TOMAS.MISManagement information system

www.tomasdse.com

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Management

Planning and Analytical

departments, data-

warehouse

Finance

Production

Procurment

Inventories

HR

Sales

Operative

applications, ERP

Level of gathering and

distribution of the data

TOMAS.MIS - Position in Business Information System

cost effective

& an optimal

solution

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Why choose TOMAS.MIS?

1. Know your profit at any

time.

3. Estimate what is your realisation

in comparison to your plan.

2. Conduct meetings on basis of

unique view of data.

4. Compare YTD realisation and

last year realisation.

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TOMAS.MIS - Functions

2

3

4

1Automatically capture data from operational

applications and data warehouses.

Transforming the data into Reports

adjusted to management needs.

Distribution of reports via the PC network in

form of screens reviews.

Allows users to view

operational data.

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TOMAS.MIS Benefits

When TOMAS. MIS is successfully introduced

you will benefit from:

Easy Report reviewing.

Alerts on the key points in the business.

Exploring of the deviations from targets.

Increased level of control and co-operation of departments.

Identifying business opportunities and threats.

Key

Benefits

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TOMAS.MIS - Operations

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TOMAS.MIS - Standard Cubes

Finance

Controlling

Receivables from customers.

Amounts owed to suppliers.

Cash flow.

Review TRR.

Accounting

Controlling

Profit and loss account.

Balance sheet.

Cash flow.

Pointers.

Production

The quantity of products.

Normal hour, effectivehours, overhead hours.

Quantitative yield as a percentage.

Bottlenecks, energy consumption, maintenance costs and other production costs.

Human

Resources

The number of employees

View accourding to qualifications

The structure by gender or age

After working life

Labour costs per employee

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TOMAS.MIS - Standard Cubes

Sales

Sales analysis.

Customer and product profitability.

Sales realization of the plan and the prior period.

Sales forecast.

Inventory

Quantities.

Purchase price.

The value of stocks.

Minimum stocks.

Maximum stock.

Average stock.

Rotation of stock.obsolete stock

Procurement

The quantity of products.

Purchase price of the product.

Gross and net worth purchasing.

Discounts.

Acquisition costs,average purchase price.delivery delays.

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Products

Buyers

Sales

Reps.

Majonaise

Mustard

Ketchup

001

031

145

Quantity = 2

Price = 100

Discount = 0

Measurements

Feature: Multidimensional Database

The data is arranged in

a cube. This allows

users to view data from

different perspectives

and sections ("turning

dimensions"), in order

to filter and create

their own reviews

without IT intervention.

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Feature : Hierarchically Organised Data

Data cubes are arranged

hierarchically. This allows

you to easily browse the

aggregated data

(community of states, a

trade group), by "drilling in

depth" to explore details

whenever you like.

Products

Condiments

Mustard Mayonnaise Ketchup

Drinks

Tea

Products

Factory 1

Ketchup Tea

Factory 2

Mustard Mayonnaise

View by group

of products

Products

Mayonnaise

Mustard

Ketchup

Tea

View by Factory

output

View by

Products

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Features : "Rotating Table"

• Each MIS cube is designed with multiple dimensions. Data can be reviewed by multiple perspectives. Predefined table can be replaced, with what should be in columns or rows.

EASY TO USE

Click on the title dimensions

to move a row or column to see

the data

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Features : “Drill Down”

By clicking on the dimensions „member that is aggregated‟, you can open details such as; in-country customers and products within the product group.

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Features : Sorting

Easy to use

Double click on

the Name column sorts the

data immediately.

All data can be sorted by any measure

and you get a clearer view of relevant

information.

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Features : Graphical Overview

You can review by graphical display. You can replace the dimensions and the filters to adjusts the graph.

Easy to use

With one click you can

switch from table to chart

view

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Features : Decomposition tree

Easy to use

Just click on the element

you want to decompose.

You can analyse your data through

decomposition tree.

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Features : ABC Analysis

ABC Analysis shows; which customers

generate 80% of

sales, which products

are profitable and which

inventory to focus for

best results.

Easy to use

ABC analysis can be

prepared by single clicking

on any column (measurement).

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Features : “Traffic Lights"

EASY TO USE

Click on the

desired column and define

the boundaries.

The red

color immediately

alert you to

problems (shows that you are behind your

present plan)

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Features : Filtering

Multidimensional cubes provide you with a myriad of possible combinations of filtering data.

You can filter on only one dimension, or in a number (such as. The year, month, sales, organizational unit .

EASY TO USE

Click on each dimension

and select the member

whose information you want in

the table.

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Features : Drill through

Easy to use

Just click on the value you

want to explore more in

detailes.

Data in TOMAS.MIS can be analized even

in further details, on each cell can be later

in implementation project assigned that it

can open other company's applications

(general ledger or other ERP solutions) for

further details (like invoices...)

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Features : Comments

This allows each person responsible for particular area, give information or comment on what action was taken to correct a failure in results

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Features : Review

Easy to use

Turn Dimension, sort data,

make ABC analysis,

prepare your own checks

and graphs on MIS data

Using MIS functions allows you to turn dimensions, drill in depth and filter data. Reviews could also be used in advance without intervention of the IT Dept. You can also save the view and open every day with the updated information.

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Features: Automated Reporting in Excel

EASY TO USE

Use existing Excel reports,

connect to the MIS database

and simply refresh the data

every month

Every month you can automate the preparation of reports by using Excel add-in. Here all capabilities of Excel are used to get rid of manual work from the transcribing data process. Now you can focus on data analysis!

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Features: Email notifications and allerts

EASY TO USE

Reports bellow can be created

from Bookmarks that was

created and saved in

TOMAS.MIS through Report

Wizard

-If you need to prepare

reports for management

on a daily basis, you can

now automated that with

TOMAS.MIS so managers

would receive them fresh

on mail every morning.

- You can set allerts on

certain value and receive

mail allert in case of bad

performance

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Development of TOMAS.MIS

Step 1.

Select the most appropriate IT tools and the provider (data warehouse, OLAP-server graphical clients) - depending on the platform and financial options

Step 2.

• Determine the order of business areas

Step 3.• The project team for the selected business area

Step 4.• Data-Defining what information is needed

Step 5.• Inventory data, if data are available

Step 6.• Data Conversion

Step 7.• Installation of pre-standard data applications

Step 8.

• Adaptation of standard applications according to requirements management

Step 9.• A final installation and distribution automation

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Optional Cubes TOMAS.MIS

Reclamations

BSC

Reports

Corrective

measures

Investment

monitoring

Plan

Consolidation

In addition to the standard cubes used to form TOMAS modules, you can request new cubes to enhance the existing ones analytical usefulness.

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•Review and analyse their data

•Comment on their results

•They prepare reports

TOMAS.MIS Users

Planned analytical

service

Managers Heads of sectors &Traders

• Review and analyse the cubes for each business line

• Manage the access rights of individual users

• Independent inspections and prepare additional analysis in MIS to be placed for public use

• Use Excel to automate and add monthly /annual reports

• Inform management of deviations

• Review and analyse cubes for each business line

• Review & Comment on their subordinates decisions

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Introduction of the concept TOMAS.MIS

.