Key Key ContentsContents

About TopSource

Why do we exist?

How do we solve problems?

Our Experience in Payroll Processing

Our Approach

‘PayOne’ – Web based payroll portal

Online Leave Management System

Quality

Infrastructure

In-House Vs Outsourced Payroll

TopSource – your outsourcer of choice

About TopSource

Offices in – India & UKMumbai, Pune, London & Kent

14000 Sq.ft. Operation Center

Core team of CAs & IT Professionals

In-house IT Infra. & Systems

Total Team of 180+ People

About our Clients

200 + Clients India & UK150000 Payslips/Month IT-ITESManufacturingEngineeringTelecomPharmaInternet MediaConsultingShipping

Why Why do we exist?do we exist? TopSourceTopSource

Free upTime

Process Timely &AccuratePayroll

Scalability&

Flexibility

Save Money

ReduceRisk

ReduceSalary info.

leakages

How do How do we solvewe solve

problems?problems?

Free upTime

Process Timely &AccuratePayroll

Scalability&

Flexibility

Save Money

ReduceRisk

ReduceSalary info.

leakages

WithCompetitive rates

well mapped processes

& documentation

With Qualified

& Experienced CAs & Payroll Professionals

WithTechnical

& Human Security

measures.

Payroll team with data & process

backup.

WithIn-house S/D

& IT team at

10K sq.ft office

SampleSamplePayrollPayrollProcessProcess

FlowFlow

Inp ut Se nd By O utp ut

A ttend a nc eRec ord

A m e ndm e nts Re po rt

Estim a ted /A c tua l

investm ents

N ew Sta rters,Lea vers

Inform a tion

Em p loyeea m end m ents

Bonus,O T ,Lea veenc a shm ent, A rrea rs

Ex G ra tia , G ra tuity

PA YRO LLPRO C ESSIN G

Pro c e ss O utp ut

Do c um e nt Pro c e ssing Pa yro ll p ro c e ssing

© 2006 Top Sourc e . C o nfide ntia l

C lient To p So urc eLe g e nd

Pa yro ll Re po rts

N ew Sta rters Up loa dPa ym ent Up la od

O ther Pa y Rep ort

Investm enta m end m ents /

up d a tes

Re c e ive Do c um e nts thru the m o nth

Em a il

C ourier

Fa x

Phone

Internet

Doc um entProc essing

Exc el Up loa dFiles

Pa y Slips - Le a ve Ba la nc e sEa rnings / De duc tio n C o de Sum m a ryBa nk-w ise Sa la ry Sta te m e ntSa la ry Up lo a d File - HDFC / IC IC I/ e tc .A ud it Tra il re po rtsTDS sta te m e ntPro fe ssio n Ta x Sta te m e ntSta tuto ry re po rts fo r PF, ESICC o stc e nte r - w ise Sum m a ryLe a ve Re g iste rSupe r A nnua tio n Sta te m e ntBo nus, G ra tuity Sta te m e ntFull & Fina l Se ttle m e ntsFo rm s 16, 12BA , Q 24, 27AA nnua l Re po rtsA N D M A N Y M O RE

Our Our ExperienceExperiencein Payrollin Payroll

End-to-end payroll processing Payslips, banking upload, TDS,

professional tax, e-TDS and statutory returns filing, etc. Standard and bespoke reports Statutory reports – Form 16, 12BA, Q24,

27A Provident Fund Forms 12-A, 3-A, 6-A, 5,

10 Bonus, ex-gratia, overtime, leave

encashment, PF Loans and advances tracking EMI calculation for loans Arrears calculation Payroll journal preparation All annual reports

Our Our ExperienceExperience

in in StatutoryStatutory

CompliancesCompliances

Provident Fund A/c opening, Nomination for new joinees Computation of PF contribution Monthly Filing of Form 5, 10, 12-A Filing of annual returns in 3A, 6A in March Help the employees in filling of form 10C,

13, 19 etc. for withdrawal/ Transfer of outgoing members

ESIC Preparation of monthly ESIC challan Maintenance of Form 7 in ESIC register Preparation, verification and submission of

all statutory forms Collection of temporary and permanent

insurance cards

Labour Welfare Fund Preparation & filing of Half Yearly return

Profession Tax Preparation & filing of monthly challan

Document key processes Identify risk areas Determine workflow flow dynamics Run trial and/or parallel Adjust processes to improve service

Our Our Approach toApproach toOutsourcingOutsourcing

PayOnePayOneTMTM Web-based Web-based

PayrollPayroll

Employees can have secured access to ‘PayOne’

Individual login and password for payroll transactions

See and download historical payslips

Update Investment Declarations

Review latest income-tax computation

Raise queries online - will get answer within 24 hrs

100% secured and restricted access to only self records

LMS LMS Web-based Web-based

Leave Leave ManagementManagement

SystemSystem

Employees can have secured access to ‘Leave Management System’

Works in three levels – Employee User, Manager, Admin

Employees can apply for leave online, can see leave records like – Leaves - Availed, Accrued, Encashed & Balance

Respective Managers can View/Approve/ Reject leave applications for their team members and system generates auto-mailers for the actions taken

Complete flexibility to define any type of leave policy

Multiple leave policies can be defined based on types of leave (PL,SL,CL etc.), locations, group of people (Staff, Workers, Top Managers etc.), nature of work etc.  

Employees can be assigned to leave policies and the assignment can be changed online.

Reports are available for leave tracking, MIS. and for interface to Payroll.

100% secured and restricted access to only self records for employees and managers.

ProjectProjectSupport Support

One Project Manager owns day-to-day relationship, supported by his ops team for payroll and PF

One Programme Manager available for process escalation

One Director available for further escalation and all business issues

QualityQuality

We are serious about quality

We have a focused QA group responsible for QA and process improvement

We invest in rigorous quality checks.

We do 100% QA for: All employee amendments Every email containing instructions

for payroll All banking information Estimated/Actual investments for

the purpose of calculation of IT All statutory reports, challans

InfrastructureInfrastructure

5 Mbps bandwidth

Additional bandwidth available on demand

Dual back-up power supply via generator and UPS

On premise back-up for all workstations

InfrastructureInfrastructure

Batch management, daily ongoing data back-up facility and clear disaster recovery plans

Linux-based proxy server and firewall for Internet and data security

Anti-virus protection on all workstations and servers

All workstations are password protected with regular periodic forced change of passwords

Restricted access to documentation to concerned and responsible personnel only

Log time-in / time-out in access control register

24x7 manned security for the STP

NDA signed with all employees

Various Cost of ResourcesVarious Cost of Resources Payroll Done

In-house with Software

Payroll Outsourced to TopSource

Systems Cost

Hardware Yes

No Cost

Software Licenses Yes

Database Licenses Yes

Software Development & Customization Yes

Software Training and Operation Yes

Administration Yes

Cost of Analysis/Study Yes

Maintenance/AMC Yes

People Cost

Recruitment Cost Yes

No CostTraining Cost Yes

Salary Cost Yes

Retaining Cost Yes

Infrastructure Overheads Seat Cost x Number of People into Payroll Yes No Cost

Opportunity Cost Salary Information Leakage & Other issues Yes No Cost

Much Wider Scope of Payroll ServicesMuch Wider Scope of Payroll Services

End-to-end

Payroll

Investments Verifications Not Done Done by TopSource

F& F Cases & Form 16 Not Done Done by TopSource

E-TDS Filling Not Done Done by TopSource

Statutory Compliances – PF, PT, ESIC, LWF

Not Done Done by TopSource

Query Handling Not Done Done by TopSource

TopSourceTopSourceYour Your

OutsourcerOutsourcerof choiceof choice

Continuous process improvement

Experts managing the teams

Rigorous implementation planning

Detailed process study supported by documentation, ready for internal and external audits

Global experience at competitive price

Excellent client references

Thank You!