Toolfair & Elex 2018 – Build-up/Breakdown

Following are guidelines for build-up and breakdown: 1) Exhibition timings

Build-up

Wednesday 19th September All Exhibitors 8.30am – 7.00pm Gangways must be cleared by 7.00pm Thursday 20th September All Exhibitors 8.00am – 9.30am Gangways must be cleared by 9.30am Show opening times Thursday 20th September 10.00am – 4.00pm

Friday 21st September 10.00am – 4.00pm

However by 9.30am on each morning, we would expect all the ‘finishing touches’ to your stand to be completed and all stand personnel ready to receive any ‘early’ visitors. Breakdown

Friday 21st September - 4.00pm – 7.00pm BREAKDOWN MUST BE COMPLETED AND HALL CLEARED BY 7.00PM Please ensure that any contractors working on your stand are also aware of all regulations and restrictions.

2) Due to the width of the show’s gangways, any exhibitor displaying a large item on their

exhibition stand ie an item that should be in your allocated stand area before the exhibition shell scheme is erected (eg a vehicle) must notify me immediately. I will need to allocate a specific time for delivery of the vehicle/item during build-up. If I am not notified of your special requirements before Friday 7th September, I cannot guarantee we will be able to accommodate you on the day.

3) Build-up & Breakdown Proceedure

I have enclosed various maps showing venue location and the loading gates to the exhibition hall. Vehicle passes are included for both gate G26 and G29. Please choose the pass for the loading gate with the best access to your stand (gates are marked on the floorplan)

To make this process a quicker, safer and more structured experience, the Ricoh have supplied the following build up and breakdown procedure; Build-up

1) Display your exhibitor pass in your windscreen before arriving onsite 2) Report to the traffic marshal at the main gate on arrival 3) Follow the instructions of the traffic marshal - you will either be directed to the holding car park

or straight to the loading gates. 4) Once you have been given permission to access the loading gates, please ensure that you unload

your vehicle as quick as possible. 5) Once you have finished unloading your vehicle at the loading gates, please move your vehicle

immediately to the allocated exhibitor car park, which is Car Park C. Please note – Car Park C will be locked up 30 minutes after tenancy finishes, and reopened 30 minutes before tenancy starts the next day – any overnight parking must be booked in with Ricoh Arena prior to the event.

Box Storage Box storage is available onsite near the exhibition hall for shell exhibitors only to use – please note, this is on a first come first served basis as there is only limited space available. This facility is not to be used by contractors or for any construction material. All boxes must be labeled with the stand name, number and contact details.

It is recommended, that exhibitors use this space to store their boxes in preparation for breakdown on Friday. Once build-up has finished, there is only 2 hours on Friday afternoon to drop your boxes off at one of the loading gates. Once this period, has closed you will be directed to CAR PARK C to form part of the queuing system for the loading gates.

Please contact the onsite information point at your loading gate for further details on storage.

Box and Tool Drop Off The box and tool drop off period is from 14:00 till 16:00 on Friday afternoon, this is for exhibitors and contractors to drop off their boxes and tools required for breakdown. You must report to the main gate from 14:00 and the traffic marshals will direct you to the allocated drop off zone. Once you have dropped off your items, you must then park your vehicle in CAR PARK C.

Any vehicles after 16:00 will be sent to Car Park C to form part of the queuing system for the loading gates.

Breakdown To get your vehicle to the loading gates, please follow the process below.

1) Display your exhibitor pass in your windscreen before arriving onsite 2) Park your vehicle in Car Park C – there will be no access to the loading gates if you are

not parked in CAR PARK C. 3) Break down your stand first, this includes equipment and all content material - this must be

all boxed up ready to load. 4) Go to your allocated loading gate and collect your vehicle movement pass from the

information point. 5) Your stand will be checked and your vehicle movement pass will only be issued if your

stand has broken down fully. 6) Go to your vehicle with your pass, place the pass in your windscreen, and await the

availability of space at your loading gate. 7) Once released from cark park C proceed to your allocated gate and load your vehicle

quickly – this will allow others to bring their vehicles up. 8) Once loaded, please depart the Ricoh Arena following the one way system.

4) Parking is free of charge for all exhibitors and visitors.

5) The organisers office is located between stands A10 & A12. The contact number in the office,

from Tuesday 18th September, is 0844 873 6517. 6) Stand personnel must wear Exhibitor badges at all times. These can be pre-ordered from the

show website (www.elexshow.info or www.toolfair.info) 7) There will be members of staff from Hamerville on site during build up, who can assist your

staff during the day and there will also be staff from our contractors on hand to help with your shell scheme or electrical requirements. A service desk will be set up in the exhibition hall.

Please provide the staff who will be building up your stand with the necessary copies of forms that needed to be completed for the shows contractors, for reference on the day, as these should have been returned directly to the contractors. Hamerville do not have copies of these forms so resolving any problems on the day would be made much easier if these were available.

8) There has been a change in the law within the Events Industry in regards to CDM (Construction Design and Management). The Ricoh Arena is enforcing this new legislation. It is very important that you read the CDM Site Induction. Please make sure that you brief all staff working on your stand. If you have any contractors on your stand, they will also need to be given a copy of the CDM Site Information.

Issue Number : 200Issue Date : 17:06:43Updated By : cshannonScale : N.T.S.

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TradeSurvey

Tremco Evolution

DartOx Group

Tainer

Time Guard

UCS Gira

Unilite

WagoLuceco

Linian

RFSolutions Wera Crabtree

Volex

ECA

Envirovent

Brother

DeltaDore

AnsellWiskaRegatta Hager

Preslite

CK ToolsPackexe

Bahco Reisser

LS Starrett ArmegZipwall

Whotz Hot

Rollins

Fein

Makita Festool Trend

SuperRod

TradeChimp

Napit Aerial andCable

Bristor

Pitacs Quickwire

Screwfix

Saxby Lighting

Isuzu

BehaAmprobe

Energenie

Catering Area

IETECI

GAP

Contactum

Lamp ShopOnline

Farho Gewiss

Seminar Area

BenchMarx

MilwaukeeStorage

HamiltonESP

NestChint

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ECSAdvanced

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ScolmoreInternational

Denmans

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ClikElectrorad

NICEIC/

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LED UK

BEW

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Hitachi

BOSCH

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Inels

Protec

3M

Stroma

BEG

Tainer

Klein

TIS

Draper

Gloforce

Daxlite

ChanelSafety

Systems

ElectronicsLine

RedArrow

Trading

LED Hut

Schneider

GDC Group

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Tools of theTrade

Elnur UKKnipex

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Lewden

VE DOOR - GATE 29.Stands in the green zone

please use this door to load

VE DOOR - GATE 26.Sands in the Yellow zone

please use this door to load.

A1 A2 A4

B2 B6

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B12 B16

B18 B20 B22

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B26 B36 B40

B43

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E29E25

F28F22F10

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C1

D1

A6 A8 A10 A12 A14 A17 A18 A20 A22

C26

F20

B44

D46

D60

F1

D20

E1

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E42

B9

C28

D34

C32

B1

E22

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E24

E28

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B34

D35

A16

B41

B45B19

B14

C31

C29

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D49

D50D52

B3

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E10

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B28

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D28

C12

C5

G16

Exit

Exit

Exit

Exit Exit ExitExit

ExitExit

ExitExitExit

VE D

oor VE D

oor

Bar

Roller Shutter

StandCatering

StoreStore

Hall 1 EntranceHall 1 Entrance Hall 2 Entrance

WC OfficeKioskKiosk

BarWC

OrganisersOffice

Hall 1 Hall 2

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Toolfair/Elex 2018

Exhibitor Onsite Pass

G26

Name: ________________________

Company Name: ________________________

Vehicle Registration: ________________________

Contact Number: ________________________

Stand Name: ________________________

Stand Number: ________________________

Please display this pass in your windscreen before arriving onsite - this must remain dis-played until your departure offsite at the end of the event.

Vehicles not displaying their pass, or incomplete passes, will not be permitted up to the loading gates.

Please ensure you read the build and breakdown procedures before arriving onsite.

Toolfair/Elex 2018

Exhibitor Onsite Pass

G29

Name: ________________________

Company Name: ________________________

Vehicle Registration: ________________________

Contact Number: ________________________

Stand Name: ________________________

Stand Number: ________________________

Please display this pass in your windscreen before arriving onsite - this must remain dis-played until your departure offsite at the end of the event.

Vehicles not displaying their pass, or incomplete passes, will not be permitted up to the loading gates.

Please ensure you read the build and breakdown procedures before arriving onsite.