Together, Moving Gauteng City ... - Provincial Government · of a connected government, improve the...

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Together, Moving Gauteng City Region Forward

PART A – GENERAL INFORMATION

1. Foreword By The MEC 4

2. Report of The Accounting Officer 5-9

3. Strategic Overview 10

4. Legislative and other Mandates 11

5. Organisational Structure of The E-Government 12

PART B - PERFORMANCE REPORT

1. Overview of Departmental Performance 14-15

2. Strategic Outcome Oriented Goals 15-16

3. Performance Information By Programme 17-29

4. Outlook For The Coming Financial Year (2016/17) 29-30

PART C - GOVERNANCE

1. Introduction 32

2. The Governance of Risk 32

3. Embedding Risk Management 32

4. Fraud and Corruption 32

5. Portfolio Committees 33-35

6. Audit Committee Report 36-37

PART D - HUMAN RESOURCES REPORT

1. Introduction 39

2. Overview of Human Resources 39

3. Human Resources Oversight Statistics 40-58

PART E - FINANCIAL INFORMATION

1. Report of the Auditor General 60

2. Appropriation Statement 62

3. Notes To The Appropriation Statement 83

4. Statement of Financial Performance 84

5. Statement of Financial Position 85

6. Statement of Changes In Net Assets 86

7. Cash Flow Statement 87

8. Accounting Policies 88

9. Notes To The Annual Financial Statements 93

10. Annexures To The Annual Financial Statements 123

Contents

LIST OF ABBREVIATIONS/ACRONYMS

APP Annual Performance Plans

BAS Basic Accounting System

BEE Black Economic Empowerment

CFO Chief Financial Offi cer

DPSA Department of Public Service and Administration

ERM Enterprise Risk Management

e-GOV Gauteng Department of e-Government

GBN Gauteng Broadband Network

GCR Gauteng City Region

GCIO Gauteng Chief Information Offi cer

GEYODI Gender Youth and People with Disabilities

GPG Gauteng Provincial Government

HOD Head of Department

HRD Human Resource Development

HRM Human Resource Management

ICT Information Communication Technology

IYM In-year Monitoring

M&E Monitoring and Evaluation

MEC Member of Executive Committee

MTBPS Medium Term Budget Policy Statement

MTEF Medium Term Expenditure Framework

MTSF MTSF Medium Term Strategic Framework

MTSF MTSF Medium Term Strategic Framework

OHS Occupational Health and Safety

PFMA Public Finance Management Act

PMDS Performance Management and Development System

POA Programme of Action Report

SAP System Application Product

SLA Service Level Agreement

SMME Small Micro and Medium Enterprises

SMS Senior Management Services

Gauteng Provincial Government | e-Government | Annual Report 2015/20162

GENERAL INFORMATION

PART A – GENERAL INFORMATION

1. Foreword By The MEC 4

2. Report of The Accounting Offi cer 5-9

3. Strategic Overview 10

4. Legislative and other Mandates 11

5. Organisational Structure of The E-Government 12


1. FOREWORD BY THE MEC

Ms Barbara Creecy

Member of the Executive Council- Finance

We are conscious today that advances in technology offer

governments across the globe the possibility of re-shaping

how we exercise our mandate. Guided by the National

Development Plan, the Gauteng Provincial Government has

established the Department of e-Government to modernize

governance and the delivery of services.

This contributes to realising Premier David Makhura’s vision of

modernising the delivery of public services, and enhancing citizen’s

participation in the decision making processes of the state.

As the Gauteng City Region we are committed to better

coordinate resources across three spheres of government

and leverage private partnerships to improve the speed and

quality of public services delivered to citizens by making them

available online.

To connect citizens to our services, we continue to rollout the

Gauteng Broadband Network. During the 2015/16 fi nancial

year we made signifi cant strides in connecting all provincial

government buildings, including regional satellite offi ces,

Thusong Centres, hospitals, and schools through the roll out

of more than 1500 km of fi bre cables across the province. In

addition, the three metros have rolled out 2252 kms of fi bre

optics to connect various government entities.

In our quest to provide e-Services to enhance delivery, we

assisted the Gauteng Provincial Treasury to automate supplier

self-registration enabling small businesses to work with

government more effi ciently.

The Gauteng Department of Infrastructure Development

now enables contractors and infrastructure personnel to

interact online. This reduces travel time and ensures important

decisions related to building projects are taken timeously.

Furthermore, we developed an e-Recruitment system to

help citizens’ access government job opportunities online or

through the Thusong Centres located in their communities.

In the year under review, the Department entered into

partnerships with the public and private sectors to increase

ICT skills amongst the youth. These partnerships include

software development training and mentoring through the

Joburg Centre for Software Engineering (JCSE), the Gauteng

Innovation Hub’s and eKasi Labs in Ga-Rankuwa and Soweto.

The Skills for Africa Academy is an internship programme

aimed at developing SAP software skills for the private and

public sectors. Currently, 60 interns have been trained and the

Department of e-Government has absorbed 19 of these learners.

This programme will continue in the next fi nancial year.

I would like to extend my gratitude to our Head of Department,

Mr Boy Ngobeni and his team, in driving the initiatives of

the Premier’s vision in modernising the public service and

improving service delivery to the citizens of Gauteng.

_________________

Ms Barbara Creecy

Member of the Executive Council - Finance


2. REPORT OF THE ACCOUNTING OFFICER

Mr Boy NgobeniAccounting Offi cer

2.1 Overview of the Operations of

the Department

Policy decisions and strategic issues facing the

Department

By order of the President of the Republic of South Africa, Mr.

Jacob Zuma, and in line with Section (5) (b) of the Public Service

Act, 1994, the Department of e-Government was proclaimed

on 11 August 2015.

The Department, during the 2015/16 fi nancial year, was

required to review its programmes, plans and budget to ensure

alignment with the revised mandate of the newly proclaimed

Department of e-Government and thus necessitated the

revision of the Department’s targets in its 2015/16 Annual

Performance Plan.

During the year under review, the Gauteng Department of

e-Government made signifi cant strides in creating a connected

government which is central to the new Administration’s vision

of Transformation, Modernization, and Re-industrialization.

To realise Gauteng’s strategic intent, various initiatives have

been implemented to modernise the public service, including

consolidating back-end systems and processes to bring about

better service delivery.

The Department of e-Government drives its mandate in

modernizing the public service and the economy through

Information and Communications Technologies (ICTs). We

have continuously engaged partners and stakeholders to

share knowledge and experiences in this space. As part of this

process we hosted the Gauteng ICT e-Government Summit

in 2015 to provide a platform to evaluate the progress made

by the Gauteng Provincial Government in implementing the

Gauteng City Region (GCR) e-Government Strategy.

The Gauteng Department of e-Government has developed a

set of strategic objectives to realise a connected government.

These strategic objectives are:

• To build an enabling ICT infrastructure for the GCR

connected government.

• To create the enabling platform and support services

to enable GCR entities to design, develop and deliver

e-Government services.

• To establish a GCR e-Government governance structure

to drive priorities, policies, standards and regulations.

• To promote the usage of e-Government services

(Citizens, Business and Government Entities).

• To stimulate the ICT economy through facilitating

incubation and innovation as well as encouraging

public private partnerships for the development and

roll-out of e-Government services.

Collectively, the strategic objectives support the delivery

of a connected government, improve the ease of citizens

doing business with government resulting in improved

effi ciencies and increased collaboration with the

private sector.

Since we are a new department, we seek to leverage on

international experience in the delivery of e-Government. In

this regard, we aim to model our ICT service delivery in line

with countries like Portugal, Spain, Switzerland, Austria and

Germany who have successfully travelled this journey.

GENERAL INFORMATION


A number of key milestones were achieved in line with the

mandate of the Department.

The Department has developed and adopted ICT Frameworks

and Strategies to facilitate the modernization of the public

service. These included a Common Platform concept

document; the Business Intelligence Strategy; the Technology

Architecture Framework and the Communication and Change

Management Framework.

The Department successfully developed the GCR ICT Master

Systems Plan Framework to improve ICT planning throughout

the Gauteng City Region. The implementation of the

framework will reduce duplication of business processes,

systems and resources and this will allow the GCR to leverage

on economies of scale.

The Gauteng Government has recognised the fact that ICT

has a key role to play in service delivery improvement. In this

context it is important to consider the continuity of services

when facing many types and severities of service disruptions

or disasters. We have therefore established an ICT Continuity

Management Framework to minimise business disruptions.

We have developed an Applications Strategy to ensure

that all applications within GCR can be used for similar

business functions and assist with the eradication of

duplicate applications.

A total of 263 government sites were connected to enable the

roll out and implementation of e-Government services and to

improve the internal operation effi ciencies of these sites.

The Department migrated 5 GPG departments into the

GPG cloud. The departments migrated were the Gauteng

Department of Economic Development, the Gauteng

Department of Agriculture and Rural Development, the

Gauteng Department of Infrastructure Development, the

Gauteng Department of Sports, Arts Culture and Recreation

and the Gauteng Department of Co-operative Governance

and Traditional Affairs.

In order to enable interdepartmental calling capability within

the GBN network at no cost, the Department connected

22 Thusong Centres.

Also, 105 digital schools were provided with broadband

connectivity that will enable the roll out of the

e-learning solution.

Furthermore, 11 economic zones were connected.

We established an e-Recruitment system to help citizens’

access government opportunities. Through the Maponya Mall

Professional Job Centre we have created access to available

GPG vacancies for up to 9220 job seekers.

The Department implemented a functional mobile leave and

claims management system for the Gauteng Department of

e-Government and Gauteng Treasury.

The following interfaces were automated to improve

turnaround times and operational effi ciencies;

• Payments of over a million Rand now have a direct

interface with the provincial banker

• The Employee Exits were interfaced into the national

system to reduce ex-employee overpayments

In addition, the Department is collaborating with the

Innovation Hub, Harambee and the Sci Bono Discovery

Centre to incubate and train youth entrepreneurs in

the ICT fi eld.

The Department has established the following key strategic

partnerships:

• With Wits University for the development and

operationalization of the Design and Validation Centre

to realise ICT innovations and effi ciencies

• With SAP South Africa for internship training for

unemployed youth in the Province.

These initiatives are implemented to address the challenges in

promoting township economies and the market failures that

undermine the growth of the township economy.


GENERAL INFORMATION

2.2 Overview of the fi nancial results of the department:

2.2.1 Departmental receipts

The Departmental revenue is generated from parking fees, the commission on garnishee orders, gym fees, the sale of tender

documents and debtors receipts.

Departmental Receipts2015/2016 2014/2015

EstimateActual Amount

Collected(Over)/Under

Collection Estimate

Actual Amount Collected

(Over)/Under Collection

R’000 R’000 R’000 R’000 R’000 R’000

Sale of goods and services other than capital assets 744 572 172 975 850 55

Interest, dividends and rent on land 10 11 (1) 16 15 1

Financial transactions in assets and liabilities 160 1 224 (1064) 150 1 285 (1 135)

Total 914 1 807 (893) 961 2 150 (1 189)

Reasons for (Over) / under collection

The under-collection under the sale of goods and services revenue line item is as a result of the electronic availing of tender

documents, which has enabled prospective vendors to download documents as opposed to collecting hard copies. Historically,

the Department’s revenue generation from this revenue item came about from providing hard copies of the tender documents to

prospective suppliers at a fee. Both the transfer of the tender administration functions out of the Department of e-Government

and the electronic solution have had the net effect of reducing revenue from this line item.

The over collection on fi nancial transactions in assets and liabilities is as a result of the recoveries of the prior year debt from

current employees, ex-employees and suppliers.

2.2.2 Programme Expenditure

Programme Name 2015/2016 2014/2015

Final Appropriation

Actual Expenditure

(Over)/ Under Expenditure

FinalAppropriation

Actual Expenditure

(Over)/Under Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Administration 193 023 173 053 19 970 223 806 191 385 32 421

ICT Shared Services 902 955 900 977 1 978 998 382 992 175 6 207

Business Process Services82 825 82 023 802 159 200 155 395 3 805

Gauteng Audit services - - - 56 376 53 198 3 178

Total 1 178 803 1 156 053 22 750 1 437 764 1 392 153 45 611

Reasons for under spending

Under-spending was, in the main, a function of certain projects, namely, the refurbishment of 75 Fox Street, the conversion of

the canteen into offi ce space and the SAP functional upgrade, that were initiated but not completed by the end of the 2015/16

fi nancial year.

COMPENSATION OF EMPLOYEES

Under-spending in the compensation of employees resulted from funded vacant posts.


GOODS AND SERVICES

The Administration programme underspent on goods and services due to the following projects that had not been completed

by the end of the fi nancial year:

• Refurbishment of 75 Fox Street

• Revamping of the canteen and its conversion into offi ce space

The ICT Services programme underspent on goods and services due to the SAP functional upgrade project that was pending

completion at the end of the fi nancial year.

2.2.3 Virements and Roll-over

Adjusted Appropriation Actual Spending Virements Final Appropriation

Programme Name R’000 R’000 R’000 R’000

Administration 197 289 173 053 (4 266) 193 023

ICT Shared Services 894 758 900 976 8 197 902 955

Business Process Services 86 756 82 023 (3 931) 82 825

TOTAL 1 178 803 1 156 052 - 1 178 803

Virements

An amount of R8.2 million was shifted from the compensation of employees from the Administration and Business Process Services

programmes to cater for the connection of additional sites as part of the Gauteng Broadband Network (GBN) rollout project.

Rollover

The Department has applied to rollover R17.5 million from the 2015/16 fi nancial year to the 2016/17 fi nancial year for projects

that were initiated but had not been completed by the end of the fi nancial year under review.

• Administration – R15.6 million for revamping of Imbumba house

• ICT Shared services – R1.9 million for the SAP functional upgrade

2.2.4 Reasons for unauthorised, fruitless and wasteful expenditure

The Department did not incur any unauthorised, fruitless and wasteful expenditure in the 2015/16 fi nancial year.

2.2.5 Future plans of the department

The Department plans to implement the organizational structure in line with the new mandate.

2.2.6 Public Private Partnerships

The Department did not participate in any PPP activities during the period under review.


GENERAL INFORMATION

2.2.7 Discontinued activities / activities

to be discontinued

N/A

2.2.8 New or proposed departmental activities

The Department continues to ensure alignment of its strategic

plans and APP to the revised mandates.

2.2.9 Supply chain management

No proposals for unsolicited bids were implemented by the

Department during the period under review.

The Department performed an audit of all contracts to ensure

that Supply Chain Management processes were followed.

Furthermore the SCM systems have been strengthened to

avoid occurrence of any event or activities resulting in irregular

expenditure due to non-compliance with the legal framework

governing supply chain management overall.

2.2.10 Gifts and Donations received in kind

from non-related parties

No gifts were received from non-related parties in the 2015/16

fi nancial year.

2.2.11 Exemptions and deviations received

from the National Treasury

There were no exemptions or deviations in the year under review.

2.2.12 Acknowledgement/s or Appreciation

I would like to convey my gratitude to MEC Creecy for her

guidance, leadership and support throughout the year. My

thanks goes to the management team of the Department of

e-Government for their unqualifi ed support during this period. My

appreciation also goes out to the staff members of the Department

who have demonstrated their commitment to excellence in the

public service.

Conclusion

The Annual Financial Statements as set out on page 63 to 130

have been approved by the Accounting Offi cer.

Mr Boy Ngobeni

Accounting Offi cer

Department of e-Government


3. STRATEGIC OVERVIEW

3.1 Vision

The Gauteng Department of e-Government has set for itself the

following vision:

• A connected Gauteng City Region that leverages

technology to provide quality services to citizens.

3.2 Mission

In order to achieve its vision, the Department aimed to

realise the intent of a connected government through:

• The provision of relevant technologies, standards

and governance;

• The creation of an environment of collaboration

between key stakeholders;

• Facilitation of the evolution of Gauteng City Regions

service delivery.

3.3 Values

Excellence: To incrementally, systematically and consistently

enhance frontline service delivery.

Growth: To constantly innovate and seek new opportunities.

Openness: To be customer centric and thrive to improve high

levels of service to the public.

Value for Money: To provide services at costs affordable to

the citizens of Gauteng.

3.4 Strategic Objectives

The key strategic objectives of the Department are:






• To establish a GCR e-Government governance structure to

drive priorities, policies, standards and regulations.

• To promote the usage of e-Government services

(Citizens, Business and Government Entities).





Main Services

The main services of the Department were delivered by

ensuring that the Department operationalised the provincial

GCR e-Government Strategy 2015-2020. In order to achieve

this, the Department assumed the 5 strategic pillars of the

Strategy as its strategic objectives. This was done to ensure a

focused approach to service delivery by the Department to the

citizens of the province.

The fi ve strategic pillars of the GCR e-Government

Strategy 2015-2020 are the following:

Pillar 1: To build an enabling ICT infrastructure for the GCR


Pillar 2: To create the enabling platform and support

services to enable GCR entities to design, develop and deliver

e-Government Services.

Pillar 3: To establish a GCR e-Government governance

structure to drive priorities, policies, standards

and regulations.

Pillar 4: To promote usage of e-Government services

(Citizens, Businesses and Government Entities).

Pillar 5: To stimulate the ICT economy through facilitating

incubation and innovation as well as encouraging public

private partnerships for the development and roll-out of



GENERAL INFORMATION

4. LEGISLATIVE AND OTHER MANDATES

The Gauteng Department of e-Government derives its mandate from the following Legislation:

Legislation What it means

The Constitution of the Republic of South Africa (Act 108 of 1996)

The Mandate of and environment within which National, Provincial and Local Government Financial Departments and Treasuries operate, is specifi cally described in Chapter 13: General Financial Matters

Public Administrative and Management Act (Act 11 of 2014)

To promote the basic values and principles governing the public administration referred to in section 195(1) of the Constitution and provide for the use of information and communication technologies in the public administration

Preferential Procurement Policy Frame-work Act (2000)

Provides a framework for the implementation of preferential procurement policy.

Promotion of Access to Information Act (Act 2 of 2000)

To give effect to the constitutional right of access to any information held by the State and any information that is held by another person and that is required for the exercise or protection of any rights; and to provide for matters connected therewith.

Public Finance Management Act, 1999 (Act 1 of 1999)

Regulates fi nancial management in the Department to ensure that all revenue, expenditure, assets and liabilities of the Department are managed effi ciently and effectively; to provide for the responsibilities of persons entrusted with fi nancial management in the Department and to provide for matters connected therewith. To fulfi l all Department responsibilities with respect to other departments and public entities.

Public Service Act, 1994 (Act 103 of 1994)

Provides for the organisation and administration of the Department and for human resource management which includes the regulation of conditions of employment, terms of offi ce, dis-cipline, retirement and discharge of staff members of the Department and matters connected therewith.

Gauteng Tender Board Repeal Act, 2002

Gives effect to new procurement reform initiatives in Gauteng.

Occupational Health and Safety Act, 1995

Provides a framework for the standards and requirements for workplaces, facilities and employ-ee health and safety.

The National Archives Act, 1996 Provides for the archiving and storage and accessibility of information, and for the manner in which government bodies store documents, papers and records

Public Service laws Amendment Act, 1997

Regulates the functions and conditions of service of heads of provincial departments and the conditions of service of heads of organisational components; provides for the appointment of persons on the grounds of policy considerations; and makes provisions in connection with ineffi ciency and misconduct

Coporate Governance of ICT Policy Framework

Maps out how governance of ICT within government entities is to be applied, structured and implemented

Government Wide Enterprise Architecture Framework

Is intended to supersede the prevailing Enterprise Architecture and ICT planning frameworks and methods in use in government

Minimum Information Interoperability Standards

The main thrust of the framework is the adoption of the structured approach, and to ensure the enhancement of interoperability across Government

Minimum Information Security Standards Provides security measures against unauthorised access to classifi ed information

Promotion of Administrative Justice Act, 2000

Gives effect to the right to administrative action that is lawful, reasonable and procedurally fair and to the right to written reasons for administrative action as contemplated in section 33 of the Constitution of the Republic of South Africa.

Prevention and Combating of Corrupt Activities Act, 2004

The Prevention and Combating of Corrupt Activities Act makes corruption a crime. It covers anyone working for government (such as Ministers, department staff, and the police) and people outside of government (like someone working for a business).

Government Employees Pension Law, 1996 and 2004 amendment

Gives effect to frameworks that governs pension fund contributions, management and pay-outs for employees in South Africa.

Electronic Communications Act, 2005

The National broadband Policy follows government’s decision to build an all-inclusive informa-tion society


5. ORGANISATIONAL STRUCTURE OF THE e-GOVERNMENT

BRANCH:ICT: SHARED SERVICES

MEMBER OF THE EXECUTIVE COUNCIL

Ms Barbara Creecy

HEAD OF DEPARTMENTMr Boy Ngobeni

CHIEF DIRECTORATE:FINANCIAL

MANAGEMNET

CHIEF DIRECTORATE:HUMAN RESOURCE

SERVICES

BRANCH:CORPORATE

MANAGEMENT


PART B - PERFORMANCE REPORT

1. Overview of Departmental Performance 14-15

2. Strategic Outcome Oriented Goals 15-16

3. Performance Information By Programme 17-29

4. Outlook For The Coming Financial Year (2016/17) 29-30


1. OVERVIEW OF DEPARTMENTAL PERFORMANCE

1.1 Service Delivery Environment

In line with the provincial Ten Pillar Transformation,

Modernisation and Re-industrialisation (TMR) programme,

which highlights the importance of radical transformation of

the state and governance and the modernisation of the public

service in the Gauteng City Region, the Gauteng Department

of e-Government aims to create a connected Gauteng City

Region that leverages technology to provide quality services

to its citizens as a catalyst for sustainable economic growth by

promoting effective, effi cient and customer centric processes

across government. The Department has therefore committed

to the continued rollout of the Gauteng Broadband Network

(GBN) and the creation of a Common Technological Platform

for the delivery of e-Services.

It is widely accepted that there is a close correlation between

infrastructure investment in Information and Communication

Technology (ICT) and the modernisation of the economy as well

as improved delivery of social services to citizens. Accordingly,

an increase in broadband capability is accompanied by an

increase in economic growth and job opportunities.

The Department is therefore focussed on improving

government effi ciency and saving costs by connecting citizens

to the GBN Network through the Thusong Centres as well as

providing connectivity to priority townships and the economic

regeneration zones across the province.

In order to fulfi l this mandate and to support the implementation

of the TMR, the Department is actively implementing the

GCR e-Government Strategy 2015-2020 that is based on fi ve

strategic pillars, namely:





e-Government Services.

• To establish a GCR e-Government governance structure

to drive priorities, policies, standards and regulations.

• To promote usage of e-Government services (Citizens,

Businesses and Government Entities).





1.2 Service Delivery Improvement Plan

The table below highlights the service delivery achievements.

Main services and standards

Main services Benefi ciaries Current/actual standard of service Desired standard of service

Actual achievement

Information Communication Technology (ICT) Shared Services

Gauteng City Region (GCR)

N/A 8 GBN core Sites built. 8 GBN core Sites built.

Batho Pele arrangements with benefi ciaries (Consultation access etc.)

Current/actual arrangements Desired arrangements Actual achievements

Quarterly Service Level Agreement Performance Reporting

4 Service Level Agreement Performance Reporting 4 Service Level Agreement Performance Reports.

Service delivery information tool

Current/actual information tools Desired information tools Actual achievements

Access information documented on the approved Department of e-Government Service Charter 2015/16.

1 approved e-GOV Service Charter 2015/16 displayed on access points and Intranet

1 approved e-GOV Service Charter 2015/16 displayed on access points and Intranet


PERFORMANCE REPORT

Complaints mechanism

The Gauteng Department of e-Government uses the GPG centralized complaint management systems i.e. the SAP CRM System.

Current/actual complaints mechanism Desired complaints mechanism Actual achievements

SAP CRM System SAP CRM System Resolved 88% of complaints

1.3 Organisational Environment

The key objectives of the Department are based on the

provincial GCR e-Government Strategy 2015-2020. The key

pillars of the strategy are the same as the strategic goals of the

Department in order to ensure a focused approach to service

delivery by the Department to the citizens of the province.

In order to realise the delivery of the strategy, the Department

has undertaken a consultative process to align its activities,

strategic outputs and outcomes to the provincial Ten

Pillar programme of Transformation, Modernisation and

Re-industrialisation (TMR) and to ensure that the requisite

institutional capacity is in place for the Department to deliver

on its mandate.

With regard to the required institutional capacity, the

Department was offi cially proclaimed by the President,

Mr. Jacob Zuma, in August 2015 and the process of

determining the organisational structure to support the

mandate of the Department, was undertaken. The process for

the fi nalisation of the structure is underway.

The contents of this Annual Report, 2015/16, is based on

the work done to realize the mandate of the Department as

articulated by its strategic objectives, pillars and values.

2. STRATEGIC OUTCOME ORIENTED GOALS

The Department, in line with the Medium Term Expenditure

Framework, supports the Outcomes approach adopted by

government. The outcomes for 2014 to 2019 are published as

annexures to the Medium Term Strategic Framework and are

an expression of government’s Programme of Action.

The Gauteng Department of e-Government contributes directly

to Outcome 12 i.e. An Effi cient, Effective and Development

Oriented Public Service and an Empowered, Fair and Inclusive

Citizenship. In addition, the Department also supports each of

the other outcomes through the implementation of its goals

and objectives.


Please see the table below for the alignment:

No. MTSF Outcomes Impact e-Gov. Contribution

1. Quality basic education Social inclusion and cohesion

Invest in Gauteng Broadband

2. A long and healthy life for all

3. All people in South Africa are and feel safe

7. Vibrant, equitable, sustainable rural communities contributing to food security for all

4. Decent employment through inclusive growth Equitable growth Facilitate an ICT economy that leverages off broadband

5. Skilled and capable workforce to support an inclusive growth path

6. An effi cient, competitive and responsive economic infrastructure network

11. Creating a better South Africa and contributing to a better and safer Africa in a better world

8. Sustainable human settlements and improved quality of household life

Sustainable development and infrastructure

Digitisation of back offi ce

10. Protect and enhance our environmental assets and natural resources

9. Responsive, accountable, effective and effi cient local government system

Good governance

Create regulatory and enabling environment and systems for sound corporate governance of ICT in GPG

12. An effi cient, effective and development oriented public service

13. Social Protection


3. PERFORMANCE INFORMATION BY PROGRAMME

1. PROGRAMME 1 – ADMINISTRATION

Sub - Programme 1: Offi ce of the HOD

Purpose: To improve internal effi ciencies in order to realize better front-line service delivery

Strategic Objective: To provide strategic leadership support to the Department

Strategic objectives, performance indicators, planned targets and actual achievements

Sub-Programme Name: Offi ce of the HOD

Strategic objectives

Actual Achievement 2014/2015

Planned Target2015/2016

Actual Achievement2015/2016

Deviation from planned target to Actual Achievement for 2015/2016

Comment on deviations

To provide strategic leadership support to the department

Submitted 12 Programme of Action Reports to the Offi ce of the Premier within agreed time frames

12 Programme of Action Reports submitted to the Offi ce of the Premier within agreed time frames


None Targets Achieved

4 GEYODI reports submitted to Offi ce of the Premier

4 GEYODI reports submitted to the Offi ce of the Premier

Submitted 4 GEYODI reports to Offi ce of the Premier


Resolved 38 (100%) of Legislature matters within agreed time frames

100% Legislature matters resolved/managed

Resolved 100% of Legislature matters within agreed time frames


• Reasons for deviations

None

PERFORMANCE REPORT


Performance indicators

Sub-Programme Name: Offi ce of the HOD

Performance IndicatorActual Achievement 2014/2015

Planned Target2015/2016

Actual Achievement2015/2016



Number of Program of Action Reports submitted to the Offi ce of the Premier

Submitted 12 Pro-gramme of Action Reports to the Offi ce of the Premier within agreed time frames

12 Programme of Action Reports to be submitted to the Offi ce of the Premier



Number of GEYODI reports submitted to Offi ce of the Premier

4 GEYODI reports submitted to Offi ce of the Premier

4 GEYODI reports to be submitted to the Offi ce of the Premier

Submitted 4 GEYODI reports to Offi ce of the Premier


% of Legislature matters resolved within agreed time frames

Resolved 38 (100%) of Legislature matters within agreed time frames

100% of Legislature matters resolved/managed

Resolved 100% of Legislature matters within agreed time frames


• Reasons for deviations:

None

• Strategy to overcome areas of under performance:

None

• Changes to planned targets:

None

Sub - Programme 2: Risk Management


Strategic objective: To provide strategic leadership support to the Department


Sub- Programme Name: Risk Management

Strategic objective Actual Achievement 2014/2015

Planned Target 2015/2016





The Risk Management policy and Framework was reviewed and approved by 31 March 2015

Reviewed and approved E-Government Risk Management Strategy by 30 June 2015

The e-Government Risk Management Strategy was reviewed and approved

None Target Achieved



Sub- Programme Name: Risk Management

Performance Indicator Actual Achievement 2014/2015


Actual Achieve-ment 2015/2016

Deviation from planned target to Actual Achieve-ment for 2015/2016


Reviewed and approved e-Government Risk Management Framework by 30 June 2015

The Risk Management Framework was re-viewed and approved by 31 March 2015

Reviewed and approved e-Government Risk Management Strategy by 30 June 2015

The e-Government Risk Management Strategy was reviewed and ap-proved


• Reasons for deviation:

None

• Strategy to overcome areas of under performance:

None

• Changes to planned targets:

None

Sub - Programme 3: Offi ce of the CFO


Strategic objectives: To provide strategic leadership support to the Department


Sub- Programme Name: Offi ce of the CFO

Strategic objective Actual Achieve-ment 2014/2015






98% of suppliers were paid within 30 working days from receipt of invoices

100% of suppliers paid within 30 days of receipt of invoice

Paid 96% of suppliers within 30 working days from receipt of invoices

4% below target There was a scheduled system shutdown during the December vacation period which resulted in delayed payments. The Department has implemented a system aimed at ensuring strict adherence to supply chain processes

PERFORMANCE REPORTPERFORMANCE REPORT



Sub-programme: Offi ce of the CFO

Performance Indicator




Deviation from planned tar-get to Actual Achievement for 2015/2016


% of suppliers paid within 30 working days of receipt of invoices

98% of suppliers were paid within 30 working days from receipt of invoices

100% of suppliers paid within 30 working days from receipt of invoices

Paid 96% of suppliers within 30 working days from receipt of invoices

4% below target There was a scheduled system shutdown during the December vacation period which resulted in delayed payments. The department has implemented a system aimed at ensuring strict adherence to supply chain processes.


There was a scheduled system shutdown during the December vacation period which resulted in delayed payments.

• Strategy to overcome areas of under performance

The Department has implemented a system aimed at ensuring strict adherence to supply chain processes and compliance

to submissions of invoices in order to prevent delayed payments.

• Changes to planned targets

None

Sub - Programme 4: Corporate Management


Strategic Objective: To provide strategic leadership support to the Department


Sub -Programme: Corporate ManagementStrategic objec-tives


Planned Target 2015/2016 Actual Achievement 2015/2016




Reviewed and approved Human Resource Plan submitted to DPSA by 30 June 2014




Vetted 100% of (2) SMS and SCM staff security

100% of SMS and SCM staff security to be vetted

Vetted 100% of SMS and SCM staff security


Handled 0 litigation matters within stipulated court time frames

100% of litigation matters handled within stipulated court time frames

No litigation matters received during the Financial Year

None None

Approved and published Annual Report by 31 August 2014

Approved and pub-lished Annual Report by 31 August 2015

The Annual Report was approved and published by 31 August 2015


Achieved 96% Compli-ance to the e-Gov-ernment’s Batho Pele Service Standards

96% compliance to the e-Government Service Standards

Achieved 96% compli-ance to the e-Govern-ment Service Standards


The business case was developed for automa-tion of performance information

Automated performance infor-mation system deployed

The Automated per-formance information system was deployed



None



Sub-programme: Corporate Management

Performance Indicator


Planned Target2015/2016 Actual Achievement 2015/2016



Reviewed and submitted the Human Resource Plan to DPSA by 30 June 2015

Reviewed and submitted Human Resource Plan to DPSA by 30 June 2014

Reviewed and submitted Human Resource Plan submitted to DPSA by 30 June 2015

Approved and submitted Human Resource Plan to DPSA by 03 June 2015


% of SMS and SCM staff security vetted

Vetted 100% of (2) SMS and SCM staff security

100% of SMS and SCM staff security vetted

Vetted 100% of SMS and SCM staff security


Approved and published Annual Report by 31 August 2014

The Annual Report was Approved and published on 31 August 2014

Approved and pub-lished Annual Report by 31 August 2015

The Annual Report was approved and published by 31 August 2015


% compliance to the e-Government Service Standards

Achieved 96% Compliance to the e-Government’s Batho Pele Service Standards

96% compliance to the e-Government Service Standards

Achieved 96% compliance to the e-Government Service Standards


Automated perfor-mance information system deployed

The business case was developed for automa-tion of performance information

Automated performance information system deployed

The Automated perfor-mance information system was deployed


% of litigation mat-ters handled within stipulated court time frames

Handled 0 litigation matters within stipulated court time frame

100% of litigation matters handled within stipulated court time frames

No litigation matters received during the Financial Year

None None


None

• Strategy to overcome areas of under performance

None


None

PERFORMANCE REPORT


Linking performance with budgets

PR1: ADMINISTRATION

2015/2016 2014/2015

Final Appropriation

Actual Expenditure

(Over)/Under Ex-penditure

% Budget

Spent

Final Appropriation

Actual Expenditure


% Budget Spent

R’000 R’000 R’000 % R’000 R’000 R’000 %

COMPENSATION OF EMPLOYEES 97 498 96 152 1 346 99% 135 990 134 492 1 498 99%

GOODS AND SERVICES 70 203 51 579 18 624 73% 83 455 52 548 30 907 63%

TRANSFERS AND SUBSIDIES 23 152 23 152 0 100% 1 789 1 782 7 100%

PAYMENTS FOR CAPITAL ASSETS 2 113 2 113 0 100% 2 493 2 484 9 100%

PAYMENTS FOR FINANCIAL ASSETS 57 57 0 100% 79 79 0 100%

TOTAL 193 023 173 053 19 970 90% 223 806 191 385 32 421 86%

2. PROGRAMME 2 – ICT SHARED SERVICES

Purpose: To roll out a GPG broadband network for the promotion of service delivery effi ciencies and connectivity of provincial

government offi ces, facilities and community centres ensuring co-ordination regulation and compliance of all ICT related

activity and investment in GCR

Strategic objective:

• To strategically invest in broadband to promote internal effi ciencies and improved government and community connectivity

• To reengineer and transform back offi ce processes to realize effi ciencies and improve front line service delivery

• To create an enabling environment and systems for sound corporate governance of ICT in GCR

• To promote usage of e-Government services

Strategic objectives, performance indicators, planned targets, and actual achievement

Programme Name: ICT Shared Services

Strategic objectives Actual Achievement 2014/2015





To strategically invest in broadband to promote internal effi ciencies and improved government and community connectivity

6 GBN Core sites were built

2 GBN Core sits built 2 GBN Core sites were built


Connected 137 Access sites

263 access sites connected with high speed connectivity

Connected 263 access sites with high speed connectivity


- 24 Thusong Centres connect

Connected 22 Thu-song Centres

2 Thusong Centres below Target

Due to access challenges at the centres the Department reprioritised and connected 22 out of 24 sites. The outstanding sites will be connected in the new fi nancial year.



Strategic objec-tives


Planned Target 2015/2016 Actual Achievement 2015/2016



To strategically invest in broadband to promote internal effi ciencies and im-proved government and community connectivity

- 7 Economic Zones connected Connected 11 Economic Zones connected

4 Economic Development Zones above target

This target is a fl agship project and it was overachieved because the Department reprioritised its budget to connect more sites.

7 pilot digital schools to GBN fi bre connectivity

100 digital schools connected

Connected 105 digital schools

5 Digital Schools above target

There were additional requests to include certain schools that were earmarked for the launch of connected classrooms.

- Convergence of voice and data onto the GBN network

Converged voice and data onto the GBN network


Migrated 4 GPG departments into GPG cloud

5 GPG departments migrated into GPG cloud


none Target Achieved

Gauteng Department of e-Government and Provincial Treasury mo-bile leave management piloted

Functional mobile leave, claims and payslip management for e-Government and Provincial Treasury implemented

Implemented functional mobile leave, claims and payslip management for Gauteng Department of e-Government and Provincial Treasury


- Common platform concept document adopted

Adopted Common platform concept document


- Adopt a business intelligence strategy

Adopted a business intelligence strategy


Adopted ICT policies Adopted Technology Architecture for GPG Departments

Adopted Technology Architecture for GPG Departments


- Adopted ICT standards for GPG Departments

Adopted ICT standards for GPG Departments


DAV centre redesigned DAV centre implemented Implemented DAV centre None Target Achieved

- e-Government Change Management Framework adopted

Adopted e-Government Change Management Framework


- e-Government incentive programmes adopted

Adopted e-Government incentive programmes


- Public awareness and communication strategy adopted

Adopted Public awareness and communication strategy


- Omni-channel strategy adopted

Adopted Omni-channel strategy


- 2 Partnerships established with ICT industry

Established 2 Partnerships with ICT industry (SAP and Wits)


• Reasons for Deviations

Due to access challenges the Department reprioritised and connected 22 out of 24 sites. Outstanding sites will be

connected in the 2016/17 fi nancial year.

The Economic Zones target is a fl agship project. It was overachieved because the Department reprioritized its budget to

connect more sites.

The 105 digital schools connected target was revised due to additional request to include certain schools that were

earmarked for the launch of connected classrooms project.

PERFORMANCE REPORT









Number of Core GBN sites built 6 Core sites built 2 GBN Core sites were built

2 GBN Core sites were built


Number of Access sites connect-ed with high speed connectivity

137 Access sites connected

Connected 263 access sites with high speed con-nectivity

Connected 263 access sites with high speed connectivity


Number of Thusong Centres connected

- 24 Thusong Cen-tres connected

Connected 22 Thusong Centres

2 Thusong Centres below Target Due to access challenges the Department reprioritised and connected 22 out of 24 sites. Outstanding sites will be connected in the 2016/17fi nancial year.

Number of Economic Develop-ment Zones connected

7 Economic Development zones connected

Connected 11 Economic Development zones

4 Economic Development Zones above Target

This target is a fl agship project. It was overachieved because the Department reprioritised its budget to connect more sites.

Number of digital schools connected

Migrated 7 Pilot Digital schools to GBN fi ber connectivity

100 digital schools connected

Connected 105 digital schools

5 Digital Schools Above Target There were additional requests to include certain schools that were earmarked for the launch of the connected classrooms project.

Convergence of voice and data onto the GBN network

- Convergence of voice and data onto the GBN network

Converged voice and data onto the GBN network


Number of GPG departments migrated into GPG cloud


5 GPG departments migrated into GPG cloud



Functional mobile leave, claims and payslip management for the Department of e-Government and Provincial Treasury implemented

The Department of e-Government and Provincial Treasurymobile leave management piloted

Functional mobile leave, claims and payslip management for the Department of e-Government and Provincial Treasury implemented

Implemented functional mobile leave, claims and payslip management for the Department of e-Government and Provincial Treasury


Common platform concept document adopted

- Common platform concept document adopted

Adopted Common plat-form concept document










Adopt a business intelligence strategy

- Adopt a business intelligence strategy

Adopted a business intelligence strategy


Adopted technology architec-ture for GPG departments

Adopted ICT policies Adopted technology architecture for GPG departments

Adopted Technology Architecture for GPG Departments


Adopted ICT standards for GPG departments

- Adopted ICT standards for GPG departments

Adopted ICT standards for GPG Departments


DAV centre implemented DAV centre redesigned DAV centre implemented

Implemented DAV centre None Target Achieved

E-Government change man-agement framework adopted

- E-Government change manage-ment framework adopted

Adopted E-Government change management framework


E-Government incentive programs adopted

- E-Government incentive programs adopted

Adopted E-Government incentive programs


Public awareness and commu-nication strategy adopted

- Public awareness and communication strategy adopted

Adopted Public awareness and communication strategy


Omni-channel strategy adopted

- Omni-channel strate-gy adopted

Adopted Omni-channel strategy


2 Partnerships established with ICT industry

- 2 Partnerships established with ICT industry

Established 2 Partnerships with ICT industry (SAP and Wits)


• Reasons for Deviations

Due to access challenges the Department reprioritised and connected 22 out of 24 sites. Outstanding sites will be

connected in the 2016/17 fi nancial year.

The Economic Zones target is a fl agship project. It was overachieved because the Department reprioritized its budget to

connect more sites.

The 105 digital schools connected target was due to additional request to include certain schools that were

earmarked for the launch of connected classrooms project.

PERFORMANCE REPORT



Performance Indicator Annual Target Reason for changes

Number of GDE schools migrated onto GBN network

150 GDE schools migrated onto GBN network

This target was reduced from 150 to 100 as the Department reprioritized to connect other sites. The target was revised in the APP.

Number of Top priority townships connected 20 Top priority townships connected

This target was dropped on the basis that the sites that were identifi ed in the top 20 priority townships are in fact access sites which are accounted for under the access sites target. The target was revised in the APP.

% established connectivity in the GCR 60% established connectivity in the GCRThe Department repriotised and brought in more Economic Development sites, Agencies and Libraries. The target was revised in the APP.

Standard Operating procedures approved Standard Operating procedures approvedThis target was replaced with Adopted ICT standards for GPG departments. The target was revised in the APP.

Number of users using OSS functionality 1000 users using OSS functionalityAn innovation environment is required for quality testing of the OSS functionality before product usage in the live environment. The target was revised in the APP.

Implemented a change and request manager Implemented a change and request managerThis is a specialized product which requires expert skills for implementation and support. The target was revised in the APP.

Number of technologies offered 2 technologies offeredThis target was replaced by the introduction of the Common Technology Platform for the GCR.The target was revised in the APP.

Linking Performance with Budgets

PR2: ICT SHARED SERVICES

2015/2016 2014/2015

Final Appropriation

Actual Expenditure


% Budget

Spent

Final Appropriation

Actual Expenditure


% Budget Spent

R’000 R’000 R’000 % R’000 R’000 R’000 %

COMPENSATION OF EMPLOYEES 94 408 94 406 2 100% 93 808 87 601 6 207 93%

GOODS AND SERVICES 457 774 455 798 1 976 100% 461 612 461 612 0 100%

TRANSFERS AND SUBSIDIES 145 145 0 100% 207 207 0 100%

PAYMENTS FOR CAPITAL ASSETS 350 344 350 344 0 100% 442 755 442 755 0 100%



3. PROGRAMME 3 – HUMAN RESOURCES SERVICES


Strategic Objective: To reengineer and transform back offi ce processes to realize effi ciencies and improve front line

service delivery


Sub- Programme Name: Human Resources Services

Strategic objective Actual Achievement 2014/2015





To reengineer and transform back offi ce processes to realize effi ciencies and improve front line service delivery

Rolled out Automated E-PMDS to 3 GPG departments that are SAP ESS enabled

Rollout of Automated E-PMDS to 3 GPG departments that are SAP ESS enabled



- Roll out of ATS in 2 departments that are SAP ESS enabled

ATS has been rolled out to 2 departments that are SAP ESS enabled


Issued 1 Annual Report issued on GPG EHWP trend analysis

1 Annual Report issued on GPG EHWP trend analysis

Issued 1 Annual Report on GPG EHWP trend analysis


6 Provincial EHWP interventions con-ducted

9 Provincial EHWP interventions conducted

3 Provincial EHWP inter-ventions above target

The three additional EHWP interventions was due to an increase in the client departments requests.

5 GPG EHWP monitor-ing and evaluation fora convened

5 GPG EHWP monitoring and evaluation fora convened


9554 people accessed the Maponya Mall Thusong service centre

9000 People accessing Maponya Mall Thusong Service Centre

9220 People Accessed Maponya Mall Thusong Service Centre

220 Additional People Accessed Maponya Mall Thusong Service Centre

The 220 additional people accessing the Maponya Mall Thusong Service Centre was due to increased interest in the jobs advertised.

49% reduction of the GPG’s recoverable debtors book by 31 March 2016


Achieved 43.99% reduction of the GPG’s recoverable debtors book by 31 March 2016

23.99% Above Target The 23.99% reduction in the GPG debtors book was due to an improvement in the debt collection processess.



The 220 additional people accessing the Maponya Mall Thusong Service Centre was due to increased interest in the

jobs advertised.

The 23.99% reduction in the GPG debtors book was due to an improvement in the debt collection processess.

PERFORMANCE REPORT


Performance Indicators

Programme Name: Human Resources Services











Number of GPG departments with SAP ESS to go live on automated termination services (HR21 and HR24)

- Roll out of ATS in 2 departments that are SAP ESS enabled

ATS has been rolled out to 2 departments that are SAP ESS enabled


Number of Annual Report issued on GPG EHWP trend analysis


1 Annual Report issued on GPG EHWP trend analysis



Number of Provincial EHWP interventions conducted

- 6 Provincial EHWP interventions conducted

Conducted 9 Provincial EHWP interventions

3 Provincial EHWP interventions above target


Number of GPG EHWP monitoring and evaluation fora convened

- 5 GPG EHWP monitoring and evaluation fora convened

Convened 5 GPG EHWP monitoring and evaluation fora


Number of People accessing Maponya Mall Thusong Service Centre

9554 people accessed the Maponya Mall Thusong service centre

9000 People Accessing Maponya Mall Thusong Service Centre



The 220 additional people accessing the Maponya Mall Thusong Service Centre was due to increased interest in the jobs advertised.

Number of GPG Mobile recruitment campaigns conducted

14 GPG Mobile recruitment campaigns conducted

12 GPG Mobile recruitment cam-paigns conducted

12 GPG Mobile recruitment campaigns conducted


% reduction of the GPG’s recoverable debtors book by 31 March 2016


20% reduction of the GPG’s recoverable debt-ors book by 31 March 2016

Achieved 43.99% reduction of the GPG’s recoverable debtors book by 31 March 2016

23.99% Above Target The 23.99% reduction in the GPG debtors book was due to an improvement in the debt collection processess.



The 220 additional people accessing the Maponya Mall Thusong Service Centre was due to increased interest in the

jobs advertised.

The 23.99% reduction in the GPG debtors book was due to an improvement in the debt collection processess.

Strategy to overcome areas of under performance

None



Performance Indicator Annual Target Reason for changes

Number of GPG of GPG Departments with SAP ESS to go live on automated PMDS

Rollout of Automated E-PMDS to 6 GPG Departments that are SAP ESS enabled

Target reduced from 6 to 3 because some departments wanted the system confi gured in a particular way that addressed their needs. The target has been revised in the APP.

Number of GPG EHWP monitoring and evaluation fora convened

8 GPG EHWP monitoring and evaluation fora convened

Target reduced from 8 to 5 due to the integration of some fora with others. The target has been revised in the APP.

Linking Performance with Budgets

PR3: BUSINESS PROCESS SERVICES

2015/2016 2014/2015

Final Appropriation

Actual Expenditure


% Budget Spent

Final Appropriation

Actual Expenditure


% Budget Spent

R’000 R’000 R’000 % R’000 R’000 R’000 %

COMPENSATION OF EMPLOYEES 81 272 81 272 0 100% 155 906 153 910 1 996 99%

GOODS AND SERVICES 1 352 550 802 41% 3 020 1 281 1 739 42%

TRANSFERS AND SUBSIDIES 201 201 0 100% 57 57 0 100%

PAYMENTS FOR CAPITAL ASSETS 0 0 0 0% 87 17 70 20%


PERFORMANCE REPORT

During the 2016/17 fi nancial year, the Department will

connect a further 300 sites across the province, including 13

Government to Citizen sites, 4 Government to Business sites

and 283 Government to Government sites.

Provincial government is not alone in rolling out broadband

access in the city region. The City of Johannesburg has

rolled-out 1 150 km of fi bre optic network providing

connectivity to 10 core sites and is providing commercial

broadband connectivity to the private sector and other

municipal entities.

The Ekurhuleni Metropolitan Municipality has rolled-out 602

km of fi bre, connecting 27 core sites, and the city has planned

to complete its target of rolling out 1400 km of fi bre to

connect 670 municipal buildings by June 2017.

The City of Tshwane has rolled out 500 km of fi bre connecting

over 350 municipal buildings, over 400 electricity substations

and 250 CCTV Cameras.

To ensure that ordinary citizens, who cannot afford

private connectivity, have access to the internet, the three

metropolitan councils have collectively connected 2100 public

WiFi connectivity hotspots.

This signifi cant work by municipalities offers new

opportunities for ICT co-operation in the City Region to

facilitate faster coverage, avoid duplication and use provincial

resources to support the West Rand and Sedibeng districts;

where municipal resource constraints prevent signifi cant

connectivity programmes.

In the Gauteng City Region (GCR), we are maintaining a

collaborative approach with the Metros and the districts. Our

primary focus will be on districts and especially areas that are

not currently covered by Metros.

To save citizens costs and time we aim to create an enabling

platform that would support GCR entities to more effectively

deliver e-services.

To achieve this, we aim to:

• Implement a Common Platform technology that can

be used by citizens to access government e-services.

• To improve spatial planning in the province we, together

with the Gauteng Planning Division, by implementing

the GCR wide GIS solution that will be used by all

entities in the region.

4. OUTLOOK FOR THE COMING FINANCIAL YEAR (2016/17)


• Establish a baseline of common e-Government services

that will be accessed on the regional GCR Common

Platform. This will be done in conjunction with SITA

and municipalities.

• Establish a virtual e-Government Centre of Excellence to

provide support to GCR entities in the implementation

of e-Government initiatives, including support and

maintenance of the Common Platform. This will

involve the collaboration on ICT expertise within the

GCR entities.

To sponsor and drive the implementation of the GCR

e-Government programme, we aim to implement a governance

model including polices, regulations, standards and guidelines.

This will be achieved through defi ning the key performance

indicators to monitor and evaluate the success of the

e-Government programme as well as ensuring that the GCR

entities comply with the policies, regulations, standards and

guidelines for e-Government.

The key initiatives to establish the e-Governance frameworks

in the GCR are:

• To research and develop new and existing regulations

to remediate the regulatory framework to enable the

GCR e-Government vision.

• To develop the GCR e-Government architecture,

standards, processes and security frameworks.

• To develop and rollout e-Government Performance

Monitoring and Evaluation strategy.

These ICT governance frameworks will be implemented during

the 2016/17 fi nancial year.

In order to reach the next level of maturity (Connected

Presence), we need to promote the usage of e-Government

services amongst citizens, businesses and government entities

through the implementation of the following initiatives:

• Implement a multi-channel CRM strategy to

appropriately engage all stakeholders that will be

involved in the e-Government programme.

• Implement a change management programme

including a skills upliftment capability to drive buy-in

and adoption of e-Government services amongst GCR

entities.

• Create public awareness and develop a

Communication Strategy to address the uptake of

e-Government services by citizens and business.

• Develop incentives for citizens, businesses

and government entities to participate in the

e-Government programme.

The Department further aims to stimulate the ICT economy by

encouraging public private partnerships for the development

and roll-out of e-Government services. The Department has

plans to deliver the following:

• Conclude strategic private sector partnerships.

• Implement the e-Government Township Economy

Framework, and

• Implement the GCR e-Government Entrepreneurship

Framework.

PERFORMANCE REPORT


PART C - GOVERNANCE

1. Introduction 32

2. The Governance of Risk 32

3. Embedding Risk Management 32

4. Fraud and Corruption 32

5. Portfolio Committees 33-35

6. Audit Committee Report 36-37


1. INTRODUCTION

The Department views Enterprise Risk Management (ERM)

as an imperative for the successful delivery on its mandate.

The Department believes that identifying, understanding

and managing risks in an enterprise-wide context will ensure

accountability and sustainability, and that ERM will compel

the Department to address negative events in a proactive and

timely manner, whilst exploiting the possible opportunities

posed by certain future uncertainties.

2. THE GOVERNANCE OF RISK

The Accounting Offi cer of the Department is accountable for

the process of risk management within the Department while

the Senior Management is responsible for the management

of signifi cant risks facing the Department in the delivery of its

mandate. The Audit Committee of the Department has the

overall oversight for risk management.

The Department has a Risk Management Committee (RMC)

comprising of an external member serving as the independent

chairperson, with all Deputy Director-Generals and Chief

Directors of the Department as members. The Gauteng Audit

Services and the Audit Committee provide independent

assurance of the Department’s ERM processes, and advice on

risk management controls and risk mitigation effectiveness.

The Department has appointed a Chief Risk Offi cer and has

in place effective management systems (framework, policy,

strategy and annual implementation plan) for ERM.

3. EMBEDDING RISK MANAGEMENT

Top departmental and operational risk profi les per programme

were fi nalised for the period under review and risk mitigation

was monitored quarterly by the RMC. There are various

processes to ensure the commitment of the entire Department

(e.g. awareness sessions and regular risk assessments and

subsequent follow-up), as well as the defi nition of clear risk

management roles and responsibilities.

To ensure the quality, integrity and reliability of the Department’s

ERM processes and responses, the RMC has played an integral

part in ensuring that the Department maintains and enhances

the maturity level of risk management. The Department has

noted that the improvement in the management of risks has

translated into improvement in performance.

4. FRAUD AND CORRUPTION

The Department has put in place a fraud prevention plan

which includes a whistle-blowing policy. In the period under

review, the fraud risk profi le was fi nalised. This formed the

basis for the formulation of the annual fraud prevention plan.

Implementation was monitored quarterly and reports thereto

submitted to the Audit Committee by the Forensics unit of the

Gauteng Provincial Government. The Department promotes

awareness of fraud and corruption on an ongoing basis, in

order to heighten staff awareness on matters relating to fraud,

corruption and ethical conduct.


5. PORTFOLIO COMMITTEES

Matters Raised by Portfolio Committee

No. Questions Responses Resolved(Yes/No)

1. Second quarter report for 2015 / 16 fi nancial year.

The Department of e-Government should revise the target to connect economic zones as it impacts negatively on performance. A report on the impact of not attaining the target should be submitted

• The Department acknowledges diffi culties in providing broad-band connectivity to economic zones. This is primarily due to issues of ownership and accountability within these economic zones. The Department is in the process of amending the an-nual performance plan to ensure that resources are effectively redistributed to other areas that have a similar mandate of enabling economic development.

• The resources have been redirected to areas that the province has direct control over. These include schools, health facilities and other government entities. The department in partnership with the Gauteng Innovation Hub has identifi ed eKasie labs to be connected instead. The mandate of the eKasie labs is similar to that of the economic zones, therefore reducing the impact.

Yes

2. Third quarter report for 2015 / 16 fi nancial year.

Resolution: The Department should strive to fi nalise engagement with Municipalities on gaining access to identifi ed Thusong Sites. A progress report on the engagements should be submitted.

• The Department, through its engagement with municipalities is progressing well with connecting Thusong Centres.

Yes

3. All targets under sub-programme 1, 3, and 5 have all been achieved without expending 100% of allocated funds. How did the Department manage to reach all its targets without utilising its total allocation?

• Achievements of targets for this sub programme are attribut-able to the following:

o Streamlined processes within the department;

o Improved co-operation from the clients in the achievement of objectives

Yes

4. Under sub programme 1 (Offi ce of the HoD) one of the deliverables is the submission of GEYODI reports to the Offi ce of the Premier. It is commend-able that this target was achieved, however, what impact does the generating and submission of these reports have within GPG departments? Are there any major issues that emanate from these reports? Furthermore, how does this report impact on the groups considered i.e. Youth, People with Disabilities?

• The GEYODI Reports have yielded the desired impact for the department, namely:

a. The report has raised the level of consciousness within the department on the desired preferential targets and has accordingly infl uenced the department’s recruit-ment plans and supply chain processes;

b. One of the issues encountered by the department was its inability to achieve its targets in relation to People with Disabilities for procurement and recruitment. The department has since put in place an accelerated plan to ensure that the set targets for recruiting employees with disabilities and procurement from businesses inclusive of disabilities are achieved.

Yes

5. Under sub programme 5, the Department indicated that the Evaluation study which was to be approved and published by 30 October 2014 was not aligned to the new Strategic Plan for the department. Further clarity is sought in this regard. It would appear that this study would have been instrumental in assisting the Department with ensuring that funds are channelled to relevant programmes and projects as well as ensuring optimal performance and effi cient use of resources.

• The new department of e-Government was gazetted effective 01 October 2015 and a new HOD appointed on 01 October 2015. The newly formed department will formerly operate a new budget with effect from 01 April 2016.

• The newly formed department of e-Government has identifi ed the evaluation of the e-recruitment model in the current fi nancial year.

Yes

6. It is commendable that all targets were achieved and the Department is further applauded for the reported overachievements. However, this gives rise to the following question: What are the outcomes in relation to the following:

Considering that the targets for sub programme 1 and 2 were achieved, what impact did this have on the status of compliance, effi ciency and effectiveness across GPG departments? Are there areas where the need arose to make recommen-dations for the improvement of processes within GPG departments?

Sub-programme 1

• The department submitted the required reports within the agreed prescribed time-frames in relation to the Management Performance Assessment Tool (MPAT) on compliance.

• The department achieved an overall performance com-pliance rating of 72% which placed the department in second position in the Province.

Yes

GOVERNANCE




7. It is commendable that all targets were achieved and the Department is further applauded for the reported overachievements. However, this gives rise to the following question: What are the outcomes in relation to the following: Has the Department identifi ed any IT risks within GPG departments? If so, what remedial actions were taken and what was the impact thereof?

Based on the identifi ed IT risks, the following remedial actions were put in place:

• As part of the risk identifi cation exercise, for each risk identifi ed, relevant mitigating controls were identifi ed by management and responsibility allocated to senior offi cials for corrective action within specifi c timelines.

• The Computer Audit unit then scheduled various computer audits to be done during 2015/16 which will focus on the identifi ed high risk areas to check whether the mitigating controls put in place are operating in an effi cient and effective manner.

• In addition, the Internal Risk Management unit moni-tors implementation of the mitigating factors in every quarter and reports progress to the Risk Management Committee and Audit Committee.

• The impact thereof has been the signifi cant improve-ment in IT controls specifi cally around IT Governance and general IT controls.

Yes


Considering that the targets for sub programme 1 and 2 were achieved, what impact did this have on the status of compliance, effi ciency and effectiveness across GPG departments? Are there areas where the need arose to make recommen-dations for the improvement of processes within GPG departments?

Sub-programme 1

• The department submitted the required reports within the agreed prescribed time-frames in relation to the Management Performance Assessment Tool (MPAT) on compliance.

• The department achieved an overall performance com-pliance rating of 72% which placed the department in second position in the Province.

Yes


Has the Department identifi ed any IT risks within GPG departments?

If so, what remedial actions were taken and what was the impact thereof?

Based on the identifi ed IT risks, the following remedial actions were put in place:

• As part of the risk identifi cation exercise, for each risk identifi ed, relevant mitigating controls were identifi ed by management and responsibility allocated to senior offi cials for corrective action within specifi c timelines.

• The Computer Audit unit then scheduled various computer audits to be done during 2015/16 which will focus on the identifi ed high risk areas to check whether the mitigating controls put in place are operating in an effi cient and effective manner.

• In addition, the Internal Risk Management unit moni-tors implementation of the mitigating factors in every quarter and reports progress to the Risk Management Committee and Audit Committee.

• The impact thereof has been the signifi cant improve-ment in IT controls specifi cally around IT Governance and general IT controls.

Yes

10. The Department reported in quarter two that the target on providing 1 Economic zone with high speed broadband connectivity will be revised in quarter 3 in the revised APP for 2014/15. However, in the third and fourth quarter, this target was not reported on. The target was also not reported on in the Annual Report. What is the status on this target and why has it not been reported on?

• The department’s APP was revised in line with the re-vised strategy of the department and the establishment of the new department of e-Government. As a result the economic zones are planned to be implemented in 2015/16.

• The department has connected the following areas: City Deep, Gauteng Growth and Development Agency, Gauteng Tourism Authority, and Gauteng Enterprise Propeller.

Yes


GOVERNANCE



11. Under its achievements for the 2014/15 fi nancial year, the Department states that it capacitated and developed middle managers and junior managers. To what extent does this address issues of gender, youth and people with disabilities? Furthermore, does this refl ect the demographics of the Province?

The training provided for the period 1 April 2014 – 31 March 2015 achieved:

• 50% of women in middle and junior management were trained;

• 95% of youth in middle and junior management were trained.

• 0.32% of People with Disabilities in middle and junior management have been trained

Yes

12. According to the Department during the function-al upgrade of SAP it transpired that the vendor rotation would be a component of the upgrade, which resulted in the budget allocated for the VRS not being used. Has the budget been expended and what impact did this have on the level of expenditure under programme 4 at the end of the fi nancial year?

• Business Process Services (programme 4) utilised 97 percent of its fi nal appropriation as at 31st March 2015.

• The unspent budget, amounting to a total of R3.8 million, formed part of the unspent funds that were surrendered to the Provincial Revenue Fund, as required by law.

Yes


6. AUDIT COMMITTEE REPORT

We are pleased to present our report for the fi nancial year

ended 31 March 2016.

Audit Committee and attendance

The Audit Committee consists of the external Members listed

hereunder and is required to meet a minimum of at least two

times per annum as per the provisions of the Public Finance

Management Act, 1999 (Act Number 1 of 1999) (PFMA).

In terms of the approved Terms of Reference (GPG Audit

Committee Charter), fi ve meetings were held during the

current year, i.e. three meetings to consider the Quarterly

Performance Reporting (fi nancial and non-fi nancial) and

two meetings to review and discuss the Annual Financial

Statements and the Auditor-General of South Africa’s (AGSA)

Audit and Management Reports.

Non-Executive members

Name of member Number of

meetings attended

Mr. Japie du Plessis (Chairperson) 05

Ms. Tshidi Molala 04

Ms. Janice Meissner 04

Mr. Siphile Buthelezi 01 (Resigned 27

October 2015)

Executive members

In terms of the GPG Audit Committee Charter, offi cials

listed hereunder are obliged to attend meetings of the

Audit Committee:

Compulsory attendees Number of meetings

attended

Mr. Oupa Seabi (Acting

Accounting Offi cer)01

Mr. Boy Ngobeni (Accounting

Offi cer)04

Mr. Ntlhane Bopape (Chief

Financial Offi cer) 05

Ms. Sempotseng Mmope (Chief

Risk Offi cer)05

The Audit Committee noted that the Accounting Offi cer

attended all fi ve scheduled Audit Committee meetings.

Therefore, the Audit Committee is satisfi ed that the

Department adhered to the provisions of the GPG Audit

Committee Charter.

The Members of the Audit Committee met with the Senior

Management of the Department, Internal Audit and the AGSA,

individually and collectively to address risks and challenges

facing the Department. A number of in-committee meetings

were held to address control weaknesses and deviations within

the Department.

Audit Committee responsibility

The Audit Committee reports that it has complied with its

responsibilities arising from section 38(1)(a) of the PFMA and

Treasury Regulation 3.1.13. The Audit Committee also reports

that it has adopted appropriate formal terms of reference

as its Audit Committee Charter, has regulated its affairs

in compliance with this Charter and has discharged all its

responsibilities as contained therein.

The effectiveness of internal control and Information and

Communication Technology (ICT) Governance

The Audit Committee has observed that the overall control

environment of the Department has continued to improve

during the year under review. Some defi ciencies in the system

of internal control and deviations were reported in the Internal

and AGSA Reports. The overall opinion of Internal Audit on the

internal control design at the Department is partially adequate

and effective.

The Audit Committee also reviewed the progress with respect

to the ICT Governance in line with the ICT Framework issued

by the Department of Public Services and Administration.

Although there was some progress on the ICT internal control,

the Audit Committee report its dissatisfaction with the progress

made on the formal control over the IT systems as mentioned

in the Management Report of the AGSA. This continued to be

a high risk for the Department.

The Department did implement the recommendations made

by the Audit Committee.


GOVERNANCE

Internal Audit

Internal Audit was effective during the fi nancial year. The Audit

Committee is satisfi ed that the Internal Audit Plan represents

a clear alignment with the key risks, has adequate information

systems coverage, and a good balance across the different

categories of audits, i.e. risk-based, mandatory, performance,

computer and follow-up audits.

The Audit Committee has noted considerable improvement in

the communication between the Executive Management, the

AGSA and the Internal Audit Function, which has strengthened

the Corporate Governance initiatives within the Department.

Risk Management

Progress on the departmental risk management was reported

to the Audit Committee on a quarterly basis. The Audit

Committee is satisfi ed that the actual management of risk

is receiving attention, and that its implementation can only

improve with continued support from Senior Management.

Management should take full responsibility for the entire

Enterprise Risk Management process and continue to support

the Chief Risk Offi cer to even further enhance the performance

of the Department.

Forensic Investigations

No forensic investigations were requested for the Department

during the fi nancial year under review.The quality of quarterly

reports submitted in terms of the PFMA and the Division of

Revenue Act

The Audit Committee is satisfi ed with the content and quality

of fi nancial and non-fi nancial quarterly reports prepared and

submitted by the Accounting Offi cer of the Department during

the year under review and confi rms that the reports were in

compliance with the statutory reporting framework.

Evaluation of the Annual Financial Statements

The Audit Committee has:

• Reviewed and discussed the audited Annual

Financial Statements to be included in the Annual

Report with the AGSA and the Accounting Offi cer;

• Reviewed the Audit Report of the AGSA;

• Reviewed the AGSA’s Management Report and

Management’s response thereto;

• Reviewed the Department’s compliance with legal

and regulatory provisions; and

• Reviewed signifi cant adjustments resulting from

the audit.

The Audit Committee concurs with and accepts the AGSA’s

conclusions on the Annual Financial Statements and is of

the opinion that the audited Annual Financial Statements be

accepted and read together with the report of the AGSA.

One-on-One meetings with the Accounting Offi cer

The Audit Committee has met with the Accounting Offi cer for

the Department to address unresolved issues.

One-on-One meetings with the Executive Authority

The Audit Committee has met with the Executive Authority for

the Department to appraised the MEC on the performance of

the Department.

Auditor-General of South Africa

The Audit Committee has met with the AGSA to ensure that

there are no unresolved issues.

Mr. Japie du Plessis

Chairperson of the Audit Committee

Date: 31 July 2016


PART D - HUMAN RESOURCES REPORT

1. Introduction 39

2. Overview of Human Resources 39

3. Human Resources Oversight Statistics 40-58


HUMAN RESOURCES REPORT

1.INTRODUCTION

The purpose of Human Resource Management is to

render human resource management services within

the Department. The Human Resource Management

directorate comprises of four key capabilities:

• Human resource planning and organizational

development

• Human resource administration

• Performance management and development

• Employee relations and wellness

The directorate is entrusted with the responsibility of

fulfi lling the following functions:

• Manage and facilitate human resource planning and

organizational development.

• Manage coordination and facilitation performance

management and development programmes.

• Provide human resource administration to the

Department.

• Provide recruitment services to the Department

• Provide employee health, wellness and relations

programmes within the Department.

2.OVERVIEW OF HUMAN RESOURCES

The functions of human resources are in line with the outputs

of Outcome 8A “An effi cient, effective and development

oriented public service”. During the year under review and

post migration of functions to Gauteng Provincial Treasury

and Offi ce of the Premier, the Department embarked on the

restructuring process to align to its new mandate. The proposed

organisational structure will be phased in over the Medium

Term Expenditure Framework (MTEF) upon consultation

with and approval by the Minister of Public Service and

Administration (MPSA). The job evaluation process for newly

created posts was being fi nalised. On approval of the structure

the process of matching and placing of staff and identifi cation

of critical constrained areas will also be concluded.

The focus for the 2015/16 fi nancial year was to improve

service delivery to our clients as well as the management and

staff of the Department. The Department also focused on the

modernisation of the public service using ICT tools to raise

standards of living and enlarge opportunities for the people of

Gauteng by training its staff members.

There have been marked increases in the participation of staff

in various Internal HR committees i.e. the Occupational Health

and Safety Representatives Committee; the Skills Development

Committee; as well as the Wellness Days for health screening,

including testing for HIV and donating blood.

The efforts to improve service delivery will continue in the new

fi nancial year and beyond. The following notable successes

were also realized in the year under review:

• Positions vacant for longer than six months were

abolished on PERSAL.

• Vacancy rate was reduced from 26% to 8%.

• Key positions were identifi ed and recruitment processes

were implemented which resulted in the successful

fi lling of 68 positions.

• The Identity Verifi cation Solution was conducted and

completed for all the employees within the Department

• Capacitating and developing middle managers and

junior managers.

• Improve compliance with the Code of Conduct of the

Public Service.

• Strengthening the use of e-PMDS in the Department.


3. HUMAN RESOURCES OVERSIGHT STATISTICS

3.1 Personnel Related Expenditure

The following tables summarise the fi nal audited personnel related expenditure by programme and by salary bands. In

particular, it provides an indication of the amount spent on personnel costs in terms of each of the programmes or salary

bands within the Department.

Table 3.1.1 Personnel expenditure by programme for the period 1 April 2015 and 31 March 2016

ProgrammeTotal

expenditure (R’000)

Personnel expenditure

(R’000)

Training expenditure

(R’000)

Professional and special services

expenditure (R’000)

Personnel expenditure as a % of total expenditure

Average personnel cost per employee (R’000)

Administration 173 052 96 153 2 671 2 606 56 135

Business process services

82 023 81 272 0 0 99 114

ICT shared services 900 976 94 405 21 6 327 10 133

Total 1 156 052 271 830 2 692 8 933 24 383

Table 3.1.2 Personnel costs by salary band for the period 1 April 2015 and 31 March 2016

Salary bandPersonnel expenditure

(R’000)% of total

personnel costNo. of employees

Average personnel cost per employee (R’000)

Skilled (Levels 3-5) 13 813 5 81 170 531

Highly skilled production (Levels 6-8) 101 382 36.8 345 292 167

Highly skilled supervision (Levels 9-12) 105 609 38.4 182 580 269

Senior management (Levels 13-16) 10 794 3.9 11 981 273

Contract (Levels 1-2) 351 0.1 20 9 486

Contract (Levels 6-8) 193 0.1 1 193 000

Contract (Levels 9-12) 3 915 1.4 5 783 000

Contract (Levels 13-16) 25 190 9.2 24 1 049 583

Periodical Remuneration 9 533 3.5 4 1 906 600

Abnormal Appointment 1 050 0.4 37 27 632

Total 271 830 98.7 710 371 860



Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme for the period 1 April 2015

and 31 March 2016

Programme

Salaries OvertimeHome Owners Allow-

anceMedical Aid

Amount (R’000)

Salaries as a % of personnel

costs

Amount (R’000)

Overtime as a % of personnel

costs

Amount (R’000)

HOA as a % of person-

nel costs

Amount (R’000)

Medical aid as a % of personnel

costs

Administration 82 803 90.8 717 0.8 2 708 3 4 995 5.5

Business process services

69 084 92.4 825 1 2 733 3.7 2 118 2.8

ICT shared services 84 495 95.3 52 0.1 1 380 1.6 2 693 3

Total 236 382 92.8 1 594 0.6 6 821 2.7 9 806 3.7

Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band for the period 1 April 2015

and 31 March 2016

Salary band

Salaries OvertimeHome Owners

AllowanceMedical Aid

Amount (R’000Salaries as a %

of personnel costs

Amount (R’000)

Overtime as a % of person-

nel costs

Amount (R’000)

HOA as a % of personnel costs

Amount (R’000)

Medical aid as a % of personnel

costs

Skilled (Levels 3-5) 13 813 86 106 0.7 923 5.7 1 218 7.6

Highly skilled production (Levels 6-8)

82 227 88.6 1 131 1.2 4 038 4.4 5 374 5.8

Highly skilled supervision (Levels 9-12)

89 316 95 357 0.4 1 490 1.6 2 830 3

Senior management (Levels 13-16)

10 794 97.8 0 0 69 0.6 169 1.5

Contract (Levels 1-2) 351 100 0 0 0 0 0 0

Contract (Levels 6-8) 193 100 0 0 0 0 0 0

Contract (Levels 9-12) 3 915 95 0 0 200 4.9 6 0.1

Contract (Levels 13-16) 25 190 98.8 0 0 101 0.4 209 0.8

Periodical Remuneration 9 533 100 0 0 0 0 0 0

Abnormal Appointment 1 050 100 0 0 0 0 0 0

Total 236 382 92.8 1 594 0.6 6 821 2.7 9 806 3.7

3.2 Employment and Vacancies

The tables in this section summarise the position with regard to employment and vacancies. The following tables summarise the

number of posts on the establishment, the number of employees, the vacancy rate, and whether there are any staff that are

additional to the establishment.

Table 3.2.1 Employment and vacancies by programme as on 31 March 2016

ProgrammeNumber of posts on approved

establishmentNumber of posts fi lled Vacancy Rate

Number of employees additional to the establishment

Administration 330 297 10% 37

Business Process Services252 237 6% 0

ICT Shared Services 171 154 10% 0

Total 753* 688 8.6 37

*Amount includes positions additional to staff establishment


Table 3.2.2 Employment and vacancies by salary band as on 31 March 2016

Salary bandNumber of posts on

approved establishmentNumber of posts fi lled

Vacancy RateNumber of employees

additional to the establishment

Lower skilled (Levels 1-2), Permanent 5 0 100 0

Skilled (Levels 3-5), Permanent 91 81 11 0

Highly skilled production (Levels 6-8), Permanent 360 350 2.8 0

Highly skilled supervision (Levels 9-12), Permanent 209 184 12 0

Senior management (Levels 13-16), Permanent/Contract 45 30 33.3 0

Contract (Levels 1-2), Permanent 37 37 0 37



Total 753 688 8.6 37

Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2016

Critical occupationNumber of posts on

approved establishment

Number of posts fi lled

Vacancy Rate

Number of employees additional to the establishment

Administrative related, Permanent 34 30 11.8 0

All artisans in the building metal machinery etc., Perma-nent

5 4 20 0

Cashiers tellers and related clerks, Permanent 2 1 50 0

Client inform clerks(switchboard reception inform clerks), Permanent

10 10 0 0

Communication and information related, Permanent 1 1 0 0

Computer programmers, Permanent 10 10 0 0

Computer system designers and analysts, Permanent 60 56 6.7 0

Finance and economics related, Permanent 42 37 11.9 0

Financial and related professionals, Permanent 10 9 10 0

Financial clerks and credit controllers, Permanent 99 95 4 0

Food services aids and waiters, Permanent 3 3 0 0

Head of department/chief executive offi cer, Permanent 1 1 0 0

Human resources & organisational development & related professionals, Permanent

81 78 3.7 0

Human resources clerks, Permanent 107 97 9.3 37

Human resources related, Permanent 31 29 3.7 0

Information technology related, Permanent 15 14 6.7 0

Language practitioners interpreters & other communica-tion, Permanent

7 7 0 0

Legal related, Permanent 3 1 66.7 0

Library mail and related clerks, Permanent 42 39 7.1 0

Logistical support personnel, Permanent 15 15 0 0

Material-recording and transport clerks, Permanent 6 6 0 0

Messengers porters and deliverers, Permanent 4 4 0 0

Other administration & related clerks and organisers, Permanent

2 2 0 0

Other information technology personnel. Permanent 43 41 4.7 0

Other occupations, Permanent 2 2 0 0

Risk management and security services, Permanent 4 3 25 0

Secretaries & other keyboard operating clerks, Permanent 16 16 0 0

Security offi cers, Permanent 54 48 11.1 0

Senior managers, Permanent 44 29 34.1 0

Total 753 688 8.6 37



3.3 Filling of SMS Posts

The tables in this section provide information on employment and vacancies as it relates to members of the Senior Management

Service by salary level. It also provides information on advertising and the fi lling of SMS posts, reasons for not complying with

prescribed timeframes and disciplinary steps taken.

Table 3.3.1 SMS post information as on 31 March 2016

SMS Level Total number of funded SMS posts

Total number of SMS posts fi lled

% of SMS posts fi lled

Total number of SMS posts vacant

% of SMS posts vacant

Director-General 0 0 0% 0 0%

Salary Level 16 /Head of Department 1 1 100% 0 0%

Salary Level 15 2 1 50% 1 50%

Salary Level 14 7 5 71% 2 29%

Salary Level 13 35 23 66% 12 34%

Total 45 30 67% 15 33%

Table 3.3.2 SMS post information as on 30 September 2015


Total number of SMS posts fi lled

% of SMS posts fi lled

Total number of SMS posts vacant

% of SMS posts vacant

Director-General 0 0 0% 0 0%

Salary Level 16 /Head of Department 1 0 0% 1 100%

Salary Level 15 2 2 100% 0 0%

Salary Level 14 7 5 71% 2 29%

Salary Level 13 35 20 57% 15 43%

Total 45 27 60% 18 40%

Table 3.3.3 Advertising and fi lling of SMS posts for the period 1 April 2015 and 31 March 2016

SMS Level

Advertising Filling of Posts

Number of vacancies per level advertised in 6 months of

becoming vacant

Number of vacancies per level fi lled in 6 months of becoming

vacant

Number of vacancies per level not fi lled in 6 months but fi lled in 12 months

Director-General 0 0 0

Salary Level 16 /Head of Department 1 1 0

Salary Level 15 0 0 0



Total 1 1 9

Table 3.3.4 Reasons for not having complied with the fi lling of funded vacant SMS - Advertised within 6 months and

fi lled within 12 months after becoming vacant for the period 1 April 2015 and 31 March 2016• Reasons for vacancies not advertised within six months• Review of the organisational structure

• Reasons for vacancies not fi lled within six months

• Review of the organisational structure

Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for fi lling SMS posts within 12

months for the period 1 April 2015 and 31 March 2016• Reasons for vacancies not advertised within six months• Review of the organisational structure

• Reasons for vacancies not fi lled within six months• Review of the organisational structure


3.4 Job Evaluation

Within a nationally determined framework, executing authorities may evaluate or re-evaluate any job in his or her organisation.

In terms of the Regulations all vacancies on salary levels 9 and higher must be evaluated before they are fi lled. The following

table summarises the number of jobs that were evaluated during the year under review. The table also provides statistics on the

number of posts that were upgraded or downgraded.

Table 3.4.1 Job Evaluation by Salary band for the period 1 April 2015 and 31 March 2016

Salary bandNumber of posts on

approved establishmentNumber of Jobs

Evaluated

% of posts eval-uated by salary

bands

Posts Upgraded Posts downgraded

Number% of posts

evaluatedNumber

% of posts eval-uated

Lower Skilled (Levels1-2) 5 0 0% 0 0% 0 0%

Skilled (Levels 3-5) 91 1 1% 0 0% 0 0%

Contract (level 1-2) 37 0 0% 0 0% 0 0%

Highly skilled production (Levels 6-8)

363 0 0% 0 0% 0 0%

Highly skilled supervision (Levels 9-12)

212 15 7% 0 0% 0 0%

Senior Management Service Band A

35 0 0% 0 0% 0 0%

Senior Management Service Band B

7 0 0% 0 0% 0 0%

Senior Management Service Band C

2 0 0% 0 0% 0 0%

Senior Management Service Band D

1 0 0% 0 0% 0 0%

Total* 753 16 2% 0 0% 0 0%

*The bulk of the positions evaluated by the department during 2015/16 fi nancial year are on the proposed structure.

Table 3.4.2 Profi le of employees whose positions were upgraded due to their posts being upgraded for the period

1 April 2015 and 31 March 2016

The following table provides a summary of the number of employees whose positions were upgraded due to their post being

upgraded. The number of employees might differ from the number of posts upgraded since not all employees are automatically

absorbed into the new posts and some of the posts upgraded could also be vacant.

Gender African Asian Coloured White Total

Female 52 1 8 4 65

Male 51 1 3 1 56

Total 103 2 11 5 121

Employees with a disability 6

The following table summarises the number of cases where remuneration bands exceeded the grade determined by job evaluation.

Reasons for the deviation are provided in each case.

Table 3.4.3 Employees with salary levels higher than those determined by job evaluation by occupation for the period


Occupation Number of employees Job evaluation level Remuneration level Reason for deviation

Security Offi cers/Receptionists 46 3 4

*PSR,2001 V.C.5 to C.7Shift Leaders 1 4 5

Practitioner: Debt Management 36 6 7

Practitioner : Payroll 38 6 7

Total number of employees whose salaries exceeded the level determined by job evaluation 121

Percentage of total employed 16%

*Apply the principles of equal pay for work of equal value and other labour standards



The following table summarises the benefi ciaries of the above in terms of race, gender, and disability.

Table 3.4.4 Profi le of employees who have salary levels higher than those determined by job evaluation for the period


Gender African Asian Coloured White Total

Female 52 1 8 4 65

Male 51 1 3 1 56

Total 103 2 11 5 121

Employees with a disability 4 1 0 1 6

3.5 Employment Changes

This section provides information on changes in employment over the fi nancial year. Turnover rates provide an indication of

trends in the employment profi le of the department.

The following tables provide a summary of turnover rates by salary band and critical occupations.

Table 3.5.1 Annual turnover rates by salary band for the period 1 April 2015 and 31 March 2016

Salary bandNumber of employees at

beginning of period (1 April 2015)

Appointments and trans-fers into the department

Terminations and transfers out of the

department Turnover rate

Skilled (Levels 3-5), Permanent 71 12 1 1.4

Highly skilled production (Levels 6-8), Permanent 341 12 7 2.1

Highly skilled supervision (Levels 9-12), Permanent 188 2 6 3.2

Senior Management Service Band A, Permanent 9 0 1 11.1

Senior Management Service Band B, Permanent 1 0 0 0



Contract (Levels 9-12), Permanent 8 0 1 12.5

Contract (Band A), Permanent 21 1 8 38.1

Contract (Band B), Permanent 6 2 4 66.7

Contract (Band C), Permanent 5 0 3 60

Contract (Band D), Permanent 1 1 1 100

Total 652 68 32 4.9

Table 3.5.2 Annual turnover rates by critical occupation for the period 1 April 2015 and 31 March 2016

Critical occupationNumber of employees at

beginning of period-April 2015

Appointments and transfers into

the department

Terminations and transfers out of the department

Turnover rate

Administrative related, Permanent 31 0 1 3.2

Advocates, Permanent 1 0 0 0

All artisans in the building metal machinery etc., Permanent 5 0 1 20

Cashiers tellers and related clerks, Permanent 1 0 0 0

Client inform clerks(switchboard reception inform clerks), Permanent

10 1 0 0

Communication and information related, Permanent 1 0 0 0

Computer programmers., Permanent 10 0 0 0

Computer system designers and analysts., Permanent 57 0 1 1.8

Finance and economics related, Permanent 37 0 1 2.7

Financial and related professionals, Permanent 9 0 0 0

Financial clerks and credit controllers, Permanent 95 1 2 2.1


Critical occupationNumber of employees at

beginning of period-April 2015

Appointments and transfers into

the department

Terminations and transfers out of the department

Turnover rate

Food services aids and waiters, Permanent 2 0 0 0

Head of department/chief executive offi cer, Permanent 1 1 1 100

Human resources & organisational development & relate prof, Permanent

79 3 3 3.8

Human resources clerks, Permanent 58 39 1 1.7

Human resources related, Permanent 34 0 1 2.9

Information technology related, Permanent 15 0 1 6.7

Language practitioners interpreters & other communication, Permanent

6 0 0 0

Legal related, Permanent 0 1 0 0

Library mail and related clerks, Permanent 42 0 2 4.8

Logistical support personnel, Permanent 14 1 0 0

Material-recording and transport clerks, Permanent 6 0 0 0

Messengers porters and deliverers, Permanent 4 0 0 0

Other administrative policy and related offi cers, Permanent 1 0 0 0

Other information technology personnel., Permanent 38 6 1 2.6

Other occupations, Permanent 2 0 0 0

Risk management and security services, Permanent 4 0 0 0

Secretaries & other keyboard operating clerks, Permanent 17 1 0 0

Security offi cers, Permanent 40 11 1 2.5

Senior managers, Permanent 32 3 15 46.9

TOTAL 652 68 32 4.9

The table below identifi es the major reasons why staff left the department.

Table 3.5.3 Reasons why staff left the department for the period 1 April 2015 and 31 March 2016

Termination Type Number % of Total Resignations

Death 2 6.3

Resignation 10 31.3

Expiry of contract 2 6.3

Dismissal – operational changes 0 0

Dismissal – misconduct 1 3.1

Dismissal – ineffi ciency 0 0

Discharged due to ill-health 1 3.1

Retirement 2 6.3

Transfer to other Public Service Departments 14 43.8

Other 0 0

Total 32 100

Total number of employees who left as a % of total employment 4.9%



Table 3.5.4 Promotions by critical occupation for the period 1 April 2015 and 31 March 2016

OccupationEmployees (1 April 2015)

Promotions to another salary level

Salary level promotions as a % of employees by occupation

Progressions to another notch within a salary level

Notch progression as a % of employees by occupation

Administrative related 31 1 3.2 25 80.6

Advocates 1 1 100 1 100

All artisans in the building metal machinery etc. 5 0 0 4 80

Cashiers tellers and related clerks 1 0 0 2 200

Client inform clerks(switchboard reception inform clerks)

10 0 0 12 120

Communication and information related 1 0 0 1 100

Computer programmers. 10 0 0 6 60

Computer system designers and analysts. 57 2 3.5 45 78.9

Finance and economics related 37 0 0 30 81.1

Financial and related professionals 9 0 0 9 100

Financial clerks and credit controllers 95 4 4.2 96 101.1

Food services aids and waiters 2 0 0 2 100

Head of department/chief executive offi cer 1 0 0 0 0

Human resources & organisational development & relate professionals

79 6 7.6 67 84.8

Human resources clerks 58 4 6.9 50 86.2

Human resources related 34 0 0 33 97.1

Information technology related 15 0 0 13 86.7

Language practitioners interpreters & other communication

6 0 0 6 100

Legal related 0 1 0 0 0

Library mail and related clerks 42 2 4.8 40 95.2

Logistical support personnel 14 0 0 17 121.4

Material-recording and transport clerks 6 0 0 10 166.7

Messengers porters and deliverers 4 0 0 8 200

Other administration & related clerks and organisers 0 1 0 0 0

Other administrative policy and related offi cers 1 0 0 0 0

Other information technology personnel. 38 0 0 33 86.8

Other occupations 2 0 0 1 50

Risk management and security services 4 0 0 4 100

Secretaries & other keyboard operating clerks 17 0 0 14 82.4

Security offi cers 40 0 0 73 182.5

Senior managers 32 3 9.4 21 65.6

TOTAL 652 25 3.8 623 95.6

Table 3.5.5 Promotions by salary band for the period 1 April 2015 and 31 March 2016

Salary BandEmployees 1 April 2015

Promotions to another salary level

Salary bands pro-motions as a % of employees by salary level

Progressions to another notch within a salary level

Notch progres-sion as a % of employees by salary bands

Skilled (Levels 3-5), Permanent 71 0 0 129 181.7

Highly skilled production (Levels 6-8), Permanent 341 13 3.8 308 90.3

Highly skilled supervision (Levels 9-12), Permanent 188 7 3.7 156 83

Senior management (Levels 13-16), Permanent 10 3 30 7 70

Contract (Levels 6-8), Permanent 1 0 0 0 0

Contract (Levels 9-12), Permanent 8 0 0 3 37.5

Contract (Levels 13-16), Permanent 33 2 6.1 20 60.6

Total 652 25 3.8 623 95.6


3.6 Employment Equity

The tables in this section are based on the formats prescribed by the Employment Equity Act, 55 of 1998

Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational

categories as on 31 March 2016

Occupational category Male Female Total

African Coloured Indian White African Coloured Indian White

Legislators, senior offi cials and managers 9 0 4 3 8 1 1 1 27

Professionals 91 11 8 13 139 7 5 12 286

Technicians and associate professionals 16 1 1 1 20 1 2 3 45

Clerks 82 8 1 2 141 22 3 7 266

Service and sales workers 34 0 1 0 16 0 0 0 51

Craft and related trades workers 4 0 0 0 0 0 0 0 4

Elementary occupations 4 0 0 0 4 0 0 1 9

Total 240 20 15 19 328 31 11 24 688

Employees with disabilities 9 0 1 0 16 0 0 2 28

Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational

bands as on 31 March 2016

Occupational band Male Female Total

African Coloured Indian White African Coloured Indian White

Senior Management, Permanent 3 1 2 4 0 1 0 0 11

Professionally qualifi ed and experienced specialists and mid-management, Permanent

62 8 7 11 72 4 5 13 182

Skilled technical and academically qualifi ed workers, junior management, supervisors,foremen, Permanent

107 11 3 3 183 25 5 10 347

Semi-skilled and discretionary decision making, Permanent

44 0 0 0 37 0 0 0 81

Contract (Top Management), Permanent 1 0 0 0 0 1 0 0 2

Contract (Senior Management), Permanent 6 0 3 1 10 0 1 1 22

Contract (Professionally qualifi ed), Permanent 3 0 0 0 2 0 0 0 5

Contract (Skilled technical), Permanent 1 0 0 0 0 0 0 0 1

Contract (Unskilled), Permanent 13 0 0 0 24 0 0 0 37

Total 240 20 15 19 328 31 11 24 688

Table 3.6.3 Recruitment for the period 1 April 2015 to 31 March 2016

Occupational bandMale Female

TotalAfrican

Co-loured

Indian White AfricanCo-loured

Indian White


1 0 0 0 1 0 0 0 2

Skilled technical and academically qualifi ed workers, junior management, supervisors, foremen, Permanent

6 0 0 0 6 0 0 0 12

Semi-skilled and discretionary decision making, Permanent 8 0 0 0 4 0 0 0 12



Contract (Skilled technical), Permanent 1 0 0 0 0 0 0 0 1

Contract (Unskilled), Permanent 13 0 0 0 24 0 0 0 37

Total 32 0 0 0 36 0 0 0 68




Table 3.6.4 Promotions for the period 1 April 2015 to 31 March 2016


TotalAfrican

Co-loured


Indian White



58 7 8 7 64 4 5 10 163


96 11 2 3 170 25 4 10 321





Total 231 18 13 16 308 31 10 21 648


Table 3.6.5 Terminations for the period 1 April 2015 to 31 March 2016


TotalAfrican

Co-loured


Indian White



3 1 0 0 2 0 0 0 6


4 0 0 0 2 0 1 0 7





Total 15 1 1 2 12 0 1 0 32

Employees with Disabilities 0 0 0 0 0 0 0 0 0

Table 3.6.6 Disciplinary action for the period 1 April 2015 to 31 March 2016

Disciplinary action Male Female Total

African Co-loured

Indian White African Co-loured

Indian White

Final Written Warning & 1 month suspension without pay 1 0 0 0 0 0 0 0 1

Dismissal 1 0 0 0 0 0 0 0 1

Total 2 0 0 0 0 0 0 0 2


Table 3.6.7 Skills development for the period 1 April 2015 to 31 March 2016

Occupational category Male Female Total

African Coloured Indian White African C o -loured

Indian White

Legislators, senior offi cials and managers 2 0 0 0 0 1 0 0 3

Professionals 20 2 1 2 43 0 1 0 69

Technicians and associate professionals 2 0 0 0 7 0 0 0 9

Clerks 5 6 0 1 7 4 0 0 23

Service and sales workers 33 0 0 0 18 0 0 0 51

Skilled agriculture and fi shery workers 0 0 0 0 0 0 0 0 0

Craft and related trades workers 0 0 0 0 0 0 0 0 0

Plant and machine operators and assemblers 0 0 0 0 0 0 0 0 0

Elementary occupations 0 0 0 0 0 0 0 0 0

Total 62 8 1 3 75 5 1 0 155


3.7 Signing of Performance Agreements by SMS Members

All members of the SMS must conclude and sign performance agreements within specifi c timeframes. Information regarding

the signing of performance agreements by SMS members, the reasons for not complying within the prescribed timeframes and

disciplinary steps taken, is presented here.

Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 May 2015


Total number of SMS members

Total number of signed performance agreements

Signed performance agreements as % of total number of SMS members

Director-General 0 0 0 0%

Salary Level 16/ Head of Department 1 0 0 0%

Salary Level 15 2 2 2 100%

Salary Level 14 7 5 5 100%

Salary Level 13 35 18 18 100%

Total 45 25 25 100%

Table 3.7.2 Reasons for not having concluded Performance agreements for all SMS members as on 31 March 2016

• Reasons

• None

Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance agreements as on 31

March 2016

• Reasons

• None



3.8 Performance Rewards

To encourage good performance, the department has granted the following performance rewards during the year under

review. The information is presented in terms of race, gender, disability, salary bands and critical occupations.

Table 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2015 to 31 March 2016

Race and Gender Benefi ciary Profi le Cost

Number of benefi ciaries

Number of employees % of total within group

Cost (R’000) Average cost per employee

African

Male 108 231 46.8 1 407 13 025

Female 162 312 51.9 2 153 13 290

Asian

Male 10 14 71.4 210 20 969

Female 8 11 72.7 145 18 071

Coloured

Male 12 20 60 190 15 869

Female 14 31 45.2 188 13 448

White

Male 12 19 63.2 320 26 665

Female 14 22 63.6 242 17 295

Total 352 688 51.2 4 994 14 187

Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1

April 2015 to 31 March 2016

Salary band

Benefi ciary Profi le Cost

Total cost as a % of the total personnel expenditureNumber of

benefi ciariesNumber of employees

% of total within salary bands

Total Cost (R’000)

Average cost per employee

Skilled (Levels 3-5) 52 81 64.2 382 7 346 0.15

Highly skilled production (Levels 6-8) 175 347 50.4 2 172 12 411 0.85

Highly skilled supervision (Levels 9-12) 108 182 59.3 1 862 17 241 0.73

Contract (Levels 1-2) 0 37 0 0 0 0

Contract (Levels 6-8) 0 1 0 0 0 0

Contract (Levels 9-12) 2 5 40 38 19 000 0.01

Periodical Remuneration 0 5 0 0 0 0

Abnormal Appointment 0 38 0 0 0 0

Total 337 696 48.4 4454 13217 1.74

Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2015 to 31 March 2016

Critical occupationBenefi ciary Profi le CostNumber of benefi ciaries

Number of employees

% of total within occupation



Administrative related 21 30 70 386 18 381All artisans in the building metal machinery etc. 2 4 50 22 11 000

Cashiers tellers and related clerks 0 1 0 0 0Client inform clerks(switchboard receptionist inform clerks) 5 10 50 46 9 200Communication and information related 1 1 100 27 27 000Computer programmers. 2 10 20 34 17 000Computer system designers and analysts. 29 56 51.8 490 16 897


Critical occupationBenefi ciary Profi le CostNumber of benefi ciaries

Number of employees

% of total within occupation



Finance and economics related 24 37 64.9 396 16 500Financial and related professionals 8 9 88.9 141 17 625Financial clerks and credit controllers 53 95 55.8 611 11 528Food services aids and waiters 1 3 33.3 9 9 000Head of department/chief executive offi cer 0 2 0 0 0Human resources & organisational development & relate professional 33 77 42.9 457 13 848

Human resources clerks 24 97 24.7 289 12 042Human resources related 20 33 60.6 290 14 500Information technology related 9 14 64.3 171 19 000Language practitioners interpreters & other communication 0 7 0 0 0Legal related 0 1 0 0 0Library mail and related clerks 14 39 35.9 161 11 500Logistical support personnel 12 15 80 149 12 417Material-recording and transport clerks 5 6 83.3 47 9 400Messengers porters and deliverers 3 4 75 23 7 667Other administration & related clerks and organisers 1 2 50 9 9 000Other information technology personnel. 20 41 48.8 351 17 550Other occupations 1 2 50 19 19 000Risk management and security services 3 3 100 37 12 333Secretaries & other keyboard operating clerks 12 16 75 149 12 417Security offi cers 37 48 77.1 262 7 081Senior managers 12 25 48 419 34 917Total 352 688 51.2 4995 14190

Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1

April 2015 to 31 March 2016

Salary band

Benefi ciary Profi le CostTotal cost as a % of the total personnel ex-penditure

Number of benefi ciaries

Number of em-ployees

% of total within salary bands



Band A 14 26 53.8 496 35 429 0.19

Band B 1 7 14.3 44 44 000 0.01

Band C 0 1 0 0 0 0

Band D 0 1 0 0 0 0

Total 15 35 42.9 540 36000 0.21

*Data on paragraph 3.8 represents the 2014/15 fi nancial year, PMDS outcomes. (Reporting on this area is retrospective).

3.9 Foreign Workers

The tables below summarise the employment of foreign nationals in the Department in terms of salary band and major occupation.

Table 3.9.1 Foreign workers by salary band for the period 1 April 2015 and 31 March 2016

Salary Band01 April 2015 31 March 2016 Change

Number % of total Number % of total Number % Change

Highly skilled supervision (Lev. 9-12) 1 100 0 0 -1 100

Total 1 100 0 0 -1 100



Table 3.9.2 Foreign workers by major occupation for the period 1 April 2015 and 31 March 2016

Major Occupation01 April 2015 31 March 2016 Change

Number % of total Number % of total Number % Change

Administrative offi ce workers 1 100 0 0 -1 100

Total 1 100 0 0 -1 100

3.10 Leave uti lisati on

The Public Service Commission identifi ed the need for careful monitoring of sick leave within the public service. The following

tables provide an indication of the use of sick leave and disability leave. In both cases, the estimated cost of the leave is

also provided.

Table 3.10.1 Sick leave for the period 1 January 2015 to 31 December 2015

Salary BandTotal days

% Days with Medical certifi cation

Number of Employees us-ing sick leave

% of total employees us-ing sick leave

Average days per employee

Estimated Cost (R’000)

Skilled (Levels 3-5) 346 85.5 55 7.6 6 209

Highly skilled production (Levels 6-8) 2617 73.9 392 54.5 7 2 798

Highly skilled supervision (Levels 9-12) 1160 73.3 230 32 5 2 315

Senior management (Levels 13-16) 79 83.5 12 1.7 7 261

Contract (Levels 9-12) 17 52.9 3 0.4 6 54

Contract (Levels 13-16) 151 70.9 27 3.8 6 568

Total 4370 74.7 719 100 6 6205

Table 3.10.2 Disability leave (temporary and permanent) for the period 1 January 2015 to 31 December 2015

Salary bandTotal days

% Days with

Medical certifi cation

Number of Employees using

disability leave

% of total employees using disability leave

Average days per employee

Estimated Cost (R’000)

Skilled (Levels 3-5) 155 99.4 5 20 31 107

Highly skilled production (Levels 6-8) 115 100 11 44 10 120

Highly skilled supervision (Levels 9-12) 41 82.9 8 32 5 81

Senior management (Levels 13-16) 7 100 1 4 7 22

Total 318 97.5 25 100 13 330

The table below summarises the utilisation of annual leave. The wage agreement concluded with trade unions in the PSCBC in 2000 requires management of annual leave to prevent high levels of accrued leave being paid at the time of termination of service.

Table 3.10.3 Annual Leave for the period 1 January 2015 to 31 December 2015

Salary band Total days taken Average per employee Number of Employees using annual leave

Skilled (Levels 3-5) 1457.92 19 75

Highly skilled production (Levels 6-8) 10970.92 19 574

Highly skilled supervision (Levels 9-12) 6711 18 363

Senior management (Levels 13-16) 358 20 18

Contract (Levels 6-8) 20 10 2



Total 20464.84 19 1083


Table 3.10.4 Capped leave for the period 1 January 2015 to 31 December 2015

Salary bandTotal days of capped leave taken

Number of Employees using capped leave

Average number of days taken per employee

Average capped leave per employee as at 31 December 2015

Lower skilled (Levels 1-2) - - - -

Skilled Levels 3-5) - - - -

Highly skilled production (Levels 6-8) 28 5 6 23

Highly skilled supervision(Levels 9-12) 2 2 1 36

Senior management (Levels 13-16) - - - -

Total 30 7 4 29

The following table summarise payments made to employees as a result of leave that was not taken.

Table 3.10.5 Leave payouts for the period 1 April 2015 and 31 March 2016

Reason Total amount (R’000) Number of employeesAverage per employee (R’000)

Leave payout for 2015/16 due to non-utilisation of leave for the previous cycle

- - -

Capped leave payouts on termination of service for 2015/16

632 19 33263

Current leave payout on termination of service for 2015/16

310 11 28182

Total 942 30 31400

3.11 HIV/AIDS & Health Promotion Programmes

Table 3.11.1 Steps taken to reduce the risk of occupational exposure

Units/categories of employees identifi ed to be at high risk of contract-ing HIV & related diseases (if any)

Key steps taken to reduce the risk

Employees who are at risk of contracting HIV and related illnesses in the Department are:

• Employees who have are misinformed about how HIV is transmitted

• Employees who have multiple partners and who are not using protection

• Employees who have no access to femidoms and condoms

• Individuals that show dependency on substance abuse

• During the year under review, the programme intensifi ed robust HIV counselling, testing and awareness, spiritual wellness and fi nancial literacy programmes in an effort towards disease management and reduction of preventable deaths.

• Creating awareness by educating staff through training interventions.

• Prevent new infections through condom distribution and organising wellness days where voluntary testing takes place.

• Provide support to the infected and affected by offerring counselling services through the appointed service provider, Careways.



Table 3.11.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and provide the

required information)

Question Yes No Details, if yes

1. Has the department designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position.

x Mr. Sibusiso Nhlapo - Acting Director: Human Resource Management.

2. Does the department have a dedicated unit or has it designated specifi c staff members to promote the health and well-being of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose.

x Labour Relations & Employee Health & Wellness Programme (LR & EHWP)

3. Has the department introduced an Employee Assistance or Health Promotion Programme for your employees? If so, indicate the key elements/services of this Programme.

x The department has a comprehensive Health and Wellness pro-gramme for all employees. Key elements are: Wellness management, Occupational Health and Safety and Disease Management.

4. Has the department established (a) committee(s) as contemplated in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations, 2001? If so, please provide the names of the members of the committee and the stakeholder(s) that they represent.

x Departmental Transformation Committee. • Benjamin Ngidi (Chairperson)

• Sibusiso Nhlapo

• Bibi Matentshi

• Bongani Nyameko

• Wanda Pendu

• Dhovani Ramunenyiwa

• Ayanda Shangase

• Ntlhane Bopape

• Amukelani Mboweni

• Menze Menyezwa

• Sithembiso Ndlovu

• Phillip Maibi

• Leon Steyn

5. Has the department reviewed its employment policies and practices to ensure that these do not unfairly discriminate against employees on the basis of their HIV status? If so, list the employment policies/practic-es so reviewed.

x • HIV/AIDS & TB Management Policy

• Health & Productivity Management Policy

• Occupational Health & Safety Policy

• SHERQ Policy

• Wellness Management Policy

• Succession Planning Framework

• Recruitment Policy

6. Has the department introduced measures to protect HIV-positive employees or those perceived to be HIV-positive from discrimination? If so, list the key elements of these measures.

x Awareness campaigns on protection of HIV employees against dis-crimination were held during the year under review

7. Does the department encourage its employees to undergo Voluntary Counselling and Testing? If so, list the results that you have you achieved.

x Wellness week campaigns are held on a quarterly basis whereby Voluntary Testing is encouraged

8. Has the department developed measures/indicators to monitor & evaluate the impact of its health promotion programme? If so, list these measures/indicators.

x Each Wellness Pillar has a monitoring and evaluation tool that guides the implementation process.

The Monitoring tools are in line with the ISO standards

3.12 Labour Relations

Table 3.12.1 Collective agreements for the period 1 April 2015 and 31 March 2016

Total Number of Collective Agreements None

The following table summarises the outcome of disciplinary hearings conducted within the department for the year under review.

Table 3.12.2 Misconduct and disciplinary hearings fi nalised for the period 1 April 2015 and 31 March 2016

Outcomes of Disciplinary Hearings Number % of total

Final written warning & Suspended without pay 1 33.33%

Dismissal 1 33.33%

Dismissal and the appeal was successful 1 33.33%

Total 3 100%


Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2015 and 31 March 2016

Type of Misconduct Number % of total

Conducting remunerative work outside Public Service 1 33.33%

Financial Misconduct 1 33.33%

Improper Conduct and using the abusive language at the workplace 1 33.33%

Total 3 100%

Table 3.12.4 Grievances logged for the period 1 April 2015 and 31 March 2016

Grievances Number % of Total

Number of grievances resolved 22 100%

Number of grievances not resolved 0 0%

Total number of grievances lodged 22 100%

Table 3.12.5 Disputes logged with Councils for the period 1 April 2015 and 31 March 2016

Disputes Number % of Total

Number of disputes upheld 0 0%

Number of disputes dismissed 0 0%

Total number of disputes lodged 0

Table 3.12.6 Strike actions for the period 1 April 2015 and 31 March 2016

Total number of persons working days lost 0

Total costs working days lost 0

Amount recovered as a result of no work no pay (R’000) 0

3.13 Skills Development

This section highlights the efforts of the department with regard to skills development.

Table 3.13.1 Training needs identifi ed for the period 1 April 2015 and 31 March 2016

Occupational category GenderNumber of employees as at 1 April 2015

Training needs identifi ed at start of the reporting period

LearnershipsSkills Programmes & other short courses

Other forms of training

Total

Legislators, senior offi cials and managersFemale 14 0 13 0 13

Male 16 0 13 0 13

ProfessionalsFemale 163 0 70 0 70

Male 122 0 70 0 70

Technicians and associate professionalsFemale 26 0 10 0 10

Male 20 0 0 0 0

Clerks Female 146 0 70 0 70

Male 81 0 30 0 30

Service and sales workersFemale 26 0 10 0 10

Male 20 0 10 0 10

Skilled agriculture and fi shery workersFemale 0 0 0 0 0

Male 0 0 0 0 0

Craft and related trades workersFemale 0 0 0 0 0

Male 4 0 4 0 4

Plant and machine operators and assemblersFemale 0 0 0 0 0

Male 0 0 0 0 0

Elementary occupationsFemale 20 0 0 0 0

Male 37 0 0 0 0

Sub TotalFemale 395 0 173 0 173

Male 300 0 127 0 127

Total 695 0 300 0 300



Table 3.13.2 Training provided for the period 1 April 2015 and 31 March 2016

Occupational categoryGen-der

Number of employees as at 1 April 2015

Training provided within the reporting period

LearnershipsSkills Programmes & other short courses

Other forms of training

Total

Legislators, senior offi cials and managers Female 14 0 0 1 1

Male 16 0 0 2 2

Professionals Female 163 0 23 25 48

Male 122 0 7 14 21

Technicians and associate professionals Female 26 0 3 4 7

Male 20 0 1 1 2

Clerks Female 146 4 1 10 15

Male 81 1 1 6 8

Service and sales workers Female 26 0 18 1 19

Male 20 0 32 0 32

Skilled agriculture and fi shery workers Female 0 0 0 0 0

Male 0 0 0 0 0

Craft and related trades workers Female 0 0 0 0 0

Male 4 0 0 0 0

Plant and machine operators and assemblers Female 0 0 0 0 0

Male 0 0 0 0 0

Elementary occupations Female 20 0 0 0 0

Male 37 0 0 0 0

Sub Total Female 395 4 45 41 90

Male 300 1 41 23 65

Total 695 5 86 64 155

3.14 Injury on duty

The following tables provide basic information on injury on duty.

Table 3.14.1 Injury on duty for the period 1 April 2015 and 31 March 2016

Nature of injury on duty Number % of total

Required basic medical attention only 4 100

Temporary Total Disablement 0 0

Permanent Disablement 0 0

Fatal 0 0

Total 4


3.15. Utilisation of Consultants

The following tables relates information on the utilisation of consultants in the department. In terms of the Public Service Regu-

lations “consultant’ means a natural or juristic person or a partnership who or which provides in terms of a specifi c contract on

an ad hoc basis any of the following professional services to a department against remuneration received from any source:

(a) The rendering of expert advice;

(b) The drafting of proposals for the execution of specifi c tasks; and

(c) The execution of a specifi c task which is of a technical or intellectual nature, but excludes an employee of a department.

Table 3.15.1 Report on consultant appointments using appropriated funds for the period 1 April

2015 and 31 March 2016

Project Title Total number of consultants that

worked on project

Duration (Work Days) Contract value in (work days)

Rand

Professional Services 67 364 7 467 687,73

Total 67 364 7 467 687,73

Table 3.15.2 Analysis of consultant appointments using appropriated funds, in terms of Historically

Disadvantaged Individuals (HDIs) for the period 1 April 2015 and 31 March 2016

Project Title Percentage ownership by HDI

groups

Percentage management by

HDI groups

Number of consultants from

HDI groups that work on the

project

Professional Services 71% 75% 64



PART E - FINANCIAL INFORMATION

1. Report of the Auditor General 60

2. Appropriation Statement 62

3. Notes To The Appropriation Statement 83

4. Statement of Financial Performance 84

5. Statement of Financial Position 85

6. Statement of Changes In Net Assets 86

7. Cash Flow Statement 87

8. Accounting Policies 88

9. Notes To The Annual Financial Statements 93

10. Annexures To The Annual Financial Statements 123


Report on the fi nancial statements

Introduction

1. I have audited the fi nancial statements of the Gauteng Department of e-Government set out on pages 62 to 129 , which comprise the appropriation statement, the statement of fi nancial position as at 31 March 2016, the statement of fi nancial performance, statement of changes in net assets, and cash fl ow statement for the year then ended, as well as the notes, comprising a summary of signifi cant accounting policies and other explanatory information.

Accounting offi cer’s responsibility for the fi nancial statements

2. The accounting offi cer is responsible for the preparation of these fi nancial statements in accordance with the Modifi ed Cash Standards prescribed by the National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and Division of Revenue Act of South Africa (Act No. 1 of 2010) (DoRA) for such internal control as the accounting offi cer determines is necessary to enable the preparation of fi nancial statements that are free from material misstatement, whether due to fraud or error.

Auditor-general’s responsibility

3. My responsibility is to express an opinion on these fi nancial statements based on my audit. I conducted my audit in accordance with the International Standards on Auditing. Those standards require that I comply with ethical requirements, and plan and perform the audit to obtain reasonable assurance about whether the fi nancial statements are free from material misstatement.

4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the fi nancial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the fi nancial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the department’s preparation and fair presentation of the fi nancial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the department’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the fi nancial statements.

5. I believe that the audit evidence I have obtained is suffi cient and appropriate to provide a basis for my audit opinion.

Opinion

6. In my opinion, the fi nancial statements present fairly, in all material respects, the fi nancial position of the Gauteng Department of e-Government as at 31 March 2016 and its fi nancial performance and cash fl ows for the year then ended in accordance with the Modifi ed Cash Standards and the requirements of PFMA.

Report on other legal and regulatory requirements

7. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued in terms thereof, I have a responsibility to report fi ndings on the reported performance information against predetermined objectives for selected programmes objectives presented in the annual performance report, compliance with legislation and internal control. The objective of my tests was to identify reportable fi ndings as described under each subheading but not to gather evidence to express assurance on these matters. Accordingly, I do not express an opinion or conclusion on these matters.

Predetermined objectives

8. I performed procedures to obtain evidence about the usefulness and reliability of the reported performance information for the following selected programmes presented in the annual performance report of the department for the year ended 31 March 2016:

• Programme 2: Information communication technology shared services on pages 22 to 26.

• Programme 3: Business process services on pages 27 to 29.

9. I evaluated the reported performance information against the overall criteria of usefulness and reliability.

10. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance was consistent with the planned programmes. I further performed tests to determine whether indicators and targets were well defi ned, verifi able, specifi c, measurable, time bound and relevant, as required by the National Treasury’s Framework for managing programme performance information (FMPPI).

FINANCIAL INFORMATION

1. REPORT OF THE AUDITOR-GENERAL TO GAUTENG PROVINCIAL LEGISLATURE ON VOTE NO. 13: GAUTENG DEPARTMENT OF e-GOVERNMENT


11. I assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

12. I did not raise any material fi ndings relating to the usefulness and reliability of the reported performance information for the selected programmes.

Additional matter

13. Although I identifi ed no material fi ndings on the usefulness and reliability of the reported performance information for the selected programmes, I draw attention to the following matter:

Achievement of planned targets

14. Refer to the annual performance report on pages 14 to 29 for information on the achievement of the planned targets for the year.

Compliance with legislation

15. I performed procedures to obtain evidence that the department had complied with applicable legislation regarding fi nancial matters, fi nancial management and other related matters.

16. I did not identify any instances of material non-compliance with selected specifi c requirements of applicable legislation, as set out in the general notice issued in terms of the PAA.

Internal control

17. I considered internal control relevant to my audit of the fi nancial statements, the performance report and compliance with legislation.

18. I did not identify any signifi cant defi ciencies in internal control

Investigations

19. The department initiated investigations into allegations of fraud, supply chain and fi nancial misconduct. All investigations have been completed and reports issued at the time of this report.

Johannesburg

31 July 2016

FINANCIAL INFORMATION



FINA

NC

IAL IN

FOR

MA

TION

APPROPRIATION STATEMENT for the year ended 31 March 2016

Appropriation Per Programme

2015/16 2014/15

Programme

Adjusted Appropriation

Shifting of Funds

Virement Final Appropriation

Actual Expenditure

Variance Expenditure as % of final

appropriation

Final Appropriation

Actual Expenditure

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

1. Administration 197 289 - (4 266) 193 023 173 053 19 970 89.7 223 806 191 385

2. ICT Shared Services 894 758 - 8 197 902 955 900 977 1 978 99.8 998 382 992 175

3. Business Process Services 86 756 - (3 931) 82 825 82 023 802 99.0 159 200 155 395

4. Gauteng Audit Services - - - - - - - 56 376 53 198

Total 1 178 803 - - 1 178 803 1 156 053 22 750 98.1 1 437 764 1 392 153

Reconciliation with statement of financial performance

Departmental receipts 1 807 2 150

Actual amounts per statement of financial performance (total revenue) 1 180 610 1 439 914

Actual amounts per statement of financial performance (total expenditure) 1 156 053 1 392 153

GAUTENG DEPARTMENT of e-GOVERNMENT VOTE 13

eGovAnnual ReportAFS_.5indd.indd 106 2016-08-22 10:51:09 AM


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Appropriation per economic classification

2015/16 2014/15


Shifting of Funds

VirementFinal

AppropriationActual

ExpenditureVariance

Expenditure as % of final

appropriation

Final Appropriation

Actual expenditure

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Economic classificationCurrent payments

1 022 905 (212 201) (8 197) 802 507 779 757 22 750 97.2 990 120 944 595

Compensation of employees

301 464 (20 089) (8 197) 273 178 271 830 1 348 99.5 439 048 426 997

Salaries and wages

263 666 (18 619) (7 521) 237 526 236 382 1 144 99.5 379 844 372 304

Social contributions

37 798 (1 470) (676) 35 652 35 448 204 99.4 59 204 54 693

Goods and services

721 441 (192 112) - 529 329 507 927 21 402 96.0 551 072 517 598

Administrative fees

1 656 (87) - 1 569 1 421 148 90.6 623 492

Advertising 1 795 (890) - 905 856 49 94.6 921 921Minor assets 1 769 (1 392) - 377 377 - 100.0 1 834 1 816

Audit costs: External

5 753 (2 080) - 3 673 3 673 - 100.0 5 536 5 536

Bursaries: Employees

881 173 - 1 054 1 054 - 100.0 1 733 1 733

Catering: Departmental activities

109 10 - 119 98 21 82.4 81 52

Communication 7 846 (3 233) - 4 613 4 613 - 100.0 7 177 7 177

Computer services

579 711 (156 513) - 423 198 420 927 2 271 99.5 420 509 420 459

Consultants: Business and advisory services

8 601 (1 113) - 7 488 7 468 20 99.7 12 906 10 782

Legal services 2 779 (223) - 2 556 1 464 1 092 57.3 3 519 1 381

Contractors 16 615 (12 013) - 4 602 4 506 96 97.9 12 346 7 996

Fleet services 605 (208) - 397 397 - 100.0 428 428Consumable supplies

757 523 - 1 280 986 294 77.0 138 127





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Appropriation per economic classification2015/16 2014/15


Shifting of Funds

VirementFinal

AppropriationActual

ExpenditureVariance


appropriation

Final Appropriation

Actual expenditure

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Consumable: Stationery, printing and office supplies

637 1 160 - 1 797 1 749 48 97.3 1 680 1 680

Operating leases 39 787 (10 674) - 29 113 28 007 1 106 96.2 29 399 28 841Property payments

43 049 (8 396) - 34 653 19 015 15 638 54.9 43 254 19 979

Travel and subsistence

1 776 (798) - 978 968 10 99.0 1 659 1 656

Training and development

1 557 159 - 1 716 1 637 79 95.4 3 213 3 154

Operating payments

2 830 291 - 3 121 2 733 388 87.6 2 565 2 285

Venues and facilities

2 890 3 188 - 6 078 5 973 105 98.3 1 551 1 103

Rental and hiring 38 4 - 42 5 37 11.9 - -

Transfers and subsidies

525 22 973 - 23 498 23 498 - 100.0 2 089 2 082

Departmental agencies and accounts

- - - - - - - 1 589 1 589

Departmental agencies and accounts

- - - - - - - 1 589 1 589

Higher education institutions

- 22 800 - 22 800 22 800 - 100.0 - -

Households 525 173 - 698 698 - 100.0 500 493Social benefits 525 173 - 698 698 - 100.0 500 493

Payments for capital assets

155 373 188 887 8 197 352 457 352 457 - 100.0 445 346 445 267





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Shifting of Funds

VirementFinal

AppropriationActual

ExpenditureVariance


appropriation

Final Appropriation

Actual expenditure

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Machinery and equipment

47 869 194 365 8 197 250 431 250 431 - 100.0 320 893 320 893

Transport equipment

- 855 - 855 855 - 100.0 1 587 1 587

Other machinery and equipment

47 869 193 510 8 197 249 576 249 576 - 100.0 319 306 319 306

Intangible assets 107 504 (5 478) - 102 026 102 026 - 100.0 124 453 124 374

- - - - - - -Payments for financial assets

- 341 - 341 341 - 100.0 209 209

TOTAL 1 178 803 - - 1 178 803 1 156 053 22 750 98.1 1 437 764 1 392 153





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Programme 1: ADMINISTRATION

2015/16 2014/15

Adjusted Shifting of Funds

Virement Final Actual Variance Expenditure as % of final

Final Actual expenditure

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Sub programme

1. OFFICE OF THE HOD 7 308 (15) (554) 6 739 6 518 221 96.7 5 685 5 074

2. RISK MANAGEMENT 3 156 - (275) 2 881 2 787 94 96.7 2 789 2 750

3. OFFICE OF THE CFO 47 154 13 851 - 61 005 60 997 8 100.0 35 892 31 829

4. CORPORATE SERVICES 139 671 (13 836) (3 437) 122 398 102 751 19 647 83.9 164 574 136 884

5. FORENSIC SERVICES - - - - - - - 14 866 14 848

Total for sub programmes 197 289 - (4 266) 193 023 173 053 19 970 89.7 223 806 191 385

conomic classification

Current payments 196 682 (24 715) (4 266) 167 701 147 731 19 970 88.1 219 445 187 040

Compensation of employees 102 037 (273) (4 266) 97 498 96 152 1 346 98.6 135 990 134 492

Salaries and wages 88 484 (273) (4 266) 83 945 82 802 1 143 98.6 117 160 115 744

Social contributions 13 553 - - 13 553 13 350 203 98.5 18 830 18 748

Goods and services 94 645 (24 442) - 70 203 51 579 18 625 73.5 83 455 52 548

Administrative fees 1 490 (87) - 1 403 1 403 - 100.0 456 456

Advertising 1 770 (883) - 887 856 31 96.5 635 635

Minor assets 1 524 (1 385) - 139 139 - 100.0 259 241

Audit costs: External 5 753 (2 080) - 3 673 3 673 - 100.0 5 536 5 536

Bursaries: Employees 881 173 - 1 054 1 054 - 100.0 1 733 1 733

Catering: Departmental activities 88 10 - 98 78 20 79.6 73 46

Communication 1 050 37 - 1 087 1 087 - 100.0 1 846 1 846

Computer services 415 (274) - 141 140 1 99.3 128 128


2 101 (940) - 1 161 1 141 20 98.3 1 943 1 943

Legal services 2 779 (223) - 2 556 1 464 1 092 57.3 3 519 1 381

Contractors 14 991 (13 271) - 1 720 1 671 49 97.2 5 577 1 338

Fleet services 605 (208) - 397 397 - 100.0 428 428





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Programme 1: ADMINISTRATION

2015/16 2014/15


Virement Final Actual Variance Expenditure as % of final


R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Consumable supplies 757 (160) - 597 303 294 50.8 107 96

Consumable: Stationery, printing and office supplies

637 1 153 - 1 790 1 742 48 97.3 1 602 1 602

Operating leases 9 533 (1 726) - 7 807 6 701 1 106 85.8 8 055 7 520

Property payments 42 165 (7 878) - 34 287 18 687 15 600 54.5 43 018 19 743

Travel and subsistence 1 299 (378) - 921 911 10 98.9 1 659 1 656

Training and development 1 539 156 - 1 695 1 617 78 95.4 3 213 3 154

Operating payments 2 625 334 - 2 959 2 699 260 91.2 2 179 1 963

Venues and facilities 2 643 3 184 - 5 827 5 812 15 99.7 1 489 1 103

Rental and hiring - 4 - 4 4 - 100.0 - -

Transfers and subsidies 362 22 790 - 23 152 23 152 - 100.0 1 789 1 782

Departmental agencies and accounts - - - - - - - 1 589 1 589

Departmental agencies - - - - - - - 1 589 1 589

Higher education institutions - 22 800 - 22 800 22 800 - 100.0 - -

Households 362 (10) - 352 352 - 100.0 200 193

Social benefits 362 (10) - 352 352 - 100.0 200 193

Payments for capital assets 245 1 868 - 2 113 2 113 - 100.0 2 493 2 484

Machinery and equipment 245 1 855 - 2 100 2 100 - 100.0 2 484 2 484

Transport equipment - 855 - 855 855 - 100.0 1 587 1 587

Other machinery and equipment 245 1 000 - 1 245 1 245 - 100.0 897 897

Intangible assets - 13 - 13 13 - 100.0 9 -

Payments for financial assets - 57 - 57 57 - 100.0 79 79

Total 197 289 - ( 4 266) 193 023 173 053 19 970 89.7 223 806 191 385





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1.1 OFF C OF TH HOD

2015/16 2014/15

conomic classification Adjusted Shifting of Funds

Virement Final Actual Variance Expenditure as of final


R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Current payments 7 136 - (554) 6 582 6 361 221 96.6 5 604 4 993

Compensation of employees 6 249 - (554) 5 695 5 694 1 100.0 4 405 4 405

Goods and services 887 - - 887 667 220 75.2 1 199 588

Transfers and subsidies 134 - - 134 134 - 100 - -

Households 134 - - 134 134 - 100 - -

Payments for capital assets 38 (15) - 23 23 - 100.0 81 81

Machinery and equipment 38 (15) - 23 23 - 100.0 81 81

Total 7 308 (15) (554) 6 739 6 518 221 96.7 5 685 5 074

1.2 R S MANAG M NT

2015/16 2014/15


Shifting of Funds


Actual Expenditure

Variance Expenditure as of final

appropriation

Final Appropriation

Actual expenditure

conomic classification R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000

Current payments 3 152 (11) (275) 2 866 2 772 94 96.7 2 789 2 750

Compensation of employees 3 088 (11) (275) 2 802 2 712 90 96.8 2 704 2 703

Goods and services 64 - - 64 60 4 93.8 85 47

Transfers and subsidies 4 - - 4 4 - 100.0 - -

Households 4 - - 4 4 - 100.0 - -

Payments for financial assets - 11 - 11 11 - 100.0 - -

Total 3 156 - (275) 2 881 2 787 94 96.7 2 789 2 750





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1.3 OFF C OF TH CFO

2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure

conomic classification R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Current payments 47 097 (9 834) - 37 263 37 254 9 100.0 35 723 31 660

Compensation of employees 19 917 738 - 20 655 20 655 - 100.0 17 270 17 270

Goods and services 27 180 (10 572) - 16 608 16 599 9 99.9 18 453 14 390

Transfers and subsidies - 22 838 - 22 838 22 839 (1) 100.0 59 59

Higher education institutions 22 800 22 800 22 800 - 100.0 - -

Households - 38 - 38 39 (1) 102.6 59 59

Payments for capital assets 57 801 - 858 858 - 100.0 110 110

Machinery and equipment 57 788 - 845 845 - 100.0 110 110

Intangible assets 13 - 13 13 - 100.0

Payments for financial assets

- 46 - 46 46 - 100.0 - -

Total 47 154 13 851 - 61 005 60 997 8 100.0 35 892 31 829





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TION

1.4 CORPORAT S RV C S

2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure


Current payments 139 297 (14 870) (3 437) 120 990 101 344 19 646 83.8 160 472 132 789

Compensation of employees 72 783 (1 000) (3 437) 68 346 67 091 1 255 98.2 96 789 95 292


Transfers and subsidies 224 (48) - 176 175 1 99.4 1 730 1 723

Provinces and municipalities

Departmental agencies and accounts - - - - - - - 1 589 1 589

Households 224 (48) - 176 175 1 99.4 141 134

Payments for capital assets 150 1 082 - 1 232 1 232 - 100.0 2 293 2 293

Machinery and equipment 150 1 082 - 1 232 1 232 - 100.0 2 293 2 293

Payments for financial assets - - - - - - - 79 79

Total 139 671 (13 836) (3 437) 122 398 102 751 19 647 83.9 164 574 136 884





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1.5 FOR NS C S RV C S

2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure


Current payments - - - - - - - 14 857 14 848

Compensation of employees

- - - - - - - 14 822 14 822

Goods and services - - - - - - - 35 26


- - - - - - - 9 -

Intangible assets - - - - - - - 9 -

Total - - - - - - - 14 866 14 848

Programme 2: CT SHAR D S RV C S

2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Sub programme

1. ICT PROGRAMME SUPPORT

2. APPLICATIONS

3. ICT INFRASTRUCTURE

4. BUSINESS ALIGNMENT

2 092 69 - 2 161 2 161 - 100.0 1 803 1 607

568 099 103 525 8 197 679 821 677 843 1 978 99.7 743 324 741 848

298 968 (91 876) - 207 092 207 092 - 100.0 234 371 229 939

25 599 (11 718) - 13 881 13 881 - 100.0 18 884 18 781

Total for sub programmes 894 758 - 8 197 902 955 900 977 1 978 99.8 998 382 992 175


Current payments 739 503 (187 321) - 552 182 550 204 1 978 99.6 555 420 549 213

Compensation of employees 114 059 (19 651) - 94 408 94 406 2 100.0 93 808 87 601





FINA

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MA

TION


2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Salaries and wages 102 702 (18 205) - 84 497 84 496 1 100.0 82 912 78 694

Social contributions 11 357 (1 446) - 9 911 9 910 1 100.0 10 896 8 907


Minor assets 245 (7) - 238 238 - 100.0 1 575 1 575

Communication 6 796 (3 270) - 3 526 3 526 - 100.0 5 331 5 331

Computer services 578 848 (156 239) - 422 609 420 633 1 976 99.5 419 942 419 942


6 500 (173) - 6 327 6 327 - 100.0 6 526 6 526

Contractors 1 493 1 260 - 2 753 2 753 - 100.0 6 657 6 657

Consumable supplies - 681 - 681 681 - 100.0 31 31


- - - - - - - 78 78

Operating leases 30 124 (8 948) - 21 176 21 177 (1) 100.0 21 233 21 233

Property payments 798 (518) - 280 280 - 100.0 168 168

Travel and subsistence 477 (420) - 57 57 - 100.0) - -

Training and development 18 3 - 21 20 1 95.2 - -





FINA

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MA

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2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Operating payments 75 (43) - 32 32 - 100.0 71 71

Venues and facilities 70 4 - 74 74 - 100.0 - -

Transfers and subsidies 127 18 - 145 145 - 100.0 207 207

Households 127 18 - 145 145 - 100.0 207 207

Social benefits 127 18 - 145 145 - 100.0 207 207

Payments for capital assets 155 128 187 019 8 197 350 344 350 344 - 100.0 442 755 442 755

Machinery and equipment 47 624 192 510 8 197 248 331 248 331 - 100.0 318 398 318 398

Other machinery and equipment

47 624 192 510 8 197 248 331 248 331 - 100.0 318 398 318 398

Intangible assets 107 504 (5 491) - 102 013 102 013 - 100.0 124 357 124 357

Payments for financial assets - 284 - 284 284 - 100.0 - -

Total 894 758 - 8 197 902 955 900 977 1 978 99.8 998 382 992 175

2.1 CT PROGRAMM SUPPORT

2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure


Current payments 2 092 51 - 2 143 2 143 - 100.0 1 803 1 607

Compensation of employees 2 092 51 - 2 143 2 143 - 100.0 1 803 1 607

Transfers and subsidies - 18 - 18 18 - 100.0 - -

Households - 18 - 18 18 - 100.0 - -

Total 2 092 69 - 2 161 2 161 - 100.0 1 803 1 607





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2.2 APP CAT ONS

2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure


Current payments 440 571 (98 070) - 342 501 340 523 1 978 99.4 318 348 316 872

Compensation of employees 43 727 (3 723) - 40 004 40 002 2 100.0 37 490 36 014


Transfers and subsidies 28 - - 28 28 - 100.0 40 40

Households 28 - - 28 28 - 100.0 40 40

Payments for capital assets 127 500 201 312 8 197 337 009 337 009 - 100.0 424 936 424 936

Buildings and other fixed structures

Machinery and equipment 27 500 201 312 8 197 237 009 237 009 - 100.0 300 908 300 908

Intangible assets 100 000 - - 100 000 100 000 - 100.0 124 028 124 028

Payments for financial assets 283 - 283 283 - 100.0 - -

Total 568 099 103 525 8 197 679 821 677 843 1 978 99.7 743 324 741 848





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2.3 CT NFRASTRUCTUR

2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure


Current payments 271 241 (77 584) - 193 657 193 657 - 100.0 216 774 212 342

Compensation of employees 48 081 (9 482) - 38 599 38 599 - 100.0 41 780 37 348

Goods and services 223 160 (68 102) - 155 058 155 058 - 100.0 174 994 174 994

Transfers and subsidies 99 - - 99 99 - 100.0 107 107

Households 99 - - 99 99 - 100.0 107 107

Payments for capital assets 27 628 (14 293) - 13 335 13 335 - 100.0 17 490 17 490

Machinery and equipment 20 124 (8 802) - 11 322 11 322 - 100.0 17 490 17 490

Intangible assets 7 504 (5 491) - 2 013 2 013 - 100.0 - -

Payments for financial assets 1 - 1 1 - 100.0 - -

Total 298 968 (91 876) - 207 092 207 092 - 100.0 234 371 229 939

2.4 BUS N SS A GNM NT

2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure


Current payments 25 599 (11 718) - 13 881 13 881 - 100.0 18 495 18 392

Compensation of employees 20 159 (6 497) - 13 662 13 662 - 100.0 12 735 12 632

Goods and services 5 440 (5 221) - 219 219 - 100.0 5 760 5 760

Transfers and subsidies - - - - - - - 60 60

Households - - - - - - - 60 60

Payments for capital assets - - - - - - - 329 329

Intangible assets - - - - - - - 329 329

Total 25 599 (11 718) - 13 881 13 881 - 100.0 18 884 18 781





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Programme 3: BUS N SS PROC SS S RV C S

2015/16 2014/15


Virement Final Actual Expenditure



R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Sub programme

1. HUMAN RESOURCES 86 756 - (3 931) 82 825 82 023 802 99.0 101 385 99 354

2. PROCUREMENT SERVICES - - - - - - - 57 815 56 041

Total for sub programmes 86 756 - (3 931) 82 825 82 023 802 99.0 159 200 155 395


Current payments 86 720 (165) (3 931) 82 624 81 822 802 99.0 158 926 155 191

Compensation of employees 85 368 (165) (3 931) 81 272 81 272 - 100.0 155 906 153 910

Salaries and wages 72 480 (141) (3 255) 69 084 69 084 - 100.0 132 777 132 589

Social contributions 12 888 (24) (676) 12 188 12 188 - 100.0 23 129 21 321

Goods and services 1 352 - - 1 352 550 802 40.7 3 020 1 281

Administrative fees 166 - - 166 18 148 10.8 166 35

Advertising 25 (7) - 18 - 18 - 286 286

Catering: Departmental activities 21 - - 21 20 1 95.2 8 6

Computer services 448 - - 448 154 294 34.4 439 389

Contractors 131 (2) - 129 82 47 63.6 112 1

Consultant: Business and advisory services

1 636 277

Consumable supplies - 2 - 2 2 - 100.0 - -


- 7 - 7 7 - 100.0 - -

Operating leases 130 - - 130 129 1 99.2 111 88

Property payments 86 - - 86 48 38 55.8 68 68

Operating payments 130 - - 130 2 128 1.5 132 131

Venues and facilities 177 - - 177 87 90 49.2 62 -

Rental and hiring 38 - - 38 1 37 2.6 - -





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Programme 3: BUS N SS PROC SS S RV C S

2015/16 2014/15





R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000


Households 36 165 - 201 201 - 100.0 57 57

Social benefits 36 165 - 201 201 - 100.0 57 57

Payments for capital assets - - - - - - - 87 17

Intangible assets - - - - - - - 87 17


Total 86 756 - (3 931) 82 825 82 023 802 99.0 159 200 155 395

3.1 HUMAN R SOURC S

2015/16 2014/15






Current payments 86 720 (165) (3 931) 82 624 81 822 802 99.0 101 253 99 291

Compensation of employees 85 368 (165) (3 931) 81 272 81 272 - 100.0 100 178 98 595

Goods and services 1 352 - - 1 352 550 802 40.7 1 075 696


Households 36 165 - 201 201 - 100.0 49 49


- - - - - - - 69 -

Intangible assets - - - - - - - 69 -


Total 86 756 - (3 931) 82 825 82 023 802 99.0 101 385 99 354





FINA

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MA

TION

3.2 PROCUREMENT SERVICES2015/16 2014/15

Adj usted Appropriation

Shifting of Funds


Actual Expenditure

Variance Expenditure as o final

appropriation

Final Appropriation

Actual expenditure

cono ic classifica ion R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Current payments - - - - - - - 57 673 55 900

Compensation of employe es - - - - - - - 55 728 55 315Goods and services - - - - - - - 1 945 585

Transfers and subsidies - - - - - - - 8 8Households - - - - - - - 8 8

Payments for capital assets - - - - - - - 18 17Intangib le assets - - - - - - - 18 17

Pay en s or financial asse s - - - - - - - 116 116Total - - - - - - - 57 815 56 041





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Programme 4: GAUTENG AUDIT SERVICES2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Sub programme

1. GAS PROGRAMME SUPPORT

- - - - - - - 4 595 3 766

2. 2 SUP - - - - - - - 14 430 14 1963. 5 SUP - - - - - - - 17 904 17 8244. PERFORMANCE AND COM-

PUTER AUDIT SERVICES- - - - - - - 13 912 12 913

5. AUDIT CENTRE OF EX CEL-LENCE

- - - - - - - 5 535 4 499

Total for sub programmes - - - - - - - 56 376 53 198

cono ic classifica ionCurrent payments - - - - - - - 56 329 53 151

Compensation of employe es - - - - - - - 53 344 50 994Salaries and wages - - - - - - - 46 995 45 277Social contrib utions - - - - - - - 6 349 5 717

Goods and services - - - - - - - 2 985 2 157Administrative fees - - - - - - - 1 1Consultants: Business and advisory services

- - - - - - - 2 801 2 036

Paym ent Operating - - - - - - - 183 120


Social benefits - - - - - - - 36 36





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Programme 4: GAUTENG AUDIT SERVICES2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure

R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Payments for capital assets - - - - - - - 11 11

Machinery and eq uipment - - - - - - - 11 11Other machinery and eq uip-ment

- - - - - - - 11 11

Total - - - - - - - 56 376 53 198

4.1 GAS PROGRAMME SUPPORT2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure

cono ic classifica ion R’000 R’000 R’000 R’000 R’000 R’000 R’000 R’000Current payments - - - - - - - 4 584 3 755

Compensation of employe es - - - - - - - 1 600 1 599Goods and services - - - - - - - 2 984 2 156

Payments for capital assets - - - - - - - 11 11Machinery and eq uipment - - - - - - - 11 11

Total - - - - - - - 4 595 3 766





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4.2 2 SUP2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure

cono ic classifica ion R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Current payments - - - - - - - 14 430 14 196Compensation of employe es - - - - - - - 14 430 14 196

Total - - - - - - - 14 430 14 196

4.3 5 SUP2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure


Compensation of employe es - - - - - - - 17 896 17 816


Total - - - - - - - 17 904 17 824




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4.4 PERFORMANCE AND COMPUTER AUDIT SERVICES2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure

cono ic classifica ion R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000Current payments - - - - - - - 13 885 12 886

Compensation of employe es - - - - - - - 13 885 12 886


Total - - - - - - - 13 912 12 913

4.5 AUDIT CENTRE OF EX CELLENCE2015/16 2014/15


Shifting of Funds


Actual Expenditure


appropriation

Final Appropriation

Actual expenditure


Compensation of employe es - - - - - - - 5 533 4 497Goods and services - - - - - - - 1 1


Total - - - - - - - 5 535 4 499





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1. Detail of transfers and subsidies as per Appropriation Act (after Virement):

Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1C and 1G to the Annual Financial Statements.

2. Detail of specifically and exclusively appropriated amounts voted (after Virement):

Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

3. Detail on payments for financial assets

Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.

4. xplanations of material variances from Amounts Voted (after Virement):

4.1 Per programme Final Appropriation Actual Expenditure Variance R’000 Variance as a % of Final Appropriation

Administration 193 023 173 053 19 970 10ICT Shared Services 902 955 900 977 1 978 0Business Process Services 82 825 82 023 802 1Total 1 178 803 1 156 053 22 750 2

er economic classification Final Appropriation Actual Expenditure Variance Variance as a % of Final Appropriation

R’000 R’000 R’000 %Current payments - - - -Compensation of employees 273 178 271 830 1 348 -Goods and services 529 329 507 927 21 402 4

Transfers and subsidiesHigher education institutions 22 800 22 800 - -Households 698 698 - -

Payments for capital assetsMachinery and equipment 250 431 250 431 - -Intangible assets 102 026 102 026 - -Payments for financial assets 341 341 - -

Explanation of variance:

The department is in process of applying for a rollover of funds to cater for project commenced and not yet completed by the end of 2015/16 financial year

NOT S TO TH APPROPR AT ON STAT M NT for the year ended 31 March 2016




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Note 2015/16 2014/15R’000 R’000

R V NUAnnual appropriation 1 1 178 803 1 437 764 Departmental revenue 2 1 807 2 150

TOTA R V NU 1 180 610 1 439 914

P ND TURCurrent expenditureCompensation of employees 3 271 830 426 997Goods and services 4 507 926 517 598

Total current expenditure 779 756 944 595

Transfers and subsidiesTransfers and subsidies 6 23 499 2 082

Total transfers and subsidies 23 499 2 082

Expenditure for capital assetsTangible assets 7 250 431 320 893Intangible assets 7 102 026 124 374

Total expenditure for capital assets 352 457 445 267

Payments for financial assets 5 341 209

TOTA P ND TUR 1 156 053 1 392 153

SURP US FOR TH AR 24 557 47 761

Reconciliation of Net Surplus for the yearVoted funds 22 750 45 611Annual appropriation 22 750 45 611Departmental revenue 12 1 807 2 150SURP US FOR TH AR 24 557 47 761

STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 2016




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STATEMENT OF FINANCIAL POSITION for the year ended 31 March 2016

Note 2015/16 2014/15

R’000 R’000

ASSETS

Current assets 29 548 53 346

Cash and cash equivalents 8 28 770 51 540

Prepayments and advances 9 50 50

Receivables 10 728 1 756

TOTAL ASSETS 29 548 53 346

AB T S

Current liabilities 29 297 53 073

Voted funds to be surrendered to the Revenue Fund 11 22 750 45 611

Departmental revenue to be surrendered to the Revenue Fund 12 227 846

Payables 13 6 320 6 616

TOTA AB T S 29 297 53 073

NET ASSETS 251 273

Represented by:

Recoverable revenue 251 273

TOTAL 251 273




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Note 2015/16 2014/15

R’000 R’000

Recoverable revenue

Opening Balance 273 261

Transfers: (22) 12

Irrecoverab le amounts written off 5.1 (291) (81)

Deb ts recovered (included in departmental receipts) (344) (433)

Deb ts raised 613 526

TOTAL 251 273

STAT M NT OF CHANG S N N T ASS TS for the year ended 31 March 2016




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CASH F O STAT M NT for the year ended 31 March 2016

Note 2015/16 2014/15

R’000 R’000

CASH F O S FROM OP RAT NG ACT V T S

Receipts 1 180 610 1 439 914

Annual appropriated funds received 1.1 1 178 803 1 437 764

Departmental revenue received 2.1 & 2.3 1 796 2 135

Interest received 2.2 11 15

Net (increase)/decrease in working capital 732 1 462

Surrendered to Revenue Fund (48 037) (104 035)

Current payments (779 756) (944 595)

Payments for financial assets (341) (209)

Transfers and subsidies paid (23 499) (2 082)

Net cash ow available from operating activities 14 329 709 390 455

CASH F O S FROM NV ST NG ACT V T S

Payments for capital assets 7 (352 457) (445 267)

Net cash ows from investing activities (352 457) (445 267)

CASH F O S FROM F NANC NG ACT V T S

Increase/(decrease) in net assets (22) -

Net cash ows from financing activities (22) -

Decrease in cash and cash equivalents (22 770) (54 812)

Cash and cash equivalents at beginning of period 51 540 106 352

Cash and cash equivalents at end of period 8 28 770 51 540




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ACCOUNT NG PO C S for the year ended 31 March 2016

ummar of significant accounting policies

he financial statements have been prepared in accordance ith the follo ing policies, hich have been applied consistentl in all material aspects, unless other ise indicated anagement has concluded that the financial statements present fairl the department s primar and secondar information

he historical cost convention has been used, e cept here other ise indicated anagement has used assessments and estimates in preparing the annual financial statements hese are based on the best information available at the time of preparation

here appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to compl ith the statutor re uirements of the ublic inance anagement Act A , Act of as amended b Act of , and the reasur Regulations issued in terms of the A and the annual ivision of Revenue Act

1 Basis of preparation

The financial statements have been prepared in accordance with the Modified Cash Standard.

2 Going concern

The financial statements have been prepared on a going concern basis.

3 Presentation currency

Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.

4 Rounding

Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000).

5 Foreign currency translation

Cash flows arising from foreign currency transactions are translated into South African Rands using the spot exchange rates prevailing at the date of payment / receipt.

6 Comparative information6.1 Prior period comparative information

Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.

6.2 Current year comparison with budget

A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement. 7 Revenue7.1 Appropriated funds

Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).

Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective.

The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position.





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7.2 Departmental revenue

Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise.

Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position. 7.3 Accrued departmental revenue

Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when:

it is probable that the economic benefits or service potential associated ith the transaction ill o to the department and

the amount of revenue can be measured reliabl

he accrued revenue is measured at the fair value of the consideration receivable

Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents.8 Expenditure8.1 Compensation of employees8.1.1 Salaries and wages

Salaries and wages are recognised in the statement of financial performance on the date of payment. 8.1.2 Social contributions

Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment.

Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.8.2 Other expenditure

Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold.

8.3 Accrued expenditure payable

Accrued expenditure payable is recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered to the department or in the case of transfers and subsidies when they are due and payable.

Accrued expenditure payable is measured at cost.8.4 Leases8.4.1 Operating leases

Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment.

The operating lease commitments are recorded in the notes to the financial statements. 8.4.2 Finance leases

Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment.

The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions.

Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:

cost, being the fair value of the asset or

the sum of the minimum lease pa ments made, including an pa ments made to ac uire o nership at the end of the lease term, e cluding interest





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9 Cash and cash equivalents

Cash and cash equivalents are stated at cost in the statement of financial position.

Bank overdrafts are shown separately on the face of the statement of financial position as a current liability.

For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.

10 Prepayments and advances

Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash.

Prepayments and advances are initially and subsequently measured at cost.

Indicate when prepayments are expensed and under what circumstances.

11 Financial assets11.1 Financial assets (not covered elsewhere)

A financial asset is recognised initially at its cost plus transaction costs that are directly attributable to the acquisition or issue of the financial.

At the reporting date, a department shall measure its financial assets at cost, less amounts already settled or written-off, except for recognised loans and receivables, which are measured at cost plus accrued interest, where interest is charged, less amounts already settled or written-off.

11.2 mpairment of financial assets

Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.

12 Payables

Loans and payables are recognised in the statement of financial position at cost.

13 Capital Assets13.1 Immovable capital assets

Immovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.

Where the cost of immovable capital assets cannot be determined reliably, the immovable capital assets are measured at R1 unless the fair value of the asset has been reliably estimated, in which case the fair value is used.

All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.

Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department.





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13.2 Movable capital assets

Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.

Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1.


Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.

Biological assets are subsequently carried at fair value.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

13.3 Intangible assets

Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition.

Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project.

Where the cost of intangible assets cannot be determined reliably, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1.


Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

14 Provisions and Contingents14.1 Provisions

Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date.

14.2 Contingent liabilities

Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably.

14.3 Contingent assets

Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department.

14.4 Commitments

Commitments are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash.





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15 Unauthorised expenditure

Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either:

approved b arliament or the rovincial egislature ith funding and the related funds are received or

approved b arliament or the rovincial egislature ithout funding and is ritten off against the appropriation in the statement of financial performance or

transferred to receivables for recover

nauthorised e penditure is measured at the amount of the confirmed unauthorised e penditure16 Fruitless and wasteful expenditure

Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred.

Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery.

Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.17 Irregular expenditure

Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note.

Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable.

Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.18 Changes in accounting policies, accounting estimates and errors

Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

Changes in accounting estimates are applied prospectively in accordance with MCS requirements.

Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

19 Events after the reporting date

Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements.

20 Recoverable revenue

Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

21 Related party transactions

A related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions within the Minister’s portfolio are recorded in the notes to the financial statements when the transaction is not at arm’s length.

Key management personnel are those persons having the authority and responsibility for planning, directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the financial statements.





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1. Annual Appropriation

1.1 Annual Appropriation

Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for Provincial Departments:

2015/16 2014/15

Final Appropriation Actual Funds Received

Funds not req uested/not

received

Final Appropriation

Appropriation received

R’000 R’000 R’000 R’000 R’000

Administration 193 023 193 023 - 223 806 223 806

ICT Shared Services 902 955 902 955 - 998 382 998 382

Business Process Services 82 825 82 825 - 159 200 159 200

Gauteng Audit Services - - - 56 376 56 376

Total 1 178 803 1 178 803 - 1 437 764 1 437 764

Note 2015/16 2014/15

R’000 R’000

2. Departmental revenue

Sales of goods and services other than capital assets 2.1 572 850

Interest, dividends and rent on land 2.2 11 15

Transactions in financial assets and liabilities 2.3 1 224 1 285

Departmental revenue collected 1 807 2 150

NOT S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016




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N o t e 2015/16 2014/15

R’000 R’000

2.1 Sales of goods and services other than capital assets

Sales of goods and services produced b y the department 572 843

Sales b y market estab lishment 572 843

Sales of scrap, waste and other used current goods - 7

Total 572 850

2.2 Interest, dividends and rent on land

Interest 11 15

Total 11 15

2.3 Transactions in financial assets and liabilities

Other Receipts including Recoverab le Revenue 1 224 1 285

Total 1 224 1 285

3. Compensation of employees

3.1 Salaries and Wages

Basic 179 617 296 013

Performance award 5 006 6 132

Service Based 253 235

Compensative/circumstantial 4 745 3 358

Periodic payments 9 524 7 837

Other non-pensionable allowances 37 238 58 729

Total 236 383 372 304





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N o t e 2015/16 2014/15

R’000 R’000

3.2 Social contributions

Employer contributions

Pension 22 901 38 364

Medical 12 499 16 258

UIF 2 -

Bargaining council 45 71

Total 35 447 54 693

Total compensation of employees 271 830 426 997

Average numb er of employe es 672 1 109





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N o t e 2015/16 2014/15

R’000 R’000

4. Goods and services

Administrative fees 1 421 493

Advertising 857 920

Minor assets 4.1 377 1 817

Bursaries (employees) 1 054 1 733

Catering 98 52

Communication 4 614 7 176

Computer services 4.2 420 927 420 461

Consultants: Business and advisory services 7 467 10 783

Legal services 1 464 1 380

Contractors 4 506 7 996

Audit cost – external 4.3 3 673 5 537

Fleet services 398 428

Consumables 4.4 2 733 1 803

Operating leases 28 006 28 843

Property payments 4.5 19 015 19 978

Rental and hiring 5 -

Travel and subsistence 4.6 967 1 655

Venues and facilities 5 973 1 103

Training and development 1 637 3 155

Other operating expenditure 4.7 2 734 2 285

Total 507 926 517 598





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Note 2015/16 2014/15

R’000 R’000

4.1 Minor Assets

Tangible assets 377 1 808

Machinery and equipment 377 1 808

Intangible assets - 9

Software - 9

Total 377 1 817

4.2 Computer Services

SITA computer services 28 624 30 150

External computer service providers 392 303 390 311

Total 420 927 420 461





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N o t e 2015/16 2014/15

R’000 R’000

4.3 Audit cost – External

Regularity audits 2 499 1 446

Performance audits 273 1 818

Computer audits 901 2 273

Total 3 673 5 537

4.4 Consumables

Consumable supplies 985 125

Uniform and clothing 62 -

Household supplies 136 11

Building material and supplies 84 25

Communication accessories 2 -

IT consumables 701 63

Other consumables - 26

Stationery, printing and office supplies 1 748 1 678

Total 2 733 1 803





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N o t e 2015/16 2014/15

R’000 R’000

4.5 Property payments

Municipal services 13 791 17 979

Property management fees 20 -

Property maintenance and repairs 4 390 1 510

Other 814 489

Total 19 015 19 978

4.6 Travel and subsistence

Local 536 342Foreign 431 1 313Total 967 1 655

4.7 Other operating expenditure

Professional bodies, membership and subscription fees 46 151

Other* 2 688 2 134

Total 2 734 2 285*Other includes expenditure on courier and delivery services, printing, publication and storage files.





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N o t e 2015/16 2014/15

R’000 R’000

5. Payments for financial assets

Debts written off 5.1 341 209

Total 341 209

5.1 Debts written off

Nature of debts written off

Irrecoverable debts 291 81

Bad debt written off 50 128

otal debt ritten off 341

6. Transfers and subsidies

Departmental agencies and accounts Annex 1B - 1 589

Higher education institutions Annex 1C 22 800 -

Households Annex 1G 699 493

Total 23 499 2 082

7. Expenditure for capital assets

angible assets

Machinery and equipment 27 250 431 320 893

ntangible assets 124 374

Software 28 102 026 124 374

Total 352 457 445 267





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7.1 Analysis of funds utilised to acquire capital assets – 2015/16

Voted funds Aid assistance

Total

R’000 R’000 R’000

Tangible assets 250 431 - 250 431

Machinery and equipment 250 431 - 250 431

Intangible assets 102 026 - 102 026

Software 102 026 - 102 026

Total 352 457 - 352 457

7.2 Analysis of funds utilised to acquire capital assets – 2014/15

Voted funds Aid assistance

Total

R’000 R’000 R’000

angible assets -

Machinery and equipment 320 893 - 320 893

ntangible assets - 124 374

Software 124 374 - 124 374

Total 445 267 - 445 267





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Note 2015/16 2014/15

R’000 R’000

7.3 Finance lease expenditure included in Expenditure for capital assets

Tangible assets

Machinery and equipment 855 1 587

Total 855 1 587

8. Cash and cash equivalents

Consolidated Paymaster General Account 29 324 51 515

Disbursements* (579) -

Cash on hand 25 25

Total 28 770 51 540

*Payments for expenditure incurred, but not yet cleared from the bank account at year end

9. Prepayments and advances

Prepayments (Not expensed) 9.1 50 50

Total 50 50

9.1 Prepayments (Not expensed)

Goods and services 50 50

Total 50 50





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10. Receivables

2015/16 2014/15

Current Non-current Total Current Non-current Total

Note

R’000 R’000 R’000 R’000 R’000 R’000

Claims recoverable10,1 330 - 330 1 232 - 1 232

Staff debt 10.2 397 - 397 499 - 499

Other debtors 10.3 1 - 1 25 - 25

Total 728 - 728 1 756 - 1 756

Note 2015/16 2014/15

R’000 R’000

10.1 Claims recoverable

10 and Annex 4

National departments - 61

Provincial departments 330 1 145

Public entities - 26

Total 330 1 232

10.2 Staff debt

Bursary and salary related 397 499Total 397 499

*Staff debts schedule includes the negative balance of R59 203.02, which will be cleared in 2016/17 financial year.





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N o t e 2015/16 2014/15R’000 R’000

10.3 Other debtors

Various clearing accounts 1 25

Total 1 25

11. Voted funds to be surrendered to the Revenue Fund

Opening balance 45 611 102 383

Transfer from statement of financial performance 22 750 45 611

Paid during the year (45 611) (102 383)

Closing balance 22 750 45 611

12. Departmental revenue to be surrendered to the Revenue Fund

Opening balance 846 348

Transfer from Statement of Financial Performance 1 807 2 150

Paid during the year (2 426) (1 652)

Closing balance 227 846

13. Payables current

Advances received 13.1 6 152 6 429

Clearing accounts 13.2 168 187

Total 6 320 6 616

13.1 Advances received

Provincial departments Annex 8B 6 152 6 429

Total 6 152 6 429





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N o t e 2015/16 2014/15R’000 R’000

13.2 Clearing accounts

escription

Salary related 168 187

Total 168 187

Prior year other payables have been reallocated to recoverable revenue in the statement of changes in net assets as required in the standard chart of accounts.

14. Net cash ow available from operating activities

Net surplus/(deficit) as per Statement of Financial Performance 24 557 47 761

Add back non cash/cash movements not deemed operating activities 305 152 342 694

(Increase)/decrease in receivables – current 1 028 4 757

(Increase)/decrease in prepayments and advances - 91

Increase/(decrease) in payables – current (296) (3 386)

Expenditure on capital assets 352 457 445 267

Surrenders to Revenue Fund (48 037) (104 035)

Net cash ow generated by operating activities 329 709 390 455

15. Reconciliation of cash and cash equivalents for cash ow purposes

Consolidated Paymaster General account 29 324 51 515

Disbursements (579) -

Cash on hand 25 25

Total 28 770 51 540





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N o t e 2015/16 2014/15R’000 R’000

16.Contingent liabilities and contingent assets

16.1 Contingent liabilities

Liable to NatureClaims against the department Annex 3B 30 851 30 851

Intergovernmental payables (unconfirmed balances) Annex 5 - 15

Total 30 851 30 866

16.2 Contingent assets

Nature of contingent assetCivil recovery for supplier account overpayment 605 605Criminal case under investigation 42 944 -Total 43 549 605

17. Commitments

Current expenditure

Approved and contracted 1 101 966 1 019 810

Approved but not yet contracted - 7 488

Sub Total 1 101 966 1 027 298

Capital expenditure

Approved and contracted - 10 000

Total Commitments 1 101 966 1 037 298

Age Analysis:

Not later than 1 year 527 866

Later than 1 and not later than 3 years 574 100

Total 1 101 966





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Note 2015/16 2014/15

R’000 R’000

18. Accruals and payables not recognised

18. 1 Accruals

isted by economic classification

a s a s Total Total

R’000 R’000 R’000 R’000

Goods and services 18 928 - 18 928 15 730

Total 18 928 - 18 928 15 730

Listed by programme level

Administration 5 785 3 644

Information and communication technology 13 143 12 018

Business Process Services - 68

Total 18 928 15 730

18.2 Payables not recognised

isted by economic classification

30 Days 30+ Days Total Total

R’000 R’000 R’000 R’000Goods and services 1 636 - 1 636 -Total 1 636 - 1 636 -

Listed by programme levelAdministration 936 -ICT Shared Services 700 -Total 1 636 -

ncluded in the above totals are the following:Confirmed balances with other departments Annex 5 74 400Confirmed balances with other government entities Annex 5 523 341Total 597 741





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Note 2015/16 2014/15

R’000 R’000

19. Employee benefits

Leave entitlement* 7 290 10 647

Service bonus (Thirteenth cheque) 7 258 11 114

Performance awards 7 560 5 153

Capped leave commitments 4 832 9 503

Other** 241 101

Total 27 181 36 518

*Included in leave entitlement is a negative leave balance of R594 171.62 which is as a results of resolution 7 of 2000, which allows employees to accrue leave days on the 1st of January irrespective of employment date **Other employee’s benefits consist of long service awards amount payable to eligible employees in the ensuing financial year.

20. Lease commitments

20.1 Operating leases expenditure

2015/16 Specialised military equipment Land Buildings and other fixed structures

Machinery and equipment Total

R’000 R’000 R’000 R’000 R’000

Not later than 1 year - - 33 664 790 34 454

Later than 1 year and not later than 5 years

- - 68 602 1 000 69 602

Total lease commitments- - 102 266 1 790 104 056

2014/15 Specialised military equipment Land Buildings and other fixed structures

Machinery and equipment Total

R’000 R’000 R’000 R’000 R’000

Not later than 1 year - - 5 451 673 6 124

Later than 1 year and not later than 5 years - - 22 815 - 22 815

Later than five years - - 601 - 601

Total lease commitments - - 28 867 673 29 540





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20.2 Finance leases expenditure**

2015/16 Specialised military equipment Land Buildings and other fixed structures Machinery and equipment TotalR’000 R’000 R’000 R’000 R’000

Not later than 1 year - - - 542 542

Total lease commitments- - - 542 542

2014/15 Specialised military equipment Land Buildings and other fixed structures Machinery and equipment TotalR’000 R’000 R’000 R’000 R’000

Not later than 1 year - - - 1 898 1 898

Later than 1 year and not later than 5 years - - - 1 087 1 087

Total lease commitments- - - 2 985 2 985

** finance lease is in respect of leased vehicles from gfleet Management, the vehicles remains with the Department until is returned to Gfleet.





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Note 2015/16 2014/15

R’000 R’000

21. Accrued departmental revenue

Sales of goods and services other than capital assets 21 28

Total 21 28

21.1 Analysis of accrued departmental revenue

Opening balance 28 38

Less: amounts received (28) (38)

Add: amounts recognised 21 28

Closing balance 21 28

22. Irregular expenditure

22.1 Reconciliation of irregular expenditure

Opening balance 60 237 12 238

Add: Irregular expenditure – relating to prior year 46 754 -

Add: Irregular expenditure – relating to current year 39 721 49 037

Less: Prior year amounts condoned (60 182) (1 038)

Less: Current year amounts condoned (46 754) -

Closing balance 39 776 60 237

Analysis of awaiting condonation per age classification

Current year 39 721 49 037

Prior years 55 11 200

Total 39 776 60 237

In addition to the disclosed expenditure, the department identified irregularities in procuring other services, which will be recorded in the subsequent financial years when expenditure is incurred.





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Note 2015/16 2014/15

R’000 R’000

22.2 Details of irregular expenditure – current year

Incident Disciplinary steps taken/criminal proceedings

Extension of contract previously confirmed as irregular expenditure Investigation underway 11 145

Non-compliance to Procurement processes Investigation underway 28 576

Total 39 721

22.3 Details of irregular expenditure condoned

Incident ondoned b

Non-compliance to procurement processes National Treasury 106 936

Total 106 936

23. Fruitless and wasteful expenditure

23.1 Reconciliation of fruitless and wasteful expenditure

Opening balance 5 -

Fruitless and wasteful expenditure – relating to current year - 163

Less: Amounts resolved - (158)

Closing balance 5 5

23.2 Analysis of awaiting resolution per economic classification

Current 5 5

Total 5 5

23.3 Prior period error

Nature of prior period error

Relating to 2014/15 (158)

Fruitless and wasteful (158)

Total prior period errors





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Note 2015/16 2014/15

R’000 R’000

24. Related party transactions

Gauteng Department of e-government is related to all Gauteng provincial government departments and entities by virtue of being under the control of Gauteng Premier and Gauteng

Legislature.

25. Key management personnel

No. of ndividuals

fficials

Level 15 to 16 5 4 020 12 271

Level 14 13 8 213 8 734

Total 12 233 21 005

26. Provisions

Bad Debts 403 349

Total 403 349

26.1 Reconciliation of movement in provisions – 2015/16

Bad Debts Provision 2 Provision 3 Total provisions

R’000 R’000 R’000 R’000

Opening balance 349 - - 349

Increase in provision 54 - - 54

Closing balance 403 - - 403





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Reconciliation of movement in provisions – 2014/15

Bad Debts Provision 2 Provision 3 Total provisions

R’000 R’000 R’000 R’000

Opening balance - - - -

Increase in provision 558 - - 558

Settlement of provision (209) - - (209)

Closing balance 349 - - 349

27. Movable Tangible Capital Assets

MOV M NT N MOVAB TANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2016

Opening balance Value adjustments Additions Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000

MACH N R AND U PM NT 138 482 - 12 566 13 015 138 033

Transport assets - - - - -

Computer equipment 112 890 - 2 785 5 971 109 704

Furniture and office equipment 22 271 - 8 378 6 774 23 875

Other machinery and equipment 3 321 - 1 403 270 4 454

TOTA MOVAB TANG B CAP TA ASS TS 138 482 - 12 566 13 015 138 033





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Movable Tangible Capital Assets under investigation

Number Value

R’000

Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation:

Machinery and equipment 12 175

Investigation report detailing the circumstances under which the assets are either missing or damaged is yet to be finalised by the Security Services unit within the department.

27.1 Additions

Cash* Non-cash** (Capital ork in Progress current costs and finance lease payments)

Received current, not paid(Paid current year, received prior year)

Total

R’000 R’000 R’000 R’000 R’000

MACH N R AND U PM NT 250 430 - (237 864) - 12 566

Transport assets 855 - (855) - -

Computer equipment 239 794 - (237 009) - 2 785

Furniture and office equipment 8 378 - - - 8 378

Other machinery and equipment 1 403 - - - 1 403

TOTA ADD T ONS TO MOVAB TANG B CAPITALASSETS

250 430 - (237 864) - 12 566





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27.2 Disposals

D SPOSA S OF MOVAB TANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2016

Sold for cash Non-cash disposal Total disposals Cash Received Actual

R’000 R’000 R’000 R’000

MACH N R AND U PM NT 13 015 13 015 -

Transport assets - - - -

Computer equipment - 5 971 5 971 -

Furniture and office equipment - 6 774 6 774 -

Other machinery and equipment - 270 270 -

TOTA D SPOSA OF MOVAB TANG B CAP TA ASS TS - 13 015 13 015 -

27. 3 Movement for 2014/15

MOV M NT N TANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2015

Opening balance Prior period error Additions Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000

MACH N R AND U PM NT 90 028 2 291 50 328 4 165 138 482

Transport assets

Computer equipment 65 034 1 608 49 368 3 120 112 890

Furniture and office equipment 22 169 624 486 1 008 22 271Other machinery and equipment 2 825 59 474 37 3 321

TOTA MOVAB TANG B CAP TA ASS TS 90 028 2 291 50 328 4 165 138 482




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27.3.1 Prior period error

Note 2014/15

27.3 R’000

Nature of prior period error

Relating to 2014/15 affecting the opening

balance]2 291

2 291

Total prior period errors `2 291

27.4 Minor assets

MOV M NT N M NOR ASS TS P R TH ASS T R G ST R FOR TH AR ND D AS AT 31 MARCH 2016

Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assets Total

R’000 R’000 R’000 R’000 R’000 R’000

Opening balance - 48 - 19 391 - 19 439

Value adjustments- - - - -

-

Additions - - - 376 - 376

Disposals - - - 3 070 - 3 070

TOTAL MINOR ASSETS - 48 - 16 697 - 16 745


umber of R minor assets - - - - - -

Number of minor assets at cost - 14 - 10 129 - 10 143

TOTA NUMB R OF M NOR ASS TS 14 10 129 10 143





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Minor Capital Assets under investigation

Number Value R’000

Included in the above total of the minor capital assets per the asset register are assets that are under investigation:

Machinery and equipment 8 7

MOV M NT N M NOR ASS TS P R TH ASS T R G ST R FOR TH AR ND D AS AT 31 MARCH 2015


R’000 R’000 R’000 R’000 R’000 R’000

Opening balance - 39 - 18 161 - 18 200

Prior period error - - - 968 - 968

Additions - 9 - 1 808 - 1 817

Disposals - - - 1 546 - 1 546

TOTAL MINOR ASSETS - 48 - 19 391 - 19 439


Number of minor assets at cost - 14 - 11 284 - 11 298

TOTA NUMB R OF M NOR ASS TS - 14 11 284 11 298

27.4.1 Prior period error

Note 2014/1527.4 R’000

Nature of prior period error Relating to 2014/15 affecting the opening balance 968

968

Total prior period errors 968





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27.5 S42 Movable Capital Assets

MAJOR ASS TS SUBJ CT D TO TRANSF R N T RMS OF S42 OF TH PFMA - 31 MARCH 31 MARCH 2016


No. of Assets - 6 - 740 - 746Value of the assets (R’000) - 112 - 13 015 - 13 127

M NOR ASS TS SUBJ CT D TO TRANSF R N T RMS OF S42 OF TH PFMA - 31 MARCH 2016


No. of Assets - - - 972 - 972Value of the assets (R’000) - - - 3 070 - 3 070

28. ntangible Capital Assets

MOV M NT N NTANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2016

Opening balance Value adjustments Additions Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000

SOFTWARE 232 572 - 102 026 112 334 486

TOTA NTANG B CAP TA ASS TS 232 572 - 102 026 112 334 486





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28.1 Additions

ADD T ONS TO NTANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2016

Cash Non-Cash (Develop-ment work in progress current costs)

Received current year, not paid

(Paid current year, received prior year)

Total

R’000 R’000 R’000 R’000 R’000

SOFTWARE 102 026 - - - 102 026

TOTA ADD T ONS TO NTANG B CAP TA ASS TS 102 026 - - - 102 026

28.2 Disposals

D SPOSA S OF NTANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2016

Sold for cash Non-cash disposal Total disposals Cash Received Actual

R’000 R’000 R’000 R’000

SOFTWARE - 112 112 -

TOTA D SPOSA S OF NTANG B CAP TA ASS TS - 112 112 -

28.3 Movement for 2014/15

MOV M NT N NTANG B CAP TA ASS TS P R ASS T R G ST R FOR TH AR ND D 31 MARCH 2015

Opening balance Prior period error Additions Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000

SOFTWARE 232 225 - 347 - 232 572

TOTA NTANG B CAP TA ASS TS 232 225 - 347 - 232 572





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29. Prior period errors

29.1 Correction of prior period errors

2014/15

R’000

Assets

Recoverable Revenue:

Debts receivable income 266

Debts receivable interest 7

Net effect 273

Prior year payables recoverable income and interest moved from statement of financial position to Statement of changes in net assets.

2014/15

R’000

iabilities

Other payables:

Debts receivable income (266)

Debts receivable interest (7)

Net effect (273)





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30. Transfer of functions

30.1 Statement of Financial Position

Bal per dept 2014/15 AFS before transfer

Functions Health (transferred) / received

Functions Treasury (transferred) / received

Functions Premier (transferred) / received

2015/16 Bal after transfer

2014/15 2015/16 2015/16 2015/16 2015/16

R’000 R’000 R’000 R’000 R’000

ASSETS 53 346 - (82) - 53 264

Current Assets

Cash and cash equivalents 51 540 - - - 51 540

Prepayments and advances 50 - - - 50

Receivables 1 756 - (82) - 1 674

TOTAL ASSETS 53 346 (82) 53 264

AB T S

Current Liabilities 53 073 53 073

Voted funds to be surrendered to the Revenue Fund

45 611 - - - 45 611

Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

846 - - - 846

Payables 6 616 - - - 6 616

TOTA AB T S 53 073 - - - 53 073

NET ASSETS 273 - (82) - 191





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30.2 Notes

Bal per dept AFS before transfer

Health Treasury Premier Bal after transfer

2014/15 2015/16 2015/16 2015/16 2015/16

R’000 R’000 R’000 R’000 R’000

Contingent liabilities 30 866 - - - 30 866

Contingent assets 605 - - - 605

Commitments 1 037 298 - - - 1 037 298

Accruals 15 730 - - - 15 730

Employee benefits 36 518 - - - 36 518

Lease commitments – Operating lease 29 540 - - - 29 540

Lease commitments – Finance lease 2 985 - (961) (551) 1 473

Accrued departmental revenue 28 - - - 28

Irregular expenditure 60 237 - - - 60 237

Fruitless and wasteful expenditure 5 - - - 5

Provisions 349 - - 349

Movable tangible capital assets 136 191 (221) (8 478) (5 266) 122 226

Intangible capital assets 232 572 - (79) (33) 232 460





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ANN UR 1B

STAT M NT OF TRANSF RS TO D PARTM NTA AG NC S AND ACCOUNTS

D PARTM NT/ AG NC / ACCOUNT

TRANSFER ALLOCATION TRANSFER 2014/15

Adjusted Appro-priation Roll Overs Adjust-ments Total Available Actual Transfer

% of Available fundsTransferred

Appro-priation Act

R’000 R’000 R’000 R’000 R’000 % R’000

Skills Development Levy - - - - - - 1 589

Total - - - - - - 1 589

ANN UR 1C

STAT M NT OF TRANSF RS TO H GH R DUCAT ON NST TUT ONS

NAM OF H GH R DUCAT ON NST TUT ON

TRANSFER ALLOCATION TRANSFER 2014/15

Adjusted

AppropriationRoll

OversAdjust-ments

Total Available

Actual

TransferAmount not transferred

% of Available funds

Transferred

Appro-priation

Act

R’000 R’000 R’000 R’000 R’000 R’000 % R’000

University of the Witwatersrand - - 22 800 22 800 22 800 - 0 -

TOTAL - - 22 800 22 800 22 800 - 0 -

UNAUD T D ANN UR S TO TH ANNUA F NANC A STAT M NTS for the year ended 31 March 2016




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ANN UR 1G

STAT M NT OF TRANSF RS TO HOUS HO DS

HOUS HO DS

TRANSFER ALLOCATION P ND TUR 2014/15

Adjusted

Appro-priation Act Roll Overs Adjust-ments Total AvailableActual

Transfer

% of Available funds

TransferredAppro-priation

Act

R’000 R’000 R’000 R’000 R’000 % R’000

Transfers

Injury on duty 28 - - 28 28 100 47

Leave gratuity 498 - 173 671 671 100 446

TOTAL 526 - 173 699 699 - 493

ANN UR 1H

STAT M NT OF G FTS, DONAT ONS AND SPONSORSH PS R C V D

A R A A A R , A R R2015/16 2014/15

R’000 R’000

Received in ind

Huawei Huawei 2x Ascend P7 smart phone - 13

TOTAL - 13





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ANN UR 3B

STAT M NT OF CONT NG NT AB T S AS AT 31 MARCH 2016

Nature of Liability

Opening Balance Liabilities incurred during the year

Liabilities paid/cancelled/reduced during the year

Liabilities recoverable (Provide details

hereunder)

Closing Balance

1 April 2015 31 March 2016

R’000 R’000 R’000 R’000 R’000

Civil action against the department for loss of profit 22 012 - - - 22 012

Civil claim for malicious prosecution & defamation against the state 7 323 - - - 7 323

Civil claim for goods sold and delivered for various departments 1 516 - - - 1 516

TOTAL 30 851 - - - 30 851





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ANN UR 4

C A MS R COV RAB

Government Entity

Confirmed balance outstanding

Unconfirmed balance outstanding Total

Cash in transit at year end 2015/16 *

31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015Receipt date up to six (6)

working days after year end Amount

R’000 R’000 R’000 R’000 R’000 R’000 R’000

National Departments:

Transport - 24 - - - 24 - -

Rural Development - - - 37 - 37 - -

Gauteng Provincial Departments:

Health - 721 - - - 721 - -

Treasury 56 424 - - 56 424 - -

Education 6 - - - 6 - - -

Office of the Premier 268 - - - 268 - - -

Sub Total 330 1 169 - 37 330 1 206 -

Other Government Entities

GP: G Fleet 26 26

Sub Total - 26 - - - 26 - -

TOTAL 330 1 195 - 37 330 1 232 - -





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ANN UR 5

NT R-GOV RNM NT PA AB S

GOV RNM NT NT T

Confirmed balance outstanding Unconfirmed balance outstanding

TOTAL Cash in transit at year end 2015/16 *

31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015 Payment date up to six (6) working days before year end

Amount

R’000 R’000 R’000 R’000 R’000 R’000 R’000

DEPARTMENTS s

Current

National Departments:

Justice - 101 - - - 101 -

DPSA 74 31 - - 74 31 -

Labour - - - 15 - 15 -

Gauteng Provincial Departments:

Economic Development - 106 - - - 106 -

Government Printing Works - 46 - - - 46 -

Treasury - 116 - - - 116 -

Subtotal 74 400 - - - 400 -

TOTAL

R R

Current

Gauteng Infrastructure fund Agency 334 144 - - 334 144 -

G Fleet 115 197 - - 115 197 -

Subtotal 523 341 - - 449 341 -

TOTAL 523 741 - - 449 741 -





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ANN UR 7

MOV M NT N CAP TA OR N PROGR SS

MOV M NT N CAP TA OR N PROGR SS FOR TH AR ND D 31 MARCH 2016

Opening balance Current ear Capital P Completed Assets Closing balance

R’000 R’000 R’000 R’000

MACH N R AND U PM NT 269 263 237 864 (270 565) 236 562

Transport assets 1 587 855 (1 587) 855

Computer equipment 266 630 237 009 (267 932) 235 707

Furniture and office equipment 1 046 - (1 046) -

SOFT AR

Software 125 329 - (125 329) -

TOTAL 394 592 237 864 (395 894) 236 562





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ANN UR 8B

NT R- NT T ADVANC S R C V D (note 13)

NT T

Confirmed balance outstanding Unconfirmed balance outstanding TOTAL

31/03/2016 31/03/2015 31/03/2016 31/03/2015 31/03/2016 31/03/2015

R’000 R’000 R’000 R’000 R’000 R’000

NATIONAL DEPARTMENTS

Current

Office of the Premier – Hotline - 5 528 - - - 5 528

Microsoft License

Office of the Premier - 901 - - - 901

Social Development 4 840 - - - 4 840 -

Treasury 1 312 - - - 1 312 -

TOTAL 6 152 6 429 - - 6 152 6 429

Current 6 152 6 429 - - 6 152 6 429




Imbumba House, 75 Fox Street, Johannesburg, South Africa, 2001

Tel. No: +2711 689 6000 Fax: +2711 355 2112

Private Bag X 112, Marshalltown, South Africa, 2107

E-mail: [email protected]

Website: www.egov.gpg.gov.za or www.gautengonline.gov.za

PR215/2016 ISBN: 978-0-621-44707-1

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