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PUBLIC S/4HANA CE Document Management Anupama Chandrasekhar , Asha Mary Lilliett, Sunder Poovananathan November, 2018
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Page 1: Title Goes Here and Here and Here - SAP

PUBLIC

S4HANA CEDocument Management

Anupama Chandrasekhar Asha Mary Lilliett Sunder Poovananathan

November 2018

2PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP

Except for your obligation to protect confidential information this presentation is not subject to your license agreement or any other service

or subscription agreement with SAP SAP has no obligation to pursue any course of business outlined in this presentation or any related

document or to develop or release any functionality mentioned therein

This presentation or any related document and SAPs strategy and possible future developments products and or platforms directions and

functionality are all subject to change and may be changed by SAP at any time for any reason without notice The information in this

presentation is not a commitment promise or legal obligation to deliver any material code or functionality This presentation is provided

without a warranty of any kind either express or implied including but not limited to the implied warranties of merchantability fitness for a

particular purpose or non-infringement This presentation is for informational purposes and may not be incorporated into a contract SAP

assumes no responsibility for errors or omissions in this presentation except if such damages were caused by SAPrsquos intentional or gross

negligence

All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from

expectations Readers are cautioned not to place undue reliance on these forward-looking statements which speak only as of their dates

and they should not be relied upon in making purchasing decisions

Disclaimer

3PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

4PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Enterprise content management is a complete suite

offering that is used for organized collection and

management of information which can be easily accessed

and used by specific target consumers ndash employees

business executives customers and so on

The tools are expected to enable the user to manage

capture preserve store and process the information related

to business processes

ECM helps streamline the lifecycle of information with

document management and automates process workflows

What is Enterprise Content Management

ECM

Capture

Manage

StorePreserve

Deliver

ldquoIntelligent Information Managementrdquo

5PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Challenges faced by typical organization

Data and IP leakage

Difficult to replicate on-premise security and records policies to

cloud usage

Multiple

copies

Inefficient

Collaboration

Increased regulation requiring auditable content lifecycle records

Content not retained for legally required duration or kept too long

Security risk

Content locked in silos fragmented public cloud storage

Inefficient paper-based processes

Record Mgmt

SalesMarketing

HR

Engineering

Legal

QA

Finance

v1

Landscape

Digital Core

S4HANA

ECM

6PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

bull Enterprise Content Management (ECM) market size is expected to

grow at a CAGR gt 15 from 2018-2022 with maximum growth up to 40

bull Record Management Web content management Imaging

Business Process management are various modules apart from

the traditional Document Management

ECM Market growth at CAGR gt 15

7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Market trend

8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I regularly purchase valuable

assets and needs to store the

information about warrantees

and guarantees which are given

by the vendor

I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment

Sometimes I need to record

important process data and

hence I need trouble-shooting

as well as important

documentation regarding safely

guidelines Most likely the

required information is scattered

and available in separately

places or on a different system

Usecases for Document Management

Ursula MuumlllerProcurement Agent

Claire JonesProduction Engineer

Ronald BrownService Technician

I am a design engineer in the

R amp D department and

responsible for creating new

designs for new components or

sometimes existing

components

I need to create new drawings

and associate them to the

components and share them

with different stakeholders

Chloe WilsonDesign Engineer

9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

The high volume of digitally stored data (such as design drawings photographs and texts) need different

procedures and tools for processing This needs to be enabled via tools that provide easy operations access

via easy search that reduces access time and the workload involved in routine tasks automatic and manual

document distribution adherence to legal aspects and integration to the needed systems as per the

organization requirements

SAP Document Management offers a wide range of tools and functions for meeting the above complex

requirement and for managing product documentation and ensuring problem-free data exchange between

different applications

SAP DMS offers sophisticated system for managing the technical documents

SAP Document Management System comes as standard functionality when an SAP system

is installed

Proven functionality in ECC

10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP DMS offers rich functionality here

bull Apart from features like easy upload download of attachments version control etc it supports archiving

and SAP classification schemes as well as third-party archiving repositories

bull SAP DMS provides integrated viewing and redlining capabilities

bull In ECC this is a comprehensive integrated solution which provides release and change processes

includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with

cFolders integration

SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting

solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)

application by OpenText Vendor Invoice Management are very elaborate and popular offerings

Capabilities

11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Perspective with Intelligent Enterprise Suite

The key principles to be considered are

Integration end to end across the processes built on

common master data domain models and platforms

Industry expertise to help make sense of customersrsquo data

in the specific context of their businesses

Intelligence embedded directly as per the relevance

As part of the Intelligent Enterprise SAP ECM offering

would have

bull core functionalities

bull automation with the embedded intelligence

bull Digital assistance ( co-pilot )

bull support to various latest channels to receive inboud

content

12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 2: Title Goes Here and Here and Here - SAP

2PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP

Except for your obligation to protect confidential information this presentation is not subject to your license agreement or any other service

or subscription agreement with SAP SAP has no obligation to pursue any course of business outlined in this presentation or any related

document or to develop or release any functionality mentioned therein

This presentation or any related document and SAPs strategy and possible future developments products and or platforms directions and

functionality are all subject to change and may be changed by SAP at any time for any reason without notice The information in this

presentation is not a commitment promise or legal obligation to deliver any material code or functionality This presentation is provided

without a warranty of any kind either express or implied including but not limited to the implied warranties of merchantability fitness for a

particular purpose or non-infringement This presentation is for informational purposes and may not be incorporated into a contract SAP

assumes no responsibility for errors or omissions in this presentation except if such damages were caused by SAPrsquos intentional or gross

negligence

All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from

expectations Readers are cautioned not to place undue reliance on these forward-looking statements which speak only as of their dates

and they should not be relied upon in making purchasing decisions

Disclaimer

3PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

4PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Enterprise content management is a complete suite

offering that is used for organized collection and

management of information which can be easily accessed

and used by specific target consumers ndash employees

business executives customers and so on

The tools are expected to enable the user to manage

capture preserve store and process the information related

to business processes

ECM helps streamline the lifecycle of information with

document management and automates process workflows

What is Enterprise Content Management

ECM

Capture

Manage

StorePreserve

Deliver

ldquoIntelligent Information Managementrdquo

5PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Challenges faced by typical organization

Data and IP leakage

Difficult to replicate on-premise security and records policies to

cloud usage

Multiple

copies

Inefficient

Collaboration

Increased regulation requiring auditable content lifecycle records

Content not retained for legally required duration or kept too long

Security risk

Content locked in silos fragmented public cloud storage

Inefficient paper-based processes

Record Mgmt

SalesMarketing

HR

Engineering

Legal

QA

Finance

v1

Landscape

Digital Core

S4HANA

ECM

6PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

bull Enterprise Content Management (ECM) market size is expected to

grow at a CAGR gt 15 from 2018-2022 with maximum growth up to 40

bull Record Management Web content management Imaging

Business Process management are various modules apart from

the traditional Document Management

ECM Market growth at CAGR gt 15

7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Market trend

8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I regularly purchase valuable

assets and needs to store the

information about warrantees

and guarantees which are given

by the vendor

I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment

Sometimes I need to record

important process data and

hence I need trouble-shooting

as well as important

documentation regarding safely

guidelines Most likely the

required information is scattered

and available in separately

places or on a different system

Usecases for Document Management

Ursula MuumlllerProcurement Agent

Claire JonesProduction Engineer

Ronald BrownService Technician

I am a design engineer in the

R amp D department and

responsible for creating new

designs for new components or

sometimes existing

components

I need to create new drawings

and associate them to the

components and share them

with different stakeholders

Chloe WilsonDesign Engineer

9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

The high volume of digitally stored data (such as design drawings photographs and texts) need different

procedures and tools for processing This needs to be enabled via tools that provide easy operations access

via easy search that reduces access time and the workload involved in routine tasks automatic and manual

document distribution adherence to legal aspects and integration to the needed systems as per the

organization requirements

SAP Document Management offers a wide range of tools and functions for meeting the above complex

requirement and for managing product documentation and ensuring problem-free data exchange between

different applications

SAP DMS offers sophisticated system for managing the technical documents

SAP Document Management System comes as standard functionality when an SAP system

is installed

Proven functionality in ECC

10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP DMS offers rich functionality here

bull Apart from features like easy upload download of attachments version control etc it supports archiving

and SAP classification schemes as well as third-party archiving repositories

bull SAP DMS provides integrated viewing and redlining capabilities

bull In ECC this is a comprehensive integrated solution which provides release and change processes

includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with

cFolders integration

SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting

solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)

application by OpenText Vendor Invoice Management are very elaborate and popular offerings

Capabilities

11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Perspective with Intelligent Enterprise Suite

The key principles to be considered are

Integration end to end across the processes built on

common master data domain models and platforms

Industry expertise to help make sense of customersrsquo data

in the specific context of their businesses

Intelligence embedded directly as per the relevance

As part of the Intelligent Enterprise SAP ECM offering

would have

bull core functionalities

bull automation with the embedded intelligence

bull Digital assistance ( co-pilot )

bull support to various latest channels to receive inboud

content

12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 3: Title Goes Here and Here and Here - SAP

3PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

4PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Enterprise content management is a complete suite

offering that is used for organized collection and

management of information which can be easily accessed

and used by specific target consumers ndash employees

business executives customers and so on

The tools are expected to enable the user to manage

capture preserve store and process the information related

to business processes

ECM helps streamline the lifecycle of information with

document management and automates process workflows

What is Enterprise Content Management

ECM

Capture

Manage

StorePreserve

Deliver

ldquoIntelligent Information Managementrdquo

5PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Challenges faced by typical organization

Data and IP leakage

Difficult to replicate on-premise security and records policies to

cloud usage

Multiple

copies

Inefficient

Collaboration

Increased regulation requiring auditable content lifecycle records

Content not retained for legally required duration or kept too long

Security risk

Content locked in silos fragmented public cloud storage

Inefficient paper-based processes

Record Mgmt

SalesMarketing

HR

Engineering

Legal

QA

Finance

v1

Landscape

Digital Core

S4HANA

ECM

6PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

bull Enterprise Content Management (ECM) market size is expected to

grow at a CAGR gt 15 from 2018-2022 with maximum growth up to 40

bull Record Management Web content management Imaging

Business Process management are various modules apart from

the traditional Document Management

ECM Market growth at CAGR gt 15

7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Market trend

8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I regularly purchase valuable

assets and needs to store the

information about warrantees

and guarantees which are given

by the vendor

I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment

Sometimes I need to record

important process data and

hence I need trouble-shooting

as well as important

documentation regarding safely

guidelines Most likely the

required information is scattered

and available in separately

places or on a different system

Usecases for Document Management

Ursula MuumlllerProcurement Agent

Claire JonesProduction Engineer

Ronald BrownService Technician

I am a design engineer in the

R amp D department and

responsible for creating new

designs for new components or

sometimes existing

components

I need to create new drawings

and associate them to the

components and share them

with different stakeholders

Chloe WilsonDesign Engineer

9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

The high volume of digitally stored data (such as design drawings photographs and texts) need different

procedures and tools for processing This needs to be enabled via tools that provide easy operations access

via easy search that reduces access time and the workload involved in routine tasks automatic and manual

document distribution adherence to legal aspects and integration to the needed systems as per the

organization requirements

SAP Document Management offers a wide range of tools and functions for meeting the above complex

requirement and for managing product documentation and ensuring problem-free data exchange between

different applications

SAP DMS offers sophisticated system for managing the technical documents

SAP Document Management System comes as standard functionality when an SAP system

is installed

Proven functionality in ECC

10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP DMS offers rich functionality here

bull Apart from features like easy upload download of attachments version control etc it supports archiving

and SAP classification schemes as well as third-party archiving repositories

bull SAP DMS provides integrated viewing and redlining capabilities

bull In ECC this is a comprehensive integrated solution which provides release and change processes

includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with

cFolders integration

SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting

solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)

application by OpenText Vendor Invoice Management are very elaborate and popular offerings

Capabilities

11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Perspective with Intelligent Enterprise Suite

The key principles to be considered are

Integration end to end across the processes built on

common master data domain models and platforms

Industry expertise to help make sense of customersrsquo data

in the specific context of their businesses

Intelligence embedded directly as per the relevance

As part of the Intelligent Enterprise SAP ECM offering

would have

bull core functionalities

bull automation with the embedded intelligence

bull Digital assistance ( co-pilot )

bull support to various latest channels to receive inboud

content

12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 4: Title Goes Here and Here and Here - SAP

4PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Enterprise content management is a complete suite

offering that is used for organized collection and

management of information which can be easily accessed

and used by specific target consumers ndash employees

business executives customers and so on

The tools are expected to enable the user to manage

capture preserve store and process the information related

to business processes

ECM helps streamline the lifecycle of information with

document management and automates process workflows

What is Enterprise Content Management

ECM

Capture

Manage

StorePreserve

Deliver

ldquoIntelligent Information Managementrdquo

5PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Challenges faced by typical organization

Data and IP leakage

Difficult to replicate on-premise security and records policies to

cloud usage

Multiple

copies

Inefficient

Collaboration

Increased regulation requiring auditable content lifecycle records

Content not retained for legally required duration or kept too long

Security risk

Content locked in silos fragmented public cloud storage

Inefficient paper-based processes

Record Mgmt

SalesMarketing

HR

Engineering

Legal

QA

Finance

v1

Landscape

Digital Core

S4HANA

ECM

6PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

bull Enterprise Content Management (ECM) market size is expected to

grow at a CAGR gt 15 from 2018-2022 with maximum growth up to 40

bull Record Management Web content management Imaging

Business Process management are various modules apart from

the traditional Document Management

ECM Market growth at CAGR gt 15

7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Market trend

8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I regularly purchase valuable

assets and needs to store the

information about warrantees

and guarantees which are given

by the vendor

I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment

Sometimes I need to record

important process data and

hence I need trouble-shooting

as well as important

documentation regarding safely

guidelines Most likely the

required information is scattered

and available in separately

places or on a different system

Usecases for Document Management

Ursula MuumlllerProcurement Agent

Claire JonesProduction Engineer

Ronald BrownService Technician

I am a design engineer in the

R amp D department and

responsible for creating new

designs for new components or

sometimes existing

components

I need to create new drawings

and associate them to the

components and share them

with different stakeholders

Chloe WilsonDesign Engineer

9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

The high volume of digitally stored data (such as design drawings photographs and texts) need different

procedures and tools for processing This needs to be enabled via tools that provide easy operations access

via easy search that reduces access time and the workload involved in routine tasks automatic and manual

document distribution adherence to legal aspects and integration to the needed systems as per the

organization requirements

SAP Document Management offers a wide range of tools and functions for meeting the above complex

requirement and for managing product documentation and ensuring problem-free data exchange between

different applications

SAP DMS offers sophisticated system for managing the technical documents

SAP Document Management System comes as standard functionality when an SAP system

is installed

Proven functionality in ECC

10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP DMS offers rich functionality here

bull Apart from features like easy upload download of attachments version control etc it supports archiving

and SAP classification schemes as well as third-party archiving repositories

bull SAP DMS provides integrated viewing and redlining capabilities

bull In ECC this is a comprehensive integrated solution which provides release and change processes

includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with

cFolders integration

SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting

solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)

application by OpenText Vendor Invoice Management are very elaborate and popular offerings

Capabilities

11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Perspective with Intelligent Enterprise Suite

The key principles to be considered are

Integration end to end across the processes built on

common master data domain models and platforms

Industry expertise to help make sense of customersrsquo data

in the specific context of their businesses

Intelligence embedded directly as per the relevance

As part of the Intelligent Enterprise SAP ECM offering

would have

bull core functionalities

bull automation with the embedded intelligence

bull Digital assistance ( co-pilot )

bull support to various latest channels to receive inboud

content

12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

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rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 5: Title Goes Here and Here and Here - SAP

5PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Challenges faced by typical organization

Data and IP leakage

Difficult to replicate on-premise security and records policies to

cloud usage

Multiple

copies

Inefficient

Collaboration

Increased regulation requiring auditable content lifecycle records

Content not retained for legally required duration or kept too long

Security risk

Content locked in silos fragmented public cloud storage

Inefficient paper-based processes

Record Mgmt

SalesMarketing

HR

Engineering

Legal

QA

Finance

v1

Landscape

Digital Core

S4HANA

ECM

6PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

bull Enterprise Content Management (ECM) market size is expected to

grow at a CAGR gt 15 from 2018-2022 with maximum growth up to 40

bull Record Management Web content management Imaging

Business Process management are various modules apart from

the traditional Document Management

ECM Market growth at CAGR gt 15

7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Market trend

8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I regularly purchase valuable

assets and needs to store the

information about warrantees

and guarantees which are given

by the vendor

I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment

Sometimes I need to record

important process data and

hence I need trouble-shooting

as well as important

documentation regarding safely

guidelines Most likely the

required information is scattered

and available in separately

places or on a different system

Usecases for Document Management

Ursula MuumlllerProcurement Agent

Claire JonesProduction Engineer

Ronald BrownService Technician

I am a design engineer in the

R amp D department and

responsible for creating new

designs for new components or

sometimes existing

components

I need to create new drawings

and associate them to the

components and share them

with different stakeholders

Chloe WilsonDesign Engineer

9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

The high volume of digitally stored data (such as design drawings photographs and texts) need different

procedures and tools for processing This needs to be enabled via tools that provide easy operations access

via easy search that reduces access time and the workload involved in routine tasks automatic and manual

document distribution adherence to legal aspects and integration to the needed systems as per the

organization requirements

SAP Document Management offers a wide range of tools and functions for meeting the above complex

requirement and for managing product documentation and ensuring problem-free data exchange between

different applications

SAP DMS offers sophisticated system for managing the technical documents

SAP Document Management System comes as standard functionality when an SAP system

is installed

Proven functionality in ECC

10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP DMS offers rich functionality here

bull Apart from features like easy upload download of attachments version control etc it supports archiving

and SAP classification schemes as well as third-party archiving repositories

bull SAP DMS provides integrated viewing and redlining capabilities

bull In ECC this is a comprehensive integrated solution which provides release and change processes

includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with

cFolders integration

SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting

solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)

application by OpenText Vendor Invoice Management are very elaborate and popular offerings

Capabilities

11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Perspective with Intelligent Enterprise Suite

The key principles to be considered are

Integration end to end across the processes built on

common master data domain models and platforms

Industry expertise to help make sense of customersrsquo data

in the specific context of their businesses

Intelligence embedded directly as per the relevance

As part of the Intelligent Enterprise SAP ECM offering

would have

bull core functionalities

bull automation with the embedded intelligence

bull Digital assistance ( co-pilot )

bull support to various latest channels to receive inboud

content

12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 6: Title Goes Here and Here and Here - SAP

6PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

bull Enterprise Content Management (ECM) market size is expected to

grow at a CAGR gt 15 from 2018-2022 with maximum growth up to 40

bull Record Management Web content management Imaging

Business Process management are various modules apart from

the traditional Document Management

ECM Market growth at CAGR gt 15

7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Market trend

8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I regularly purchase valuable

assets and needs to store the

information about warrantees

and guarantees which are given

by the vendor

I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment

Sometimes I need to record

important process data and

hence I need trouble-shooting

as well as important

documentation regarding safely

guidelines Most likely the

required information is scattered

and available in separately

places or on a different system

Usecases for Document Management

Ursula MuumlllerProcurement Agent

Claire JonesProduction Engineer

Ronald BrownService Technician

I am a design engineer in the

R amp D department and

responsible for creating new

designs for new components or

sometimes existing

components

I need to create new drawings

and associate them to the

components and share them

with different stakeholders

Chloe WilsonDesign Engineer

9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

The high volume of digitally stored data (such as design drawings photographs and texts) need different

procedures and tools for processing This needs to be enabled via tools that provide easy operations access

via easy search that reduces access time and the workload involved in routine tasks automatic and manual

document distribution adherence to legal aspects and integration to the needed systems as per the

organization requirements

SAP Document Management offers a wide range of tools and functions for meeting the above complex

requirement and for managing product documentation and ensuring problem-free data exchange between

different applications

SAP DMS offers sophisticated system for managing the technical documents

SAP Document Management System comes as standard functionality when an SAP system

is installed

Proven functionality in ECC

10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP DMS offers rich functionality here

bull Apart from features like easy upload download of attachments version control etc it supports archiving

and SAP classification schemes as well as third-party archiving repositories

bull SAP DMS provides integrated viewing and redlining capabilities

bull In ECC this is a comprehensive integrated solution which provides release and change processes

includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with

cFolders integration

SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting

solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)

application by OpenText Vendor Invoice Management are very elaborate and popular offerings

Capabilities

11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Perspective with Intelligent Enterprise Suite

The key principles to be considered are

Integration end to end across the processes built on

common master data domain models and platforms

Industry expertise to help make sense of customersrsquo data

in the specific context of their businesses

Intelligence embedded directly as per the relevance

As part of the Intelligent Enterprise SAP ECM offering

would have

bull core functionalities

bull automation with the embedded intelligence

bull Digital assistance ( co-pilot )

bull support to various latest channels to receive inboud

content

12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 7: Title Goes Here and Here and Here - SAP

7PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Market trend

8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I regularly purchase valuable

assets and needs to store the

information about warrantees

and guarantees which are given

by the vendor

I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment

Sometimes I need to record

important process data and

hence I need trouble-shooting

as well as important

documentation regarding safely

guidelines Most likely the

required information is scattered

and available in separately

places or on a different system

Usecases for Document Management

Ursula MuumlllerProcurement Agent

Claire JonesProduction Engineer

Ronald BrownService Technician

I am a design engineer in the

R amp D department and

responsible for creating new

designs for new components or

sometimes existing

components

I need to create new drawings

and associate them to the

components and share them

with different stakeholders

Chloe WilsonDesign Engineer

9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

The high volume of digitally stored data (such as design drawings photographs and texts) need different

procedures and tools for processing This needs to be enabled via tools that provide easy operations access

via easy search that reduces access time and the workload involved in routine tasks automatic and manual

document distribution adherence to legal aspects and integration to the needed systems as per the

organization requirements

SAP Document Management offers a wide range of tools and functions for meeting the above complex

requirement and for managing product documentation and ensuring problem-free data exchange between

different applications

SAP DMS offers sophisticated system for managing the technical documents

SAP Document Management System comes as standard functionality when an SAP system

is installed

Proven functionality in ECC

10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP DMS offers rich functionality here

bull Apart from features like easy upload download of attachments version control etc it supports archiving

and SAP classification schemes as well as third-party archiving repositories

bull SAP DMS provides integrated viewing and redlining capabilities

bull In ECC this is a comprehensive integrated solution which provides release and change processes

includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with

cFolders integration

SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting

solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)

application by OpenText Vendor Invoice Management are very elaborate and popular offerings

Capabilities

11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Perspective with Intelligent Enterprise Suite

The key principles to be considered are

Integration end to end across the processes built on

common master data domain models and platforms

Industry expertise to help make sense of customersrsquo data

in the specific context of their businesses

Intelligence embedded directly as per the relevance

As part of the Intelligent Enterprise SAP ECM offering

would have

bull core functionalities

bull automation with the embedded intelligence

bull Digital assistance ( co-pilot )

bull support to various latest channels to receive inboud

content

12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 8: Title Goes Here and Here and Here - SAP

8PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I regularly purchase valuable

assets and needs to store the

information about warrantees

and guarantees which are given

by the vendor

I am responsible for themaintenance of the equipmentwe operate Whenever anequipment needs maintenance Ispend enormous amount of timelocating the relevant drawingsand maintenance manuals forreference (in soft or hard copyformats) before beginning theactual maintenance work Iwould like to see them storedwith the equipment

Sometimes I need to record

important process data and

hence I need trouble-shooting

as well as important

documentation regarding safely

guidelines Most likely the

required information is scattered

and available in separately

places or on a different system

Usecases for Document Management

Ursula MuumlllerProcurement Agent

Claire JonesProduction Engineer

Ronald BrownService Technician

I am a design engineer in the

R amp D department and

responsible for creating new

designs for new components or

sometimes existing

components

I need to create new drawings

and associate them to the

components and share them

with different stakeholders

Chloe WilsonDesign Engineer

9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

The high volume of digitally stored data (such as design drawings photographs and texts) need different

procedures and tools for processing This needs to be enabled via tools that provide easy operations access

via easy search that reduces access time and the workload involved in routine tasks automatic and manual

document distribution adherence to legal aspects and integration to the needed systems as per the

organization requirements

SAP Document Management offers a wide range of tools and functions for meeting the above complex

requirement and for managing product documentation and ensuring problem-free data exchange between

different applications

SAP DMS offers sophisticated system for managing the technical documents

SAP Document Management System comes as standard functionality when an SAP system

is installed

Proven functionality in ECC

10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP DMS offers rich functionality here

bull Apart from features like easy upload download of attachments version control etc it supports archiving

and SAP classification schemes as well as third-party archiving repositories

bull SAP DMS provides integrated viewing and redlining capabilities

bull In ECC this is a comprehensive integrated solution which provides release and change processes

includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with

cFolders integration

SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting

solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)

application by OpenText Vendor Invoice Management are very elaborate and popular offerings

Capabilities

11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Perspective with Intelligent Enterprise Suite

The key principles to be considered are

Integration end to end across the processes built on

common master data domain models and platforms

Industry expertise to help make sense of customersrsquo data

in the specific context of their businesses

Intelligence embedded directly as per the relevance

As part of the Intelligent Enterprise SAP ECM offering

would have

bull core functionalities

bull automation with the embedded intelligence

bull Digital assistance ( co-pilot )

bull support to various latest channels to receive inboud

content

12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 9: Title Goes Here and Here and Here - SAP

9PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

The high volume of digitally stored data (such as design drawings photographs and texts) need different

procedures and tools for processing This needs to be enabled via tools that provide easy operations access

via easy search that reduces access time and the workload involved in routine tasks automatic and manual

document distribution adherence to legal aspects and integration to the needed systems as per the

organization requirements

SAP Document Management offers a wide range of tools and functions for meeting the above complex

requirement and for managing product documentation and ensuring problem-free data exchange between

different applications

SAP DMS offers sophisticated system for managing the technical documents

SAP Document Management System comes as standard functionality when an SAP system

is installed

Proven functionality in ECC

10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP DMS offers rich functionality here

bull Apart from features like easy upload download of attachments version control etc it supports archiving

and SAP classification schemes as well as third-party archiving repositories

bull SAP DMS provides integrated viewing and redlining capabilities

bull In ECC this is a comprehensive integrated solution which provides release and change processes

includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with

cFolders integration

SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting

solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)

application by OpenText Vendor Invoice Management are very elaborate and popular offerings

Capabilities

11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Perspective with Intelligent Enterprise Suite

The key principles to be considered are

Integration end to end across the processes built on

common master data domain models and platforms

Industry expertise to help make sense of customersrsquo data

in the specific context of their businesses

Intelligence embedded directly as per the relevance

As part of the Intelligent Enterprise SAP ECM offering

would have

bull core functionalities

bull automation with the embedded intelligence

bull Digital assistance ( co-pilot )

bull support to various latest channels to receive inboud

content

12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 10: Title Goes Here and Here and Here - SAP

10PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP DMS offers rich functionality here

bull Apart from features like easy upload download of attachments version control etc it supports archiving

and SAP classification schemes as well as third-party archiving repositories

bull SAP DMS provides integrated viewing and redlining capabilities

bull In ECC this is a comprehensive integrated solution which provides release and change processes

includes a web UI and additional functionality with a file explorer like UI(Easy DMS) and comes with

cFolders integration

SAP and OpenText SAP and OpenText have been partners for over 20 years ndash delivering supporting

solutions for over 6000 customers The SAP Extended Enterprise Content Management (SAP Extended ECM)

application by OpenText Vendor Invoice Management are very elaborate and popular offerings

Capabilities

11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Perspective with Intelligent Enterprise Suite

The key principles to be considered are

Integration end to end across the processes built on

common master data domain models and platforms

Industry expertise to help make sense of customersrsquo data

in the specific context of their businesses

Intelligence embedded directly as per the relevance

As part of the Intelligent Enterprise SAP ECM offering

would have

bull core functionalities

bull automation with the embedded intelligence

bull Digital assistance ( co-pilot )

bull support to various latest channels to receive inboud

content

12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 11: Title Goes Here and Here and Here - SAP

11PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Perspective with Intelligent Enterprise Suite

The key principles to be considered are

Integration end to end across the processes built on

common master data domain models and platforms

Industry expertise to help make sense of customersrsquo data

in the specific context of their businesses

Intelligence embedded directly as per the relevance

As part of the Intelligent Enterprise SAP ECM offering

would have

bull core functionalities

bull automation with the embedded intelligence

bull Digital assistance ( co-pilot )

bull support to various latest channels to receive inboud

content

12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 12: Title Goes Here and Here and Here - SAP

12PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 13: Title Goes Here and Here and Here - SAP

13PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

SAP Content Management Strategy ndash Cloud Aligned Target Architecture

Digital Core

S4HANA AribaSuccess

FactorsHybris Concur

SCP

Applications

SAP CMIS API

OpenText Cloud Suite

ArchiveCore

Platform

xECM

Extended

Enterprise

Content

Management

Jam

OCR

Services

Archive

Link

Archive

Link

HCP

document

serviceSAP SCP

Document Center

SCP

Document

Service

Archive

Link

HCP

Document

ServicesCertified

Partners

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Sync amp

Share

Sync amp

Share

hellip hellip hellipKey Message

Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems

Open Strategy amp Interface to give the Customer the choice for a Content Management Solution [ SAP Standard OpenText other Partner ]

radic radic radic radic

radic radic

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 14: Title Goes Here and Here and Here - SAP

14PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

copy 2015 SAP SE or an SAP affiliate company All rights reserved

S4HANA Content Management Strategy OnPremiseAligned Target Architecture OnPremise

Digital Core

S4HANA

SAP CMIS API amp Archive Link

OpenText

OnPremise Suite

xECM

Extended

Enterprise

Content

Management

Archive

Link

Archive

Link

SA

P C

lou

d

Ap

pli

ca

tio

ns

Clo

ud

Co

nte

nt

Ma

na

ge

me

nt

Do

cu

me

nt

Sto

rag

e

Key Message

Interoperability between Archive Link and CMIS API

SAP CMIS Profile to provide additional contextual information of the Document to help Partner to integrate eg Business Object

Dig

italC

onte

nt

Manag

em

ent

Archive

OCR

Services

hellip hellip

hellip

SAP Content

Server

Archive

Link

Archive

Link

Certified

Partners

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 15: Title Goes Here and Here and Here - SAP

15PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Service at SCPPlatform Service Categories

On-Premise Managed

Cloud

SAP S4HANA

SAP Business Suite

SAP Business Warehouse

SaaS

SAP S4HANA

SAP SuccessFactors

SAP Cloud for Customer

SAP Ariba

Concur

SAP Fieldglass

SAP Business ByDesign

1) Beta 2) planned innovations future direction

11

SAP Web IDE SAP API Business Hub

Cockpit Marketplace

Development Operations Commerce

SAP Cloud Platform

Neo2

Rates amp Measures

Document Management

Globalization

Integration

Analytics

Internet of Things

Data Privacy amp SecurityMaster Data

Blockchain

User ManagementOrchestration

Output Management

Commercialization

Collaboration

MachineLearning

LoB amp Industries

Data Managem

ent

Runtime amp

Contain-ers

Devel-oper

Experi-ence

DevOps

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 16: Title Goes Here and Here and Here - SAP

16PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 17: Title Goes Here and Here and Here - SAP

17PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Highlights Fiori UI for SAP Document Management System supporting

ndash Versioningndash Seamless search capabiltiesndash Status handlingndash Attributes amp Classificationndash Description in different languagesndash Object Linksndash File handling

Easy file handling Classify document Document classification with Machine Learning

Planned Features Search Documents based on classification Full-text search Change record integration Representation of further object links Harmonized document handling across Attachment Service Manage

Document App SAP ECTR amp SAP Document Center based on best practice

Document Management with SAP S4HANAManage Documents Application

Maintain Status Link DIR to Other ObjectsAttach

Modify FilesAttach URLs

CreateSearch Document Info Record

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 18: Title Goes Here and Here and Here - SAP

18PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Document Management OverviewAttachment Re-Use Service

Easy to use interface to handle attachments

Highlights amp Features Embedded Attachment UI into Fiori Business Object Simple interface to handle attachments supporting GOSDIR and URL as attachments Save Attachments in Draft before confirming UploadDownload attachments without ActiveX Plugins URL as attachment feature Additional Attributes Different flavours and modes of consumption

Planned Features Large File Handling Download attachments as zip Thumbnail preview

Attachment Re-Use UI

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 19: Title Goes Here and Here and Here - SAP

19PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Currently we have 73 internal Business Objects using this component

(few examples - FI Posting Purchase Order Supplier Invoice Sales Document Equipment

Functional Location)

As per the cloud reporting tool we have 42 customers actively using this service on a regular

basis

As per the ODATA service calls statistics from the cloud reporting tool we have record number

of close to 1 million service calls in the last one month by productive customers

Attachment Services in S4HANA CE- Usage and Statistics

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 20: Title Goes Here and Here and Here - SAP

20PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Create Document Info Record with header and description

Read Document Info Record header with Classification details

Update Document Info Record

Read status of a Document Info Record

Create read or delete object association for DIR ( only for specific object types)

Attachment Handling

DEMO

Document Management with SAP S4HANA Public APIs

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 21: Title Goes Here and Here and Here - SAP

21PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

I am responsible for managing the Bill of Materials for products to ensure that they are

manufactured efficiently and economically

I review engineering change orders and update BOMs as necessary

I need to interact with CAD designers to get the latest product drawings

I am responsible to explode and show requirements at each material level

I am responsible to analyze the impact of changes in parts in the overall production

Demo Persona

John Taylor

BOM Engineer

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 22: Title Goes Here and Here and Here - SAP

22PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Large file handling in Attachment Service

Management of object links from Manage Documents app

File content search from Cross Object search

Document migration capabilities to S4HANA

Integration - Whitelisting APIs

Copilot integration into Manage Documents app

Extensibility support for Manage Documents app

Best practice model ndash one file per DIR

Classification search on documents

Business Object search on documents

Thumbnail preview capabilities for documents

Attachment service consumption enablement in lower S4 stacks

Digital Signatures Integration

Continuous innovations in document management to support different LOBs

Best practice Document and Attachment Handling- Future Direction

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 23: Title Goes Here and Here and Here - SAP

23PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP S4 HANA Document Management

Product road map overview

S4HANA Cloud

External Entries

Document ndash Search by file content

Internal Entries

Integration of SAP Extended

Enterprise Content Management

by OpenText

S4HANA Cloud

External Entries

Document ndash Search by classification

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 24: Title Goes Here and Here and Here - SAP

24PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Agenda

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 25: Title Goes Here and Here and Here - SAP

25PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM and Intelligent Enterprise Suite

1

2SAP S4HANA CE Extended ECM

offering with Partner (OpenText

DocuSign)

SAP S4HANA CE Built-In offering for Document Management)

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 26: Title Goes Here and Here and Here - SAP

26PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

S4HANA ABAP Backend

KPRO

Attachment Service ODATA Implementation

SAP Cloud Platform

Document Services

SAP CCB

CMIS

Arc

hiv

e Li

nk

R

CMIS API

Attachment

Service API

Attachment

Service BO

Consuming

Application DBAttachment Service

Draft

Archive Link

GOS

DMS

Consuming

Application BO

R R R R R

Consuming Application ODATA service Implementation

Browser FIORI UI Components

Consuming Applications Attachment Service (Re-use Component)R

R R

RR

R

R R

Third Party Cloud

External Cloud Repository

R

Architecture diagram S4HANA Cloud Integration with Content Repository

Standard offeringPremium offering

(OpenText xECM)

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 27: Title Goes Here and Here and Here - SAP

27PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Seamless integration of Content into Context of Business data across system

S4HANA integration with OpenText xECM solutionSAP xECM by OpenText

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 28: Title Goes Here and Here and Here - SAP

28PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

SAP xECM by OpenTextProcess Centric without barriers

SAP S4HANA FIORI

Microsoft Office amp

Desktop Integration

SAP

NetweaverMicrosoft Office 365reg

OneDrive SharePointSAP Document Center

SAP Doculink

SupplierWORKSPACE

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 29: Title Goes Here and Here and Here - SAP

29PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

ECM Overview

Document Management with S4HANA

Overview

Manage Document Application

Attachment Re-use Component

Demo

Roadmap and future outlook

SAP S4HANA integration with OpenText xECM solution Overview

SAP xECM by OpenText

Learn more

Agenda

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 30: Title Goes Here and Here and Here - SAP

30PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Glossary

ECM

Enterprise Content Management for storing documents pictures videos and more

SAP DMS

Document Management System (mainly PLM) with Document Info Record (DIR) for attaching document to SAP objects

Attachment Service

A Reusable SAP UI5 component with its own ODATA service that supports GOSDIRArchive Link as attachments

Document Center

SAP Document Center is a ready to use content management solution running on SAP Cloud Platform

SAP Document Service

SAP Cloud Platform document service is part of Document Center on SAP Cloud Platform and provides a cloud repository for

enterprise content (documents and files)

GOS (Generic Object Services )

Generic service to create attachments for invoices purchase orders sales orders etc in SAP ERP

CMIS

Content Management Interoperability Services - open standard that allows different Content Management Systems to

interoperate over the internet

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 31: Title Goes Here and Here and Here - SAP

31PUBLICcopy 2018 SAP SE or an SAP affiliate company All rights reserved ǀ

Best Practice Explorer Scope Item Manage Documents (22P)

DMS Links

SAP Help S4HANA Cloud Document Management

Attachment Services

Attachment service (S4HC)

httpshelpsapcomviewer788fa4c7585e415187e347e904010cee1808500en-

USe7ff65b0c2c34652995745c9416edc5ehtml

Attachment service (S4H on-prem)

httpshelpsapcomviewerb85ae648fe1b43b69095bc4b82686084170920000en-

USb821e557b83a1070e10000000a44147bhtml

SAP document service

httpscloudplatformsapcomcapabilitiesproduct-infoSAP-Cloud-Platform-Document-

Service5a039b46-8bdd-469e-9613-1d09d8c5cebehtml

More Information

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you

Page 32: Title Goes Here and Here and Here - SAP

Anupama Chandrasekhar

Director SAPS4HANA Product Management APJ

E- anupamachandrasekharsapcom

Asha Mary Lilliet

Product Owner SAPS4HANA Idea ECM

E - ashamarylilliettsapcom

Sunder Poovananathan

Development Architect SAPS4HANA Idea ECM

Product Owner OpenText Extended ECM Integration

E - sunderpoovananathansapcom

Thank you


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