THE HR COnNECT PROGRAM The Government of Papua New Guinea Experience……. 18 th Alesco User Group Conference 2014
Transcript
Slide 1
Slide 2
Todays Presentation o Background Growth of the Public Service o
Payroll size and how things work o GoPNGs Journey to the HR COnNECT
Program Where and Why We Started Defining Our Business Needs
Defining Our Business Needs o Change Management, Sector Engagement
and Business Transition Strategies HR COnNECT Governance
Arrangements HR COnNECT Governance Arrangements Re-Establishment of
the GoPNG User Group Forum Re-Establishment of the GoPNG User Group
Forum o Where GoPNG is now and what we have learned
Slide 3
Growth of PNG population compared Vs growth of the Public
Service (1982 - 2.5 popn : 60, 000 2013 - 7.5 popn:91, 000)
1.Population growth out stripped the capacity of the Public
Service; 2.Health Sector ratio per officer to population is now
down by 68%; 3.Law and Justice Sector about 60% as well;
4.Education Sector ration of student to teacher is now about 50%;
and 5.Suppressed budget ceilings for personnel emoluments.
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Make up of GoPNG on Alesco (V12): o 153 government
organisations o 91, 200 employees 1.Health Sector - 8, 268
employees 2.Provincial Administration Sector - 9, 873 employees
3.Education Sector - 52, 483 employees 4.Disciplinary Forces - 11,
593 employees 5.National Departments - 8, 983 employees
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Background. During 2009-11, GoPNG experienced budget overruns
of approximately K200million in personnel emoluments with the
overrun increasing to approximately K300M in 2012. Staffing &
Establishment Reviews initiated by DPM in 2010 and 2011 indicate
that there are many reasons behind this ongoing over-expenditure by
line agencies, which include: Unclear organisational establishments
and funding ceilings; Inaccessibility to timely, current and
accurate payroll and budget information; Utilisation of an
alternative financial system (PGAS) to enable salary payment of
large numbers of staff in unfunded or non-approved roles;
Unbudgeted implementation of Awards and Memorandums of Agreement
(MOAs).
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HR - C onnecting an On line N etwork for E nhanced C apability
& T echnology An Initiative by the Department of Personnel
Management. In partnership with:- National Department of Health,
Department of Finance, Department of Treasury, Department of
Education and Department of Provincial & Local Level Government
Affairs Supported by the Australian Government Department of
Foreign Affairs & Trade (DFAT) Australian Aid.
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The HR COnNECT PROGRAM HR COnNECT - Connecting an Online
Network for Enhanced Capability & Technology HR COnNECT PROGRAM
Component 1 - Rollout of the IHRP System Data Cleansing Phase 1
Data Cleansing Phase 1 - Position/Employee Data
Cleansing/Validation and Re- establishing of System Controls Data
Cleansing Phase 2 Data Cleansing Phase 2 - Health Check of the
IHRPS Component 2 - Rollout of other HR Modules (Leave Management
Module etc.) Component 3 - Staffing & Establishment Reviews
Component 4 - Improving HR Management in the Public Sector
Agencies
Slide 9
Data cleansing is a major activity under Component 1 of the HR
COnNECT Program; Previous attempts in 2003-04 and to a lesser
extent in following years to cleanse data within the HR Payroll
System were inadequate mainly due to the lack of rigour and
functionality to apply the one position, one person, one pay (this
functionality was available but was turned off sometime after the
implementation of the system) and other control mechanisms; These
controls need to be re-established concurrently with any future
data cleansing activities in order to minimise the risk of system
misuse.
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PHASE 1 - POSITION/EMPLOYEE CLEANSING AND VALIDATION Develop
and implement the one position/one person/one pay control in the
system on a site by site basis, once the data has been cleansed
(completed and operational); Develop and implement
standardized/consolidated HR reports to facilitate the data
cleansing process (completed and operational); Compare, identify
and adjust discrepancies between approved organization structures
and establishment/position details and employee details in the
IHRPS (in progress); Develop and implement templates for the
purpose of recording findings and tracking decisions and actions
taken (completed and operational); Identify positions with more
than one occupant and take necessary corrective actions (in
progress); Identify all unattached officers and ensure they are
clearly marked up in the system (in progress); Validate and up-date
bio-data such as dates of birth and gender (in progress); Validate
and up-load leave balances for all employees (not yet commenced);
and Ensure allowances being paid to employees are in accordance
with Awards and Agreements (in progress).
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PHASE 2 - INTEGRATED HR PAYROLL SYSTEM HEALTH CHECK Ensure all
Awards, Agreements and allowances are correctly configured within
the system (completed); Engage Concept PNG to undertake a Health
Check of the HR Payroll System: 1.Map system and processes used in
DPM, DoF and other selected agencies (completed); 2.Establish
internal control weaknesses (completed); 3.Recommend and provide
cost estimates for implementing improved processes
(completed).
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PLANNED ACTIVITIES FOR REMAINDER OF 2014 Data cleansing of all
remaining hospitals, Provincial Administrations and National
Departments to be completed by end December 2014, including the
re-establishment of system controls such as 1PPP and
position/occupancy linking; All Awards, Agreements and Allowances
to be correctly configured in system by end Quarter 3, 2014;
Implementation of the recommendations of the Health Check of system
to improve processes, work practices and system security, by end of
Quarter 4, 2014; Employee bio-data up-dated in IHRPS by end Quarter
4, 2014; Leave Balances report developed, tested, implemented, sent
to all agencies for insertion of leave balances and data up-dated
in IHRPS by end of Q3, 2014.
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Pre 1PPP Situation:
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After 1PPP Introduced:
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How Does It Work? Only one employee can be held against the one
(authorised) position at any one time. Position records will be
matched to the authorised establishment for the Hospital,
Provincial Administration, Department or School during data
cleansing.
Slide 16
Change drivers - business outcomes Improved payroll accuracies
Improved Human Resource Business processes Capacity enhancement
Program for HR Practitioners and Executive Leaders Improved
decision making as a result from more accurate human resource data
Improved workforce planning practices Improved and efficient
service delivery
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Where we are now: 89 sites of the 153 Agencies completed.
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Where we are now HR COnNECT Governance Arrangement (engagement
strategy):
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GOVERNANCE FRAMEWORK HR COnNECT Steering Committee Program
Management Team Program Manager Roll-out of Integrated HR Payroll
System and HR Modules Program Manager Staffing & Establishment
Control & Improving HR Management in Public Sector Agencies
Component 4 Project Team/s (DPM, DoF, NDoH, DPLGA, NDoE, PSWDP
& others as and if required Component 3 Project Team/s (DPM,
DoT, DoF, NDoH, DPLGA, NDoE & others as and if required
Component 2 Project Team/s (DPM, DoF, NDoH, DPLGA, NDoE &
others as and if required Component 1 Project Team/s (DPM, DoF,
NDoH, DPLGA, NDoE & others as and if required Program
Management Adviser-HR COnNECT HRMIS Adviser-HR COnNECT
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Way Forward and Future Initiatives: Customised functionality to
limit unattached officers. Customised functionality to lock the
relationship between Position and Occupancy by CLEVEL. Suite of
custom reports to monitor sites where 1PPP has been
implemented.
Slide 21
Way Forward and Future Initiatives: Modify Software in Alesco
to protect the system functionality - One Position, One Occupant
Rule, which is part of the 1PPP function.