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TONGAAT HULETTUnlocking rural funding and technical expertise for small scale cane-growers through public private partnerships
(PPPs)
Presentation by Wellington M. Ntshangase
Economies of Regions Learning Network
UKZN25 September 2012
TONGAAT HULETTUnlocking rural funding for small scale
cane-growers through public private partnerships (PPPs)
Operation Vuselela
3
Introduction of Operation Vuselela (OV) which is a partnership between Tongaat Hulett and the KZN Department of Economic Development & Tourism
Objectives of OV and the role of PPPs in unlocking rural funding
Benefits of PPPs to beneficiaries and other role-players
Stakeholder participation as a prerequisite for successful PPPs.
Process Followed
4
Informal engagements between KZN DEDT & THS officials
Looked for synergies Draft proposals Follow up proposals & provision of
requested informationBudgets had already been finalised and had
to wait for the following financial yearAllocation made in the KZN DEDT BudgetMore adjustments to the proposal as
benefits had to be quantifiedTHS internal buy-in: Board ResolutionFinal agreements & signingStakeholder roadshowImplementation
Operation Vuselela Funding & Agreement
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In a nutshell:Public Private Partnership (PPP) between
Tongaat Hulett Sugar (THS)and the KZN Department of Economic Development & Tourism (KZN DEDT)
Entails planting 3 534 Ha of cane over 4 yearsGuaranteed funding of R52m from KZN DEDT
and R12,37m from THS (Total = R64m)Indirect funding from THS totaling R20m in the
form of managerial, logistics, technical & admin support. A projects office was established as part of this contribution.
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Why Operation Vuselela?
The project aims to hit many birds with one stone – meets KZN DEDT, THS and beneficiary objectives at the same time.
OV farming model addresses challenges & shortcomings of the traditional small scale grower farming model.
Focus is on sustainability.Guaranteed market for produce.There is commitment from the sugar industry to
make it work.The sugar industry has a platform for renewable
energy.
Service Level Agreement (SLA)between TH and KZN DEDT
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Both parties to commit funds.THS appointed as primary implementing
agent.Project Steering Committee to be establishedMonthly & quarterly reportsAppoint contractors through tender
processes Comply with government legislation e.g.
Public Finance Management Act (PFMA) & account for every cent.
Guard against conflict of interest.
04/18/2311
Conditions for Benefiting
Aimed at rural cane growers – not government employees
No THS employeesTHS mills to be suppliedGrowers to join the Retention Scheme to
ensure sustainabilityBased on “use it or lose it” principle
Operation Vuselela Objectives
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Government PerspectiveLocal economic
development including small business development and job creation.
Contribute to socio-economic development especially with the new focus on Rural Development
THS PerspectiveEnterprise
developmentContribute to the
socio-economic development of sugarcane communities
Secure and increase cane supplies to the mills
Benefits of this PPP to partners
KZN DEDT Tongaat Hulett
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Local economic development.
Contribution to rural development.
The spend and the multiplier effect in the community will create further benefits.
Increased cane supplies.
Stronger relationship with communities and stakeholders.
Benefits of the PPP to Small Scale Growers and other role-players
Beneficiaries / SSGs Other role-players
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FinancingJobsOpportunity to
run own business
Service providers get business
Operation Vuselela Main Role-players
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Project Steering Committee
THS Buying Office
Business Services Operation Vuselela
Internal Project Management Team
Cane & Rural Development Unit
SSG Unit
•Implementing Agent•Overall Project Management & Reporting.•Accountability
•Facilitate tenders •Adjudication Committee•Buying of materials
•Comprises THS;KZN DEDT, SASA & SA Cane Growers•Monitors & evaluate OV•Other stakeholders may participate•Receives reports from SSG Unit•Meets quarterly
•Provides accounting/ admin services•Payment of contractors & suppliers
Funders:THS Board &KZN DEDT
•Approve payments/ claims•Implementation & Monitoring
•Coordinated by the SSG Manager •Checks reports and claims beforebeing submitted to KZN DEDT.•Meets monthly.
Customer
THS SHE Dept.
•Beneficiaries (small scale growers)•KZN DEDT
•Safety, health & environment
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Operation Vuselela Farming Model
Combined FarmingAdvantagesCapitalise on
economies of scaleGreater bargaining
powerCan be managed more
efficientlyAllows for passive
membershipBased on business
principles
DisadvantagesPossibility of
internal conflicts
It is compulsory for all beneficiaries and their committees to undergo training on principles of combined farming.
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Mzobe 10 Ha
Co-Operative100 Ha
Mthembu 5 Ha
Msibi 20 Ha
Sishi 20 Ha
Ngidi 15 Ha
Ngcobo 15 Ha
Gumede 5 HaMbatha 10 Ha
Lease agreement between legal entity & landholders
Notes:1 Grower Code
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Agreement between the individual landholder and the legal entity (Co-Op)
Lease agreement9 years and 11 monthsAdvantage is that the project can expand
by leasing land of passive landholdersLandholders paid 10% of proceeds
according to Ha they put into “Co-Op/ Our Farm”
Available funds can either be distributed to members or saved for re-planting or both etc.
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Management & mentorship agreement between THS & Our Farm
Service Provider - Client Relationship
Co-OperativeFarm
Contractors (Service Providers)
Tongaat Hulett Sugar
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Agreement between THS and the Co-Operative
Management and MentorshipFinanceGeneral AdminRegistration of legal entityHarvestingPlantingNegotiating ratesPurchasing of inputs at a discountAccess to canefieldsSubscription of the co-operative to the
Industry’s Savings Scheme. This ensures sustainability.
Delivering cane to Tongaat Hulett mills
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Agreement between THS and Service Providers
Service Provider to provide the following services/ products:Land preparation, planting, weed control,
herbicides, fertilizer, seedcane and weed control.
Service providers appointed after an open bidding process. This is part of government’s tender rules.
Once the cane has reached canopy stage it is handed over to beneficiaries. Beneficiaries monitor planting contractors even before cane fields are officially handed over to them.
Achievements to date (March 2012)
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2 341 hectares planted to date.More than 50 co-ops have been formed
with 2 026 beneficiaries participating in these co-ops.
2 354 job opportunities created.1 664 beneficiaries trained on the principles
of combined farming.57 000 tons of cane to be supplied to mills
in 2012.Many service providers have benefited from
the project.KZN FNB Top Business Partnership Award -
2011
Other funding unlocked through OV
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Socio-economic development contribution worth more than R2.5m by TH in OV project areas.
R2m worth of training funds by SASA.Other government departments and
agencies have shown interest in the funding model and are in the process of investing in sugarcane production.
The Department of Rural Dev & Land Reform also injected funds into an OV project.
Lessons Learned
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Acknowledge that the public sector functions differently from the private sector. Flexibility is required.
Show and quantify full benefits of the project e.g. employment & multiplier effects.
Both partners have learned from each other. When designing the PPP programmes there is a
need to create win -win situations.Importance of stakeholders and their support.Buy-in at the highest level is critical for project
success.Value of project monitoring and evaluation. Some beneficiaries prefer to operate as individuals
instead of groups. Sometimes there are negative social dynamics in groups.
How to balance the need for local contractors with the tender requirements.