Toll Bridge Seismic Retrofit Program Program … · Bay Area Toll Authority Stephen Maller...

CALTRANS BAY AREA TOLL AUTHORITY CALIFORNIA TRANSPORTATION COMISSION

AJune 21, 2018

Toll Bridge Seismic Retrofit Program Program Management Team Dan McElhinney Caltrans District 4 - Bay Area Dr. Brian Maroney Caltrans, SFOBB Chief Bridge Engineer Andrew Fremier Bay Area Toll Authority Stephen Maller California Transportation Commission

Letter of Transmittal

TO: Toll Bridge Program Oversight Committee

(TBPOC)

DATE: June 19, 2018

FR: Program Management Team (PMT)

RE: TBPOC Meeting Materials Packet – June 21, 2018

Herewith is the TBPOC Meeting Materials Packet for the June 21st meeting. The packet

includes memoranda and reports that will be presented at the meeting. A Table of Contents

is provided following the Agenda to help locate specific topics.

Page 1 of 2

Toll Bridge Program Oversight Committee (TBPOC) Meeting 11:00 AM-Noon, June 21, 2018

Bay Area Metro Building, 375 Beale Street, San Francisco Yerba Buena Conference Room 109

Item Number/ Topic

Presenter Time Desired Outcome

1. Roll Call Steve Heminger 1 min Information

2. Chairs Report Steve Heminger 5 min Information

3. Consent Calendar - TBPOC March 26, 2018 Meeting Minutes

Andrew Fremier, BATA 1 min Approval

4. SAS Contract Dispute Settlement Proposal Request to approve negotiated settlement for

contract dispute with ABF which is within the contract budget allocation.

Dan McElhinney, Caltrans 10 min Approval

5. Construction Closeout Budget Review of 3 contracts, including YBITS 2,

504/288 Demolition, Marine Foundation Demolition (E4-E18) with savings.

Steve Whipple, Caltrans/ Deanna Vilcheck, Caltrans

5 min Approval

6. SFOBB Corridor Construction Finishing Work Review Pier Retention contract permit status Request to approve funds to complete the

remaining finishing work on Yerba Buena Island and the Oakland shoreline.

Stefan Galvez, Caltrans/ Steve Whipple, Caltrans/

Deanna Vilcheck, Caltrans

15 min Approval

7. Program Budget/Risks Management Update for FY 17-18 (Capital Outlay/Capital Outlay Support/Risk Management)

Report on program expenditures, savings and budget forecast for FY 17-18 CO/COS and summary of the first quarter 2018 Risk Management developments.

Request approval for FY 18-19 COS budget and a commensurate increase to the overall COS budget from the program contingency.

Dan McElhinney, Caltrans/ Patrick Treacy, Caltrans

15 min Approval

8. Presentation of the TBPOC approved Final 2018 First Quarter Project Progress and Financial Update

Peter Lee, BATA 5 min Information

9. Public Comment / Other Business

10. Adjournment / Next Meeting The next meeting of the TBPOC will be held on November 6, 2018 at 1:00 p.m. 1120 N Street, Sacramento, CA – Caltrans Board Room

Final Agenda

Page 2 of 2

Accessibility and Title VI: TBPOC provides services/accommodations upon request to persons with disabilities and individuals who are limited-English proficient who wish to address Committee matters. For accommodations or translations assistance, please call the Metropolitan Transportation Commission (MTC) at 415.778.6757 or 415.778.6769 for TDD/TTY. We require three working days' notice to accommodate your request.

Acceso y el Titulo VI: El TBPOC puede proveer asistencia/facilitar la comunicacion a las personas discapacitadas y los individuos con conocimiento limitado del ingles quienes quieran dirigirse a la Comité. Para solicitar asistencia, por favor llame a la Comisiớn Metropolitano de Transporte (MTC) al numero 415.778.6757 o al 415.778.6769 para TDD/TTY. Requerimos que solicite asistencia con tres dias habiles de anticipacion para poderle proveer asistencia. Meeting Information and Conduct: Effective, January 1, 2016, the TBPOC is governed by the Bagley-Keene Open Meeting Act which requires the TBPOC to publish an agenda at least ten days in advance of any meeting. A copy of this meeting notice and agenda will be posted 10 days prior to the meeting and related book items will be posted 7 days prior to the meeting on the TBPOC Website: www.baybridgeinfo.org. All supplemental information or revisions to the already posted TBPOC meeting material will be provided at the TBPOC meeting. Audio recordings of the TBPOC meetings will be posted within one week following each meeting on the TBPOC Website: www.baybridgeinfo.org. Questions or inquiries about this meeting may be directed to TBPOC staff (Karen Wang, 510-208-4599, 1111 Broadway, Suite 900, Oakland, CA). Furthermore, in the event that any public meeting conducted by TBPOC is willfully interrupted or disrupted by a person or by a group or groups of persons so as to render the orderly conduct of the meeting unfeasible, the Chair may order the removal of those individuals who are willfully disrupting the meeting. Such individuals may be subject to arrest. If order cannot be restored by such removal, the members of the committee may direct that the meeting room be cleared (except for representatives of the press or other news media not participating in the disturbance), and the session may continue on matters appearing on the agenda.

Table of Contents

TBPOC MEETING June 21, 2018

INDEX TAB AGENDA ITEM

DESCRIPTION

N/A 1 Roll Call

N/A 2 Chairs Report

3 3 Consent Calendar -

TBPOC March 26, 2018 Meeting Minutes

4 4

SAS Contract Dispute Settlement Proposal

5 5 Construction Closeout Budget

6 6 SFOBB Corridor Construction Finishing Work

7 7 Program Budget/Risks Management Update for FY 17-18 (Capital Outlay/Capital Outlay Support/Risk Management)

8 8 Presentation of the TBPOC approved Final 2018 First Quarter Project Progress and Financial Update

Memorandum

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Item 3_26Mar2018Min_21Jun2018‐final.doc

TO: Toll Bridge Program Oversight Committee (TBPOC) DATE: June 19, 2018

FR: Andrew Fremier, Deputy Executive Director, Operations, MTC/BATA

RE: Agenda No. ‐ 3

Item‐ TBPOC March 26, 2018 Meeting Minutes

Recommendation:

Approval

Cost:

NA

Schedule:

NA

Discussion:

The Program Management Team recommends TBPOC approval of the March 26th,

2018 Meeting Minutes.

TBPOC REGULAR MEETING MINUTES

12:00 Noon, March 26, 2018 Bay Area Metro Building

375 Beale Street, San Francisco Golden Gate Conference Room 8102

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TBPOC_032618MtgMin-final.docx

Attendees: TBPOC Members: Steve Heminger (Chair), Laurie Burman, Susan Bransen PMT Members: Dan McElhinney, Andrew Fremier, Stephen Maller

Participants: Bijan Sartipi, Chris Traina, Stefan Galvez, Brian Maroney, Patrick Treacy, Peter Lee, Robert Doyle, and Karen Wang

Convened: 12:08 pm

Items Action 1. Roll Call

All TBPOC members were present. NA

2. Election of Chair The Committee is required to elect a new chairperson, per the TBPOC agreement on the Committee Procedures for the Toll Bridge Program Oversight Committee. Stephen Maller went over the TBPOC agreement procedures on chair qualifications and opened up the floor for nominations. Susan Bransen moved to nominate Steve Heminger as the new Chair of the TBPOC. Laurie Bransen seconded the motion.

The TBPOC approved by a vote of 3-0 (3 votes yes, 0 no) the selection of Director Steve Heminger as the new TBPOC Chairman. Motion by: Susan Bransen Second by: Laurie Berman Votes (3-0): Yes- Steve Heminger, Susan Bransen, Laurie Berman; No-0

3. Consent Calendar - TBPOC January 23, 2018 Meeting Minutes

The TBPOC approved the Consent Calendar. Motion by: Susan Bransen Second by: Steve Heminger Votes (2-0-1): Yes- Steve Heminger, Susan Bransen; No-0; Abstain – Laurie Berman

4. Marine Foundation Piers E2, E19- 23 – Environmental Enhancement Public Access Facilities (Dan McElhinney, Brian Maroney) Staff presented the request for TBPOC

approval to execute a contract for $52 million that has now been negotiated with the Bay Bridge CMGC contractor KM as previously approved as a not to exceed budget amount on January 23 to complete: 1) Removal of Piers E19 & E20 by the demo

project’s highly controlled implosion method,

2) as presented build out a public access facility from the YBI shoreline to Pier E2, and

The TBPOC approved by a vote of 3-0 (3 votes yes, 0 no) staff’s request to execute a contract that has now been negotiated with the CMGC contractor for the TBPOC voted $52M not-to-exceed limit to KM, including:

1) Removal of Piers E19 & E20 by the

demo project’s highly controlled implosion method,

2) build out a public access facility from the YBI shoreline to Pier E2 (as presented), and

3) build out a public access facility from the Oakland shoreline Pier E23 to Pier E21 (as presented).

(Continued)

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Items Action 3) as presented build out a public access

facility from the Oakland shoreline Pier E23 to Pier E21.

Upland Work: Brian Maroney reminded the TBPOC that the

pier retention contract does not include the upland finishing work near the shoreline, including final permit mitigation items and other SFOBB corridor work that was determined not feasible to continue in the larger cost YBI contracts or in overlap with the SFCTA ramps contract area.

The Chair asked for scope details of the upland work, is it Toll Bridge Seismic scope, is it required by permits?

Brian Maroney explained that upland work in general is the work on land that allows for the public to access the boardwalk facilities once construction is complete. Scope may include items such as simple crushed gravel road connecting to the boardwalks, utilities (water, electrical, etc.), retaining wall, grading at Oakland shoreline, lighting along walkways.

The Chair is interested in further discussing offline with adjacent stakeholders regarding this work to make sure we are doing our part and not more than our part.

Brian Maroney also reminded the TBPOC about the land turned over by the US NAVY (circa 2000) in “site 11” that contained contaminates and still requires site mitigation at the YBI shoreline, which Environmental Engineers are currently preparing a proposal for consideration. The additional work is about $10M pending final estimates that is not currently included in any of the ongoing construction contracts.

The Chair suggested that staff brief the TBPOC on the Navy land issue (related to mitigation of Site 11) at the next meeting.

Ownership/Maintenance: The Chair asked if the issue related to the

ownership/maintenance of the future public facilities have been resolved between the Department, TIDA and EBRP.

As clarified at the last TBPOC meeting in January 23rd, regarding pier ownership and maintenance of the new public access observation structures, it was important

Motion by: Laurie Berman Second by: Susan Bransen Votes (3-0): Yes- Steve Heminger, Susan Bransen, Laurie Berman; No-0

(Continued)

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Items Action during permit approval discussions that some agencies asked early on that the purpose, ownership, maintenance plans, and funding for the two public access observation structures be clearly defined before regulatory agency final approvals. To address their concerns, and to reduce construction delay risks, the best option identified to date and presented to the PMT and TBPOC has been to transfer the operation and maintenance of the piers as agreed to by the 2 partners: TIDA for Pier E2 and EBRPD for piers E21-23. Caltrans will grant an easement for the operation and maintenance of Pier E2 to TIDA and Piers E21-23 to EBRPD, with the maintenance allocation funded annually as agreed to by BATA. The easement also coincides with the Caltrans’ need to still access the same area from water to maintain the adjacent new bridge. Recall too that the PMT and project team and its stakeholder partners explored the option of Caltrans selling the new structures by ʺBill of Saleʺ to TIDA and EBRPD, which was determined to be unique, but not feasible or viable (and unlikely to be State Lands Comm. approved). MTC, CT, and CTC staff agreed and presented this direction as part of the previous item for CMGC contract to proceed approval by the TBPOC at the January 23rd meeting.

(Continued)

4 of 6


Items Action 5. Program Budget/Risks Management Update for

FY 17-18 (Capital Outlay/Capital Outlay Support/Risk Management) -Dan McElhinney, Patrick Treacy

Staff reported on the program expenditures and budget forecast for CO/COS FY 17-18, and a summary of the fourth quarter 2017 Risk Management developments.

Staff reported on 4 key strategic and innovative decisions by the TBPOC have enabled the Project: 1) 2014 Accelerate Steel Truss Cantilever

Dismantling (Between Piers E2/E3) by 1 year.

2) 2014 Allowing Caltrans to pursue marine foundation demolition by implosion controlled charges instead of large cofferdams.

3) 2015 Procuring by CMGC contract has saved at least 1 year in permitting.

4) 2017 obtaining permits to allow multiple pier demo events, saving 1 year and over $10M.

These decisions have saved over $90 million in conventional demolition costs, $60 million in retired capital risks and 3 or more years of added time/support costs.

Staff recommended approval of the Budget Change for CO as presented with the capital budget savings (i.e. $62.14 million) to be set aside for Marine Foundation Piers E2, E19 to E23 Environmental Enhancement Public Access Facilities funding, such that $52 million is for the approved contract allotment and the remainder as project capital risk only.

Staff recommended approval of the Budget Change for COS as presented with the program savings of $3.02 million COS to be transferred to the SFOBB East Span COS budget.

The PMT will provide an update or a reduced request for the pier retention completion COS supplemental budget at the May 2018 TBPOC meeting for this FY 17/18 and FY 18/19 budget.

The TBPOC approved by a vote of 3-0 (3 votes yes, 0 no) the Budget Change for CO as presented with the capital budget savings (i.e. $62.14 million) to be set aside for Marine Foundation Piers E2, E19 to E23 Environmental Enhancement Public Access Facilities funding, such that $52 million is for the approved contract allotment and the remainder of $10.14 million to be transferred to the TBSRP program contingency. Motion by: Susan Bransen Second by: Laurie Berman Votes (3-0): Yes- Steve Heminger, Susan Bransen, Laurie Berman; No-0 The TBPOC approved by a vote of 3-0 (3 votes yes, 0 no) the Budget Change for COS as presented with the program savings of $3.02 million COS to be transferred to the TBSRP program contingency. Motion by: Susan Bransen Second by: Laurie Berman Votes (3-0): Yes- Steve Heminger, Susan Bransen, Laurie Berman; No-0

6. Presentation of the TBPOC approved final 2017 Fourth Quarter Project Progress and Financial Update

No action.

(Continued)

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Items Action Staff presented the above-mentioned report

for information only. 7. Public Comment / Other Business

No public comment. Other Business Laurie Berman noted that the ABF litigation is

scheduled for mediation on April 10, 2018. If a tentative settlement can be reached then the TBPOC will need to approve it, so the group should consider scheduling a meeting in late April 2018. Otherwise, it will go into arbitration in June 4th, 2018 if mediation isn’t reached nor approved.

Bijan Sartipi, CT District 4 Director, said a few kind words of thanks for his 36 years in service with Caltrans, opportunity to be a part of the rebuilding of infrastructure in this region and publicly announcing his retirement from Caltrans.

8. Adjournment / Next Meeting The next meeting of the TBPOC will be held on May 22, 2018 at 1:00 p.m. (to be determined) 1120 N Street, Sacramento, CA – Caltrans Board Room

Adjourned: 1:40 pm

(Continued)

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TBPOC REGULAR MEETING MINUTES

12:00 Noon, March 26, 2018 APPROVED BY: _________________________________________ ______________ STEVE HEMINGER, TBPOC Chair Date Executive Director, Bay Area Toll Authority _________________________________________ ______________ SUSAN BRANSEN Date Executive Director, California Transportation Commission _________________________________________ ______________ LAURIE BERMAN Date Director, California Department of Transportation

Memorandum

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Item 4_Memo‐SAS Contract_Dispute_21Jun2018‐final.docx

Recommendation:

APPROVAL

During the ongoing contract arbitration process for the SAS Contract dispute with the Contractor

ABF, the parties met in mediation and reached a tentative agreement for the settlement of all

claims. The tentative agreement is contingent upon TBPOC approval. PMT was informed and

the Department recommends TBPOC approval for a CCO request of claims for $25,500,000 (from

the current Contract Budget Allotment) and a waiver of the $8,536,370 in Accounts Receivable to

resolve all remaining claims by the contractor.

If approved, the settlement of this issue will leave approximately $25,400,000 in SAS Contract

Budget Allotment savings that the PMT recommends TBPOC also approve transferring these

remaining contract savings to the TBSRP program contingency, closing out the SAS Contract.

Cost:

Results in savings of $25,400,000 to program contingency.

Discussion:

On May 23, 2016, the Contractor filed a Complaint in Arbitration seeking a total of $49,216,889, plus

applicable interest and attorney’s fees. Of this amount, the Contractor claims it is owed an additional

$40,680,519 in payments pursuant to the SAS contract and the Contractor claims that the $8,536,370 in

accounts receivable that Caltrans seeks is not justified under the contract. Various issues of dispute

included tower anchor rod grouting, time related overhead costs, shear key bolts, contract liquidated

damages, extended overhead for change in construction operations to complete after open to traffic.

After legal work in 2017/18, the parties mediated the contract dispute on April 10, 2018 with a

mutually selected mediator. As a result of that mediation, the parties agreed to settle all claims for

$25,500,000 and a waiver of the $8,536,370 in accounts receivable to date. This would provide a final

contract value of $1,995,759,002.10. The settlement is contingent upon approval by the TBPOC.


(TBPOC)

DATE: June 19, 2018

FR:

Dan McElhinney, Caltrans Chief Deputy District Director, District 4 Bay Area/

Steven Whipple, SFOBB Principal Construction Manager, Caltrans

RE: Agenda Item No. ‐ 4

Item‐ SAS Contract Dispute Settlement Proposal

Memorandum

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Item 4_Memo‐SAS Contract_Dispute_21Jun2018‐final.docx

If the TBPOC does not approve the recommended settlement, the arbitration legal proceeding is set to

commence on August 6, 2018. After applicable interest and attorney’s fees, exposure risk could reach

$60,000,000 or more.

The following is a summary of the contract timeline:

The SAS contract was bid ($1,434,085,935) in March 2006.

Approved for construction in May 2006.

The new bridge was open to traffic on September 3, 2013.

Contract Acceptance was achieved in September 2015.

Following acceptance, the Contractor filed claims in November 2015 for a total of $49,216,880.

The Contractor filed in arbitration on May 23, 2016.

As settlement was not reached, the final estimate was processed in July 2016 with total to

Contractor of $1,961,722,632.27 as final amount.

During arbitration in 2017/18, the Department and the Contractor met in mediation on April

10, 2018 and reached settlement of the disputes.

Recommendation

PMT was informed and the Department recommends that the TBPOC approve a CCO request of

claims for $25,500,000 (from the current Contract Budget Allotment) and a waiver of the $8,536,370 in

Accounts Receivable to resolve all remaining claims by the Contractor ABF, and the PMT also

recommends the TBPOC transfer the remaining $25,400,000 in SAS Contract Budget Allotment as

savings to the contingency, closing out the SAS Contract.

Attachment:

None

Memorandum

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Item 5_Memo‐ConstCloseoutBudget_21Jun2018‐final.docx

Recommendation:

APPROVAL

Cost: Savings as per below

Schedule Impacts: None

Discussion:

During the March 26, 2018 TBPOC meeting, the TBPOC approved staff’s recommendation of the

budget change proposal for capital outlay with the capital budget savings (i.e. $62.14 million) set

aside for Marine Foundation Piers E2, E19 to E23 Environmental Enhancement Public Access

Facilities funding and program contingency, such that $52 million in savings was for the approved

contract allotment and the savings remainder of $10.14 million was transferred to the TBSRP program

contingency.

Since the March TBPOC meeting, the construction contract work for the 504’/288’ superstructure

demolition, the Marine Foundation Removal (E4‐E18), and YBITS2 contracts have all been completed.

The contract administration process is also nearly complete with an additional $3.45 million in

savings that can be transferred to the TBSRP program contingency:

Capital Budget Change Proposal

Contract Cost‐To‐Date

(Mar. 2018)

Existing

Budget

New Budget Budget Change Q2 2018 Forecast

(proforma)

($ million) ($ million) ($ million) ($ million) ($ million)

504’/288’ 78.2 81.8 81.8 0 81.8

Marine Foundation

Removal

(E4‐E18)

109.5 111.7 109.65 (2.05) 109.65

YBITS2 107.2 109.2 107.8 (1.4) 107.8

Total (3.45)


(TBPOC)

DATE: June 19, 2018

FR:

Steven Whipple, SFOBB Principal Construction Manager, Caltrans/

Deanna Vilcheck, Caltrans Construction Manager for YBITS2/

Patrick Treacy, Caltrans Budget and Risk Manager, District 4


Item‐ Construction Closeout Budget ‐ Review of 3 contracts, Including YBITS 2, 504/288 Demolition, Marine Foundation Demolition (E4‐E18) with Savings

Memorandum

2 of 2

Item 5_Memo‐ConstCloseoutBudget_21Jun2018‐final.docx

The project team recommends TBPOC approval to transfer the $3.45 million in capital outlay savings

to the program contingency from the Marine Foundation Removal (Piers E4‐E18) Contract and the

YBITS2 Contract.

Attachment:

TBPOC 3/26/18 Budget Change Request Based on Savings (Approved on 3/26/18) – For Reference

6

KWang

Typewritten Text

TBPOC 3/26/18: Item 5 Program Budget Attachment 4: Recommended Budget Change Based on Savings

Memorandum

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Item 6_Memo‐SFOBB_Finishing_21Jun2018‐final.docx

Recommendation:

APPROVAL

The PMT recommends TBPOC approval of $7 million (SFCTA $3.2 million and CCO $3.8 million) for

SFOBB corridor finishing work on Yerba Buena Island (YBI) and the Oakland Shoreline as outlined

below.

Cost: $7 million

Schedule Impacts:

Contract time is anticipated to coincide with Southgate work that is performed by SFCTA and Pier Retention

contract work. Approval of this work at the June 21st TBPOC meeting will allow for the project team to wrap

up the SFOBB corridor construction finishing work (see attachment) by executing the work under a change

order of the Department’s Marine Foundation Pier Retention/Removal (Piers E2, E19‐23) Contract and

transferring scope and funds to the SFCTA Southgate Road Contract.

Discussion:

As a follow up on the Upland Work as described at the March 26th, 2018 TBPOC meeting, the project team will

present more information related to the SFOBB Construction Corridor Finishing Work (also referred to as

Upland Work on Yerba Buena Island and Oakland Shoreline).

Several items of work need to be completed in and around the SFOBB East Span, primarily on YBI and at the

Oakland Shoreline, in part due to permit agency input, or due to past stage construction conflicts with

City/State construction, or in follow up to cost effectively closing the larger YBITS2 contract. Some of the

work scope is best done by the SFCTA contract (the teams have coordinated) while the majority of work can

efficiently be added by CCO into the approved Pier Retention contract as additional new items that relate to:

Finishing remaining tasks that were originally planned in prior contracts but may have been deleted

due to schedule constraints, conflicts with adjacent falsework and changed planning due to pier

retention;


(TBPOC)

DATE: June 19, 2018

FR:

Stefan Galvez, Chief, District 4 Office of Environmental Analysis, Caltrans/

Steven Whipple, SFOBB Principal Construction Manager, Caltrans

Deanna Vilcheck, Caltrans Construction Manager


Item‐ San Francisco‐Oakland Bay Bridge (SFOBB) Corridor Construction

Finishing Work

Memorandum

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Several items on the Oakland side were installed in previous contracts under temporary conditions

but now need to be modified or removed;

Additional requirements by other stakeholders such as BCDC, RWQCB, TIDA, USCG, SFCTA, and/or

East Bay Regional Parks.

These items of work are proposed to be completed by two contracts: San Francisco Transportation Authority’s

(SFCTA) future Southgate Road Contract and the Department’s Marine Foundation Pier Retention/Removal

(Piers E2, E19‐23) Contract.

These items (see attachment) are carried in the program risk register. The path to completion of the SFOBB

East Span corridor requires the remaining items listed in the attached spreadsheet be finished. The proposed

budget of $7 million includes the anticipated capital costs, contingency, and risk. The Pier Retention support

cost request is separate.

Additional information:

Additional Risks Related to Site 11

Site 11 land is located within YBI and was transferred to Caltrans in 2001 for the construction of the Bay

Bridge. After the land transfer, the Navy’s monitoring activities were impacted by the work associated

with the east span construction. Caltrans is currently developing a workplan to define the nature and

extent of the contamination and developing a scoping document for remediation alternatives as it relates

to interim work, and long‐term remediation. In addition, BCDC permit requirements include a public

access parking lot at or near this location. Once approved, implementation of these remediation

alternatives will take place then monitoring and reporting may take 3‐5 years. Currently, the cost estimate

of these risks ranges from $5.5 to $11 million and is carried in the risk register. The party that will be

ultimately responsible for the contamination cleanup cost has not been determined as of yet until future

discussions with the US Navy take place.

Pier Retention Environmental Permit Status:

The project team will also present an update on the on‐going efforts for the environmental permits related

to the Pier Retention work which is comprised of two main phases: mechanical demolition followed by

implosion, and construction of new public access structures. Permits for mechanical demolition are

secured and the contractor has initiated this first phase of the project. Permits for implosion and new

construction are expected in the next month as the contractor completes the mechanical demolition work.

Memorandum

3 of 3


Mechanical Demolition Environmental Permits Status:

Above water mechanical demolition at Piers E2 and E19 and E20, temporary access trestle, drilling of

boreholes and placement of BAS permits were all received as of April 23, 2018. Construction, including

building the Oakland shoreline marine access trestle, is in progress.

In‐water blasting demolition and new structures milestone dates:

• BCDC Commission Hearing/Vote: moved from June 21 to July 19, 2018

• All Authorizations and permits expected to be issued: July 2018

• Blasting Window: September 1 to November 30

• Construction of new public access: July thru December 2018

Recommendation:

The PMT recommends TBPOC approval of $7 million (SFCTA $3.2 million and CCO $3.8 million) from

previous savings transferred to the program contingency budget for SFOBB corridor finishing work on Yerba

Buena Island (YBI) and the Oakland Shoreline as outlined above.

Attachment:

1. Table: SFOBB Corridor Construction Finishing Work

2. June 2018 Photos of Oakland Shoreline Temporary Construction Trestle/YBI E2 Above Water Demolition

SFOBB Corridor Construction Finishing Work

ID Location Scope Name Photo

Supplemental Toll Bridge Funding Needed

(YES/NO)Who Does the Work? (Proposed)

YERBA BUENA ISLAND

001 YBI

Fencing to Control Access to W2 Hillside

YES YBI Ramps / Southgate Rd. (SFCTA)

002 YBI

Fencing & Grading Adjacent to Bioswale to Control Access to USCG & Bridge Columns


003 YBI

Reconstruct or Abandon Old Utility Passageway at Base of Hill on Northgate Road


004 YBI

Construct 450mm APC ‐ Drainage Sys. 10a & Temp. USCG Traffic Calming Measures


Draft Updated: 06/19/18 (v4)TBPOC 6/21/18 Agenda Item 6 Page 1 of 7





007 YBI

Sundial Construction


008 YBI

ADA Access to Sundial


009 YBI

Access from Sundial to New Stairway at Northgate Rd.


010 YBI

Sewer Lift Station Access & Retaining Walls

YES CCO Pier Retention






012 YBI

Reconstruct Canopy in USCG


013 YBI

Repair Seismic Downhole Sensors at W7


014 YBI

Tree Mitigation


015 YBI

Q8 Reconstruction Mitigation







016 YBI

Irrigation Line Connection from USCG to Torpedo Rd. (west of sewer lift station)


017 YBI

New OH Sign Panels (3 ea) on EB West Span for YBI


018 YBI

Concrete Barrier & Light Poles WB before YBI Tunnel


020 YBI

YBI Parking and Access Road

MAYBE To be done by after Site 11 closure






YBI SITE 8, 29 and 11 DTSC REQUIREMENTS

050 YBI Sites 8 & 29

YBI Sites 8 & 29 Closeout process

NOTBDCloseout Process

051 YBI Site 11

YBI Site 11 _Closeout ‐CERCLA process

MAYBENavy or TBSRP ‐ Environmental workplan is being developed

OAKLAND TOUCHDOWN

100 OTD

Remove EBMUD Temp. Overcrossing Bridge


102 OTD

Drainage at EBMUD Facilities







103 OTD

Remove Abutment of Bridge Used by CHP


104 OTD

Remove K‐Rail & Construct Fence / Curb


105 OTD

OTD Parking lot, and landscaping

NO (Funded)

CCO Pier Retention






OTD and YBI

150 OTD/YBI

Stormwater Treatment Requirements


151Emeryville Crescent and Clipper

Cove

NEW: Wildlife Fence at Emeryville Crescent

YES CCO Pier Retention or CT Maint.

152SFOBB Original East Span Pier

Locations

Sidescan sonar surveys and sediment infill reporting


156 OTD South

Additional eelgrass beds montioring and surveying



Attachment 2: Photo 1 - Oakland Shoreline Temporary Construction Trestle (June 2018)

Attachment 2: Photo 2 - YBI Pier E2 Above Water Demolition (June 2018)

Memorandum

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Item 7_Memo‐ProgramBudget_21June18‐final.docx

Recommendation:

Staff will report on the program expenditures and budget forecast for CO/COS FY 17‐18, and will

also present a summary of the fourth quarter 2017 Risk Management developments.

Staff recommends PMT and TBPOC approval of the COS FY 18/19 Budget Request of $15.3

million funded from program contingency.

Department staff will confirm good news that if prior requests at the June 2018 TBPOC meeting

are approved to transfer various contract savings to the Program Contingency Budget, that the

risk budget forecast will now be less than the TBSRP approved budget to finish the program.

Cost Impacts:

$15.3 million COS program FY18/19 request will be funded from Program Contingency

Schedule Impacts:

None

Discussion: FY 2017‐18 COS Budget Update

At the August 29, 2017 TBPOC meeting, the TBPOC approved by a vote of 3‐0 to allocate a total of

$17.5 million for the COS FY 17‐18 budget. At the December 12, 2017 TBPOC meeting, the TBPOC

approved by a vote of 2‐1 to allocate an additional $3.0 million COS budget for continuing to develop

the Pier Retention strategy for both the YBI and Oakland sides of the bridge.

As a result, the project team developed a Budget Action Plan based on the $20.5 million approved

budget. The COS budget is tracked and managed by each office closely with monthly reporting of

workload and expenditures to date. Through May the actual COS costs of $15.5 million is running

below the expected costs of $18.8 million for the same time period, keeping the program on target to

deliver the planned work at or under the approved COS budget for this fiscal year.


(TBPOC)

DATE: June 19, 2018

FR: Dan McElhinney, Caltrans Chief Deputy District Director, District 4 Bay Area

Patrick Treacy, Caltrans Budget and Risk Manager, District 4


Item‐

Program Budget/Risks Update for FY 17‐18

(Capital Outlay (CO)/Capital Outlay Support (COS)/Risk

Management)

Memorandum

2 of 3


This approved budget included $4.0 million to advance the Pier Retention project to a point in the

March 2018 where the TBPOC could make a decision to approve a contract for Pier Retention. Since

March 2018, the program has funded advancing the Pier Retention with savings from the FY 17/18

budget. The TBPOC on January 23, 2018 considered a $9 million request for COS through Pier

Retention project completion, but the PMT asked to bring back this portion of the item if

supplemental COS funds are needed at the May or June 2018 meeting only if further

project team savings would not develop, which overall savings were later realized to help complete

the fiscal year.

Toll Bridge Seismic Retrofit Program (TBSRP) Forecast at Completion

The current COS budget for the program as well as for the East Span is not sufficient to cover the COS

budget through program completion. A budget change will be necessary since the remaining budget

will be exhausted by the end of 2018.

Table B shows the status of budget, expenditures and forecast for both East Span and the entire

TBSRP thru March 31, 2018.

Based on the Q1 2018 analysis, the budget variance to complete is estimated to be $19.8 million for the

SFOBB East Span, or $19.4 million for the entire TBSRP. The COS forecast trend has been improving

for the last eight quarters, with the forecast variance decreasing by $79.9 million (80%) since it peaked

in the fourth quarter of 2015.

Table A – Program Budget, Expenditure and Forecast‐ March 2018 Table

($ in millions)

Project TBPOC

Approved

Budget

(a)

Expenditures

Mar 2018

(b)

COS

Forecast

Q1 2018

(c)

Remaining

Budget

Mar 2018

(a – b)

Budget Variance

(a – c)

SFOBB East Span $1,349.4* $1,335.9* $1,369.2* $13.5 ‐$19.8

TBSRP $1,915.7* $1,898.9* $1,932.6* $16.8 ‐$16.9

*Budgets, Expenditures and Forecasts include $6.37 million the TBPOC approved (on May 9, 2017) for BATA to spend on COS for Southgate Rd (i.e. it is not included in remaining budget).

FY 2018‐19 COS Budget Request An estimated budget of $15.3 million is necessary to complete planned TBSRP work in FY 18‐19.

Along with program close out costs, the request includes $8.5 million request for Pier Retention and is

consistent with the $13.4 million COS budget submitted to the TBPOC at the January 23, 2018

meeting. The budget also includes $1.2 million COS support for the SFOBB Corridor Construction

Finishing work considered by the TBPOC in item #6. Finally, the budget includes $280,000 of residual

Cathodic Protection funds that remain from the original $1 million budget approved in Q4 2016.

Memorandum

3 of 3


Assumptions in the budget request include no contingency nor risk reserve for potential scope or

schedule changes, which if necessary would be presented to TBPOC as separate supplemental budget

requests.

First Quarter (Q1) 2018 Risk Management Report Update The San Francisco‐Oakland Bay Bridge Risk Management Coordinator will present a summary

of the Q1 2018 Risk Management Report at the TBPOC meeting. The presentation will focus on the Q1

2018 cost risk results, risk response actions and a look ahead to Q2 2018 risk management

developments.

Recommendation:

Staff recommends PMT and TBPOC approval of the COS FY 18/19 Budget Request of $15.3 million

funded from program contingency.

Attachments:

1. East Span Construction Schedule March 2018

2. SFOBB East Span Projects FY 17/18 COS State Staff and A&E Contracts Budget Action Plan (June)

3. SFOBB East Span Projects FY 18/19 COS State Staff and A&E Contracts Proposed Budget Request

4. March 2018 East Span CO and COS TBSRP Budget Forecast

East Span Construction Schedule

2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022

SAS

YBITS #2

Anchor Rods Grouting

504/288 Dismantling

Pier E3Removal

Pier E4-E18 *

Pier E2, E19-E22*

(Demolition/Retention)

RiskSeismic Safety Opening 8/28/2013

Mar 2018July 2017

CCA 9/25/15

* CMGC contract has no RTL, or ADV

CCA 11/30/17

CCA 12/18

CCA 12/11/17

Proposed CCA 04/19

CCA 12/17

PS&E / AWD

Proposed PS&E / AWD

CCA 04/16/18

CCA 9/1/21

CCA 1/20/16

KWang

Text Box

TBPOC 6/21/18 - Item 7 Attachment 1 - East Span Construction Schedule March 2018

SFOBB East Span Projects FY 17/18 COS State Staff and A&E Contracts

Budget Action Plan (June 2018)(With Expenditure data thru May 2018)

Draft(As of 6/13/18)

ContractsFY17/18FTE

FY17/18Budget Dlrs

Exp PYthru May

Exp Dlrs

thru MayWork Description Division Contract Vendor

Scope of Services

Task Manager

FY17/18Budget Dlrs

Estimated Work FY 17/18thru May

CONST TB Const ‐ D04 10.26 $2,515 9.79 $2,143 04A4712 AECOM Env Stefan G. $1,800 $1,311TB Const ‐ D59 4.04 $1,079 2.96 $802 04A4969 BROWN AND CALDWELL Env Hardeep T. $1,502 $913CONST 1.89 $386 1.50 $304 04A3970 SF Bay Conser. & Dev. Comm Env Stefan G. $80 $39

CONST Total 16.2 $3,980 14.25 $3,249 04A4312 WRECO Env Hardeep T. $0 $0TB DGN TB DGN 2.04 $650 1.72 $534 04AA5133 WATER BOARD Env Hardeep T. $115 $76TOLL BR DGN Total 2.0 $650 1.72 $534 04A4535 IBR Env Stefan G. $30 $12Dist 4 Support DESIGN 0.40 $86 0.23 $41 04.0135CM Kiewit/Manson JV Design Chris T. $0 $0

MGMT 2.53 $760 1.91 $607 04A0148 PB AMERICAS INC Design John U. $450 $393ENV 2.71 $645 1.96 $493 59A0040 TY LIN M/N JV Design Hasan E. $113 $15EXT_AFFAIRS 0.19 $36 0.49 $66 METS 04A4542 ALTAVISTA METS Keith H. $1,465 $1,226ROW 0.46 $110 0.36 $77 GEO 04A4534 EMI Geotech Eng Saba M. $405 $283TRAFFIC OPER 0.21 $60 0.11 $29 CONST 04A4611 CH2M HILL Claims Deanna V. $200 $164MAINT 0.09 $19 0.03 $4 MGMT 04A4265 CALTROP ENG. Risk Risk Mgmt Patrick T. $90 $104ADMIN 0.03 $5 0.05 $7 04A5045 HNTB Mgmt Dan M. $812 $385

Dist 4 Support Total 6.6 $1,720 5.13 $1,324 Others 04A4952 ALTAVISTA Matls Testing Catalino N. $40 $25ENGR SVCS Support ENGR SVCS DGN 0.33 $73 0.04 $6 REGULAR PROJECTS Total $7,102 $4,947

ENGR SVCS METS/GEO 1.05 $221 0.61 $151 04A4712 AECOM ENV Stefan G. $20 $0ENGR SVCS MGMT 0.20 $57 0.20 $69 04A4969 BROWN AND CALDWELL Env Hardeep T. $0 $0

ENGR SVCS Support Total 1.6 $351 0.85 $227 DESIGN 59A0040 TY LIN M/N JV Design Hasan E. $30 $15REGULAR PROJECTS Total 26.4 $6,702 21.95 $5,334 METS 04A4542 ALTAVISTA METS Keith H. $50 $47

CONST TB Const ‐ D04 0.62 $152 0.44 $109 RODS/GROUT REPAIR Total $100 $62TB Const ‐ D59 0.90 $240 0.85 $206 CATHODIC PROTECTION DESIGN 59A0040 TY LIN M/N JV Design Hasan E. $550 $213CONST 0.06 $12 0.04 $12 CATHODIC PROTECTION Total $550 $213

CONST Total 1.6 $404 1.33 $328 04A4712 AECOM ENV Stefan G. $818 $749TB DGN TB DGN 0.06 $20 04A4969 BROWN AND CALDWELL Env Hardeep T. $270 $60TOLL BR DGN Total 0.1 $20 0.00 $0 METS 04A4542 ALTAVISTA METS Keith H. $250 $233Dist 4 Support MGMT 0.19 $58 0.24 $79 GEO 04A4534 EMI Geotech Eng Saba M. $773 $703Dist 4 Support Total 0.2 $58 0.24 $79 DESIGN 04.0135CM Kiewit/Manson JV Design Chris T. $605 $599ENGR SVCS Support ENGR SVCS METS/GEO 0.23 $48 0.14 $31 Others $135 $78ENGR SVCS Support Total 0.23 $48 0.14 $31 PIER RETENTION (E2, E19 to E23) Total $2,851 $2,422

RODS/GROUT REPAIR Total 2.06 $530 1.71 $437 Grand Total $10,603 $7,645CONST TB CONST ‐ D04 0.01 $2CONST Total 0.01 $2TB DGN TB DGN 0.50 $159 0.28 $81 Action Notes (12/21/2017):TOLL BR DGN Total 0.5 $159 0.28 $81 1. Finalize task orders with A&E firms to deliver the required scope of services to achieve needed tasksDist 4 Support MGMT 0.19 $56 0.16 $47 within budget for each contract.TOLL BR DGN Total 0.2 $56 0.16 $47 2. Revise all task orders to be within the budget Action Plan of each contract and to end on June 30, 2018.

CATHODIC PROTECTION Total 0.7 $216 0.45 $130 3. Updated budget allocation shown based on input from task managers and contract managers Sept 2017.CONST CONST 1.91 $480 1.74 $438 4. Expenditure data is available within 3‐4 weeks for the expenditure month with pending invoices TBD

1.9 $480 1.74 $438TB DGN TB DGN 2.72 $819 2.14 $644TOLL BR DGN Total 2.7 $819 2.14 $644Dist 4 Support MGMT/ENV/ROW 2.30 $588 1.77 $452Dist 4 Support 2.3 $588 1.77 $452ENGR SVCS Support ENGR SVCS DGN/MGMT 2.24 $563 1.52 $370ENGR SVCS Support Total 2.2 $563 1.52 $370

PIER RETENTION (E2, E19 to E23) Total 9.2 $2,450 7.17 $1,904Grand Total 38.3 $9,898 31.28 $7,805

Additional Notes*:1. Assumptions in this COS Budget Action Plan include no contingency or risk reserve for scope or schedule changes at this time, as these changes will onlybe presented as separate future budget requests if unmitigated risks, scope or schedule changes occur.2. COS savings within contracts listed above will be shifted to other contracts within the same list if needed.3. A&E Budgets listed were developed in task order discussions to balance workload, expertise, and cost effectiveness within budgets shown.

RODS/GROUT REPAIR

ENV

PIER RETENTION (E2, E19 to E23)

RODS/GROUT REPAIR PIER RETENTION

(E2, E19 to E23)

ENV

CATHODIC PROTECTION

REGULAR PROJECTS

Table 1 ‐ State Staff Plan Detail ($ in thousands) Table 2 ‐ A&E Contracts Plan Detail ($ in thousands)

Division

REGULAR PROJECTS

ENV

DESIGN

SFOBB_FY_1718_ApprovedBudgetActionPlan_$20.5.0M_thru May_0613.xlsx

KWang

Text Box

TBPOC 6/21/18 - Item 7 Attachment 2- SFOBB East Span Projects FY 17/18 COS State Staff and A&E Contracts Budget Action Plan (June)

SFOBB East Span Projects FY 18/19 COS State Staff and A&E Contracts Proposed Budget Request

Draft(As of 6/12/18)

ContractsFY18/19FTE

FY18/19Budget Dlrs

Work Description Division Contract VendorScope of Services

Task Manager

FY18/19Budget Dlrs

CONST TB Const ‐ D04 3.89 $960 ENV 04A4712 AECOM Env Stefan G. $1,000TB Const ‐ D59 0.94 $260 59A0040 TY LIN M/N JV Design Hasan E. $275CONST 0.22 $47 04A0148 PB AMERICAS INC Design John U. $95

CONST Total 5.0 $1,266 MGMT 04A5045 HNTB Mgmt Dan M. $476TB DGN TB DGN 1.77 $559 MGMT 04A4265 CALTROP ENG. Risk Risk Mgmt Patrick T. $72TOLL BR DGN Total 1.8 $559 REGULAR PROJECTS Total $1,918Dist 4 Support MGMT 2.65 $840 04A4712 AECOM Env Stefan G. $1,261

ENV 0.33 $87 04A4969 BROWN AND CALDWELL Env Hardeep T. $850ROW 0.19 $45 04A3970 SF Bay Conser. & Dev. Comm Env Stefan G. $96

Dist 4 Support Total 3.2 $972 04AA5133 WATER BOARD Env Hardeep T. $84ENGR SVCS Support ENGR SVCS DGN 0.26 $79 04A4535 IBR Env Stefan G. $36

ENGR SVCS METS/GEO 0.57 $126 METS 04A4542 ALTAVISTA METS Keith H. $750ENGR SVCS MGMT 0.99 $283 GEO 04A4534 EMI Geotech Eng Saba M. $440

ENGR SVCS Support Total 1.82 $488 CONST 04A4611 CH2M HILL Claims Deanna V. $0REGULAR PROJECTS Total 11.80 $3,286 MGMT 04A4265 CALTROP ENG. Risk Risk Mgmt Patrick T. $18

CONST TB Const ‐ D04 5.38 $1,427 04A5045 HNTB Mgmt Dan M. $161TB Const ‐ D59 1.99 $504 PIER E2, E21, E22 RETENTION E19, E20 DEMO Total $3,696CONST 1.17 $305 ENV 04A4712 AECOM Env Stefan G. $170

CONST Total 8.5 $2,236 DESIGN 04.0135CM Kiewit/Manson JV Design Chris T. $100TB DGN TB DGN 1.30 $341 METS Geocon METS Keith H. $200TOLL BR DGN Total 1.3 $341 SFOBB Corridor Construction Finishing Work $470Dist 4 Support DESIGN 1.26 $330 CATHODIC PROTECTION DESIGN 59A0040 TY LIN M/N JV Design Hasan E. $200

MGMT 0.89 $203 CATHODIC PROTECTION Total $200ENV 2.01 $544 Grand Total $6,284EXT_AFFAIRS 0.12 $31ROW 0.62 $172ADMIN 0.01 $2 Action Notes (06/12/2018):

Dist 4 Support Total 4.9 $1,282 1. Finalize task orders with A&E firms to deliver the required scope of services to achieve needed tasks ENGR SVCS DGN 1.75 $506 within budget for each contract.ENGR SVCS METS/GEO 2.00 $520 2. Revise all task orders to be within the budget Action Plan of each contract and to end on June 30, 2019.ENGR SVCS MGMT 0.03 $7 3. Updated budget allocation shown based on input from task managers and contract managers May 2018.ENGR SVCS OE 0.10 $26 4. Expenditure data is available within 3‐4 weeks for the expenditure month with pending invoices TBD

ENGR SVCS Support Total 3.9 $1,058PIER E2, E21, E22 RETENTION E19, E20 DEMO Total 18.6 $4,916

CONST TB Const ‐ D04 0.77 $190CONST Total 0.8 $190TB DGN TB DGN 0.50 $158TOLL BR DGN Total 0.5 $158Dist 4 Support DESIGN 0.50 $158

ENV 1.00 $264Dist 4 Support Total 1.5 $422

SFOBB Corridor Construction Finishing Work 2.8 $771CATHODIC PROTECTIONTB DGN TB DGN 0.25 $80CATHODIC PROTECTION Total 0.2 $80Grand Total 30.4 $9,053

Additional Notes*:1. Assumptions in this COS Budget Action Plan include no contingency or risk reserve for scope or schedule changes at this time, as these changes will onlybe presented as separate future budget requests if unmitigated risks, scope or schedule changes occur.2. COS savings within contracts listed above will be shifted to other contracts within the same list if needed.3. A&E Budgets listed were developed in task order discussions to balance workload, expertise, and cost effectiveness within budgets shown.

PIER E2, E21, E22 RETENTION E19, E20 DEMO

ENGR SVCS Support

REGULAR PROJECTS

DESIGN



PIER E2, E21, E22 RETENTION E19, E20 DEMO

ENV

REGULAR PROJECTS

Table 1 ‐ State Staff Plan Detail ($ in thousands) Table 2 ‐ A&E Contracts Plan Detail ($ in thousands)

Division

SFOBB_FY_1819_ProposedBudgetRequest_0612_18.xlsx

KWang

Text Box

TBPOC 6/21/18 - Item 7 Attachment 3 - SFOBB East Span Projects FY 18/19 COS State Staff and A&E Contracts Proposed Budget Request

1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021

Construction Support Project Support

CO Forecast ($in millions) 85 134 7Capital ($ in millions) 3.5 7.1 4.5 8.0 7.8 8.4 39.7 318.5 351.0 312.8 347.2 464.2 539.5 544.8 441.3 522.1 253.9 238.8 261.5 97.2 73.6 129.7

0.0

60.0

120.0

180.0

240.0

300.0

360.0

420.0

480.0

540.0

600.0Capital ($ in millions)

CO Forecast ($in millions)

COS Forecast ($ in millions) $20.5 $15.3 $10.0COS ($ in millions) $5.1 $12.1 $21.2 $46.3 $39.5 $36.1 $29.9 $47.7 $69.8 $58.0 $63.8 $75.8 $109.3 $118.1 $119.5 $107.6 $101.7 $80.6 $82.4 $44.1 $24.4 $18.0

$0.0

$20.0

$40.0

$60.0

$80.0

$100.0

$120.0

$140.0

$160.0

$180.0

$200.0COS ($ in millions)

COS Forecast ($ in millions)

Expenditure thru Mar 2018CO and COS Cash Flow for East Span Projects

Toll Bridge Seismic Retrofit Program

Project

East Bay Replacement

0120F, SAS-Superstructure3K110, Anchor Rods Grouting 0120T, YBITS2-Cant. dismant.01352, Superstructure Dism.01354, Pier 3 Removal Demo.01357, Pier E4-E18.01358, Pier E2, E19-E22.

Completed Projects

1/186/20

11/14 5/21

CO Forecast ($in millions) 85 134 7Capital ($ in millions) 3.5 7.1 4.5 8.0 7.8 8.4 39.7 318.5 351.0 312.8 347.2 464.2 539.5 544.8 441.3 522.1 253.9 238.8 261.5 97.2 73.6 129.7

0.0

60.0

120.0

180.0

240.0

300.0

360.0

420.0

480.0

540.0

600.0Capital ($ in millions)

CO Forecast ($in millions)

COS Forecast ($ in millions) $20.5 $15.3 $10.0COS ($ in millions) $5.1 $12.1 $21.2 $46.3 $39.5 $36.1 $29.9 $47.7 $69.8 $58.0 $63.8 $75.8 $109.3 $118.1 $119.5 $107.6 $101.7 $80.6 $82.4 $44.1 $24.4 $18.0

$0.0

$20.0

$40.0

$60.0

$80.0

$100.0

$120.0

$140.0

$160.0

$180.0

$200.0COS ($ in millions)

COS Forecast ($ in millions)

Date: 05/15/2018

CAPITAL Current Approved Budget: $5,177.8M Forecast at Completion: $5,193.5M Expenditure thru Mar 2018: $5,043.8M

Notes: 1) CO and COS forecasts are based on 1st QTR 2018 Financial and Risk Management Reports. 2) Forecasts include 1st QTR 2018 risk of $20.0M COS. 3) COS forecasts for future years is being evaluated to reduce up to 25%. 4) Total Forecast & Expenditure includes $6.371M that TBPOC authorized BATA to spend on the Southgate Road. 5) 18/19 Fiscal Year Expenditures assumes SAS arbitration gets resolved by June 2019.

SUPPORTCurrent Approved Budget: $1,349.4M Forecast at Completion: $1369.4M Expenditure thru Mar 2018: $1336.2M

KWang

Text Box

TBPOC 6/21/18 - Item 7 Attachment 4 - March 2018 East Span CO and COS TBSRP Budget Forecast

Memorandum

1 of 4

Item 8_2018_1stQtrRept_21Jun2018‐final.doc


(TBPOC)

DATE: June 14, 2018

FR: Peter Lee, Principal, BATA


Item‐ 2018 First Quarter Project Progress and Financial Update

Recommendation:

Support PMT proposed TBSRP close‐out plan.

Cost:

N/A

Schedule Impacts:

N/A

Discussion:

The cover letter (attached) issued with the 2018 First Quarter Project Progress and Financial Update

Report noted that with the removal of the old east span nearly complete, the TBPOC is on the verge

of concluding their oversight role over the Toll Bridge Seismic Retrofit Program (TBSRP) and

transitioning the new east span from a construction phase to an operations and maintenance phase

under Caltrans and BATA oversight, like all other Bay Area State‐owned toll bridges. With that

direction, the PMT is working on a plan to close‐out the TBSRP by the end of 2018.

Using the Regional Measure 1 Toll Bridge Program as an example, Caltrans and BATA concluded

that program by first completing all significant construction activities before transferring any

remaining low‐risk activities, like plant establishment, to the Toll Bridge Rehabilitation Program

along with sufficient budget to complete those activities. To close‐out the TBSRP, there are

basically three activities to close out the program ‐

1. Complete all significant and higher risk construction activities – Caltrans plans on

completing in‐water work, like demolition of the remaining bridge piers and construction of

the observation platforms, by the end of 2018. The PMT would recommend that this work

be substantially completed before close‐out of the program. Remaining up‐land work

(excluding possible work assigned the Southgate Interchange Project under San Francisco

County Transportation Authority), is scheduled to be completed by mid‐2019 by Caltrans

and can be overseen by Caltrans and BATA under the Toll Bridge Rehabilitation Program.

2 of 4 Item 8_2018_1stQtrRept_21Jun2018-final.doc

2. Ensure there are sufficient funds to cover remaining activities (including a reasonable

contingency) – With the proposed action to resolve the outstanding claim on the Self‐

Anchored Suspension Span Contract and potential resolution of previously discussed

funding regarding the E2 Saddle Retrofit, Vincent Thomas Bridge funding and Richmond‐

San Rafael Bridge funding, the current forecasted program contingency overrun of $16.3

million could become a $35.6 million program contingency surplus that would represent 18% of current remaining forecast cost. (See Table 1 and 2). As discussed at the last TBPOC meeting, BATA proposed to cover the Vincent Thomas and Richmond-San Rafael Bridges funding pending resolution of E2 Saddle Retrofit. At close-out, remaining Toll Bridge Seismic Retrofit Program funds could be transferred to the Toll Bridge Rehabilitation Program to cover the remaining work. BATA would continue to carry financial risks should the program exceed the remaining budget.

3. Update on any outstanding maintenance items – Caltrans Office of Structures Maintenance

and Inspection (OSMI) has been involved with the bridge since inception. Inspectors are

already performing FHWA required inspections of the span. The PMT would recommend

OSMI provide a status update to the TBPOC prior to close‐out on the performance of the

bridge, like condition of A354 BD bolts, dehumidification systems, and corrosion protection.

Summary of Proposed Actions to Achieve Program Close‐out

a. Substantially complete all in‐water construction activities by end of 2018.

b. Resolve E2 Saddle funding

c. Present update on current condition of East Span.

Once the program is closed out, the TBPOC can issue a final quarterly project progress report to the

Legislature and conclude their oversight role. The current report is posted online at the following

webpage:

https://www.baybridgeinfo.org/sites/default/files/pdf/2018_1stQuarter.final_.pdf

Attachment:

2018 Quarterly Report First Quarter ‐ TBPOC Cover Letter (dated May 16, 2018)

Memorandum

3 of 4


Table 1 – Potential Major TBSRP Forecast Changes

Status A. SAS Claim Resolution – A claim resolution proposal is expected to be presented to the TBPOC at the June meeting. The proposal can be funded from existing available contract construction contingency. Current SAS CO forecast is $2,036.9 million. Proposed Revised SAS CO Cost Forecast is estimated at $2,000.0 million based on cost-to-date of $1,973.4 million plus $25.6 million for the settlement and $1.0 million as remaining contract contingency. Once executed, the remaining $36.9 million can be released to the program contingency.

• Pending TBPOC action

B. E2 Saddle Retrofit COS Recovery– In July 2013, the TBPOC found shared responsibility between designer, contractor, and Caltrans over the retrofit of the E2 of the SAS. The retrofit cost of E2 was approximately $24 million allocated evenly between all responsible parties. Specifically, the TBPOC has requested resolution of the Caltrans and designer share.

• Pending CT action.

C. Vincent Thomas Funding – AB144 budgeted a $15 million contribution from the Vincent Thomas Bridge Account towards the Toll Bridge Seismic Retrofit Program. In 2005, when funding and financing responsibilities were assigned to BATA, only $6.9 million was available in the account.

• BATA proposes to cover funding pending resolution of E2 Saddle.

D Richmond-San Rafael Funding – In July 2005, Caltrans and BATA determined that $16.9 million in Regional Measure 1 deck joint rehabilitation work on the Richmond-San Rafael Bridge to be eligible for TBSRP funding. The TBPOC approved the fund swap to make additional Regional Measure 1 funds available for the new Benicia-Martinez Bridge project. Caltrans accounting did not follow through with the TBPOC authorized funding swap.

• BATA proposes to cover funding pending resolution of E2 Saddle.

E. Right-of-Way Proceeds – Continue the flow of West Approach right-of-way sales proceeds to BATA. The current TBSRP forecast includes a $10.3 million opportunity from the sales. Actual sales proceeds are estimated to be $14.8 million (through 2051) of which $7.8 million have been transferred to BATA. These funds have returned to the BATA general toll bridge fund. Maintaining the flow will increase the TBSRP forecast by $10.3 million.

• BATA proposes to maintain proceeds as per current practice

TBSRP Cost Summary (Millions) Current TBPOC Approved Budget

(Mar 2018)

Current Cost Forecast

(Mar 2018)

At‐Completion Variance (Mar

2018)

Proposed Changes to

Forecast

Proposed Revised Cost Forecast

(Mar 2018)

Note (See

Table 1)SFOBB East Span Seismic Replacement

COS 1,349.4$ 1,369.4$ 20.0$ 1,369.4$ CO and Other 5,178.5$ 5,194.0$ 15.5$ (36.9)$ 5,157.1$ A

Total 6,527.9$ 6,563.4$ 35.5$ (36.9)$ 6,526.5$

Richmond‐San Rafael Bridge RetrofitCOS 127.0$ 126.8$ (0.2)$ 126.8$ CO 685.1$ 668.1$ (17.0)$ 668.1$

Total 812.1$ 794.9$ (17.2)$ ‐$ 794.9$

All Other Seismic 1,565.70$ 1,558.30$ (7.4)$ 1,558.3$ Misc Program Costs 30.0$ 26.0$ (4.0)$ 26.0$

Current Net Programmatic Risks 33.4$ 33.4$ 33.4$ 33.4$ ‐ E2 Retrofit (8.0)$ (8.0)$ B‐ Vincent Thomas Funding (8.1)$ (8.1)$ C‐ Richmond‐San Rafael Funding (16.9)$ (16.9)$ D‐ Right‐of‐Way Proceeds 10.3$ 10.3$ E

Revised Net Programmatic Risks ‐$ 33.4$ 33.4$ 10.7$ 10.7$

Program Contingency* 16.3$ ‐$ (16.3)$ 35.6$ Total TBSRP 8,952.0$ 8,976.0$ 24.0$ (26.2)$ 8,952.0$

Cost to Date (Mar 2018) 8,753.5$ Remaining Revised Cost Forecast To Go 198.5$

Revised Program Contingency as % of Revised Cost Forecast To Go 18%

Table 2 ‐ Summary of Potential Forecast Changes


4 of 4

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