herein after referred as “The bounden” of the other part. WHEREAS in response to the invitation for tenders contained in Notification No…………………. date…………… inviting tenders the bounden has submitted to the M/s Keltron a tender for the ……………………………………….. specified therein subject to the terms and conditions contained in the said tender: WHEREAS the bounden has also deposited with M/s Keltron a sum of Rs……………… as earnest money for execution of an agreement undertaking the due fulfilment of the contract in case his tender is accepted by M/s Keltron.
Now THESE PRESENTS WITNESS and it is hereby mutually agreed as follows: 1. In case the tender submitted by the bounden is accepted by M/s Keltron and the contract for …………………………………………………………………………………………… is awarded to the bounden, the bounden shall within ……………………. days of acceptance of this tender execute an agreement with the KDCB incorporating all the terms and conditions under which M/s Keltron accepts his tender. 2. In case the bounden falls to execute the agreement as aforesaid incorporating the terms and conditions governing the contract M/s Keltron shall have power and authority to recover from the bounden any loss or damages caused to M/s Keltron by such breach as may be determined by M/s Keltron, appropriating the earnest money deposited by the bounden and if the earnest money is found to be inadequate, the deficit amount may be recovered from the bounden and his properties movable and immovable also in the manner here in after contained.
2. All sums found due to M/s Keltron under or by virtue of this agreement shall be recoverable from the bounden and his properties, movable and immovable under the provisions of the Revenue Recovery Act for the time being in force as though such sums are arrears of land revenue and also in such other manner as M/s Keltron may deem fit.
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In witness where Sri …………………………………………………………. (here enter name and designation) for and on behalf of M/s Keltron and Sri ………………………………… the bounden have hereunto set their hands the day and year shown against their respective signatures. Signed by Sri ………………………………………………………………(date) In the presence of witness 1 2 Signed by Sri……………………………………………………………….(date) In the presence of witness 1 2
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PART II
PRE-QUALIFICATION BID
INFORMATION & INSTRUCTIONS TO APPLICANTS
1. INTRODUCTION
Kerala state Electronics Development Corporation Ltd – M/s Keltron. invites application for pre-
qualification Bids from interested Bidders for The total solution provider for Supply and Installation of
Light Weight Handheld / Vehicle Mounted GPS Device and High End Server.
2. PURPOSE OF PRE-QUALIFICATION:
The pre-qualification BID from firms of repute is aimed at selection of a firm having sufficient
relevant experience of work to be executed, financial resources, backed by competent technical
personnel and other expertise necessary for ensuring that the work if awarded to them would be
executed in time, with requisite standard and quality and in a smooth manner as per specifications.
3. EVALUATION CRITERIA :
M/s Keltron will pre-qualify those firms which are considered suitable for works under question.
Essential Pre qualification criteria will be as follows:
1. The tenderer shall be an Original Equipment Manufacturer or an authorized vendor of the Original
Equipment Manufacturer
2. The tenderer shall give an undertaking in Form no. 15 of this document to the effect that he is agreeable
to the M/s Keltron’s conditions regarding delivery, Guarantee, Payment and Penalty.
3. The entire Solution offered shall pass the evaluation based on the presentation to be conducted (date will
be intimated)
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The tenderer shall provide documentary evidence to prove this eligibility based on all the above
pre-qualification criteria (except sl. No. 3) along with the pre –Qualification bid.
The selection will also take into account
a) The Firm’s ability to mobilize resources to carryout the work.
b) Availability of sufficient technical personnel/at regional office.
c) The Firm’s financial soundness and capability.
If the applicant is a Joint Venture it shall give all the necessary information as described in section
7 below. To qualify a Joint venture, the joint venture must jointly satisfy the criteria set out in this
section and a copy of the joint venture agreement shall also be furnished.
The decision of M/s Keltron in the evaluation of pre-qualification bids will be final and without
appeal. M/s Keltron will not be bound to give any reason for the acceptance or the rejection of any Firm
on any account, whatsoever.
4. SUBMISSION OF PRE-QUALIFICATION DOCUMENTS:
“The Pre-qualification Information” which is annexed as part II shall be duly completed, signed
in duplicate. Original will govern whenever there are any discrepancies between the Original and the
copy.
5. LANGUAGE OF APPLICATION :
All the information must be submitted in English.
6. COST INCURRED BY THE APPLICANT :
The cost incurred by the applicant in preparing the application, in providing clarifications or
attending discussions and conference in connection with the document will not be reimbursed under any
circumstance.
7. METHOD OF APPLYING :
If the applicant is a partnership firm , it shall be signed by the authorized
partner/(s) of the firm above their full type written names and current address, or alternatively by a
power of attorney for the firm by signing the application in which case a certified copy of the power of
25
attorney shall accompany the application. A certified copy of the partnership deed and current addresses
of all the partners of the firm shall also accompany the application.
If the application is made by a Company incorporated under Indian Companies
Act or having the status, it shall be signed by a duly authorized person holding the Power of Attorney for
signing the application in which case a certified copy of the Power of Attorney shall accompany the
application.
If the application is made by a group of firms or a joint venture consortia the
Lead Firm shall submit a complete information with regard to all the information required in the forms
pertaining to each Firm in the Group and shall state in the covering letter attached to the application as
to which of the Firm shall have the responsibility for applying for bid, submission of bid and completion
of contract documents and furnish evidence admissible in law in respect of the authority assigned to
such firm on behalf of the group of firms applying for the bid, submission of bid and for completion of
contract documents. The full information and satisfactory evidence pertaining to the participation and
responsibility of each member Firm or group of Firms making the application shall be furnished along
with the pre-qualification document duly signed by each Firm. The Lead Firm should be clearly
identified and the responsibility of the lead and other Firms should be defined by the applicant.
8. INFORMATION TO BE FURNISHED BY THE APPLICANT
The firms are required to give the complete information as asked for in the “PRE-
QUALIFICATION INFORMATION” (PART - II).
The various forms attached to this pre-qualification information (part - II) are to
be filled up by the applicant without any alterations or modifications of their own to the details called
for. Preparing information in new pro-forma devised by the applicant, avoiding the information
intended to be furnished in the prescribed formats or not filling all the details or not filling all t he details called for in the prescribed formats may make the application liable to be rejected.
The details furnished or the replies to the questions should be complete in all
respects. In case the information or reply is “NIL” or “NOT APPLICABLE”, etc. it should be invariably
mentioned rather than leaving space blank or with some marks.
It is desired that the applicants shall indicate all the relevant information on the type of the work
done, location of the works, name of project and clients, the date of execution of contract and the
amount of work under the relevant columns of the format.
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Also under the columns “Brief technical description” wherever appearing in the
aforesaid formats the applicant should mention the size of the work done, working methods and site
conditions encountered.
Forms are to be typed/ written neatly and applicant’s name must appear on each page of the
application.
In the event space provided in the forms are not sufficient for entries, or if the applicant wishes
to furnish additional information it may be inserted on a separate sheet with appropriate references.
11. LIST OF TECHNICAL PERSONNEL AVAILABLE:
Applicant must have suitably qualified personnel to handle the project. Applicants will have to
supply the information on prime and alternate candidates for the area of specialization given below in
terms of his/her qualification and experience at different locations
1. Project Manager
2. Network expert
3. Hardware Engineer
12. SITE VISIT:
If required, the implementation site(s) of the work may be inspected by the applicant or his
representative in consultation with the Head Materials Kerala State Electronics Development
Corporation Ltd. Keltron Communication Complex,Monvila, Kulathoor P.O.,Thiruvananthapuram-695
583, Kerala, Tel: 0471-2598948 Fax: 0471-2598984Email: [email protected]
13. ADEQUACY OF STAFF (AND EQUIPMENT):
The applicant must have adequate staff (and equipment) for carrying out the works described in
the Bid document, efficiently and in accordance with the time schedule.
14. OVERWRITING :
All overwriting or corrections shall be attested with applicant’s initials in ink under seal.
Head Materials
Kerala State Electronics Development Corporation Ltd.
Keltron Communication Complex,
Monvila, Kulathoor P.O.,
Thiruvananthapuram-695 583, Kerala
Tel: 0471-2598948 Fax: 0471-2598984
Email: [email protected]
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PERSONNEL ENQUIRIES Name & Designation Tel.No. Fax No. Email. Contact1 Contact 2
PRE-QUALIFICATION INFORMATION 1. LETTER OF TRANSMITTAL.(To be submitted in applicants letterhead with complete postal address, telephone no, fax
no, and e-mail address) Date:
To
Head Materials Kerala State Electronics Development Corporation Ltd. Keltron Communication Complex, Monvila, Kulathoor P.O., Thiruvananthapuram-695 583, Kerala Tel: 0471-2598948 Fax: 0471-2598984 Email: [email protected]
Sir, Sub :- pre-qualification details of firms for The total solution provider for Supply and Installation of Light Weight Handheld
/ Vehicle Mounted GPS Device and High End Server. Having examined the details given in the invitation for pre-qualification of firms for the aforesaid project, we hereby
submit the application for pre-qualification with relevant documents.
We hereby certify that all the statements made and the information supplied in the enclosed forms I to X are true and
correct. We submit the requisite Solvency Certificate and authorize M/s Keltron. to approach the Bank issuing the Solvency
Certificate to verify the correctness thereof. We also authorise M/s Keltron. to approach Individuals, Employers, Firms and
Corporations to verify our competence and general reputation.
M/s Keltron. and its authorized representatives are hereby authorized to conduct any enquiries or investigations to
verify the statements, documents and information submitted in connection with this application.
M/s Keltron. and its authorized representatives may contact the following persons for further information.
Signature of the authorised signatory of the Applicant/Firm
FINANCIAL ENQUIRIES Name & Designation Tel.No. Fax No. Email. Contact1 Contact 2
TECHNICAL ENQUIRIES Name & Designation Tel.No. Fax No. Email. Contact1 Contact 2
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FORMS
FORM I
KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014
1.
2.
3.
4.
5.
6.
Name of the Applicant/Firm
Nationality of the Applicant/Firm
Head Office address
Fax Number
Telephone Number
E – Mail
Year and place of the establishment of the
company
Former name of the company, if any.
The Applicant is
a) a propriety firm
b) a limited company or limited
corporation
c) a member of a group of companies
d) a subsidiary of a large corporation
e) Joint venture consortia
Number of years of experience in supply and
installation of PCs & peripherals :
a) as a prime Supplier
(i) in own country
(ii) Other countries (specify the
country)
(iii) To whom should
references be made
b) in a joint venture
(i) in own country
(ii) other countries (specify the
country)
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7.
8.
9.
10.
11.
12.
13.
14.
15.
(iii) to whom the references
should be made)
Are you registered with any
Government/Department/Public Sector
Undertaking in India, (if yes, give details)
Do you engage other firms for supply &
installation. If so, under what circumstances and
the type of works you sublet
Give details.
How many years have your organisation been in
business under your present name?
Have you in any capacity ever not completed
any work awarded to you?
(If so, give the name of project and reason for
not completing the work)
In how many projects you were imposed
penalties for delay? Please give details.
How do you describe your firm?
(i) Hardware Manufacturer.
(ii) Hardware Supplier.
(iii) Total solution provider.
(iv) Networking Experts.
(v) Others (Specify)
Select More than one item if necessary
In what other line of business are you
financially interested?
Do you intend to associate any other
organisation for the works for which you are
bidding? If so please give full particulars of that
organisation separately.
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16.
Have you ever been denied tendering facilities
by any Government/Department/Public sector
Undertaking? (Give details)
Information regarding any current litigation in
which the tenderer is involved
Signature of the authorised signatory of the Applicant/Firm
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FORM – II
KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014 MEMBER OF A GROUP OF COMPANIES
(If the applicant is a member of a group of companies please give the following
information otherwise state, ’not applicable’)
1.
2.
3.
Name and address of Group
Name and address and description
of other companies in the group.
Name and address of the Bankers
: :
:
Signature of the authorised signatory of the Applicant/Firm
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FORM – III
KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014 SUBSIDIARY OF A LARGE CORPORATION
(If the applicant is a subsidiary of a large corporation please give the following information otherwise
state, ’not applicable’)
1.
2.
3.
Name and address of parent
organization
State the involvement if any, the
parent company have in the project
Name and address of the Bankers
: :
:
Signature of the authorised signatory of the Applicant/Firm
33
FORM - IV
KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014 JOINT VENTURE
(If the applicant intend to enter into a joint venture for the project please give the following information
otherwise state, ’not applicable’)
1.
2.
3.
Name and address of joint venture
Name and address of all partners of
joint venture
Name and address of the Bankers to
the joint venture
: :
:
Certified that the following documents are attached
1. Details of the responsibility of the firm leading the joint venture and responsibility or other joint
venture partners
2. Details regarding financial participation of each firm in the joint venture
3. Certified copy of the agreement to the joint venture
Signature of the authorized signatory of the Applicant/Firm
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FORM – V
KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014 FINANCIAL STATEMENT
(Must be given separately for each partner in case of joint venture)
1.
2.
3.
4.
5.
Name of firm
Name of partners/Director
Capital
(a) Authorized
(b) Issued and paid-up
(a) What is the maximum annual
value of the project that you can
handle?
(b) What is the maximum value of
the project that your Company/
group of companies have
handled so far?
Have you ever been declared
bankrupt? (If yes, please give
details in separate sheet)
:
: :
: : :
:
Certified that the following documents are furnished along with the Pre-qualification Bid 1. Balance sheet and profit and loss statement with auditors report for last two years.
2. Income tax clearance certificate
Signature of the authorized signatory of the Applicant/Firm
Note :Fiscal year of the company can be followed.
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FORM - VI
KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014 KEY MANAGEMENT: PERSONNEL
(Please attach an Organization Chart showing the structure of the Company)
A. BOARD OF DIRECTORS :
Details of key Technical and Administrative personnel who could be assigned to the work in the
following pro-forma.
B. KEY TECHNICAL PERSONNEL
1. Name :
2. Qualification :
3. Present position of office :
4. Professional Experience in years:
5. No of Years with the applicant :
C. KEY ADMINISTRATIVE PERSONNEL
1. Name :
2. Qualification :
3. Present position of office :
4. Professional Experience in years:
5. No of Years with the applicant:
Signature of the authorized signatory of the Applicant/Firm
36
FORM – VII KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014
KEY TECHNICAL PERSONNEL IN KERALA STATE
Sl
No
Name Designation Qualification Experience
in Years
Location
Signature of the authorized signatory of the Applicant/Firm
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FORM VI
KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014
DETAILS OF OFFICES IN KERALA
Complete address with telephone, fax, email.
Signature of the authorized signatory of the Applicant/Firm
FORM – IX
KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014
ADDITIONAL INFORMATION.
Any further information which the applicant considers relevant in regard to the capabilities
Signature of the authorized signatory of the Applicant/Firm
38
Form X
KSEDC/KCC/PUR/ENQ/8707/13-14 dated 14-02-2014
Undertaking
I/we ……………………………………………………………………………hereby agree to adhere to the conditions of M/s Keltron regarding delivery, Guarantee, Payment and Penalty mentioned in this tender document.
Signature
Name and address of the Supplier.
