TORONTO CATHOLIC DISTRICT SCHOOL BOARD REGULAR MEETING PUBLIC SESSION AGENDA NOVEMBER 19, 2015 Michael Del Grande, Chair Angela Kennedy Trustee Ward 7 Trustee Ward 11 Nancy Crawford, Vice Chair Joseph Martino Trustee Ward 12 Trustee Ward 1 Ann Andrachuk Sal Piccininni Trustee Ward 2 Trustee Ward 3 Patricia Bottoni Barbara Poplawski Trustee Ward 4 Trustee Ward 10 Frank D’Amico Maria Rizzo Trustee Ward 6 Trustee Ward 5 Jo-Ann Davis Garry Tanuan Trustee Ward 9 Trustee Ward 8 Allison Gacad Karina Dubrovskaya Student Trustee Student Trustee MISSION The Toronto Catholic District School Board is an inclusive learning community rooted in the love of Christ. We educate students to grow in grace and knowledge and to lead lives of faith, hope and charity. VISION At Toronto Catholic we transform the world through witness, faith, innovation and action. Recording Secretary: Lalita Fernandes 222-8282 extension 2293 Angela Gauthier Michael Del Grande Director of Education Chair of the Board
Transcript
TORONTO CATHOLIC DISTRICT SCHOOL BOARD REGULAR MEETING
PUBLIC SESSION
AGENDA NOVEMBER 19, 2015
Michael Del Grande, Chair Angela Kennedy Trustee Ward 7 Trustee Ward 11
Angela Gauthier Michael Del Grande Director of Education Chair of the Board
AGENDATHE REGULAR MEETING
OF THETORONTO CATHOLIC DISTRICT SCHOOL BOARD
PUBLIC SESSIONMichael Del Grande, Chair Nancy Crawford, Vice-Chair
Thursday, November 19, 20157:00 P.M.
Pages
1. Memorials and Opening Prayer
2. Roll Call & Apologies
3. Approval of the Agenda
4. Rise and Report on items approved in Private Session
5. Notices of Motion
6. Declarations of Interest
7. Approval & Signing of the Minutes of the Meeting for Public Session.
7.a Special Board - October 8, 2015 (Student Achievement) 1 - 3
7.b Special Board - October 15, 2015 (Corporate Affairs) 4 - 7
7.c Regular Meeting held October 22, 2015 8 - 21
8. Delegations
8.a Elizabeth Seredinina, CSLIT representitive and Student at BishopAllen Academy, regarding reducing the Trustee voting age to 16
22
8.b Luke Stocking, from Development and Peace regarding - Create aClimate of Change
23
Page 1 of 4
9. Presentations
9.a Audit Report - KPMG
9.b Monthly Report from the Chair of the Board 24
9.c Monthly Report from the Director of Education 25 - 26
9.d Monthly Report from the Student Trustee(s) 27 - 28
9.e Presentation by ARC - Senhor Santo Cristo & St. Luke ElementarySchools on Accommodation Review
29 - 31
9.f Presentation by ARC - St. Bruno & St. Raymond ElementarySchools on Accommodation Review
32 - 34
9.g Presentation by ARC - Holy Angels, Our Lady Of Sorrows, St. Leo,St. Louis, St. Mark Elementary Schools on Accommodation Review
35 - 36
10. Consideration of Motions for which Previous Notice has been given
10.a From Trustee Davis, regarding change in voting age to 16. 37
11. Consent and Review
12. Reports Requiring Action
12.a Audited Financial Statements 38 - 73
12.b Annual Calendar of Meetings (2016) 74 - 77
13. Matters Recommended/Considered/Questioned at Special Meetings of theBoard
14. Matters Recommended by Special/Ad Hoc or Sub-Committees
14.a Recommendations of the Governance and Policy Committee -November 10
78 - 122
The Governance and Policy Committee recommends to the Boardthat the following policies be rescinded:
1. Post Secondary Training Programs (A.02)2. Office Hours (A.04)3. Principal/Vice-Principal Interviews (H.M.21)4. Absenteeism (S.M.03)
Page 2 of 4
5. Adult Education-COSTI-IIAS (S.C.01)6. Program Advertising for Secondary Schools and ContinuingEducation (S.20)7. Block Parent Program (P.02)8. Sick Leave Credit Plan- Reciprocal Agreements (H.T.07)9. Principals’ Reassignment (H.T.04)10. Teacher Exchange (H.T.03)11. Loan of Personnel (H.M.16)12. Employment Interview Expenses (H.M.13)
And that Charter of Rights of the Family (H.M.26), Sharelife A.09,Lunchroom Supervision And Facilities S.11 and ProgramAdvertising For Secondary Schools And Continuing Education S.20remain.
15. Matters Recommended by Statutory Committees of the Board
15.a SEAC
15.a.1 Minutes of the Special Education Advisory Committee ofNovember 11, 2015
123 - 129
1) MOVED by Trustee Andrachuk, seconded by Mary Pugh,that SEAC recommends to the Board to ask the director tosubmit a report to advise on the appropriate process to permitSEAC membership on to mental health and safe schoolscommittee.
2) MOVED By Ashleigh Molloy, seconded by TrusteeAndrachuk, that SEAC recommends to the board that policyA.23 Special Education Advisory Committee be amended incompliance to Ontario Regulation 464/97 Special EducationAdvisory Committees.
15.b CPIC
16. Reports from Trustee Representatives on the following Special Committees
16.a Nurturing Our Catholic Community
Page 3 of 4
16.b Safe Schools
16.c Canadian National Exhibition (CNE)
16.d OCSTA
17. Reports For Information
17.a Policy Review in Relation to Expansion of Ombudsman Oversight 130 - 191
18. Communications
19. Inquiries and Miscellaneous
20. Pending List 192 - 198
21. Adjournment
Page 4 of 4
386
MINUTES OF THE SPECIAL MEETING OF THE
TORONTO CATHOLIC DISTRICT SCHOOL BOARD
HELD THURSDAY, OCTOBER 8, 2015
STUDENT ACHIEVEMENT
PRESENT:
M. Del Grande, Chair
N. Crawford
A. Andrachuk
P. Bottoni
F. D’Amico
J.A. Davis – by teleconference
A. Kennedy
B. Poplawski – by teleconference
M. Rizzo – by teleconference
G. Tanuan
A. Gacad, Student Trustee
K. Dubrovskaya, Student Trustee
A. Gauthier
G. Poole
A. Sangiorgio
R. McGuckin
P. De Cock
J. Yan
L. Fernandes, Recording Secretary
The items dealt with at the Student Achievement and Well Being, Catholic
Education and Human Resources Committee in PUBLIC SESSION were
deemed presented.
Page 1 of 198
387
MOVED by Trustee Kennedy, seconded by Trustee Tanuan, that the items
dealt with in PUBLIC SESSION be approved.
CARRIED
MATTERS AS CAPTURED IN THE ABOVE MOTION
Minutes of the Regular meeting held September 10, 2015 – approved.
Presentation by Lynn Hiebert, on behalf of PLASP Child Care Services,
regarding Before and After School Programs - received with a direction
to staff to provide Trustees with the locations of the 14 schools that presently
have the PLASP program.
Presentation by Geoff Feldman, on behalf of CPIC, regarding invitation
to Trustees to OAPCE-CPIC Summit on Oct 24, 2015 - received with
thanks to CPIC for working with the Board.
Presentation by Director Christiano de Florentiis, regarding the Italian
Contemporary Film Festival Junior - received.
Presentation by Dan Koenig and Geoff Grant, Superintendents of
Education, regarding Health and Physical Education/Fully Alive
Resources for Parents and Schools - received.
Archbishop Romero Catholic Secondary School Name Change that the
Board approve the renaming of Archbishop Romero Catholic Secondary
School to Blessed Archbishop Romero Catholic Secondary School.
Request for the Creation of an African-Canadian Advisory Council that
the Board approve the attached Terms of Reference (Appendix A) for the
establishment of the African-Canadian Advisory Council
CSLIT - Inspiring Active Citizenship in Catholic Education – received.
Enrolment Report and Revised Enrolment Report – September 2015 –
received.
Page 2 of 198
388
Update Report on the Pilot Project for Jump Mathematics – received.
Education Quality and Accountability Office (EQAO) Ontario
Secondary School Literacy Test (OSSLT) Results – received.
International Languages Programs In TCDSB Elementary Schools -
referred to Budget Committee for discussion.
MOVED by Trustee Crawford, seconded by Trustee D’Amico, that the
meeting resolve into PUBLIC SESSION
CARRIED
The meeting continued in FULL BOARD with Trustee Del Grande in the
Chair.
Administrative Support for Trustees & Discussion regarding Inquiry
from Trustee Kennedy regarding Constituency Assistants for Trustees
that Trustees continue to be supported by the Administrative Assistant
centrally and that they be able to hire an external independent contractor not
to exceed $10,000.
MOVED by Trustee Crawford, seconded by Trustee Kennedy, that the
meeting adjourn.
CARRIED
________________ ______________
S E C R E T A R Y C H A I R
Page 3 of 198
389
MINUTES OF THE SPECIAL MEETING OF THE
TORONTO CATHOLIC DISTRICT SCHOOL BOARD
HELD THURSDAY, OCTOBER 15, 2015
Corporate Affairs
PRESENT:
M. Del Grande, Chair
N. Crawford, Vice Chair
A. Andrachuk
P. Bottoni
F. D’Amico
J.A. Davis
A. Kennedy
J. Martino
S. Piccininni
B. Poplawski – by teleconference
M. Rizzo – by teleconference
G. Tanuan
A. Gauthier
A. Sangiorgio
G. Poole
R. McGuckin
P. DeCock
M. Puccetti
J. Yan
Lalita Fernandes, Recording Secretary
G. Mak, Officer – Corporate Services
The items dealt with at the Corporate Affairs, Strategic Planning and Property
Committee Meeting were deemed presented.
Page 4 of 198
390
MOVED by Trustee Martino, seconded by Trustee Piccininni, that the items dealt
with in PUBLIC SESSION be approved.
CARRIED
MATTERS AS CAPTURED IN THE ABOVE MOTION
Minutes of the Regular Meeting held September 17, 2015 for Public and
Private Sessions - approved with an amendment to page 6 of the Private Minutes
to delete the names of Trustees Del Grande, Kennedy and D’Amico who had left
the room due to a conflict in item 9c) OCSTA-OECTA Memorandum of
Settlement.
Trustee Matter from Trustee Crawford, regarding request for liquor permit
for Neil McNeil that the permit policy be waived and that permission be granted to
Neil McNeil Catholic Secondary School to serve alcohol at the Annual Alumni
Association Celebration on Friday, November 6th from 6:00 p.m. until 11:00 p.m.
Report regarding Video Surveillance Options, Funding and Images retention
Period Audit.
1. That the “School Security Incident Matrix” as referenced in the report
continues to be used to determine the criteria for approval of two (2) new
video surveillance systems at elementary schools, at the total cost of
$150,000.00 per year funded through the School Renewal Program budget.
2. That additional funding be made available through the Pupil
Accommodation Grant, under School Operations, to undertake additional
repairs and servicing of existing video surveillance systems in the amount of
$100,000.00/year.
Staff were directed to look into the possibility of a joint venture with the Toronto
Police using drones in the schools
Page 5 of 198
391
Report regarding Cost Benefit of Full Air Conditioning Versus
Displacement Air/Heating in New Elementary Schools
1. That the 2015 Elementary School Design Standards as detailed in
Appendix A be approved.
2. That the standard for elementary school cooling be displacement
ventilation with an option for air conditioning.
3. That Air conditioning will be included when costing new school
construction with comparative figures for DV and AC.
4. Provide rationale between the two systems identifying where cost
savings can be found to fund any difference in cost.
Report regarding Revised Permit Fee Structure and Rates
1. That the Board amend Policy B.R.05 Permits by approving the revised
Permit Rates outlined in Appendix ‘A’ of this report.
2 That staff submit a report with respect to recovering our costs.
Trustee Matter from Trustee D'Amico regarding Public confidence that the
following motion be referred to staff to come back with a report regarding public
confidence: That all public funds expensed by all TCDSB staff be posted online
beside the trustee expenses, including proper receipts
Trustee Honorarium (2015-16) – received.
Report regarding City of Toronto Ward Boundary Review Impact on TCDSB
Trustee Boundaries – received.
Urgent Inquiry from Trustee Kennedy regarding Strategic Discussion Motion
of October 8, 2015 regarding Constituency Assistants
1. Motion of October 8, 2015 that Trustees be able to hire an external
independent contractor not to exceed $10,000 - rescinded.
Page 6 of 198
392
2. That the Director assure the Trustees that any Trustee who requires
accommodation as per Board policy and legislation that they be
appropriately accommodated.
MOVED by Trustee Piccininni, seconded by Trustee D’Amico, that the meeting
adjourn.
CARRIED
________________ ________________
S E C R E T A R Y C H A I R
Page 7 of 198
397
MINUTES OF THE REGULAR MEETING
OF THE
TORONTO CATHOLIC DISTRICT SCHOOL BOARD
HELD OCTOBER 22, 2015
PUBLIC SESSION
PRESENT:
Trustees M. Del Grande, Chair
N. Crawford, Vice Chair
A. Andrachuk
P. Bottoni
F. D’Amico
J.A. Davis
A. Kennedy
S. Piccininni
J. Martino
B. Poplawski
M. Rizzo – by teleconference
G. Tanuan
A. Gacad, Student Trustee
K. Dubrovskaya
A. Gauthier
G. Poole
A. Sangiorgio
P. Matthews
D. Koenig
R. McGuckin
P. De Cock
G. Grant
J. Shain
J. Shanahan
M. Puccetti
N. D'Avella
V. Burzotta
J. Saraco
D. Yack
Page 8 of 198
398
C. Fernandes
A. Della-Mora
G. Iuliano Marrello
L. DiMarco
K. Malcolm
J. Yan
L. Fernandes, Recording Secretary
MOVED by Trustee Crawford, seconded by Trustee Davis, the agenda, as
amended, be approved.
CARRIED
MOVED by Crawford, seconded by Trustee Andrachuk, that the items dealt with
in PRIVATE SESSION regarding the Multi Year Recovery Plan and Update on
Labour Relations be approved.
Trustees D’Amico, Kennedy and Del Grande declared an interest in the approval
of the Update on Labour Relations and left the room.
On the vote being taken, as follows:
In favour Opposed
Trustees Martino
Andrachuk
Piccininni
Bottoni
Rizzo
Crawford
Tanuan
Davis
Page 9 of 198
399
The Motion was declared
CARRIED
Trustees D’Amico, Kennedy and Del Grande returned to the meeting.
Trustee Davis submitted a Notice of Motion regarding change in voting age to 16.
The Motion will be considered at the November 19, 2015 meeting of the Board.
MOVED by Trustee Crawford, seconded by Trustee Poplawski, that items 7a) 7b)
and 7c) be adopted as follows:
7a) Special Board – September 10, 2015 (Student Achievement) - approved.
7b) Special Board – September 17, 2015 (Corporate Affairs – approved.
7c) Regular Board – September 24, 2015 – approved.
On the vote being taken, as follows:
In favour Opposed
Trustees Martino
Andrachuk
Piccininni
Bottoni
D’Amico
Rizzo
Crawford
Del Grande
Tanuan
Davis
Poplawski
Kennedy
Page 10 of 198
400
The Motion was declared
CARRIED
MOVED by Trustee Davis, seconded by Trustee D’Amico, that items 9a) and 9b)
be adopted as follows:
9a) Monthly Report from the Chair of the Board - received.
9b) Monthly Report from the Director of Education – received.
On the vote being taken, as follows:
In favour Opposed
Trustees Martino
Andrachuk
Piccininni
Bottoni
D’Amico
Rizzo
Crawford
Del Grande
Tanuan
Davis
Poplawski
Kennedy
The Motion was declared
CARRIED
Page 11 of 198
401
MOVED by Trustee Davis, seconded by Trustee Crawford, that item 10a) be
adopted as follows:
10a) Consideration of Motion from Trustee Bottoni regarding French
Immersion at St. Conrad Catholic School that the following Motion
be rescinded:
1. That St. Conrad, as per the March 2014 report, be selected for
the implementation of a French Immersion Program during the
2016-2017 school year.
2. That the French Immersion Program be implemented at St.
Conrad in 2016, including students registered for Junior and
Senior Kindergarten in 2015
MOVED in AMENDMENT by Trustee Kennedy, seconded by Trustee Tanuan,
that staff research other options for the French Immersion program in the vicinity.
MOVED in AMENDMENT to the AMENDMENT by Trustee Piccininni,
seconded by Trustee Kennedy, that the word “vicinity” be replaced with “the
North-West quadrant part of the city”
On the vote being taken, on the Amendment to the Amendment as follows:
In favour Opposed
Trustees Rizzo Trustees Tanuan
Martino Poplawski
Andrachuk Bottoni
Piccininni
D’Amico
Crawford
Del Grande
Davis
Kennedy
Page 12 of 198
402
The Amendment to the Amendment was declared
CARRIED
MOVED in AMENDMENT to the AMENDMENT by Trustee Poplawski,
seconded by Trustee Bottoni to add the words “that will accommodate the French
Immersion needs of the St. Conrad Community”.
MOVED by Trustee Andrachuk, that the question be called.
On the vote being taken, as follows:
In favour Opposed
Trustees Martino Trustee Rizzo
Andrachuk
Piccininni
Bottoni
D’Amico
Crawford
Del Grande
Tanuan
Davis
Poplawski
Kennedy
The Motion to call the question was declared
CARRIED
On the vote being taken, on the Amendment to the Amendment as follows:
Page 13 of 198
403
In favour Opposed
Trustees Martino Trustees Rizzo
Bottoni Andrachuk
D’Amico Piccininni
Crawford Del Grande
Tanuan
Davis
Poplawski
Kennedy
The Amendment to the Amendment was declared
CARRIED
On the vote being taken, on the Amendment, as follows:
In favour Opposed
Trustees Martino
Andrachuk
Piccininni
Bottoni
D’Amico
Rizzo
Crawford
Del Grande
Tanuan
Davis
Poplawski
Kennedy
The Amendment was declared
CARRIED
Page 14 of 198
404
On the vote being taken, on the Motion, as Amended, as follows:
In favour Opposed
Trustees Martino Trustee Piccininni
Andrachuk
Bottoni
D’Amico
Rizzo
Crawford
Del Grande
Tanuan
Davis
Poplawski
Kennedy
The Motion, as Amended, was declared
CARRIED
MOVED by Trustee Davis, seconded by Trustee Andrachuk, that item 12a) be
adopted as follows:
12a) Admission and Placement of Elementary Pupils Policy (S.A.01)
1. that the Director of Education continue to monitor the impact of
the current admissions process and assess its implementation
after two full admissions cycles are completed.
2. That a public consultation take place by March 2016 with all
over-subscribed school communities invited.
MOVED in AMENDMENT by Trustee Andrachuk, seconded by Trustee Rizzo, to
add part 3 that staff come back with a report on over-subscribed schools that bus
students in and whether there is a possibility of transferring programs to under-
subscribed schools to relieve the pressure of over-subscribed schools
Page 15 of 198
405
On the vote being taken, on the Amendment, as follows:
In favour Opposed
Trustees Martino Trustees Davis
Piccininni Poplawski
Andrachuk
Bottoni
D’Amico
Rizzo
Crawford
Del Grande
Tanuan
Kennedy
The Amendment was declared
CARRIED
On the vote being taken, on the Motion, as Amended, follows:
In favour Opposed
Trustees Martino
Andrachuk
Piccininni
Bottoni
D’Amico
Rizzo
Crawford
Del Grande
Tanuan
Davis
Poplawski
Kennedy
The Motion as Amended was declared
CARRIED
Page 16 of 198
406
The Chair declared a ten minute recess.
The meeting continued with Trustee Del Grande in the Chair.
MOVED by Trustee Davis, seconded by Trustee Andrachuk, that item 14a) be
adopted as follows:
14a) Report of the Governance and Policy Committee on Elementary
School Attendance Boundary Policy (S.A.03)
1. That the current Elementary School Attendance Boundary
Policy (S.A. 03) provided in Appendix ‘A’ of this report be
rescinded.
2. That the proposed Elementary School Attendance Boundary
Review Policy (S.A. 03) contained in Appendix ‘E’ of this
report be adopted with the following amendments:
a) that the 30 day public notice be reinstated to ensure that
the needs of the community are heard.
b) that there can be more than one meeting
c) that it is a public meeting.
3. Staff to present a list of schools and number of years that they
have been oversubscribed and what the strategic plan is for
those schools.
On the vote being taken as follows:
Page 17 of 198
407
In favour Opposed
Trustees Martino
Andrachuk
Piccininni
Bottoni
D’Amico
Rizzo
Crawford
Del Grande
Tanuan
Davis
Poplawski
Kennedy
The Motion was declared
CARRIED
MOVED by Trustee Andrachuk, seconded by Trustee Tanuan, that item 15a) 1 be
adopted as follows:
15a) 1 Minutes of the Regular Meeting of the Special Education
Advisory Committee held October 21, 2015 that the following Part
1 be referred to Special Board dealing with the By-laws so that they
may be incorporated in the section dealing with SEAC:
1. a) On the day following SEAC’s regular meeting, the
recording secretary will circulate the draft minutes of
the meeting to all voting members of SEAC.
b) All voting members of SEAC will review the
minutes for accuracy and advise the recording secretary
by email by 12:00 noon on the Monday following the
meeting of his or her desired revisions to the minutes,
if any, and/or confirming his or her approval of the
minutes.
Page 18 of 198
408
c) After the recording secretary has received notice of
approval of the minutes from a majority of the
members, the minutes will stand approved.
d) In the event that a member has not advised the
recording secretary of his or her approval of the
minutes by 12:00 p.m. on the Monday following the
meeting, approval by the member will be assumed.
MOVED in AMENDMENT by Trustee Kennedy, seconded by Trustee
Andrachuk, to add the part 2 of SEAC’s motion that a letter be sent to the Toronto
Public Health Committee, the Ministry of Health, the Ministry of Social
Services, with a copy to the SEACs of other Catholic Boards, requesting that
funding be provided for hearing and vision testing to take place within the
school setting immediately upon the registration of students.
On the vote being taken, on the Amendment as follows:
In favour Opposed
Trustees Martino
Andrachuk
Bottoni
D’Amico
Rizzo
Crawford
Del Grande
Tanuan
Davis
Poplawski
Kennedy
Page 19 of 198
409
The Amendment was declared
CARRIED
On the vote being taken, on the Motion, as Amended, as follows:
In favour Opposed
Trustees Martino
Andrachuk
Bottoni
D’Amico
Rizzo
Crawford
Del Grande
Tanuan
Davis
Poplawski
Kennedy
The Motion, as Amended, was declared
CARRIED
Page 20 of 198
410
MOVED by Trustee Davis, seconded by Trustee Crawford, that items 18a) and
18b) be adopted as follows:
18a) Communication from OCSTA regarding resolutions for 2016 –
received.
18b) Communication from Geoff Feldman, Chair of CPIC, regarding
Constituency Assistants – received.
CARRIED
The Pending List was reviewed and updated.
MOVED by Trustee Crawford, seconded by Trustee Davis, that the meeting
resolve into PRIVATE SESSION.
CARRIED
The meeting continued in PUBLIC SESSION with Trustee Crawford in the Chair.
MOVED by Trustee Del Grande, seconded by Trustee Tanuan, that the item dealt
with in PRIVATE SESSION regarding Regulation 444/98 be approved.
CARRIED
MOVED by Trustee Del Grande, seconded by Trustee Kennedy, that the meeting
adjourn.
CARRIED
_________________ ______________
S E C R E T A R Y C H A I R
Page 21 of 198
TORONTO CATHOLIC DISTRICT SCHOOL BOARD
DELEGATION REGISTRATION FORM
FOR STANDING OR OTHER COMMITTEES
PLEASE BE ADVISED THAT ALL STANDING
COMMITTEE MEETINGS ARE BEING RECORDED
For Board Use Only
Delegation No.
____
[ ] Public Session
[ ] Private Session
[ ] Five (5) Minutes
Name Elizabeth Seredinina
Committee Regular / Special Board
Date of
Presentation 11/19/2015
Topic of
Presentation Reducing the trustee voting age to 16
Topic or Issue Motion to reducing the trustee voting age to 16.
Details I am a grade 11 student currently attending Bishop Allen Academy and want to
speak on behalf of students leaders in our Board.
Action Requested Pass motion to support student engagement.
I am here as a delegation to speak only
on my own behalf
I am an official representative of the
Catholic School Advisrory Committee
(CSAC)
I am an official representative of
student government
I am here as a spokeperson for
another group or organization
Yes
CSLIT representitive
Submittal Date 11/2/2015
Page 22 of 198
TORONTO CATHOLIC DISTRICT SCHOOL
BOARD
DELEGATION REGISTRATION FORM
FOR STANDING OR OTHER COMMITTEES
PLEASE BE ADVISED THAT ALL STANDING
COMMITTEE MEETINGS ARE BEING RECORDED
For Board Use Only
Delegation No.
____
[ ] Public Session
[ ] Private Session
[ ] Five (5) Minutes
Name Luke Stocking
Committee Regular / Special Board
Date of
Presentation 11/19/2015
Topic of
Presentation Development and Peace - Create a Climate of Change
Topic or Issue I would like to thank the Board for the work of so many schools in supporting
our Create a Climate of Change campaign.
Details
To share results of campaign engagement thus far with board and to advise of
plans for a vigil to take place on November 29th at 6pm at Queen's Park in
advance of the COP21 climate talks in Paris as the culmination of the
campaign.
Action Requested Endorsement from the TCDSB of the vigil.
I am here as a delegation to speak only
on my own behalf Yes /TD>
I am an official representative of the
Catholic School Advisrory Committee
(CSAC)
I am an official representative of
student government
I am here as a spokeperson for
another group or organization
Yes
Development and Peace
Page 23 of 198
CHAIR’S MONTHLY REPORT
NOVEMBER 2015
Following are highlights for the month of November 2015
Attended the “Songs for Syria Concert” performed by DALA at Mary Ward
Secondary School
Participated in the annual OAPCE Toronto “Parent Summit” at the CEC
Attended the annual Fr. Patrick Fogarty Awards Dinner organized by the
Canadian Education Foundation of Ontario (CEFO)
Served dinner, along with the Director of Education and other staff, to
students and family members during the “Newcomer Conference” which
was organized by our Community Relations Department
Delivered greetings at the annual Elementary Principals and Vice-Principals’
Retirement Dinner
Attended the annual Cardinal’s Dinner at the Metro Toronto Convention
Centre
Participated in a radio interview on CFRB 1010 regarding the issue of
secondary students receiving a 35% mark
Visited St. Malachy Catholic Elementary School to celebrate the opening of
the school’s new wing
Spoke at the Elementary Principals and Vice-Principals’ annual Business
Luncheon held at St. Bonaventure Church Hall
Page 24 of 198
DIRECTOR’S MONTHLY REPORT
NOVEMBER 2015
Following are highlights for the month of November 2015
Attended the “Songs for Syria Concert” performed by DALA at Mary Ward
Secondary School
Participated in the annual OAPCE Toronto “Parent Summit” at the CEC
Attended the festivities and blessing of Our Lady of Peace Catholic School
Delivered welcome remarks at the PLASP Community Reception during
their annual parent and community meeting held at the International Centre
in Mississauga
Visited St. John Vianney Catholic Elementary School
Participated in a meeting with The Learning Partnership regarding PTECH
Had the extreme pleasure of participating in the “Half Your Plate” event
with celebrity Chef Michael Smith which was hosted by St. Mary’s Catholic
Elementary School
Served dinner, along with the Chair of the Board, to students and families
during the “Newcomer Conference” organized by our Community Relations
Department
Spoke at the Elementary Principal and Vice-Principals Retirement Dinner
Brought condolences on behalf of the TCDSB to the family of Tatiana Sousa
a student of Dante Alighieri, as well as the family of Joshua Ferreira a
student of Chaminade College who were both tragically killed in a car
accident in Vaughan
Attended, along with other school boards, a Ministry of Education Funding
Consultation session
Attended a three day course at the Rotman School of Management in regard
to financing
Welcomed students participating in “Take Our Kids to Work Day” at the
CEC
Page 25 of 198
Attended the annual Cardinal’s Dinner, along with staff and trustees, held at
the Metro Toronto Convention Centre
Delivered remarks at the Launch of Bullying Awareness Month which was
coordinated by our Safe Schools Department and held at St. Basil’s
Secondary School
Attended the annual “Toronto ALPHA Dinner” along with staff and
Trustees
Visited Blessed Cardinal Newman Secondary School for Minister
Berardinetti’s announcement regarding capital funding
Attended a meeting with the Ministry of Education staff regarding
Regulation 444/98
Participated in a truly moving Remembrance Day Service held at the CEC
and organized by our Communications Department
Joined in the activities organized by the St. Andrew’s School community for
their “Learning Walk”
Attended the wonderful annual fundraising gala dinner organized by The
Angel Foundation for Learning entitled “Evening to Feed the Soul”
Visited St. Malachy Catholic Elementary School to celebrate the opening of
their new wing
Welcomed our teachers and students who participated in a workshop
regarding the filming of our “Year of the Family”
Was invited to speak, along with the Chair of the Board, at the Elementary
Principals and Vice-Principals’ Business Luncheon
Met with the President of the Abruzzo Region of Italy, along with members
of Centro Scuola, regarding Catholic education in Ontario
Page 26 of 198
PRESIDENT’S COUNCIL
On Tuesday, November 17th, CSLIT held its Presidents’ Council Fall General Meeting.
Each school sent a representative from their student council. It was a great day of
professional networking amongst Student Councils.
Each school had the opportunity to engage in workshops (on extracting Student Voice or
managing school events, for example), the ability to network with Student Councils from
the 32 high schools across our Board, as well as fun activities and icebreakers to take
back to schools.
With the help of the IT department at the Board, student councils now have access to
their board-domain emails where they can communicate directly with other student
leaders and CSLIT itself. (ex: Archbishop Romero: [email protected])
REMEMBRANCE DAY
On November 11, 2015, Karina and I attended the City of Toronto’s North York
Remembrance Day Service.
We laid down a wreath on behalf of the TCDSB.
SUBCOMMITTEE REVIEW
The Social Justice Subcommittee is planning an initiative with
Habitat4Humanity. They hope to send various Social Justice subcommittee members and
CSLIT members to assist in building homes this December.
This month, Development and Peace's "Create a Climate of Change" campaign comes to
a close. Various TCDSB schools have been signing petition postcards to send to the
Prime Minister of Canada before he attends the COP21 conference in France, where
multiple world leaders gather and discuss how we can combat climate change.
Most notably, Pope John Paul II students collected over a thousand postcards for the
cause. Development and Peace recently had a successful student day where 11 schools
from the TCDSB gathered to discuss how we can reduce our carbon footprints and how
our high CO2 emission effects those around the world.
The Equity Subcommittee attended a retreat at L'arche Daybreak on November 3rd, for
the purpose of learning about individuals with disabilities and creating a sense of
community. The retreat was a great success, with 40 students from over 15 schools in
attendance. As well, the committee began the planning for the Inclusion and Belonging
Retreat, which is tentatively on December 8th.
The Angel Foundation subcommittee has been working with the Social Affairs
Subcommittee to plan the CSLIT AFL Gala on February 26th. They have decided on an
Ecological theme, an idea is to use crafts made out of recycled materials, plants, rocks
and crystals as centre pieces that will be made by TCDSB students. Each of these two
respective committees, have also been brainstorming other ideas and initiatives. The
Social Affairs subcommittee hopes to partner with the Children’s Aid Foundation in the
Page 27 of 198
upcoming months.
The Faith subcommittee have been organizing their clothing drive to help those in need
this upcoming Christmas holidays, as the virtue of the month for December is Charity.
ECSLIT
The directors of Elementary Affairs hosted their second E-CSLIT meeting on November
3rd at the CEC. Student Trustee Allison Gacad made a speech to the students about
Catholic Leadership, getting involved and overcoming challenges. Their first online
meeting will be held November 19th.
Page 28 of 198
TO: DIRECTOR OF EDUCATION
OCTOBER 20, 2015
FROM: ARC – Senhor Santo Cristo & St. Luke Elementary Schools
SUBJECT: Accommodation Review Priority Ranking
Executive Summary
Comments:
1. The Ministry of Education’s current Capital Priorities Funding focus is on projects that promote
efficient use of space.
2. This information report is submitted to the Director of Education for consideration in accordance
with School Accommodation Review Policy (S.09).
3. Following the guidelines of Policy (S.09) the Senhor Santo Cristo and St. Luke SAR committees
met in public on February 26th
, March 24th
, April 14th
, June 10th
, and September 28th
, 2015. There
were opportunities for questions and responses in regards to purpose, and possible outcome at each
of the four public meetings.
In accordance with School Accommodation Reviews (SAR) report tabled January 22, 2015
stating that, “Ministry funding for new construction is tied to a school board’s success in
maximizing the efficiency and utilization of existing space in its schools.” Further, “increase
efficiencies through amalgamation create capital funding opportunities for new schools,
additions and other capital improvements at schools receiving students as a result of
amalgamation”. To this end the Board approved three completion cycles of School
Accommodation Reviews in accordance with School Accommodation Review Policy
(S.09).
Senhor Santo Cristo and St. Luke fall within cycle one, have fully adhered to School
Accommodation Review (S.09) policy and are able to make the following recommendation
to the Director of Education.
With this report the writer has submitted a binder with all backup public and working
committee meets, agendas, presentations, minutes for each meeting and the final vote.
Recommendation: That Senhor Santo Cristo and St. Luke be amalgamated on the St. Luke
site and that St. Luke be retrofitted for the two school communities with a new name yet to
be determined.
Page 29 of 198
2
4. The criteria used in this analysis include the following:
a) School capacity
b) Projected school enrolment
c) Current and projected facility utilization rate
d) Site size
e) Facility condition
5. As required in S.09 Policy Senhor Santo Cristo and St. Luke were identified as candidates for
review and were grouped to form a cycle one “School Cluster”.
6. The Senhor Santo Cristo/St Luke School Communities were represented by a duly formed
committee as directed by Policy S.09. Four public meetings and an equal number of working
meetings ensured that the committee had the information and the confidence to arrive to the
recommendations in this report.
7. Central staff from Facilities, Transportation, Curriculum and Accountability, Safe Schools, Special
Education and Human Resources presented at the public meetings and provided detailed
information to the SAR committee and the general public on the pros and cons of remaining as two
separate Catholic schools or consolidating into one.
8. In addition four working committee meetings were added to assist the SAR committee members to
fully review Toronto Catholic District School Board documents and seek clarification where
necessary.
9. Both school committee members have endorsed the recommendations in this report.
10. That the Director consider the following:
i. That the Director request that the Transportation Department review the bussing routes for students
who will need to be relocated to St. Luke without impacting the existing level of services.
ii. That the Director consider the following in the amalgamation of Senhor Santo Cristo and St. Luke:
a) Designated pick up and drop off area
b) Good sight lines
c) Exterior security cameras
d) French Immersion/Extended French
e) Day Care in school
f) Before and After school programs
g) Niagara University partnership
h) SAL and STEP be part of school
i) Gifted withdrawal - Congregated
j) Consultation of new school name with the two school communities
k) Honour the histories of the two school communities
l) Maintain International Languages
Page 30 of 198
3
m) Designated ISP/M. E. suite with appropriate equipment and Snoezelen room
n) Space for reflection
o) Air conditioning
p) ECO focused
q) Natural lighting
r) Multipurpose room for flexible programs i.e. Drama/visual arts/animation/music
s) School yard design/marking for cooperative games
t) Continue the morning meal program
u) Dedicated lunch space
v) Keep the relationship with Friends of Roxton Road Parks
w) Signage
x) Attractive design of exterior retrofit
y) Fencing that ensures students’ safety
z) More staff parking
aa) Memory wall
iii. TCDSB provide barrier free accessibility for all students with needs in the amalgamation of
Senhor Santo Cristo and St. Luke.
iv. That the Director consider the following features in the amalgamation of the two schools with
respect to the creation of a retrofit school building:
a) An enrolment between 350-400 students
b) Interior 21st Century design with breakout spaces and flexible seating arrangements
v. That the Director be informed that the SAR committee had the following four options that were
agreed and voted upon in the final public meeting:
a) Amalgamation at St. Luke with a retrofit
b) Amalgamation at Senhor Santo Cristo with a retrofit
c) New school on the St. Luke site
d) New school on the Senhor Santo Cristo
Recommendation:
1. The Senhor Santo Cristo/St. Luke SAR committee submits the following final recommendations to
the Director of Education for consideration:
That the current St. Luke site be retrofitted.
That the recommendations in section 7 be considered.
That the new retrofitted school be known by a new name yet to be determined.
Page 31 of 198
TO: DIRECTOR OF EDUCATION
OCTOBER 19, 2015
FROM: ARC – St. Bruno & St. Raymond Elementary Schools
SUBJECT: Accommodation Review Priority Ranking
Executive Summary
Comments:
1. The Ministry of Education’s current Capital Priorities Funding focus is on projects that promote
efficient use of space.
2. This information report is submitted to the Director of education for consideration in accordance
with School accommodation Review Policy (S.09).
3. As required in S.09 Policy St. Bruno and St. Raymond were identified as candidates for review and
were grouped to form a cycle one “School Cluster”.
4. The St. Bruno/St. Raymond School Communities were represented by a duly formed committee as
directed by Policy S.09. Four public meetings and an equal number of working meetings ensured
that the committee had the information and the confidence to arrive to the recommendations in this
report.
In accordance with School Accommodation Reviews (SAR) report tabled January 22,
2015 stating that, “Ministry funding for new construction is tied to a school board’s
success in maximizing the efficiency and utilization of existing space in its schools.”
Further, “increase efficiencies through amalgamation create capital funding
opportunities for new schools, additions and other capital improvements at schools
receiving students as a result of amalgamation”. To this end the Board approved three
completion cycles of School Accommodation Reviews in accordance with School
Accommodation Review Policy (S.09).
St Bruno and St Raymond fall within cycle one, have fully adhered to School
Accommodation Review (S.09) policy and are able to make the following
recommendation to the Director of Education.
With this report the writer has submitted a binder with all backup public and working
committee meets, agendas, presentations, minutes for each meeting and the final vote.
Recommendation: That St. Bruno and St. Raymond be amalgamated on the St.
Raymond site and that a new school be considered for the two school communities with
a new name yet to be determined.
Page 32 of 198
2
5. Following the guidelines of policy (S.09) the St. Bruno and St. Raymond SAR committees met in
public on February 25th
, March 31st, April 29
th, and June 29
th, 2015. There were opportunities for
questions and responses in regards to purpose, and possible outcome at each of the four public
meetings.
6. Central staff from Facilities, Transportation, Curriculum and Accountability, Safe Schools, Special
Education and Human Resources presented at the public meetings and provided detailed
information to the SAR committee and the general public on the pros and cons of remaining as two
separate Catholic schools or to consolidate into one.
7. In addition four working committee meetings were added to assist the SAR committee members to
fully review Toronto Catholic District School Board documents and seek clarification where
necessary.
8. Both school committee members have endorsed the recommendations in this report.
9. The criteria used in this analysis include the following:
a) School capacity
b) Projected school enrolment
c) Current and projected facility utilization rate
d) Current and projected portable count
e) Site size
f) Facility condition
10. The recommendations acknowledge:
i. That the Director review the bussing routes for students who will need to be relocated to St.
Raymond without impacting the existing level of services.
ii. That the Director consider the following programs in the amalgamation of St. Bruno and St.
Raymond:
a) Family Studies
b) Design and Technology
c) French Immersion
d) Gifted program
e) Physical Education Program in partnership with the City of Toronto/Christie Pits Park
f) Full Day K-8 school
g) Single gender boys school (9-12)
h) Running rack
i) Chapel
j) Day Care Centre
k) Art program
Page 33 of 198
3
iii. Than the Director review and consider the following features in the amalgamation of the two
schools with respect to the creation of a new school building:
a) An enrolment between 350-500 students
b) Three story building with underground parking
c) Energy efficient and double height entrance
d) 21st Century design with breakout spaces and flexible seating arrangements
e) Natural light and green spaces
f) FDK in one zone, access to parents for pickup and dedicated play area
g) Barrier free total accessibility for everyone
iv. Than the Director be informed that the SAR committee had the following four options that were
agreed and voted upon in the final public meeting:
a) Amalgamation at St. Raymond with a retrofit
b) Amalgamation at St. Bruno with a retrofit
c) New school on the St. Raymond site
d) New school on the St. Bruno site
Recommendation:
1. The St. Bruno/St. Raymond SAR committee submits the following final recommendations to the
Director of Education for consideration:
That a new school facility be built on the present St. Raymond site.
That the new school will be an amalgamation of St. Bruno and St. Raymond School
communities.
That the recommendations in section 7 be considered.
That the new school be known by a new name, yet to be determined.
Page 34 of 198
TO: DIRECTOR OF EDUCATION
November 10, 2015
FROM: SCHOOL ACCOMMODATION REVIEW COMMITTEE – HOLY ANGELS, OUR LADY
OF SORROWS, ST. LEO, ST. LOUIS, ST. MARK
SUBJECT: REPORT OF THE SOUTH ETOBICOKE “SARC COMMITTEE”
Executive Summary:
Comments:
1. In accordance with Policy S.09 School Accommodation Review Policy, the Board
approved the establishment of the South Etobicoke Review Area consisting of Holy
Angels CS, Our Lady of Sorrows CS, St. Leo CS, St. Louis CS and St. Mark CS.
2. The committee was established with membership from each school, according to policy
S.09. (Appendix A)
3. Five (5) public consultation meetings were held as follows:
Date & Time Location
1. April 21, 2015; 7:00 – 9:00 pm Holy Angels Parish Hall
2. May 20, 2015; 7:00 – 9:00 pm St. Louis CS
3. June 9, 2015; 7:00 – 9:00 pm St. Leo CS
4. September 22, 2015; 7:00 – 9:00 pm Holy Angels Parish Hall
5. November 9, 2015; 6:30 – 8:30 pm St. Leo CS
This report makes a number of recommendations for the five schools included in the Review Area.
Specifically, it recommends:
a new school at Holy Angels,
new boundaries and a smaller catchment at Our Lady of Sorrows,
a new school at St. Leo,
innovative programming to increase enrolment at St. Louis and
maintaining or increasing enrolment at St. Mark,
changes to the admissions policy
Page 35 of 198
4. Further to this, the SARC held working sessions for committee members, as follows:
Date & Time Location
1. April 13, 2015; 7:00 – 9:00 pm St. Leo CS
2. May 12, 2015; 7:00 – 9:00 pm St. Louis CS
3. May 26, 2015; 7:00 – 9:00 pm St. Leo CS
4. June 16, 2015; 6:30 – 8:30 pm St. Leo CS
5. July 3, 2015; 7:00 – 9:00 pm St. Leo CS
6. September 15, 2015; 6:30 – 8:30 pm Our Lady of Sorrows CS
7. October 5, 2015; 6:30 – 8:30 pm St. Louis CS
5. All of the recommendations in this report were agreed upon by consensus of the SARC
committee members.
6. This particular SARC was a challenging process because it included five diverse school
communities with very different circumstances and interests.
7. Further documentation is provided to the Director of Education in hardcopy (a binder) ,
including:
Approved minutes and Agendas of all meetings,
Letters received from community stakeholders,
Emails regarding the process and recommendations (pro and con),
8. Further details of the rationale for some recommendations, are included in the binder
to be submitted to the Director of Education.
Page 36 of 198
MOVED BY: Jo-Ann Davis Toronto Catholic District School Board TOPIC: Changing the voting age to 16 years of age for Ontario school board trustee elections
WHEREAS: The Mission of the TCDSB is, “at Toronto Catholic we transform the world through witness, faith, innovation and action.”
WHEREAS: Student trustees, who sit with us around the horseshoe as respected colleagues, are themselves 16 and 17 years of age.
WHEREAS: Currently, at 18, many young people leave their home to attend college, university or search for work. Lowering the voting age will give the vote to students who have roots in their community and an appreciation for their local school board issues.
WHEREAS: Studies show that if citizens begin voting earlier, and get into the habit of doing so earlier, they are more likely to do so throughout life. Parent voter turnout is also expected to increase as it increases the whole family's interest in voting.
WHEREAS: Young voters have a unique opportunity, through our grade 9 and 10 civic classes, to come to the polls with a solid understanding of what they're voting on.
WHEREAS: Teenagers have high levels of volunteerism and community service, yet many feel turned off by politics. Lowering the voting age gives youth a real stake in their futures, making them more likely to become involved and active in the political process.
WHEREAS: Arguably, the role of school board trustee is the elected position which most impacts the daily lives of our students and yet they do not have a voice in their election.
WHEREAS: Countries including Argentina, Austria, Brazil, Cuba and Scotland have already lowered the voting age to 16. The Parliamentary Assembly of the Council of Europe has actively encouraged member states to consider lowering the voting age to 16 in their jurisdictions. The New Brunswick legislature will soon be dealing with a Bill to lower the voting age. And, state legislators in Massachusetts, New York and New Mexico are currently dealing with electoral reform legislation that would lower the voting age in their respective states.
THEREFORE BE IT RESOLVED THAT: The Chair and Director, on behalf of all trustees of the board, write the Premier, Minister of Education and Minister of Municipal Affairs, copying trustees, OCSTA, and all Toronto MPPs and City Councillors, advocating that under the Ontario Municipal Elections Act the voting age to be an elector at a school board trustee election held in a local municipality be lowered to 16 years of age.
Page 37 of 198
PUBLIC
2014-2015 DRAFT AUDITED FINANCIAL
STATEMENTS
“A generous man will himself be blessed, for he shares his food with the poor.” Proverbs 22:9
Created, Draft First Tabling Review
November 12, 2015 November 19, 2015 Click here to enter a date.
D. Bilenduke, Senior Coordinator of Finance
P. De Cock, Comptroller of Business Services & Finance
RECOMMENDATION REPORT
Vision:
At Toronto Catholic we transform the world
through witness, faith, innovation and action.
Mission:
The Toronto Catholic District School Board is an
inclusive learning community rooted in the love of
Christ. We educate students to grow in grace and
knowledge and to lead lives of faith, hope and
charity.
G. Poole
Associate Director of Academic Affairs
A. Sangiorgio
Associate Director of Planning and
Facilities
Angela Gauthier
Director of Education
REPORT TO REGULAR BOARD
Page 38 of 198
Page 2 of 3
A. EXECUTIVE SUMMARY
This report provides the Board of Trustees with the 2014-15 Draft Audited
Financial Statements for approval. The 2014-15 Financial Statements report
an in-year Public Sector Accounting Board (PSAB) Surplus of $22.6 million
and an accumulated PSAB Surplus of $145.3M.
The in-year operating deficit for Ministry reporting is ($6.2) million and an
accumulated deficit of ($14.6) million. The actual financial results for 2014-
15 is better than forecast by the amount of $2.3M.
B. PURPOSE
1. The attached draft financial statements for the fiscal year 2014-15 have been
audited by KPMG following their Audit Plan presented to and approved by
the Audit Committee during the meeting held on September 8th
2015.
2. The Auditors gave an in-depth presentation of their findings and fielded
questions from the Audit Committee members at their meeting held on
November 18th
2015.
3. Committee members were given the opportunity to question staff as well as
the Auditors with and without staff present.
C. BACKGROUND
1. Per Section 9 of Ontario Regulation 361(10), the Audit Committee reviews
the draft annual financial statements before they are presented to Board of
Trustees for approval.
D. EVIDENCE/RESEARCH/ANALYSIS
1. The 2014-15 Draft Audited Financial Statements for the Toronto Catholic
District School Board are attached to this report in Appendix C. The 2014-
15 Draft Financial Statements report an in-year Public Sector Accounting
Board (PSAB) surplus of $22.6M and an accumulated surplus of $145.3M.
(Appendix A)
Page 39 of 198
Page 3 of 3
2. The in-year operating deficit for Ministry reporting purposes is ($6.2)
million resulting in an accumulated deficit of ($14.6) million. The operating
deficit for 2014-15 is $2.3M less than forecast. An analysis of the PSAB
surplus and the calculated Operating Deficit appears in Appendix B.
3. The operating deficit for 2014-15 is $2.3M less than forecast as shown in the
table below:
4. The Ministry of Education Financial Statements and Schedules (EFIS) for
the 2014-15 fiscal year have been finalized and were submitted to the
Ministry of Education on November 12th to meet the deadline in order to
avoid a 50% monthly cash flow penalty. Any changes that may arise from
Board of Trustees’ approval of the financial statements will result in the
resubmission of the EFIS financial statements and schedules without a cash
flow penalty.
5. In consultation with Ministry of Education Finance staff, a prior period
adjustment of $900,513 was made to the Opening Accumulated Deficit
balance to offset the funding committed for capital upgrades. This amount is
internally reserved for the future amortization of Capital Upgrades to the
Catholic Education Centre, i.e. Elevator Replacements. There is no net
impact to the overall accumulated deficit balance at August 31st 2015.
E. STAFF RECOMMENDATION
That the Board of Trustees approve the 2014-15 Audited Financial Statements as
Submission Version: Board Working VersionSchool Board Name: Toronto Catholic DSB
School Year: 2014-15Cycle: Financial Statements
Schedule 5 - Detail of Accumulated Surplus/(Deficit)
12-November-15 3:01:16 PM Schedule 5 Page: 1
Accumulated Surplus(Deficit) - Balance at
September 1
Transfer to Committed Capital or
Committed Sinking Fund Interest Earned
Accumulated Surplus(Deficit) - In-Year
Increase (Decrease)
Accumulated Surplus(Deficit) - Balance at
August 31Col. 1 Col. 2 Col. 3 Col. 4
1 Available for Compliance - Unappropriated1.1 Operating Accumulated Surplus -8,315,243 - -6,258,905 -14,574,1481.2 Available for Compliance - Unappropriated -8,315,243 - -6,258,905 -14,574,1482 Available for Compliance - Internally Appropriated2.1 Retirement Gratuities 0 - - 02.2 WSIB 0 - - 02.3 School Renewal (previously included in pupil
accommodation debt reserve)0 - - 0
2.3.1 Amounts previously included in pupil accommodation debt reserves that are not related to NPP or School Renewal
0 - - 0
Other Purposes - Operating:2.4 Reserve for Working fund Classroom Carryover 3,148,604 - 178,560 3,327,1642.5 Reserve for Working Fund PDT Funds Contract Req 1,142,902 - 14,815 1,157,7172.6 Reserve for Future Contingent Liabilities 0 - 100,000 100,0002.7 Reserve for Trustee Unspent Budgets Aug 27 2015 Board
Motion0 - 64,100 64,100
2.8 Reserve for Capital Planning Capacity Prog GSN Grant 0 - 372,728 372,7282.8.1 Committed Sinking Fund interest earned 546,467 - -32,723 513,7442.8.2 Committed Capital Projects 900,513 - -58,098 842,415
.....from Schedule 5.5Other Purposes - Capital:
2.9 0 - - 02.10 Playground Equipment Brd Motion June 2012 161,173 - -96,526 64,6472.11 0 - - 02.12 0 - - 02.13 0 - - 02.14 Available for Compliance - Internally Appropriated 5,899,659 - 542,856 6,442,5153 Total Accumulated Surplus (Deficit) Available for
Compliance (Sum of lines 1.2 and 2.14)-2,415,584 - -5,716,049 -8,131,633
4 Unavailable for Compliance4.1 Employee Future Benefits - retirement gratuity liability -92,932,820 - 8,448,438 -84,484,3824.1.1 Employee Future Benefits - Early Retirement Incentive Plan 0 - 0 04.1.2 Employee Future Benefits - Retirement Health Dental Life
4.1.3 Employee Future Benefits - other than retirement gratuity -10,088,824 - 1,165,693 -8,923,1314.2 Interest to be Accrued -5,359,798 - -8,307 -5,368,1054.4 School Generated Funds 8,552,321 - 546,809 9,099,1304.7 Revenues recognized for land 227,705,885 - 17,840,471 245,546,3564.8 Liability for Contaminated Sites - - - -4.9 Total Accumulated Surplus (Deficit) Unavailable for
Compliance125,100,839 - 28,340,095 153,440,934
5 Total Accumulated Surplus (Deficit) 122,685,255 - 22,624,046 145,309,301
APPENDIX A
Page 41 of 198
APPENDIX B
TORONTO CATHOLIC DISTRICT SCHOOL BOARD2014-15 Statement of Financial Position
Consolidated Statement of Financial Position (Pg.1 of Consolidated Financial Statements)
Deduct Amounts not available for Compliance:Retirement Gratuity Liability (84,484,382) Retirement Health, Dental, Life Insurance Liability (2,428,934) Other Employee Future Benefits Liability (8,923,131) Accrued Interest (5,368,105) School Generated Funds 9,099,130 Revenues Recognized for Land 245,546,356 Subtotal - Amounts not available for Compliance 153,440,934
Accumulated Surplus (Deficit) Available for Compliance (8,131,633)
Deduct Amounts Internally AppropriatedReserve for Classroom Budget Carryover (3,327,164) Reserve for PDT PD Funds (1,157,717) Reserve for Future Contingent Liabilities (100,000) Reserve for Unspent Trustee Expense Budgets (64,100) Reserve for Capital Planning Capacity Program (372,728) Committed Sinking Fund Interest Earned (513,744) Committed Capital Projects (842,415) Reserve for Playground Equipment (64,647) Subtotal - Amounts not available for Compliance (6,442,515)
2014-15 Actual Operating Accumulated Deficit (14,574,148)
Date Approved: Date of Review: Dates of Amendment: June 2006 BM p 126, 19 Jun 86; BM, Nov
69. Cross Reference:
Policy The Director of Education shall be authorized to cooperate with recognized post secondary institutes of learning to make use of TCDSB schools in the training of students in appropriate post secondary school programs. Regulations: 1. Arrangements will be made cooperatively by the appropriate supervisory officers, the representatives of the institute and the principal. 2. There will be no additional cost to the TCDSB. 3. There will be no unnecessary interruption of classes. 4. The training program is in keeping with the TCDSB philosophy of education.
Page 83 of 198
Office Hours A.04
Policy
The business hours of all administrative offices shall be at a time most convenient to conduct business with the schools and the public.
Regulations:
1. The business hours of the TCDSB administrative offices shall be 0830 hours to 1645 hours from Monday to Friday excluding statutory holidays. 2. Administrative offices will be closed on: a) the second Friday in July and the following five Fridays in July and August; b) any workday between Christmas and New Year's which is not a holiday or a day in lieu of a holiday; and c) on December 24 when December 24 falls on a Monday. 3. The Board may require employees not to work on the remaining Fridays in July and August not included in 2(a) above, except that they will usually be required to work on the first Friday after Canada Day and the last Friday before Labour Day. Any days so affected will be recorded as vacation days. 4. The Board may require the services of an employee on workdays between Christmas and New Year's or on a Friday in July or August. Any employee so affected will be entitled to any other day(s) off in lieu thereof. 5. The switchboard at the Catholic Education Centre shall be open from 0800 hours to 1700 on the days that the Catholic Education Centre is open. 6. Notwithstanding 1. hereof, the Director of Education may authorize a system of flex time for administrative staff for specific Curriculum Support Units/departments
Page 84 of 198
ensuring that offices are adequately staffed during the business hours specified in 1. hereof. 7. These office hours are applicable for administrative staff only. BM p 209, 20 Jun 91; BM p 188, 16 Oct 86; BM p 939, Aug 68.
Page 85 of 198
SHARELIFE A.09 Date Approved: Date of Review: Dates of Amendment:
June 2006 BM p 188, 16 Oct 86; BM p 694, Oct 76.
Cross Reference:
Policy
The Toronto Catholic District School Board supports the Sharelife program.
Regulation:
The TCDSB shall provide payroll deduction services for all personnel who request them
Page 86 of 198
PRINCIPAL/VICE-PRINCIPAL INTERVIEWS H.M.21 Policy All trustees will be notified of interviews to be held for the purpose of screening principal and vice-principal applicants in order to attend such interviews if desired. Regulations: 1. The Personnel Department will notify trustees of all scheduled interviews through the office of the Director, including notification after the appointments are made. BM p 92, 18 May 89; BM p 19 May 88; BM p 47, Mar 73
Page 87 of 198
Lunchroom Supervision And Facilities S.11
Policy
Toronto Catholic District School Board students, who are required to remain at school for lunch, shall be given a reasonable length of time to eat lunch in suitable facilities with appropriate supervision.
Regulations:
1. School Plan: Lunchroom Facilities and Supervision a) School principals shall prepare a plan regarding the accommodation and supervision of students who must remain at school to eat lunch. b) The plan shall be prepared in accordance with the policy statement, regulations and guidelines, and submitted to the appropriate supervisory officer no later than June 15 each year for implementation in September of the following year. c) The plan shall be reviewed by the appropriate supervisory officer upon submission each year and approved with appropriate modifications, if necessary. 2. Facilities a) Students shall be accommodated in the best possible environment with adequate adult supervision. b) Students shall be provided with adequate facilities that must include both a seat and table top for eating lunch. This may include: i) tables and benches; ii) classroom desks with seats.
c) Students shall not be permitted to eat lunch while sitting on the floor. d) Benches, tables and chairs should be purchased over a period of time on a priority basis and funded by the Curriculum Support Unit through a special fund provided
Page 88 of 198
for this purpose. The purchase of this equipment is to facilitate the grouping of students for lunchtime supervision purposes. 3. Supervision a) The appropriate number of adult supervisors shall be assigned to lunch supervision so as to ensure the safety of each student. b) Student monitors may be used to assist the appropriate number of adult supervisors. c) Each student shall be given a minimum of 20 minutes to eat lunch. d) Each teacher shall be given 40 minutes of time for lunch. 4. General a) The grouping of students in larger areas may assist in reducing the appropriate number of adult supervisors. b) Community volunteers may be recruited to assist school supervisors during the lunch period. BM p 46, Apr 85.
Page 89 of 198
Absenteeism S.M.03
Date Approved: Date of Review: Dates of Amendment: May 81 June 6, 2006 03 March 99; 20 Feb 86 Cross Reference:
Policy: Each school shall establish procedures to encourage and monitor the attendance and safe arrival of students in school. Regulations: 1. In September of each year every school shall adopt a procedure of reporting student absenteeism, and shall notify the school community accordingly. 2. The principal shall: (a) request that parents inform the school of their child's absence, (b) contact as early as possible on the first day those parents who fail to inform the school of their child's absence, (c) encourage parents to provide a note, stating the reason for their child's absence, (d) develop procedures for monitoring student absenteeism in consultation with the Catholic School Advisory Council, (e) arrange for the implementation of a specific procedure in order to check on daily absence/attendance, (f) make every effort to ascertain the reason for chronic absenteeism/truancy and to ensure the return of the child to school, (g) be required to document the efforts made to have the student return to school,
Page 90 of 198
(h) refer, using the appropriate forms, the case to the Curriculum Support Unit school social worker when a student has been absent for an unreasonable period of time (up to 20 accumulative days) without justifiable cause.
Page 91 of 198
Adult Education- COSTI-IIAS S.C.01
Policy
The TCDSB shall cooperate with COSTI-IIAS in the provision of continuing education programs for adults, wherever possible.
BM p 188, 16 Oct 86.
Page 92 of 198
Program Advertising For Secondary Schools And Continuing Education S.20 Policy To enhance communication, promote community awareness and encourage neighbourhood participation, the Toronto Catholic District School Board will install appropriate permanent display signs on secondary school properties and continuing education locations. Regulations: 1. The purpose of the program display signs will be to advertise and publicize approved schools and continuing education programs, related functions and events. 2. The erection of program display signs at secondary schools will be phased in over a period of five years subject to available funds. The installation of program display signs to advertise continuing education programs, if not offered at a secondary school, will be included in this phasing in period. 3. The secondary school and continuing education Superintendents will submit an annual priority listing of locations to be equipped with program advertising signs to the Deputy Director of Education. 4. The Deputy Director of Education will submit an annual request for appropriate funds to be included in the budget, to provide for the acquisition and erection of permanent display signs, until the phase-in has been completed. 5. Depending on the location of the school building and the main thoroughfares, signs may be one of the following: ( i) illuminated plastic, steel frame (ii) illuminated frame, wall mounted
6. The decision as to the type, location and design of the sign will be the joint responsibility of the school Principal, the secondary school Superintendent, and the
Page 93 of 198
Superintendent of Continuing Education if applicable, in conjunction with the Superintendent of Planning and Facilities. BM p 43, 25 Jan 90.
Page 94 of 198
Block Parent Program P.02
Policy
The TCDSB supports the Block Parent Program and where possible shall cooperate with the local community in implementing the program. BM p 188, 16 Oct 86.
Subject to Section 180 of the Education Act, Revised 1990, and subject to the collective agreement with the teachers, a reciprocal arrangement regarding the transfer of sick leave credits may be made with other boards of education, school boards and provincial or territorial educational authorities within Canada.
BM p 34, 23 Jan 86; BM, Apr 78.
Page 96 of 198
PRINCIPALS' REASSIGNMENT H.T.04 Policy 1. Reassignment of a principal may be requested by a principal or may be made by the Director of Education at any time but, in any case, there shall be a review of a principal's assignment within five years in a particular school. 2. Notice of reassignment shall be given by the 31 December, if possible. BM p 34, 23 Jan 86; BM, Apr 71.
Page 97 of 198
Teacher Exchange H.T.03
Policy The TCDSB approves and encourages the principle of exchange of Catholic teachers with other systems, particularly within Canada. BM p 34, 23 Jan 86; BM, Nov 68.
Page 98 of 198
Charter of Rights of the Family H.M.26
Policy
Recognizing their commitment to respect, maintain and enhance the rights of the students committed to its care, and those of their families, the Toronto Catholic District School Board and its employees shall carry out their duties in accordance with the principles enunciated in the Charter of Rights of the Family* presented by the Holy See on October 22, 1983. * Charter of Rights of the Family, Boston, Mass., St. Paul edition 1983, reproduced for your convenience below. Charter of the Rights of the family Preamble Considering that: A. the rights of the person, even though they are expressed as rights of the individual, have a fundamental social dimension which finds an innate and vital expression in the family; B. the family is based on marriage, that intimate union of life in complementarity between a man and a woman which is constituted in the freely contracted and publicly expressed indissoluble bond of matrimony and is open to the transmission of life; C. marriage is the natural institution to which the mission of transmitting life is exclusively entrusted; D. the family, a natural society, exists prior to the State or any other community, and possesses inherent rights which are inalienable;
Page 99 of 198
E. the family constitute, much more than a mere juridical, social and economic unit, a community of love and solidarity, which is uniquely suited to teach and transmit cultural, ethical, social, spiritual and religious values, essential for the development and well-being of its own members and of society; F. the family is the place where different generations come together and help one another to grow in human wisdom and to harmonize the rights of individuals with other demands of social life; G. the family and society, which are mutually linked by vital and organic bonds, have a complementary function in the defense and advancement of the good of every person and of humanity; H. the experience of different cultures throughout history has shown the need for society to recognize and defend the institution of the family; I. society, and in a particular manner the State and International Organizations, must protect the family through measures of a political, economic, social and juridical character, which aim at consolidating the unity and stability of the family so that it can exercise its specific function; J. the rights, the fundamental needs, the well-being and the values of the family, even though they are progressively safeguarded in some cases, are often ignored and not rarely undermined by laws, institutions and socio-economic programs; K. many families are forced to live in situations of poverty which prevent them from carrying out their role with dignity; L. the Catholic Church, aware that the good of the person, of society and of the Church herself passes by way of the family, has always held it part of her mission to proclaim to all the plan of God instilled in human nature concerning marriage and the family, to promote these two institutions and to defend them against all those who attack them;
Page 100 of 198
M. the Synod of Bishops celebrated in 1980 explicitly recommended that a Charter of the Rights of the Family be drawn up and circulated to all concerned; The Holy See, having consulted the Bishops' Conferences, now presents this Charter of the Rights of the Family and urges all States, International Organizations, and all interested Institutions and persons to promote respect for these rights, and to secure their effective recognition and observance. Article 1 All persons have the right to the free choice of their state of life and thus to marry and establish a family or to remain single. a) Every man and every woman, having reached marriageable age and having the necessary capacity, has the right to marry and establish a family without any discrimination whatsoever; legal restrictions to the exercise of this right, whether they be of a permanent or temporary nature, can be introduced only when they are required by grave and objective demands of the institution of marriage itself and its social and public significance; they must respect in all cases the dignity and the fundamental rights of the person. b) Those who wish to marry and establish a family have the right to expect from society the moral, educational, social and economic conditions which will enable them to exercise their right to marry in all maturity and responsibility. c) The institutional value of marriage should be upheld by the public authorities; the situation of non-married couples must not be placed on the same level as marriage duly contracted. Article 2 Marriage cannot be contracted except by free and full consent duly expressed by the spouses.
Page 101 of 198
a) With due respect for the traditional role of the families in certain cultures in guiding the decision of their children, all pressure which would impede the choice of a specific person as spouse is to be avoided. b) The future spouses have the right to their religious liberty. Therefore to impose as a prior condition for marriage a denial of faith or a profession of faith which is contrary to conscience, constitutes a violation of this right. c) The spouses, in the natural complementarity which exists between man and woman, enjoy the same dignity and equal rights regarding the marriage. Article 3 The spouses have the inalienable right to found a family and to decide on the spacing of births and the number of children to be born, taking into full consideration their duties towards themselves, their children already born, the family and society, in a just hierarchy of values and in accordance with the objective moral order which excludes recourse to contraception, sterilization and abortion. a) The activities of public authorities and private organizations which attempt in any way to limit the freedom of couples in deciding about their children constitute a grave offense against human dignity and justice. b) In international relations, economic aid for the advancement of peoples must not be conditioned on acceptance of programs of contraception, sterilization or abortion. c) The family has a right to assistance by society in the bearing and rearing of children. Those married couples who have a large family have a right to adequate aid and should not be subjected to discrimination. Article 4 Human life must be respected and protected absolutely from the moment of conception.
Page 102 of 198
a) Abortion is a direct violation of the fundamental right to life of the human being. b) Respect of the dignity of the human being excludes all experimental manipulation or exploitation of the human embryo. c) All interventions on the genetic heritage of the human person that are not aimed at correcting anomalies constitute a violation of the right to bodily integrity and contradict the good of the family. d) Children, both before and after birth, have the right to special protection and assistance, as do their mothers during pregnancy and for a reasonable period of time after childbirth. e) All children, whether born in or out of wedlock, enjoy the same right to social protection, with a view to their integral personal development. f) Orphans or children who are deprived of the assistance of their parents or guardians must receive particular protection on the part of society. The State, with regard to foster-care or adoption, must provide legislation which assists suitable families to welcome into their homes children who are in need of permanent or temporary care. This legislation must, at the same time, respect the natural rights of the parents. g) Children who are handicapped have the right to find in the home and the school an environment suitable to their human development. Article 5 Since they have conferred life on their children, parents have the original, primary and inalienable right to educate them; hence they must be acknowledged as the first and foremost educators of their children. a) Parents have the right to educate their children in conformity with their moral and religious convictions, taking into account the cultural traditions of the family
Page 103 of 198
which favor the good and the dignity of the child; they should also receive from society the necessary aid and assistance to perform their educational role properly. b) Parents have the right to freely choose schools or other means necessary to educate their children in keeping with their convictions. Public authorities must ensure that public subsidies are so allocated that parents are truly free to exercise this right without incurring unjust burdens. Parents should not have to sustain, directly or indirectly, extra charges which would deny or unjustly limit the exercise of this freedom. c) Parents have the right to ensure that their children are not compelled to attend classes which are not in agreement with their own moral and religious convictions. In particular, sex education is a basic right of the parents and must always be carried out under their close supervision, whether at home or in educational centers chosen and controlled by them. d) The rights of parents are violated when a compulsory system of education is imposed by the State from which all religious formation is excluded. e) The primary right of parents to educate their children must be upheld in all forms of collaboration between parents, teachers and school authorities, and particularly in forms of participation designed to give citizens a voice in the functioning of schools and in the formulation and implementation of educational policies. f) The family has the right to expect that the means of social communication will be positive instruments for the building up of society, and will reinforce the fundamental values of the family. At the same time the family has the right to be adequately protected, especially with regard to its youngest members, from the negative effects and misuse of the mass media. Article 6 The family has the right to exist and to progress as a family.
Page 104 of 198
a) Public authorities must respect and foster the dignity, lawful independence, privacy, integrity and stability of every family. b) Divorce attacks the very institution of marriage and of the family. c) The extended family system, where it exists, should be held in esteem and helped to carry out better its traditional role of solidarity and mutual assistance, while at the same time respecting the rights of the nuclear family and the personal dignity of each member. Article 7 Every family has the right to live freely its own domestic religious life under the guidance of the parents, as well as the right to profess publicly and to propagate the faith, to take part in public worship and in freely chosen programs of religious instruction, without suffering discrimination. Article 8 The family has the right to exercise its social and political function in the construction of society. a) Families have the right to form associations with other families and institutions, in order to fulfill the family's role suitably and effectively, as well as to protect the rights, foster the good and represent the interests of the family. b) On the economic, social, juridical and cultural levels, the rightful role of families and family associations must be recognized in the planning and development of programs which touch on family life. Article 9 Families have the right to be able to rely on an adequate family policy on the part of public authorities in the juridical, economic, social and fiscal domains, without any discrimination whatsoever.
Page 105 of 198
a) Families have the right to economic conditions which assure them a standard of living appropriate to their dignity and full development. They should not be impeded from acquiring and maintaining private possessions which would favor stable family life; the laws concerning inheritance or transmission of property must respect the needs and rights of family members. b) Families have the right to measures in the social domain which take into account their needs, especially in the event of the premature death of one or both parents, of the abandonment of one of the spouses, of accident, or sickness or invalidity, in the case of unemployment, or whenever the family has to bear extra burdens on behalf of its members for reasons of old age, physical or mental handicaps or the education of children. c) The elderly have the right to find within their own family or, when this is not possible, in suitable institutions, an environment which will enable them to live their later years of life in serenity while pursuing those activities which are compatible with their age and which enable them to participate in social life. d) The rights and necessities of the family, and especially the value of family unity, must be taken into consideration in penal legislation and policy, in such a way that a detainee remains in contact with his or her family and that the family is adequately sustained during the period of detention. Article 10 Families have a right to a social and economic order in which the organization of work permits the members to live together, and does not hinder the unity, well-being, health and the stability of the family, while offering also the possibility of wholesome recreation. a) Remuneration for work must be sufficient for establishing and maintaining a family with dignity, either through a suitable salary, called a "family wage'" or through other social measures such as family allowances or the remuneration of the work in the home of one of the parents; it should be such that mothers will not be
Page 106 of 198
obliged to work outside the home to the detriment of family life and especially of the education of the children. b) The work of the mother in the home must be recognized and respected because of its value for the family and for society. Article 11 The family has the right to decent housing, fitting for family life and commensurate to the number of the members, in a physical environment that provides the basic services for the life of the family and the community. Article 12 The families of migrants have the right to the same protection as that accorded other families. a) The families of immigrants have the right to respect for their own culture and to receive support and assistance towards their integration into the community to which they contribute. b) Emigrant workers have the right to see their family united as soon as possible. c) Refugees have the right to the assistance of public authorities and International Organizations in facilitating the reunion of their families. BM p 169, 17 May 90.
Page 107 of 198
Loan Of Personnel H.M.16
Policy
The Director of Education may authorize the loan of personnel to other organizations.
Regulations:
1. The loans will be at no additional cost to the TCDSB. 2. The responsibilities of the person(s) will be adequately provided for. 3. The person(s) on loan will be reported on the monthly personnel reports. BM p 188, 16 Oct 86; BM p 10, Jan 77.
Page 108 of 198
Employment Interview Expenses H.M.13
Date Approved: Date of Review: Dates of Amendment: Jul 68 02 Oct 06 24 Nov 86 Cross Reference:
Policy: The TCDSB may bring an applicant for an employment vacancy to Metropolitan Toronto for an interview. Regulations: 1. Where in the opinion of the Director of Education and with the concurrence of the Chair of the Board or the Chair of the Human Resources, Program, and Religious Affairs Committee, it is more expedient to bring an applicant to Toronto than to send staff members to another centre for an interview, the TCDSB may pay the following expenses for the interview: (a) cost of travel by the most economical means; (b) living expenses for one day and accommodation, if necessary.
Page 109 of 198
PUBLIC
If Private select Ed. Act. Section.
REPORT OF THE GOVERNANCE AND POLICY
COMMITTEE ON POLICIES TO BE RESCINDED
Do not be conformed to this world, but be transformed by the renewal of your mind, that by
testing you may discern what is the will of God, what is good and acceptable and perfect.
Romans 12:2
Created, Draft First Tabling Review
November 2, 2015 11/10/2015 November 19, 2015
Ann Andrachuk, Chair, Governance and Policy Committee
Caitlin Kavanagh, Manager, Employee Relations & Policy Development
RECOMMENDATION REPORT
Vision:
At Toronto Catholic we transform the world
through witness, faith, innovation and action.
Mission:
The Toronto Catholic District School Board is an
inclusive learning community rooted in the love of
Christ. We educate students to grow in grace and
knowledge and to lead lives of faith, hope and
charity.
Members of the Committee:
Ann Andrachuk, Chair
Angela Kennedy, Vice Chair
Jo-Ann Davis, Trustee Ward 9
Maria Rizzo, Trustee Ward 5
Garry Tanuan, Trustee Ward 8
Michael Del Grande, Ex-Officio
Nancy Crawford, Ex-Officio
REPORT TO REGULAR BOARD
Page 110 of 198
Page 2 of 4
A. COMMITTEE RECOMMENDATIONS
1. That the Board rescind the following policies:
a. Post Secondary Training Programs (A.02)
b. Office Hours (A.04)
c. Principal/Vice-Principal Interviews (H.M.21)
d. Absenteeism (S.M.03)
e. Adult Education-COSTI-IIAS (S.C.01)
f. Block Parent Program (P.02)
g. Sick Leave Credit Plan- Reciprocal Agreements (H.T.07)
h. Principals’ Reassignment (H.T.04)
i. Teacher Exchange (H.T.03)
j. Loan of Personnel (H.M.16)
k. Employment Interview Expenses (H.M.13)
2. That the following policies remain:
a. Sharelife (A.09)
b. Lunchroom Supervision and Facilities (S.11)
c. Program Advertising for Secondary Schools and Continuing
Education (S.20)
3. That staff bring back a report identifying all official board recognized
charities.
B. ORIGIN
The objective of rescinding the identified policies is to align with the
Board’s framework for policy review.
C. EXECUTIVE SUMMARY
The Governance and Policy Committee reviewed the proposed policies to be
rescinded at the November 10, 2015 committee meeting. The Director
indicated that item 13 “Charter of Rights of the Family (H.M. 26)” would be
Page 111 of 198
Page 3 of 4
deferred in light of the fact that the Synod on the Family just concluded in
Rome and the Board has not yet received an official document which will
influence this current policy. Trustees were provided with a “Policies to be
Rescinded Matrix” (APPENDIX B) including rationale and reference to
operational guidelines, where applicable. Trustees wished to maintain the
following policies: Sharelife (A.09); Lunchroom Supervision and Facilities
(S.11); and Program Advertising for Secondary Schools and Continuing
Education (S.20). The policies to be rescinded listed below passed
unanimously.
D. APPENDICES
Appendix A: Report to Governance Committee on Policies to be Rescinded
Appendix B: Policies to be Rescinded Matrix
E. MOTIONS
1. That the Board rescind the following policies:
a. Post Secondary Training Programs (A.02)
b. Office Hours (A.04)
c. Principal/Vice-Principal Interviews (H.M.21)
d. Absenteeism (S.M.03)
e. Adult Education-COSTI-IIAS (S.C.01)
f. Block Parent Program (P.02)
g. Sick Leave Credit Plan- Reciprocal Agreements (H.T.07)
h. Principals’ Reassignment (H.T.04)
i. Teacher Exchange (H.T.03)
j. Loan of Personnel (H.M.16)
k. Employment Interview Expenses (H.M.13)
2. That the following policies remain:
a. Sharelife (A.09)
b. Lunchroom Supervision and Facilities (S.11)
Page 112 of 198
Page 4 of 4
c. Program Advertising for Secondary Schools and Continuing
Education (S.20)
3. That staff bring back a report identifying all official board recognized
charities.
The Motion carried as amended.
Page 113 of 198
PUBLIC
POLICIES TO BE RESCINDED
“Of old you laid the foundation of the earth, and the heavens are the work of your hands.”
Psalm 102:25
Created, Draft First Tabling Review
November 2, 2015 November 10, 2015
Caitlin Kavanagh, Manager, Employee Relations & Policy Development
RECOMMENDATION REPORT
Vision:
At Toronto Catholic we transform the world through
witness, faith, innovation and action.
Mission:
The Toronto Catholic District School Board is an
inclusive learning community rooted in the love of
Christ. We educate students to grow in grace and
knowledge and to lead lives of faith, hope and
charity.
G. Poole
Associate Director of Academic Affairs
A. Sangiorgio
Associate Director of Planning and
Facilities
Angela Gauthier
Director of Education
REPORT TO GOVERNANCE AND POLICY
COMMITTEE
Page 114 of 198
Page 2 of 5
A. EXECUTIVE SUMMARY
This report identifies and recommends policies to be rescinded.
B. PURPOSE
1. Staff brings this Recommendation report forward in accordance with Meta
Policy M.01.
2. The policies identified are outdated and no longer relevant, are operational
and/or closely mirror language in the Education Act.
C. BACKGROUND
1. On March 20, 2012, the Board approved M. 01 Meta Policy, providing a
framework by which all subsequent policy revision was to be guided.
2. On January 31, 2013, the Board adopted a framework for policy review that
consisted of 5 actions for consideration:
RESCIND the policy because it:
is operational and belongs in a procedural guideline or manual easily
accessible by all stakeholders;
closely mirrors language in the Education Act or other relevant
legislation;
does not comply with current legislation; and/or
originated from an initiative implemented by an external agency but the
service/program no longer exists.
REVISE the policy because:
it needs to be updated in order to comply with legislation or regulation;
components of the policy reflect guidelines and operational procedures;
and/or
the policy and regulation statements need to be re-written to accurately
reflect the TCDSB Multi-Year Strategic Plan and conform to the meta
policy template.
Page 115 of 198
Page 3 of 5
CONSOLIDATE policies because:
they are very succinct and narrow in focus;
many brief, specific policies share a common theme with other policies;
a single themed policy can more accurately align with the MYSP;
a newly consolidated policy can provide greater consistency with
legislation and/or industry standards; and/or
it will reduce the number of policies on the register and provide greater
ease of navigation for all stakeholders.
RE-FORMAT the policy because:
it was enacted by the Board as a policy with in the past year, but it is
not written in the proper Meta Policy template.
NO ACTION is required for a policy when:
it already has been enacted in the proper Meta Policy template.
3. The following policies have been identified to be rescinded (all attached as
APPENDIX A):
a. Post Secondary Training Programs (A.02)
b. Office Hours (A.04)
c. Sharelife (A.09)
d. Principal/Vice-Principal Interviews (H.M.21)
e. Lunchroom Supervision and Facilities (S.11)
f. Absenteeism (S.M.03)
g. Adult Education-COSTI-IIAS (S.C.01)
h. Program Advertising for Secondary Schools and Continuing Education
(S.20)
i. Block Parent Program (P.02)
j. Sick Leave Credit Plan- Reciprocal Agreements (H.T.07)
k. Principals’ Reassignment (H.T.04)
l. Teacher Exchange (H.T.03)
m. Charter of Rights of the Family (H.M.26)
n. Loan of Personnel (H.M.16)
o. Employment Interview Expenses (H.M.13)
Page 116 of 198
Page 4 of 5
D. EVIDENCE/RESEARCH/ANALYSIS
The following analysis indicates the reason for staff’s recommendation that the
policy be rescinded.
1. Post Secondary Training Programs (A.02)—operational.
2. Office Hours (A.04)—operational and included in collective agreements.
3. Sharelife (A.09)—operational agreement with external party.
4. Principal/Vice-Principal Interviews (H.M.21)—operational and no longer in
accordance with current procedures.
5. Lunchroom Supervision and Facilities (S.11)—covered under applicable
collective agreements and the Education Act.
6. Absenteeism (S.M.03)—operational.
7. Adult Education-COSTI-IIAS (S.C.01)—operational agreement with external
party.
8. Program Advertising for Secondary Schools and Continuing Education
(S.20)—operational.
9. Block Parent Program (P.02)—outdated operational agreement with external
party.
10. Sick Leave Credit Plan- Reciprocal Agreements (H.T.07)—covered under
applicable collective agreements and the Education Act.
Outdated Policy: • Last review June 2006 • Last amended June 19, 1986
Now governed by Student Success Pathways Programming and more specifically by Ministry Special High Skills Major Programs and dual Credit Programs. This policy is now captured operationally within Student Success.
NOT APPLICABLE: Comprehensive SHSM and Dual Credit information etc located on comprehensive web pages hosted on Board website at: https://www.tcdsb.org/ProgramsServices/StudentSuccess/Pages/Home.aspx
2. Office Hours (A.04) Outdated Policy: • Last review/amended June 20, 1991
Operational and office hours included in current collective agreements. Policy specifying when to conduct business predates age of the internet, Board website and services provided online through advances in technology.
NOT APPLICABLE: TCDSB services are available 24/7 through Board’s website, voice mail directory server, 24 hour Info-line (extension 2873) provides timely information (e.g. program registration, open houses, emergency closures, etc.)
3. A.09: Sharelife Outdated Policy: • Last review June 2006 • Last amended Oct 16, 1986
NOT APPLICABLE: Actively supported as permanent link on Board webpage
Operational agreement with external party. Deductions are managed through the payroll department
Sharelife agencies information hosted in Nurturing our Catholic Community section of Board website: https://www.tcdsb.org/Board/NurturingOurCatholicCommunity/Pages/Catholic-Charities.aspx Board Intranet (Employee portal) features permanent campaign webpage with detailed information to support employee participation and contribution
4. H.M.21 P and VP Interviews
Outdated Policy: • Last review/amended May 18, 1989
Operational within HR department in accordance with Hiring Policy- Notifications for all interviews are posted in the Director’s Bulletin. No longer in accordance with current procedures.
NOT APPLICABLE
5. Lunchroom Supervision and Facilities (S.11)
Outdated Policy: • Last review/amended April, 1985
Operational, managed at the local school level by the principal. Duties and responsibilities covered under applicable collective agreements and the Education Act.
NOT APPLICABLE
6. S.M.03: Absenteeism Outdated Policy: • Last review June 2006
Operational managed on local school level. Ministry directive on demission of students for consecutive absences.
Information on absenteeism, safe school arrival program usually provided through school newsletter, school handbook and if available posted to school website Example: https://www.tcdsb.org/schools/holyrosary/aboutus/SchoolHandbook/Pages/default.aspx
7. S.C.01 Adult Education COSTI:
Outdated Policy: • Last review/amended October 16,
1986 Also captured under CUPE 1328 ESL-A and ESL-N collective agreements.
NOT APPLICABLE
8. S.20: Program Advertising for Secondary Schools and Cont. Ed
Outdated Policy: • Last review/amended Jan 25, 1990
Operational managed through Cont. Ed Department.
NOT APPLICABLE
9. Block Parent Program (P.02)
Outdated Policy: • Last review/amended Oct. 16, 1986
Covered under applicable collective agreements and the Education Act.
11. H.T.04: Principal’s Reassignment
Outdated Policy: • Last review/amended Jan 23, 1986
Obsolete; Ps and VPs have their own Terms and Conditions of Employment, and as governed by PPM 152
NOT APPLICABLE
12. Teacher Exchange (H.T.03)
Outdated Policy: • Last review/amended Jan 23, 1986
Operational and outdated.
NOT APPLICABLE
13. H.M.26 Charter of Rights of the Family:
Deferred NOT APPLICABLE
14. Loan of Personnel (H.M.16)
Outdated Policy: • Last review/amended Oct 16, 1986
Operational and outdated.
NOT APPLICABLE
15. Employment Interview Expenses (H.M.13)
Outdated Policy: • Last review Oct 2, 2006 • Last amended Nov 24, 1986
Operational and outdated.
NOT APPLICABLE
Page 122 of 198
1
MINUTES OF THE REGULAR MEETING
OF THE
SPECIAL EDUCATION ADVISORY COMMITTEE
HELD WEDNESDAY, NOVEMBER 11, 2015
PUBLIC SESSION
PRESENT:
Marilyn Taylor, Chair
Dario Imbrogno
John MacKenzie
Sandra Mastronardi
Ashleigh Molloy
Mary Pugh
Giselle Romanino
Raul Vomisescu
Glenn Webster
Gizelle Paine
Trustee A. Andrachuk – By teleconference
Trustee Kennedy
G. Poole
P. Matthews
C. Fernandes
A. Coke
J. Wilhelm
P. Stachiw
D. Reid
E. Szekeres
G. Mak, Officer – Corporate Services
Apologies were received from Trustee Tanuan who was unable to attend the
meeting.
Page 123 of 198
2
MOVED by John MacKenzie, seconded by Giselle Romanino, that the agenda, as
amended, be approved.
CARRIED
MOVED by Sandra Mastronardi, seconded by Ashleigh Molloy, that the Minutes
of Regular Meeting held October 21, 2015, for PUBLIC Session be approved, with
the following amendments: that Director Gauthier and Trustee Del Grande were
present in attendance, the Chair of SEAC had welcomed a group of AQ students
from York University and that Trustee Kennedy requested that the Safe Schools
survey come to the November SEAC meeting for input.
CARRIED
MOVED by Sandra Mastronardi and seconded by John MacKenzie, that item 6a)
be adopted as follows:
6a) Information update from Paul Matthews, Legal Counsel, regarding
SEAC members sitting on other committees - received.
CARRIED
MOVED by Trustee Andrachuk, seconded by Mary Pugh, that SEAC recommends
to the Board to ask the director to submit a report to advise on the appropriate
process to permit SEAC membership on to mental health and safe schools
committee.
CARRIED
Inquiry from Ashleigh Molloy to Paul Matthews, Legal Counsel regarding Vice
Chair of SEAC and SEAC Members sitting on committees.
Page 124 of 198
3
MOVED By Ashleigh Molloy, seconded by Trustee Andrachuk, that SEAC
recommends to the board that policy A.23 Special Education Advisory Committee
be amended in compliance to Ontario Regulation 464/97 Special Education
Advisory Committees.
CARRIED
Staff were directed to check the by-laws on how the agenda items are created and
how to bring them back to the committee.
MOVED by John MacKenzie and seconded by Glenn Webster, that item 6b) be
adopted as follows:
6b) Presentation from Donald Reid, Principal of Section 23 -
Elementary, regarding SEA claims - received.
CARRIED
Staff were directed to provide a copy of the PowerPoint presentation to SEAC
members.
Staff were directed to come back with information on who currently provides the
funding for ‘hushh-ups’.
Cristina Fernandes, Superintendent of Special Services, provided an update that
Safe Schools Report presentation by Vincent Burzotta - Superintendent of Safe
Schools.
MOVED by Mary Pugh, seconded by Sandra Mastronardi that staff be directed to
include the Secondary Safe School Survey on the December 2, 2015 agenda of
SEAC so that feedback could be provided by the Committee.
CARRIED
Page 125 of 198
4
Cristina Fernandes, Superintendent of Special Services, provided an update
regarding the Internal Use of the Video Recording - Parliamentarian Meeting.
MOVED by Ashleigh Molloy, seconded by Dario Imbrogno, that the verbal
communication by Cristina Fernandes, Superintendent of Special Services,
regarding the Internal Use of the Video Recording - Parliamentarian Meeting be
received.
CARRIED
Mary Pugh left the meeting.
MOVED by Sandra Mastronardi, seconded by Giselle Romanino, pending the
receipt of the Deloitte report, that SEAC be provided with a report that outlines the
Special Education Model and the operating function of the resource room for each
secondary school in the TCDSB. The statement “operating function” to include:
1) What staff is operating the resource room if it is open
2) How are students that require withdrawal assistance being accommodated
if the resource room is closed.
3) Caseload breakdown of IEP students to monitoring and/or resource
teacher per period
4) Process in which IEP is prepared
5) Process in which the IEP is monitored/applied if resource room staffing
and accommodations are not available- received.
CARRIED
Dario Imbrogno left the meeting.
Ashleigh Molloy left the meeting.
Page 126 of 198
5
Staff were directed to provide a presentation through the finance department in
early January regarding the Deloitte report, prior to the Ministry deadline.
MOVED by Sandra Mastronardi, seconded by Giselle Romanino, that the verbal
communication by Cristina Fernandes, Superintendent of Special Services,
regarding change in date to Special Services Parent Fair date– Spring
2016 be received.
CARRIED
MOVED by John MacKenzie, seconded by Giselle Romanino, that the
communication by Marilyn Taylor regarding November LDAO SEAC Circular be
received.
CARRIED
MOVED by Sandra Mastronardi, seconded by Giselle Romanino, that the
communication by Cristina Fernandes, Superintendent of Special Services,
regarding Report on EQAO Results be received.
CARRIED
Staff were directed to report back on EQAO results reflecting on Special Ed.
MOVED by John MacKenzie, seconded by Gizelle Paine, that the communication
by Update from Cristina Fernandes, Superintendent of Special Services, regarding
Update on Grade 10 OSSLT results be received.
CARRIED
Page 127 of 198
6
MOVED by Gizelle Paine, seconded by Giselle Romanino, that the
communication by Update from Communication from Trustee Andrachuk
regarding Barrier-Free Education webinars and online guides be received.
CARRIED
MOVED by Sandra Mastronardi and seconded by Giselle Romanino, that item
12a) be adopted as follows:
12a) Special Education Plan Checklist 2015-16 – received.
CARRIED
MOVED by Gizelle Paine and seconded by Glenn Webster, that item 12b) be
adopted as follows:
12b) Special Services response to the Regional Audit – received.
CARRIED
MOVED by Gizelle Paine and seconded by Glenn Webster, that item 12c) be
adopted as follows:
12c) Monthly Report from Cristina Fernandes, Superintendent of
Special Services – received.
CARRIED
Page 128 of 198
7
Inquiries from Sandra Mastronardi regarding SEA Claims process, Student Trustee
Election Process, SEAC Consultation regarding Parent/Student Charter of Rights,
Formality of SEAC minutes, Special Education Plan updates, Ministry of
Education Payout and Special Education Resource Fair.
MOVED by Sandra Mastronardi, seconded by Trustee Andrachuk to extend an
invitation on behalf of SEAC to the Student Trustees to attend SEAC meetings on
a rotational basis.
CARRIED
Staff were directed to follow up on the inquiry regarding the formality of minutes.
Staff had advised the committee that an orientation will be provided in January.
MOVED by Trustee Andrachuk, seconded by Raul Vomisescu that the meeting
adjourn.
CARRIED
_________________ _______________
S E C R E T A R Y C H A I R
Page 129 of 198
PUBLIC
POLICY REVIEW IN RELATION TO EXPANSION
OF OMBUDSMAN OVERSIGHT
For we aim at what is honorable not only in the Lord's sight but also in the sight of man.
2 Corinthians 8:21 ESV
Created, Draft First Tabling Review
November 2, 2015 November 19, 2015
Caitlin Kavanagh, Manager, Employee Relations & Policy Development
RECOMMENDATION REPORT
Vision:
At Toronto Catholic we transform the world
through witness, faith, innovation and action.
Mission:
The Toronto Catholic District School Board is an
inclusive learning community rooted in the love of
Christ. We educate students to grow in grace and
knowledge and to lead lives of faith, hope and
charity.
G. Poole
Associate Director of Academic Affairs
A. Sangiorgio
Associate Director of Planning and
Facilities
Angela Gauthier
Director of Education
REPORT TO REGULAR BOARD
Page 130 of 198
Page 2 of 13
A. EXECUTIVE SUMMARY
This report reviews TCDSB policies specifically in respect to the recent
expansion of Ombudsman oversight to school boards, analyses potential
risks and recommends updates where deemed necessary.
B. PURPOSE
During the October 13, 2015 Governance and Policy Committee Meeting,
Trustees directed staff to identify policies related to Ombudsman oversight
as high priority for review.
C. BACKGROUND
1. On December 11, 2014, Bill 8, Public Sector and MPP Accountability and
Transparency Act, 2014 (“Bill 8”) received Royal Assent.
2. Bill 8 included amendments to the Ombudsman Act and extended the
Ombudsman of Ontario (“Ombudsman”) oversight to school boards
effective September 1, 2015.
D. EVIDENCE/RESEARCH/ANALYSIS
1. Under the Ombudsman Act, anyone now has the right to file a complaint
with the Ombudsman about a school board. The function of the
Ombudsman is to investigate any decision or recommendation made or any
act done or omitted in the course of the administration of a public sector
body and affecting any person or body of persons in his, her or its personal
capacity.
2. Bill 8 added the following clause to the Ombudsman Act:
Nothing in this Act empowers the Ombudsman to investigate any
decision, recommendation, act or omission, in respect of which
there is, under any by-law or resolution of a school board, a right of
appeal or objection, or a right to apply for a hearing or review, on the
Page 131 of 198
Page 3 of 13
merits of the case to a designated school board official or employee,
or to a committee constituted by or under a by-law or resolution of the
school board, until that right of appeal or objection or application
has been exercised in the particular case, or until after any time
for the exercise of that right has expired (emphasis added).
3. The Ombudsman will investigate complaints regarding administrative
conduct, school and school board policies, customer service provided
by board staff, other matters within the authority of school boards as
well as systemic issues.
4. According to literature provided by the Ombudsman, the Ombudsman
can: resolve individual complaints; investigate issues that cannot be
resolved locally; conduct large-scale investigations into broad,
systemic issues affecting large numbers of people; require officials to
co-operate with investigations and provide relevant evidence; and
recommend changes to fix bureaucratic problems and improve
governance, accountability and transparency.
5. According to the same literature provided by the Ombudsman, the
Ombudsman cannot: overturn decisions of school boards or issue
penalties (recommendations made by the Ombudsman are not
binding). If the Ombudsman does made a recommendation, the
school board will have a chance to respond before any report is made
public. The Ombudsman will follow up on all recommendations to
ensure they are implemented and have the desired effect.
6. The Board can mitigate the risk of the Ombudsman initiating an
investigation or concluding an investigation with an unfavourable
recommendation by ensuring all internal complaint processes
regarding the abovementioned matters are clearly outlined in the
Board’s policies and procedures and all relevant stakeholders are
aware of them.
7. The Board can also mitigate the risk of an unfavourable
recommendation by ensuring relevant information and documentation
Page 132 of 198
Page 4 of 13
is kept and tracked appropriately regarding internal complaints in
anticipation of the Ombudsman’s request.
8. Staff have identified the following policies and internal processes as
relevant to the extension of the Ombudsman oversight:
a) Guidelines For Trustees, Parents and Staff in Addressing School Related
Concerns (A.33)
b) Conflict Resolution (H.M. 19)
c) Harassment and Discrimination in the Workplace (H.M.14)
d) Complaint Against a Staff Member (H.M.30)
e) Workplace Violence (H.M.37)
f) Workplace Accommodation for Employees with Disabilities (H.M. 38)
g) Fair Practice in Hiring and Promotion (H.M.40)
h) Transportation (S.T.01)
i) Bullying Prevention and Intervention (S.S.11)
j) Grievance Procedures found in Collective Agreements for different
employee groups
k) Special Education Support Complaint Process
9. The following identifies the purpose of each policy or process, the complaint
procedure and a right of appeal or objection and analysis of any required
updates.
a) Guidelines For Trustees, Parents and Staff in Addressing School
Related Concerns (A.33)
i. Purpose: When individuals or groups raise concerns staff will
identify the issue, investigate and propose resolutions.
ii. Complaint & Appeal Procedure:
1) Parent to first bring issue to teacher/staff member;
2) If not resolved, escalate to principal;
3) If not resolved at school level, escalate to superintendent;
4) Superintendent may inform and consult with Associate
Director;
Page 133 of 198
Page 5 of 13
5) Superintendent and/or Associate Director will
communicate with trustee regarding concern and/or
information which may impact school community; and
6) Superintendent and/or Associate Director will
communicate with Director of Education and Chair of the
Board regarding concern and/or information which may
have system wide implications or may be the object of
media interest and may require a system response or Board
motion.
iii. Analysis: Complaint and escalation procedure is detailed and
sound. Staff recommends that the policy in the new meta-policy
format attached at APPENDIX A be approved.
b) Conflict Resolution (H.M. 19)
i. Purpose: Policy addresses issues, disagreements or disputes which
may occur between the staff and the TCDSB community and
between different members of the TCDSB community.
ii. Complaint & Appeal Procedure: Not clearly defined in the policy.
Conflict Resolution brochure only references the policy and
provides Conflict Resolution department contact information.
iii. Analysis: Staff recommends Policy H.M. 19 be updated with
detailed complaint procedure and include an Operational
Guideline. This will require appropriate consultation and the
updated policy and guideline will be brought forward at a later
date.
c) Harassment and Discrimination in the Workplace (H.M.14)
i. Purpose: This Policy extends to all Board employees, contract
employees, volunteers and Trustees who are employed by or
perform functions for the Toronto Catholic District School Board
and that similarly, each of these groups has the right of freedom
from harassment and discrimination in the workplace.
ii. Complaint & Appeal Procedure: The complaint and appeal
procedure is clearly outlined in the policy and detailed in “The
Page 134 of 198
Page 6 of 13
Respectful Workplace: Addressing Harassment and
Discrimination, 2015.”
iii. Analysis: Complaint and appeal procedure is detailed and sound.
No changes necessary.
d) Complaint Against a Staff Member (H.M.30)
i. Purpose: This policy deals specifically when a complaint is
directed at a staff member from either another staff member or a
member of the TCDSB community.
ii. Complaint & Appeal Procedure:
1) If complainant has dealt directly with staff member and is
not satisfied with response, complainant or staff member
may ask superordinate to assist with resolution process;
2) Potential for committee meeting of the Board for a
complaint to be heard;
3) Specific process for student complaints addressed by
policy.
iii. Analysis: Policy to be updated in meta-policy format and add
detail emphasizing that anonymous complaints will not be acted
upon unless they fall within health and safety exceptions. This is
not a change to any process, but rather a clarifying point on the
Board’s current practice. Staff recommends that the policy in the
new meta-policy format attached at APPENDIX B be approved
and distributed to school communities.
e) Workplace Violence (H.M.37)
i. Purpose: Reinforces the Board’s commitment in addressing all
forms of workplace violence that can injure workers. This Policy
is created to comply with the Occupational Health and Safety Act.
ii. Complaint & Appeal Procedure: The policy directs workers to
follow the internal responsibility system and report all incidents of
workplace violence to their immediate supervisor.
Page 135 of 198
Page 7 of 13
iii. Analysis: The policy can be supplemented with the current
“Workplace Violence Reporting Form” currently used by the
Board, attached as an appendix to the policy. The policy can be
revised to include that the investigation outcome can be appealed
to the Ministry of Labour. This is not a change to any process, but
rather clarifying points on the Board’s current practice. Staff
recommends that the policy attached at APPENDIX C be
approved.
f) Workplace Accommodation for Employees with Disabilities (H.M.
38)
i. Purpose: The policy outlines the accommodation process for
employees with disabilities.
ii. Complaint & Appeal Procedure:
1) If at any time the employee is dissatisfied with the
accommodation plan and has been unable to resolve the
issue through discussions with the Principal/Supervisor and
the Benefits Department, he/she may submit any concerns in
writing to the Superintendent of Human Resources or
designate for resolution.
2) The Superintendent of Human Resources or designate
shall review the letter of concern and make inquiries in order
to determine whether the requirements of the Board’s policy
and this procedure have been met. On request of the
employee, the Superintendent of Human Resources or
designate will provide a decision in writing.
iii. Analysis: Complaint procedure and appeal process is detailed and
sound. Reformatting the policy in the new meta-policy format is
not a change to any process, but rather clarifying points on the
Board’s current practices. Staff recommends that the policy in
the new meta-policy format attached at APPENDIX D be
approved.
g) Fair Practice in Hiring and Promotion (H.M.40)
Page 136 of 198
Page 8 of 13
i. Purpose: This Policy affirms the Board’s commitment to
providing fair, equitable and transparent hiring processes at the
Toronto Catholic District School Board consistent with its
denominational rights and in accordance with the Ontario Human
Rights Code.
ii. Complaint & Appeal Procedure: The policy indicates that
applicants unsuccessful in their attempt to gain employment or
promotion at TCDSB will be afforded the opportunity to request
descriptive feedback. The Director of Education and the
Superintendent of Human Resources are responsible for this
policy.
iii. Analysis: Policy to be updated with clarity on complaint and
appeal procedure for unsuccessful applicants. This is not a
change to any process, but rather clarifying points on the Board’s
current practices. Staff recommends that the policy attached at
APPENDIX E be approved.
h) Transportation (S.T.01)
i. Purpose: The policy outlines the conditions required in order for
transportation services to be provided to students attending
schools in the Toronto Catholic District School Board.
ii. Complaint & Appeal Procedure: The policy indicates that anyone
wishing to appeal a decision or recommendation made by staff
can appear in person at the Board’s Administrative and Corporate
Services Committee to present their case to the Board of Trustees.
iii. Analysis: Complaint procedure is detailed and sound. Committee
reference to be updated as “Corporate Affairs, Strategic Planning
and Property Committee.” This is not a change to any process, but
rather clarifying points on the Board’s current practices. Staff
recommends that the policy in the meta-policy format attached at
APPENDIX F be approved.
i) Bullying Prevention and Intervention (S.S.11)
i. Purpose: This Policy affirms the need for students to feel safe at
school. A safe and positive learning environment is essential for
Page 137 of 198
Page 9 of 13
student achievement and well-being, supporting students to reach
their full potential.
ii. Complaint & Appeal Procedure: The policy makes reference to
the Safe Schools Reporting Form-Part I to be completed when
bullying behaviour observed. Appendix B of the policy clearly
outlines the steps to be taken for investigation and reporting of
bullying behaviours. No reference is made to options concerning
appealing the outcome of the investigation.
iii. Analysis: The policy should be supplemented with clear language
regarding the complaint procedure after the investigation
outcome. This is not a change to any process, but rather clarifying
points on the Board’s current practices. Appendix A of the
policy, “TCDSB Model Bullying Awareness, Prevention and
Intervention Plan” has been incorporated into the Safe Schools
Action Plan as its preamble, and therefore is no longer relevant as
an appendix. Staff recommends that the policy in the meta-policy
format attached at APPENDIX G be approved.
j) Grievance Procedures under Collective Agreements
i. Purpose: To secure, at the lowest possible administrative level,
solutions to claims by union members and their representatives
relating to the interpretation, application or administration of the
collective agreements or allegations that a collective agreement
has been contravened.
ii. Complaint & Appeal Procedure: Each grievance procedure is
detailed in respective collective agreements. Either party has the
option to escalate an issue to arbitration if not resolved at the
school board level.
iii. Analysis: Grievance procedure and appeal process sound. No
changes necessary.
k) Special Education Support Complaint Procedure
i. Currently, the Special Education Plan of the TCDSB includes the
document, “Parent Guide to Special Education,” which informs
parents of their options when they disagree with an Identification,
Page 138 of 198
Page 10 of 13
Placement and Review Committee (IPRC) Decision. The Guide
specifically outlines the complaint and appeal process.
ii. Analysis: Complaint and appeal process sound. No changes
necessary.
E. VISION
VISION PRINCIPLES GOALS
Ensure all relevant
board policies and
practices include clear
internal complaint and
appeal processes.
Living Our Catholic Values
Strengthening Public Confidence
Fostering Student Achievement and
Well-Being
Inspiring and Motivating Employees
Update
policies as
identified
below.
F. ACTION PLAN
Explanation of Action Items
Policy Goal Action
Guidelines For
Trustees, Parents
and Staff in
Addressing School
Related Concerns
(A.33)
Update this internal
complaint procedure
to meta-policy format.
Policy to be approved in new
meta-policy format.
Conflict Resolution
(H.M. 19)
Clearly define
complaint & appeal
procedure.
Policy to be updated with
complaint procedure with
Operational Guideline when
full report brought at later
date.
Complaint Against a
Staff Member
Increase awareness of
this internal complaint
Policy to be approved in new
meta-policy format with
Page 139 of 198
Page 11 of 13
Policy Goal Action
(H.M.30) procedure and add
clarifying language for
anonymous
complaints.
clarity on anonymous
complaints and distributed to
school communities.
Workplace Violence
(H.M.37)
Include current
reporting form used by
the Board and clarify
complaint & appeal
procedure.
Add “Workplace Violence
Reporting Form” as appendix
to policy. Include individuals
dissatisfied with investigation
outcomes may contact the
Ministry of Labour.
Workplace
Accommodation for
Employees with
Disabilities (H.M. 38)
Update policy in meta-
policy format.
Policy to be approved in meta-
policy format.
Fair Practice in
Hiring and
Promotion (H.M.40)
Clearly define
complaint & appeal
procedure and append
Operational Guideline.
Specify that unsuccessful
applicants may contact the Sr.
Manager of Recruitment for
descriptive feedback. If not
satisfied with response, may
contact the Sr. Coordinator of
Academic Services.
Transportation
(S.T.01)
Update committee
reference and change
to meta-policy format.
Committee reference to be
updated as “Corporate Affairs,
Strategic Planning and
Property Committee” and
policy to be approved in meta-
policy format.
Bullying Prevention
and Intervention
(S.S.11)
Update policy to
include complaint
escalation options and
change to meta-policy
Policy to be supplemented
with clear language regarding
how to escalate dissatisfaction
of the investigation outcome.
Page 140 of 198
Page 12 of 13
Policy Goal Action
format. Update policy in meta-policy
format.
G. METRICS AND ACCOUNTABILITY
1. Recommendations in this report will be monitored through policy
development and departments responsible for the policies and procedures
therein.
2. Further reports to Board regarding recommended changes or updates to
policies will be brought as deemed necessary.
H. IMPLEMENTATION & STRATEGIC COMMUNICATIONS
1. The implementation plan includes updating policies and adding
supplemental information where necessary. Departments involved include
but are not limited to: Conflict Resolution, Occupational Health and Safety,
Safe Schools and Human Resources.
2. Departments responsible for the abovementioned policies will ensure
relevant documentation is kept and tracked appropriately regarding internal
complaints in anticipation of the Ombudsman’s request.
3. Many issues begin with complaints at the local school-based level, so it is
imperative that all personnel, especially principals and superintendents are
keenly aware of the relevant policies.
4. Communication of all internal complaint and appeal processes is essential to
increase awareness of all options available to the TCDSB community and
staff.
I. STAFF RECOMMENDATION
Staff recommends the following:
Page 141 of 198
Page 13 of 13
1. That Guidelines For Trustees, Parents and Staff in Addressing School
Related Concerns (A.33)(APPENDIX A) be approved in meta-policy format
and distributed to school communities.
2. That Complaint Against a Staff Member (H.M.30)(APPENDIX B) be
approved in meta-policy format and distributed to school communities.
3. That Workplace Violence (H.M.37)(APPENDIX C) be approved in meta-
policy format with Workplace Violence Reporting Form attached.
4. That Workplace Accommodation for Employees with Disabilities (H.M.
38)(APPENDIX D) be approved in the meta-policy format.
5. That Fair Practice in Hiring and Promotion (H.M.40)(APPENDIX E) be
approved.
6. That Transportation (S.T.01)(APPENDIX F) be approved in the meta-policy
format.
7. That Bullying Prevention and Intervention (S.S.11)(APPENDIX G) be
approved in meta-policy format.
Page 142 of 198
POLICY SECTION: ADMINISTRATION SUB-SECTION: POLICY NAME: Guidelines for Trustees, Parents and Staff in
Addressing School Related Concerns POLICY NO: A. 33
Page 1 of 8
Date Approved: January 12, 2011- Board
Date of Next Review:
Dates of Amendments:
Cross References: T. 04, Trustees Code of conduct H.M. 14, Harassment and Discrimination in the Workplace; Respectful Workplace Operational Procedure H.M. 19, Conflict Resolution H.M. 30, Complaint Against a Staff Member Purpose: The Toronto Catholic District School Board is committed to providing a learning environment for our students supported by fair and equitable system wide policies focused on improving the achievement and well-being of all students. Effective and ongoing communication at every level of the system is integral to ensuring we are meeting this commitment. Positive working relationships among trustees, staff, and parents, respectful of the important and distinct role each plays in promoting student success, are strengthened by establishing clear and effective lines of communications. The role that trustees and staff play in addressing parent or stakeholder concerns is vital to ensuring the success of all of our students. The programs and policies of the Toronto Catholic District School Board are intended to foster and enrich student learning. When individuals or groups raise concerns staff will identify the issue, investigate and propose resolutions.
Page 143 of 198
POLICY SECTION: ADMINISTRATION SUB-SECTION: POLICY NAME: Guidelines for Trustees, Parents and Staff in
Addressing School Related Concerns POLICY NO: A. 33
Page 2 of 8
Scope and Responsibility: This policy extends to the entire TCDSB community and all relevant stakeholders. The Director of Education, supported by the Human Resources department, is responsible for this policy. Alignment with MYSP: Living Our Catholic values
Strengthening Public Confidence
Fostering Student Achievement and Well-Being
Inspiring and Motivating Employees
Financial Impact: Minimal financial impact other than time and administrative resources allocated to resolving issues at the Board level. Legal Impact: If concerns are not addressed and resolved at the local level, issues may be escalated externally, including to the Ombudsman of Ontario. Policy: In addressing parent and stakeholder concerns, staff is to resolve issues at the source, whenever possible, respect the spirit and practice of system wide policy, and respond in a timely and effective manner. A first response acknowledging receipt of the concern is expected within two school days.
Page 144 of 198
POLICY SECTION: ADMINISTRATION SUB-SECTION: POLICY NAME: Guidelines for Trustees, Parents and Staff in
Addressing School Related Concerns POLICY NO: A. 33
Page 3 of 8
Trustees, as elected officials, are sometimes asked by parents to intervene on local school and system- wide issues. The Education Act requires trustees to entrust the day- to- day management of the Board to its staff through the Director of Education. Trustees have the responsibility to ensure that policies and practices are in place to address issues and that Board staff, through the Director of Education, are accountable for implementation. Therefore, the role of the trustee is to hear the request or concern and advise the parent/stakeholder to contact the appropriate staff to resolve the matter. The Trustees of the Board engage regularly in productive and supportive dialogue with the leadership of schools to encourage and champion student achievement and community engagement. Any direction to principals comes from the principal’s School Superintendent. All concerns shall be addressed in a respectful and professional manner that is consistent with the Education Act and all other relevant legislation and Board policies including T.04 (Trustees Code of Conduct), H.M.14 Harassment and Discrimination in the Workplace; Respectful Workplace Operational Procedure), H.M. 19 (Conflict Resolution) and H.M. 30 (Complaint Against A Staff Member). Procedures: A parent/stakeholder who expresses a concern about a local school-related issue will be directed to the appropriate teacher/staff member to resolve the matter. 1. If the parent/stakeholder has not been successful in resolving the concern with the teacher/staff member, the parent will address the concern with the principal. If not resolved at the school level, the parent will be directed to the School Superintendent. 2. When a specific staff member is involved in the concern, the principal or School Superintendent will inform the staff member of the nature of the concern
Page 145 of 198
POLICY SECTION: ADMINISTRATION SUB-SECTION: POLICY NAME: Guidelines for Trustees, Parents and Staff in
Addressing School Related Concerns POLICY NO: A. 33
Page 4 of 8
and the process for its resolution, in accordance with the terms of the appropriate collective agreement. 3. Trustee inquiries, information or suggestions to staff about possible resolutions to a school concern are to be directed to the appropriate School Superintendent who can then assist the principal, in accordance with the terms of the appropriate collective agreement. 4. Where the School Superintendent determines that the concern about a school or community of schools requires informing and consulting with the Associate Director or other appropriate central staff, the School Superintendent will initiate such communication with those persons and inform all affected parties. 5. The School Superintendent and/or Associate Director will communicate with the trustee and other concerned parties in a timely manner regarding the resolution/decision about the concern raised and/or information that may impact their school community. 6. The School Superintendent and/or Associate Director will ensure that the Director of Education and Chair of the Board are apprised of any local concerns that may have system wide implications or may be the object of media interest, and may require a system response or Board motion. Guiding Principles for Addressing Parent/Stakeholder Concerns (a) Foster a climate of respect and trust which focuses on working towards mutually acceptable solutions and is consistent with relevant Board policies.
Page 146 of 198
POLICY SECTION: ADMINISTRATION SUB-SECTION: POLICY NAME: Guidelines for Trustees, Parents and Staff in
Addressing School Related Concerns POLICY NO: A. 33
Page 5 of 8
(b) Ensure that every parent with a concern has an adequate opportunity to express the concern fully. (c) Encourage the parent to address the concern at the level at which the concern originates. (d) In addressing a concern, respond in a manner consistent with the principles of procedural fairness and that is seen to be fair by the parent and by all other parties directly involved. (e) Maintain a written record of the concern and response, where appropriate. (f) Provide the parent and other parties involved with timely updates, as needed, about the progress made in resolving the concern. (g) Ensure that confidentiality is maintained by all parties regarding student and personnel matters. Guidelines for Parents (a) Present their concern to staff and allow the opportunity for due consideration of the concern. (b) Address the concern first to the staff member responsible for the area to which the concern directly relates. (c) Ensure that confidentiality is maintained by all parties concerning student and personnel matters.
Page 147 of 198
POLICY SECTION: ADMINISTRATION SUB-SECTION: POLICY NAME: Guidelines for Trustees, Parents and Staff in
Addressing School Related Concerns POLICY NO: A. 33
Page 6 of 8
Guidelines for Principals (a) Advise the parent to discuss the concern directly with the staff member and, if possible, resolve it at that level. (b) Gather any relevant information to determine the facts and circumstances. (c) Discuss the concern with the staff member; consider the staff member’s perspective and offer advice, where advice is required to resolve the concern, and inform the parent and all affected parties of the outcome. (d) Meet jointly with the staff member and the parent to discuss the concern and work together toward resolution. (e) Consult with the School Superintendent and/or other Board staff in order to assist in resolving the concern. (f) Refer the concern to the School Superintendent if the parent does not agree with the decision of the principal and wishes to appeal to a higher staff authority. (g) Where the principal refers the concern to the School Superintendent, the School Superintendent will consult with the principal and parent and, in collaboration with them, will make a final decision that reflects school and system policy and is in the best interests of the student. Guidelines for School Superintendents (a) Refer the parent to the principal where prior discussion with the principal has not taken place and follow up with the principal on the outcome.
Page 148 of 198
POLICY SECTION: ADMINISTRATION SUB-SECTION: POLICY NAME: Guidelines for Trustees, Parents and Staff in
Addressing School Related Concerns POLICY NO: A. 33
Page 7 of 8
(b) Gather any relevant information to determine the facts and circumstances. (c) Consult with the principal about the concern and advise the principal of options to consider, or make a recommendation to the principal for addressing the concern and inform the parent of the outcome. (d) Make a final decision about the concern in consultation with the principal and inform the parent and principal about the outcome. (e) Inform the trustee about the outcome. (f) Where the School Superintendent determines that the concern about a particular school or community of schools requires informing and consulting with the Associate Director, or other appropriate central staff, the School Superintendent will initiate such communication with those persons. Guidelines for Trustees (a) Encourage the parent to address concerns with the staff member and/or school principal. If the situation is not resolved, direct the parent to the School Superintendent. Inform the School Superintendent of the concern and/or make the inquiry on behalf of the parent to the School Superintendent for investigation and resolution. The School Superintendent will apprise the Trustee of the resolution to the concern and provide any information which will assist the Trustee in communicating with the affected parties. (b) If the concern involves a personnel matter, inform the appropriate School Superintendent about the inquiry. If apprised of the concern by a third party,
Page 149 of 198
POLICY SECTION: ADMINISTRATION SUB-SECTION: POLICY NAME: Guidelines for Trustees, Parents and Staff in
Addressing School Related Concerns POLICY NO: A. 33
Page 8 of 8
inform the party that the concern has been shared with the appropriate School Superintendent for investigation and resolution. Indicate that all further inquiries about the concern should be directed to the School Superintendent who will follow-up. (c) Share information or perspectives which are pertinent to the resolution of parental concerns and issues with the appropriate School Superintendent who, if needed, will assist the Principal to resolve the issue. (d) A concern regarding school facilities will be directed to the School Superintendent, the Superintendent of Planning and Facilities or the Associate Director of Planning and Facilities. (e) Ensure that confidentiality is maintained by all parties concerning student and personnel matters. (f) Ensure that exemplary policies and practices are established and that, through the Director of Education, Board staff is held accountable for responding to parent/stakeholder concerns.
Evaluation and Metrics: The effectiveness of the policy will be determined by measuring the following:
1. Complaints filed externally after the internal complaint and appeal process has been exhausted.
Page 150 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Complaint Against a Staff Member POLICY NO: H.M. 30
Page 1 of 5
Date Approved: November 6, 1995
Date of Next Review:
Dates of Amendments: November 3, 1997
Cross References: Conflict Resolution, H.M.19 Harassment and Discrimination in the Workplace, H.M.14 Guidelines For Trustees, Parents, and Staff in Addressing School Related Concerns, A.33 Teaching Professions Act, Revised Statutes of Ontario, Chapter T.2, 1990 Purpose: This Policy commits the TCDSB to providing a positive work environment that promotes conflict resolution, professionalism and accountability. Scope and Responsibility: This Policy extends to all Toronto Catholic District School Board stakeholders including employees, contract employees, volunteers, parents, students and Trustees. Alignment with MYSP: Living Our Catholic Values
Strengthening Public Confidence
Fostering Student Achievement and Well-Being
Inspiring and Motivating Employees
Page 151 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Complaint Against a Staff Member POLICY NO: H.M. 30
Page 2 of 5
Financial Impact: Minimal financial impact other than time and administrative resources allocated to resolving issues at the Board level. Legal Impact: If concerns are not addressed and resolved at the local level, issues may be escalated externally, including to the Ontario College of Teachers and the Ombudsman of Ontario. Policy: A complaint against a staff member will be dealt with in a just, timely manner that respects the dignity and rights of all parties involved. Regulations: 1. Members of Board and administrative staff will make every reasonable effort to
encourage and support resolution of the matter at the local level by the parties most directly involved in the matter. When dealing with conflict between staff and the TCDSB community or between different members of the TCDSB community, reference should be made to Policy H.M.19, Conflict Resolution for specific advice and procedures.
2. Responding to a complaint will be governed by the following principles and
practices:
Page 152 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Complaint Against a Staff Member POLICY NO: H.M. 30
Page 3 of 5
a. Complainants have a right to have their complaint (i.e. expression of dissatisfaction or allegation) dealt with in an appropriate and timely manner.
b. Anonymous complaints shall not be acted upon. If the complainant fails to or refuses to put his or her statements in writing, they will be advised that his or her identity and complaint will be made known to the individual if there is an expectation that the complaint be addressed. Anonymous complaints cannot be pursued unless they are related to safety that are reportable under the Workplace Violence Policy or the Child Abuse Reporting Policy.
c. Efforts to address the complaint will be consistent with applicable provisions of Collective Agreements, legislation and policies.
d. Where the complainant has dealt directly with the staff member and is not satisfied with the response or the manner in which the matter was addressed, the complainant or the staff member may ask the superordinate to assist with the resolution process.
e. A staff member has a right to be informed, as soon as practicable (usually within three working days), of the nature and the specifics of a complaint. A staff member has a right to be aware of, and present at, a committee meeting of the Board where a complaint is to be heard, as well as other meetings involving the complainant and superordinates or trustees.
f. The staff member, the complainant or the superordinate may choose to involve another party in addressing the complaint. Such a person may be a representative of one of the parties and/or someone with relevant knowledge or skills. Where any person involved is represented by a solicitor, the other persons involved will be advised so that they may obtain their own legal advice.
Page 153 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Complaint Against a Staff Member POLICY NO: H.M. 30
Page 4 of 5
g. Consideration could be given, in appropriate cases, to involvement of a person trained in conflict mediation, where both parties agree to and will abide by a mediated solution.
h. The extent to which the complaint resolution process is documented in writing depends on the circumstances and the parties involved. Where there are requests to submit specific materials or responses in writing, board staff and the complainant are expected to respond to such requests to the extent that is reasonable and in the best interests of the parties.
i. Where there is more than one concern being addressed or where the issue is complex, the superordinate will, under normal circumstances, ask that the concerns be set out in writing and that the discussions focus on the contents of the submission.
j. Students may register a complaint against a staff member in a manner appropriate to the particular school and grade level or may ask their parent/guardian to do so. As an alternative, students who have attained the age of majority may follow the policies as outlined for parents/guardians and other ratepayers.
3. Where the complaint is also the focus of a grievance arbitration or under review by the Human Rights Tribunal, the process described herein may be modified.
4. Staff who are employed under a collective agreement may request that a
representative of their union or association or other representative be present, where appropriate. Non-union staff may request the attendance of a representative of their choice.
5. As with any written record generated within the Board, the Municipal Freedom
of Information and Protection of Privacy Act governs the creation, retention, disclosure, alteration, and destruction of any written material.
Page 154 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Complaint Against a Staff Member POLICY NO: H.M. 30
Page 5 of 5
Evaluation and Metrics: The effectiveness of the policy will be determined by measuring the following:
1. Complaints filed externally after the internal complaint and appeal process has been exhausted.
Cross Reference: Occupational Health and Safety Act Occupational Health and Safety, H.M. 17 APPENDIX A: Workplace Violence Incident Report
Purpose This Policy reinforces the Board’s commitment in addressing all forms of workplace violence that can injure workers. This Policy is created to comply with the Occupational Health and Safety Act. Scope and Responsibility This Policy applies to all Board employees, contractors, summer students, co-op students, visitors and volunteers. The Employer, through the Director of Education with the assistance of senior staff and the Occupational Health and Safety Department, is responsible for this Policy. Alignment with MYSP: Living Our Values Inspired and Motivated Employees Financial Impact: Maximum fine for a contravention of the Occupational Health and Safety Act is $500,000.00 with the possibility of jail term particularly for negligence leading to a workplace fatality as a result of workplace violence. There are Workplace Safety and Insurance Board (WSIB) costs associated with injuries from workplace violence. Legal Impact: This Policy meets the requirements of the Occupational Health and Safety Act
Policy 1. The Toronto Catholic District School Board’s mission is to provide a safe and welcoming
learning environment that is an example of Christian community. As such, the TCDSB is committed as an Employer to the prevention of workplace violence by taking every precaution reasonable in the circumstances to protect all workers.
2. TCDSB shall address workplace violence toward workers from all possible sources (co-
workers, supervisors, students, parents, visitors, volunteers, contractors, permit holders, strangers and domestic violence). Violent behaviour towards workers in the workplace is unacceptable.
3. The Internal Responsibility System (IRS) is the cornerstone of the Occupational Health and
Safety Act. The TCDSB and its employees share responsibility for the prevention of workplace violence. Every board employee regardless of job title has direct responsibility and accountability for violence prevention as an essential part of his or her job. Ultimately, the Board as the employer is responsible for all workers.
Regulations: 1. The Director of Education through the Occupational Health and Safety Department shall
develop and maintain a workplace violence program that implements this Policy. The program shall include the following:
(a) measures and procedures to access risk and to protect employees from
workplace violence (b) means of summoning immediate assistance (c) protocol for employees to report workplace violence
2. The Occupational Health and Safety Department and the Staff Development Department shall provide appropriate resources to facilitate training programs on workplace violence for all employees. Workplace violence prevention programs shall be integrated into the overall health and safety training program for all employees, including orientation training for new employees and summer students.
3. All forms of workplace violence shall be addressed by the Employer and the immediate
Supervisor in consultation with law enforcement authorities and in consideration of the Occupational Health and Safety Act, Education Act and applicable Regulations, Policy and Memoranda
4. TCDSB and its Supervisors shall investigate and deal with all incidents, complaints, or
threats of workplace violence in a timely, fair, and equitable manner. TCDSB shall take every precaution reasonable for the protection of workers by developing a safety plan that may include limited disclosure of information pertaining to individuals with a history of violent behavior. The privacy of all concerned shall be respected to the extent possible as per applicable legislation. Individuals dissatisfied with the outcome of an investigation can report to the Ministry of Labour.
5. Supervisors shall provide information and instruction on workplace violence to their workers. 6. Workers shall follow the internal responsibility system and report all incidents of workplace
violence involving co-workers and visitors using the Workplace Violence Incident Report (Appendix A), including disclosures of domestic violence pertaining to workers to their immediate supervisor. Workers shall report incidents of workplace violence involving students using the appropriate safe school reports.
Definitions from the Occupational Health and Safety Act Workplace: land, premises, location or thing at, upon, in or near which a worker works Worker: a person who performs work or supplies services for monetary compensation Supervisor: a person who has charge of a workplace or authority over a worker
Workplace Violence:
a) the exercise of physical force by a person against a worker, in a workplace, that causes or could cause physical injury to the worker;
b) an attempt to exercise physical force against a worker, in a workplace, that could cause physical injury to a worker;
c) a statement or behaviour that is reasonable for a worker to interpret as a threat to exercise physical force against a worker, in a workplace, that could cause physical injury to a worker.
Evaluation and Metrics: This Policy will be reviewed annually by staff in consultation with the Board’s three Joint Health and Safety Committees. This will ensure that the Policy remains current and reflects Ontario’s health and safety legislation.
Page 159 of 198
1
WORKPLACE VIOLENCE—INCIDENT REPORT
The Occupational Health and Safety Act defines Workplace Violence as:
(a) the exercise of physical force by a person against a worker, in a workplace, that causes or could cause
physical injury to the worker;
(b) an attempt to exercise physical force against a worker, in a workplace, that could cause physical injury
to the worker; or
(c) a statement or behavior that it is reasonable for a worker to interpret as a threat to exercise physical
force against the worker, in a workplace, that could cause physical injury to the worker.
PLEASE USE THIS FORM IF YOU BELIEVE YOU ARE THE VICTIM OF WORKPLACE VIOLENCE AND THE ALLEGED ASSAILANT IS ANOTHER
TCDSB EMPLOYEE OR VISITOR. IF THE ASSAILANT IS A STUDENT, PLEASE UTILIZE THE WORKPLACE VIOLENCE HAZARD FORM AND
CONSULT WITH YOUR PRINCIPAL /SUPERVISOR AS NECESSARY
Doctor Union Agencies (i.e. CCAS) _____________________
Page 160 of 198
2
Repeat incident involving the same assailant(s) (circle): Yes No
NOTIFICATION OF INJURY/ACCIDENT INVESTIGATION REPORT
(**IF THE ALLEGED ASSAILANT IS YOUR PRINCIPAL/SUPERVISOR, PLEASE FAX DIRECTLY TO 416-229-
5384. DO NOT FORWARD THIS FORM TO YOUR PRINCIPAL/SUPERVISOR IF HE/SHE IS THE ALLEGED
ASSAILANT)
Were you injured? (circle) Yes No If injured, have you advised your Principal/Supervisor? Yes No
Are you aware if the Principal/Supervisor completed and faxed the ACCIDENT INVESTIGATION REPORT (“AIR”) to the Benefits Unit?
Yes No
Did you receive medical attention? Yes No
SPECIFICS OF INCIDENT
Describe the incident:
Name(s) of witness(es):
DISTRIBUTION
PRINCIPAL/SUPERVISOR TO FAX THIS COMPLETED INCIDENT REPORT TO: (416) 512-4980
[NOTE: IF PRINCIPAL/SUPERVISOR IS ASSAILANT, VICTIM/COMPLAINANT TO FAX COMPLETED INCIDENT REPORT INSTEAD]
A copy of this form will be forwarded to the appropriate Union/Association.
ADDITIONAL NOTE FOR VICTIM/COMPLAINANT:
In certain instances, the Board may offer a facilitated mediation as a voluntary option prior to commencing a formal investigation.
Would you be prepared to engage in a facilitated mediation prior to an investigation commencing? (circle) Yes No
Page 161 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Workplace Accommodation for Employees
with Disabilities POLICY NO: H.M. 38
Page 1 of 12
Date Approved: October 27, 2010- Board
Date of Next Review:
Dates of Amendments:
Cross References: Ontario Human Rights Code, 1990 Workplace Safety and Insurance Act, 1997 TCDSB Human Resources Policy H.M.14, Harassment and Discrimination in the Workplace Personal Health Information Protection Act, 2004 Purpose: The Toronto Catholic District School Board is a Catholic Educational Community committed to the principle of equal opportunity. All employees of the Toronto Catholic District School Board have the right to equal treatment with respect to employment without discrimination because of a disability or a perceived disability. The right to be free from discrimination includes the right to reasonable accommodation, short of undue hardship. It is the policy of the Toronto Catholic District School Board that accommodation, to the point of undue hardship, of every employee with a disability requiring accommodation, should be accomplished in an attempt to preserve and enhance the employee’s personal dignity, self-respect and self-worth. The accommodation process is an individualized process, which takes into account all relevant circumstances.
Page 162 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Workplace Accommodation for Employees
with Disabilities POLICY NO: H.M. 38
Page 2 of 12
Notwithstanding the existence of this policy, every person has the right to seek assistance from the Ontario Human Rights Tribunal or the Workplace Safety and Insurance Board. Scope and Responsibility: This policy extends to all Board employees. The Human Resources department is responsible for this policy. Successful accommodation initiatives depend upon the cooperation, input and support of all parties; the employee, the Board and the Union or Association (where applicable). It is expected that all three parties will work cooperatively to ensure that they successfully address accommodation issues that arise in the workplace. Alignment with MYSP:
Living Our Catholic values
Strengthening Public Confidence
Inspiring and Motivating Employees Financial Impact: Accommodation of disabled employees to the point of undue hardship will potentially have a significant financial impact on the board.
Page 163 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Workplace Accommodation for Employees
with Disabilities POLICY NO: H.M. 38
Page 3 of 12
Legal Impact: The Ontario Human Rights Code requires that every person who is an employee has a right to freedom from discrimination in the workplace by his or her employer. A finding of a failure to accommodate will have a significant legal and potential financial impact. Policy: 1. The Toronto Catholic District School Board has the duty to accommodate
unless to do so would cause undue hardship. 2. The employee has a duty to fully cooperate with the employer in the workplace
accommodation process, and such duty may include providing appropriate, current medical information identifying restrictions, and confirming a need to be accommodated, to an appropriate member of management, that may be involved in facilitating the accommodation.
3. The Toronto Catholic District School Board and its unions and professional associations have joint responsibilities to facilitate and assist in the workplace accommodation process.
4. The Toronto Catholic District School Board is required to request only that information which is necessary to facilitate a reasonable accommodation.
5. The Director of Education shall have the responsibility to initiate the development and implementation of procedures and guidelines pursuant to this policy.
Regulations: 1. Accommodating the employee with a disability should be commenced by the
employee through a written request for accommodation due to a disability. A disability may be temporary or long term in nature and this will be determined on a case by case basis consistent with the medical information and prognosis
Page 164 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Workplace Accommodation for Employees
with Disabilities POLICY NO: H.M. 38
Page 4 of 12
provided. Such request should be submitted to the Principal/Supervisor or directly to the Benefits Department, advising of the presence of a disability and the need for accommodation. However, there may be some cases where the initiation for accommodation will come from the immediate supervisor, Human Resources, Workplace Safety and Insurance Board or another source.
2. When the employee has a disability which requires workplace accommodation,
the Principal/Supervisor shall contact the Benefits Department to request advice or assistance.
3. Once the employer receives notice that an employee with a disability requires
accommodation, the employer has an obligation to receive the request and ensure sufficient information is obtained to understand the nature of the employee’s disability and the associated limitations and restrictions. It is only in this way that the employer can effectively carry out its obligation to investigate and consider appropriate accommodation solutions.
4. Employees shall provide all relevant information requested by the employer to
adequately assess the need for workplace accommodation. Ontario Human Rights Guidelines on Accommodation clearly state “the person requesting accommodation must communicate his or her needs in sufficient detail and cooperate in consultations to enable the person responsible for accommodation to respond to the request.”
5. The employer must take care to limit requests for information to those
reasonably related to the nature and duration of the limitations, restrictions and prognosis for recovery so as to be able to respond to the accommodation request. The Board may request additional information, professional opinions, independent medical assessments or advice from outside sources.
Page 165 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Workplace Accommodation for Employees
with Disabilities POLICY NO: H.M. 38
Page 5 of 12
Confidentiality is seen as integral to the dignity of the employee with a disability.
6. Once the limitations and abilities have been clarified, the employee, the
Principal/Supervisor and the Benefits Department will discuss the possible solutions to removing barriers. In this respect the employer is obligated to make every effort short of undue hardship to accommodate the employee with a disability.
7. Notwithstanding that the primary responsibility in providing accommodation
rests with the employer, a collaborative process will be undertaken to canvass appropriate accommodation. This will include the employee with a disability and his/her professional association or union, provided the employee consents to its involvement, and the Principal/Supervisor, Benefits Department and other Board staff deemed necessary in facilitating the accommodation.
8. If at any time the employee is dissatisfied with the accommodation plan and has
been unable to resolve the issue through discussions with the Principal/Supervisor and the Benefits Department, he/she may submit any concerns in writing to the Superintendent of Human Resources or designate for resolution.
9. The Superintendent of Human Resources or designate shall review the letter of
concern and make inquiries in order to determine whether the requirements of the Board’s policy and this procedure have been met. On request of the employee, the Superintendent of Human Resources or designate will provide a decision in writing.
Page 166 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Workplace Accommodation for Employees
with Disabilities POLICY NO: H.M. 38
Page 6 of 12
DUTIES AND RESPONSIBILITIES IN THE ACCOMMODATION PROCESS
10. The Employee with a disability is required to: a) Request accommodation of a disability from the employer; b) Obtain the necessary forms provided by the Board, which are to be
completed by the treating physician, and returned to the Benefits Department;
c) Participate in discussions regarding possible accommodation solutions; d) Answer questions or provide information regarding relevant restrictions
or limitations including additional information from treating physician, where appropriate, and as needed;
e) Cooperate with the employer on an ongoing basis to facilitate the accommodation process and provide updates as required;
f) Provide feedback and identify progress in appropriate format and communicate any concerns or issues so that changes or adjustments can be made to support a successful completion of the return to work plan;
g) Discuss the disability only with persons who need to know. NOTE: It is the right of the employee to request union/association representation
at any stage during this process.
11. Unions and Professional Associations are required to: a) Respond to an employee seeking support regarding a workplace
accommodation; b) Take an active role as partners in the accommodation process provided
the employee consents to its involvement.
12. The Employer is required to: a) Receive the employee’s request to be accommodated;
Page 167 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Workplace Accommodation for Employees
with Disabilities POLICY NO: H.M. 38
Page 7 of 12
b) Obtain relevant information to facilitate understanding of the nature of the employee’s disability and the associated limitations and restrictions. Subsequent medical information may be required to verify the need for accommodation;
c) Schedule a work accommodation meeting, if necessary, in a timely manner;
d) Investigate and consider appropriate accommodation solutions; e) Maintain a record of the accommodation request and action taken; f) Maintain confidentiality; g) Limit requests for information to those related to the nature of the
limitation or restriction and prognosis for recovery so as to be able to respond to the accommodation request;
h) Determine the appropriate accommodation solution on a case by case basis;
i) Make every effort to accommodate the employee with a disability, short of undue hardship;
j) Ensure a collaborative process is undertaken to canvass appropriate accommodation. This will include the employee with a disability and his/her professional association or union, provided the employee consents to its involvement, and the Principal/Supervisor, Benefits Department and other Board staff deemed necessary in facilitating the accommodation. Nonetheless, the primary responsibility in providing accommodation rests with the employer;
k) Monitor and review the workplace accommodation plan as required; l) Where there are discrepancies or differences in opinions around the
employee’s prognosis or functional abilities, the Board may request that an independent medical evaluation (I.M.E) be completed by a Board appointed physician in an attempt to resolve the issue.
Page 168 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Workplace Accommodation for Employees
with Disabilities POLICY NO: H.M. 38
Page 8 of 12
m) Initiate the duty to accommodate in situations where the employer suspects on reasonable grounds that an employee’s ability to perform the essential duties of his/her job is affected due to a disability.
13. When an employee cannot perform essential duties of available jobs for which they are qualified:
a) When the disability is work-related, the employee will be referred to the Workplace Safety and Insurance Board.
b) An employer cannot accommodate an individual who is unable to perform the essential duties of any job.
14. Each situation is ultimately assessed in accordance with individual circumstances.
15. These procedures are not meant to limit or restrict options and, ultimately, the accommodation of personnel will be in compliance with legislation and due consideration to collective agreements.
Definitions: Workplace Accommodation
a) An adaptation or adjustment that enables an employee with a disability to perform the essential duties of their job.
b) A duty to accommodate on the part of the employer, short of undue hardship, to provide reasonable accommodation for the employee with a disability as defined by the Ontario Human Rights Code.
c) A review of the current functional abilities of the employee with a disability, as outlined and supported by relevant medical documentation.
d) A process that respects the dignity and confidentiality of the employee with a disability.
Page 169 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Workplace Accommodation for Employees
with Disabilities POLICY NO: H.M. 38
Page 9 of 12
e) An individualized, case by case approach, in attempting to meet the restrictions and limitations of the employee with a disability.
f) A collaborative, problem-solving process. Disability A disability or handicap, as defined in the Ontario Human Rights Code, is:
(a) any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device,
(b) a condition of mental impairment or a developmental disability,
(c) a learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language,
(d) a mental disorder, or
(e) an injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997; (“handicap”)
Note: Notwithstanding the above, this is not an exhaustive list of disabilities that may require accommodation.
Duty to Accommodate Section 17 of the Ontario Human Rights Code creates an obligation to accommodate specifically under the ground of disability. The Board is legally obliged to accommodate employees with a disability to the point of undue hardship.
Page 170 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Workplace Accommodation for Employees
with Disabilities POLICY NO: H.M. 38
Page 10 of 12
All the terms used in this policy and procedures hereunder shall bear the meanings ascribed to them under the Human Rights Code as applicable. The Board reserves to itself all defenses available at law. Essential Duties Essential Duties are those which constitute the primary purpose of the job. In order to determine the essential duties of a job, consideration is given to the duties necessary to produce the final product or service required. It is usually considered an essential part of the job if a duty:
· constitutes a substantial portion of the work · is an integral part of the job · is not normally delegated
A detailed job description as well as a Physical Demands Analysis may be used or sought to assist in defining essential duties. Undue Hardship The Board has a duty to accommodate unless to do so would constitute undue hardship. Three factors are considered to determine undue hardship: cost, outside sources of funding, and health and safety. 1. Costs may amount to undue hardship if it is so high that it affects survival of the
organization or business, or changes its essential nature. Such costs must be quantifiable and can include costs such as capital and operating costs and the cost of re-structuring.
2. Outside sources of Funding: Accommodation funds, as well as government grants or loans, can offset some costs, and should be considered in assessing undue hardship.
3. Health and Safety: consider whether any applicable health and safety requirements can be waived or modified where permitted by law, or if alternatives can be found to protect health and safety.
Page 171 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Workplace Accommodation for Employees
with Disabilities POLICY NO: H.M. 38
Page 11 of 12
Reasonable Accommodation Both the employing work unit and central administration of the Board have roles in providing accommodation to employees with disabilities. Accommodation is an adaptation or adjustment to enable the employee with the disability to perform the essential duties of their job. The first step of accommodation is to determine the essential duties of the affected employee’s position (see essential duties).The period of accommodation may be temporary or long-term, depending on the particular circumstances. Accommodation means adjusting the conditions of the workplace to enable or assist an eligible employee to perform the essential duties of his/her position. It does not necessarily require that the essential duties of the job be changed to meet the requirements of the employee. Non-essential duties which cannot be performed may be adjusted or reassigned, if appropriate. The nature of accommodation varies depending on the duration of the accommodation request, and the specific needs of the individual. If an employee cannot perform the essential duties in his/her existing position, accommodation may be made in other positions. The Board will consider the following factors in this process: availability, qualifications and/or contractual obligations. The Board will make every effort to provide meaningful modified work and will use the following hierarchy as a guideline to return to work plan development:
1. Pre-disability job classification with no restrictions and no accommodation 2. Pre-disability job classification with restrictions and accommodation 3. Suitable, available job classification with no training and no accommodation 4. Suitable, available job classification with training and accommodation 5. Return to work with a comparable new employer 6. Return to work with an alternate new employer
Page 172 of 198
POLICY SECTION: Human Resources SUB-SECTION: Miscellaneous POLICY NAME: Workplace Accommodation for Employees
with Disabilities POLICY NO: H.M. 38
Page 12 of 12
Evaluation and Metrics: The effectiveness of the policy will be determined by measuring the following:
1. Complaints or grievances brought forward to the Superintendent of Human Resources for failure to accommodate
Page 173 of 198
POLICY SECTION: HUMAN RESOURCES SUB-SECTION: MISCELLANEOUS POLICY NAME: FAIR PRACTICE IN HIRING AND
PROMOTION POLICY NO: H.M. 40
Page 1 of 3
Date Approved: Date of Review: Dates of Amendment: September 26, 2013- Board September 2016 Cross Reference: Ontario Human Rights Code, 24 (1) (a) Education Act, Ontario Regulation 274/12, Hiring Practices PPM 119 Developing and Implementing Equity and Inclusive Education Policies in Ontario Schools Municipal Conflict of Interest Act TCDSB By-law # 175 Employment Equity H.M.11 Catholic Equity and Inclusive Education Policy H.M. 24 Catholicity And School Support H.M.08 QUALIFICATIONS - CATHOLICITY H.T.01 APPENDIX A: Operational Procedures—Staff Recruitment & Selection (Under Review) Purpose: This Policy affirms the Board’s commitment to providing fair, equitable and transparent hiring processes at the Toronto Catholic District School Board consistent with its denominational rights and in accordance with the Ontario Human Rights Code. Offers of employment and promotion will be based on the merit of the applicant, free from the practices of nepotism and cronyism. Scope and Responsibility: The policy extends to the hiring process for all applicants to any position of employment at the TCDSB, and for employees seeking promotion. The Director of Education and the Superintendent of Human Resources are responsible for this policy. Alignment with MYSP: Inspiring and Motivating Employees Strengthening Public Confidence
Page 174 of 198
POLICY SECTION: HUMAN RESOURCES SUB-SECTION: MISCELLANEOUS POLICY NAME: FAIR PRACTICE IN HIRING AND
PROMOTION POLICY NO: H.M. 40
Page 2 of 3
Financial Impact: Funding for positions of employment is derived from the Ministry of Education’s Grants for Student Needs (GSN). Legal Impact: There may be liability that is associated with the influences of nepotism and cronyism in hiring practices. Policy: The TCDSB is committed to hiring and promoting the best, most qualified individuals supportive of its Multi Year Strategic Plan, subject to its denominational rights and in accordance with the Ontario Human Rights Code. The application, interview, hiring and promotion of individuals at TCDSB will be based on ability and qualifications and will be conducted in a fair and transparent manner, free from discrimination, nepotism and cronyism. Regulations: 1. Recruitment practices and application processes used at TCDSB will be open and
transparent, free from nepotism and cronyism, ensuring no partiality or preferential treatment as a result of personal relationships.
2. Any applicant for employment or promotion at TCDSB will not be advantaged or
disadvantaged as a result of a relationship with an immediate family member or relative employed at TCDSB.
3. The procedures followed for the review of applications for employment will allow for
equal opportunity for all applicants, free from conflict of interest. (hyperlink to Appendix A).
4. Any TCDSB employee charged with responsibilities for interviewing, hiring, placement
or promotion of applicants must declare a conflict of interest, where applicable, prior to fulfilling their duties and may be excluded from the decision-making process.
5. A Trustee or a TCDSB employee in a position of leadership will not influence the hiring
or promotion process through unsolicited promotion and recommendations of candidates.
Page 175 of 198
POLICY SECTION: HUMAN RESOURCES SUB-SECTION: MISCELLANEOUS POLICY NAME: FAIR PRACTICE IN HIRING AND
PROMOTION POLICY NO: H.M. 40
Page 3 of 3
6. Placement of employees through the transfer process shall be fair, transparent and respectful of collective agreements and/or terms and conditions of employment contracts.
7. Applicants unsuccessful in their attempt to gain employment or promotion at TCDSB
will be afforded the opportunity to request descriptive feedback from the Sr. Manager of Recruitment. If the unsuccessful candidate is not satisfied with the response or the recruitment process, he or she can contact the Senior Coordinator of Academic Services, Human Resources to discuss the matter further.
Definitions: Conflict of Interest This is a situation in which the impartial exercise of the duty of an individual acting for an organization is compromised by that person’s self-interest and position, often undermining the public trust. Cronyism The act of showing partiality to friends or close colleagues, especially in the application, hiring, placement and promotion stages of employment, without regard to qualifications or ability. In the context of this policy, cronyism can occur when an individual within the organization influences the decision to hire or promote a friend or colleague. Immediate Family Members consist of a person’s spouse, child(ren), step child(ren) or parent of an employee. Nepotism The act of showing favouritism or providing preferential treatment to a family member or close relatives, especially in the application, hiring and placement stages of employment. In the context of this policy, nepotism can occur when an individual within the organization influences the decision to hire or promote a close family member, or supervises that subordinate family member. Relative Members consist of siblings, step-children, nieces, nephews, grandparents, cousins and in-laws. Evaluation and Metrics: 1. The Director of Education will monitor and review hiring and promotion procedures. 2. An annual report will be provided to the board about employment statistics, and be added to the rolling calendar.
Cross References: Education Act, Section 190 Education Act, Section 21(2)(c) Accessibility for Ontarians with Disabilities Act, 2005, Section 75 Highway Traffic Act, Regulation 612 Elementary Admission and Placement Policy, S.A.01 Placement of Pupils, S.A.02 Elementary School Attendance Boundary Policy, S.A.03 Code of Conduct, S.S. 09 Purpose: This policy outlines the conditions required in order for transportation services to be provided to students attending schools in the Toronto Catholic District School Board. Scope and Responsibility: This policy extends to all students who may require student transportation services to support their regular daily routine in travelling to and from school. The Director of Education is responsible for this policy, supported by the Toronto Student Transportation Group.
Alignment with MYSP: Strengthening Public Confidence
Fostering Student Achievement and Well-Being
Providing Stewardship of Resources
Financial Impact: Funding for student transportation services is provided by the Ministry of Education through the Annual Grants for Student Needs. Legal Impact: When student transportation services are provided by the TCDSB, the Board assumes the same responsibility as if the student has been received at a school facility. Policy: Transportation may be provided to pupils in Special Education Programs or where a substantial number of Catholic pupils have difficulty in availing themselves of a Catholic education. Regulations: 1. Home to school transportation shall:
(a) be provided for elementary level pupils who are deemed exceptional by an I.P.R.C. and require programs not offered in their home school;
(b) be provided for elementary level pupils who are certified by a medical practitioner to be temporarily or permanently unable to walk to school due to ongoing medical issues and supported through Board approved documentation signed by a physician;
(c) be provided for qualified pupils living within the transportation area of
an Eastern Rite Catholic elementary school where the walking distance to the school is more than 1.5 km;
(d) be provided where no less than 30 existing or new elementary school
pupils live more than 1.5 km from the nearest Catholic school or the proposed site thereof; or where safety hazards, as defined, exist;
(e) be considered by the school principal for elementary level pupils as a
temporary service where individual hardship exists and home to school transportation is the most appropriate response in accordance with the guidelines for extenuating circumstances as established by the Board from time to time; and
(f) where funds are available, service is provided for all (resident) pupils
attending the gifted program who reside more than 1.5 km from the centre school which they attend.
(g) where funds are available, service is provided for all French Immersion
students (SK to grade 8) who reside more than 1.5 km from the centre school they attend.
(h) be provided for students in select geographical areas whose home school
is over subscribed and redirection to another local facility with sufficient
3. Regular home to school transportation for kindergarten programs shall:
(a) be provided for all pupils who reside more than 1.5 km from the school to which transportation is normally provided; and
(b) be considered by the school principal for any pupil residing less than 1.5
km from school where adequate parental supervision cannot be provided while en route to or from school or personal hardship, family circumstances or unusual hazards warrant.
4. Where funds are available, School to School transportation shall be provided
for all Grade 5 and 6 pupils enrolled in the gifted program.
5. Anyone wishing to appeal a decision or recommendation made by staff can appear in person at the Board’s Corporate Affairs, Strategic Planning and Property Committee to present their case to the Board of Trustees.
Definitions: Eastern Rite The TCDSB supports three Eastern Rite schools that provide educational instruction with the Ukranian Church as the primary religious doctrine. Extenuating Circumstances The individual application for student transportation that does not meet transportation eligibility requirements, but may receive consideration to receive TTC tickets. Non-Qualifying Students Students transported from a select geographical area that do not meet transportation eligibility but have received approval through a Board motion. Resident Student Students whose primary address falls within the City of Toronto. Toronto Student Transportation Group (TSTG) This group facilitates the student transportation services for the Toronto Catholic District School Board and the Toronto District School Board. Toronto Transit Commission (TTC) The public transit service for the City of Toronto
Evaluation and Metrics: The effectiveness of the policy will be determined by measuring the following: 1. Transportation statistics ranging from operational performance to
policy adherence will be included in the Toronto Student Transportation Group’s ‘Annual Report’.
2. Key performance indicators are collected on a monthly basis and provided to the TSTG Operations Committee for review.
Dates of Amendments: January 23, 2008 April 4, 2013
Cross References: Education Act Part XIII, Behaviour, Discipline and Safety Program/Policy Memorandum 144, 2012 Bullying Prevention and Intervention Program/Policy Memorandum 145, 2012 Progressive Discipline and Promoting Positive Student Behaviour Policy/Program Memorandum 149, 2009 Protocol for Partnerships with External Agencies for Provision of Services by Regulated Health Professionals, Regulated Social Services Professionals, and paraprofessionals S.S. 09 Code of Conduct Appendix A: Investigation and Reporting of Student Bully Behaviours Purpose: This Policy affirms the need for students to feel safe at school. A whole-school approach is required to raise awareness about inclusion, respect and bullying behaviours in order to provide strategies to intervene and prevent bullying for the target, the witnesses and bystanders, as well as the perpetrator of bullying behaviours. A safe and positive learning environment is essential for student achievement and well-being, supporting students to reach their full potential.
Scope and Responsibility: The policy extends to all students of the TCDSB and assigns specific duties to principals and employees of the board to ensure compliance with the policy and legislation. The Director of Education, the Superintendent of Safe Schools, and school principals are responsible for this policy. Alignment with MYSP: Living Our Catholic values
Strengthening Public Confidence
Fostering Student Achievement and Well-Being
Financial Impact: The TCDSB Safe Schools Department provides professional learning for TCDSB staff, students and parents in a variety of ways. There would also be costs associated with services provided by external agencies
Legal Impact: The Education Act requires school boards to develop goals for promoting a positive school climate that is inclusive and accepting of all pupils and for promoting the prevention of bullying. There may be liability that is associated with failure to provide appropriate prevention and intervention strategies to address bullying behaviours occurring at schools. Policy: The Toronto Catholic District School Board is committed to providing safe, healthy, inclusive, equitable and Christ-centered learning environments that support student achievement and well-being. Bullying adversely affects a student’s ability to learn and adversely affects the school climate, including healthy relationships. Bullying behaviour will not be accepted on school property, at
school-related activities, on school buses, or in other circumstances where engaging in bullying behaviours will have an impact on the school climate. Bullying behaviours presented by students will be investigated and addressed promptly by the principal, and supports will be provided for the target(s) of bullying behaviours, the individual(s) responsible for the bullying behaviours, and the witnesses and bystanders of the bullying behaviour.
Regulations: 1. Each school in the TCDSB will have a Safe and Accepting Schools Team
that will develop a local bullying awareness, prevention and intervention plan consistent with integrating local needs as part of its Safe Schools Action Plan. The Plan will be posted on each school’s portal page.
2. Employees of the board must take seriously all allegations of bullying
behaviour and act in a timely, sensitive and supportive manner when responding to students who disclose or report bullying incidents.
3. Employees, bus drivers, third party service providers, and other individuals
identified in the TCDSB Code of Conduct will report to the Principal, as soon as reasonably possible, if they become aware of a student who may have engaged in bullying behaviour or any other activity for which suspension or expulsion must be considered. The Safe Schools Incident Reporting Form-Part I must be completed and submitted to the principal by the end of the school day.
4. The Principal will communicate the results of the investigation to the
employee who made the written report. Where the principal has taken action in response to the incident of bullying, a copy of Reporting Form-Part I and accompanying documentation will be filed in the student’s OSR.
5. Principals will investigate any report of bullying and will notify the parent/guardian of the student who was harmed and provide information about the activity that led to the harm, and the steps taken to protect the student’s safety. The principal will invite parents/ guardians to discuss the supports that will be provided for their child.
6. Principals will notify the parent/guardian of students who perpetrated the
bullying behaviours, and provide information about the activity that lead to the harm, the nature of the harm to the other student and the nature of any disciplinary measures taken in response to the activity. The principal will invite parents/guardians to discuss the supports that will be provided for their child.
7. If dissatisfied with the supports in place by the principal in response to the complaint, parents are encouraged to contact the area superintendent. If the matter remains unresolved, parents may request that the superintendent inform and consult with the Associate Director or Director in order to reach a resolution.
8. Consistent with progressive discipline approaches for correcting
inappropriate behaviour, a principal shall consider suspension for a student who engages in bullying behaviours.
9. A student will be suspended pending possible expulsion for bullying
behaviour if,
i. The pupil has previously been suspended for bullying, and the pupil’s continuing presence in the school creates an unreasonable risk to the safety of another person.
ii. The bullying was motivated by hate, prejudice or bias.
10. The principal will ensure resources, programs, intervention and other
supports identified in the board bullying awareness and prevention plan are provided to students who have been bullied, students who have witnessed incidents of bullying (bystander) and students who have engaged in bullying behaviour to assist them in developing healthy relationships and practising pro-social behaviours. The programs, intervention and other supports will be provided by school-based employees of the board, and may be provided by external, third party providers as per the TCDSB Protocol.
11. The Board will provide annual professional development programs to
educate teachers and other school staff about bullying prevention strategies for promoting a positive school climate.
12. Schools will provide opportunities for students to participate in bullying
prevention and leadership initiatives within their own school.
13. The Board will identify safe reporting procedures in its bullying awareness, prevention and intervention plan that allow students, parents, guardians and other persons to report incidents of bullying to staff of a school in a way that minimizes the possibility of reprisal and that ensures incidents of bullying are addressed in a timely, sensitive and supportive manner.
14. Principals will support students who want to establish and lead activities and
organizations that promote a safe and inclusive learning environment, the acceptance of and respect for others and the creation of a positive school climate. These activities and organizations may promote gender equity, anti-racism, an understanding and respect for people with disabilities, or an understanding and respect for people of all sexual orientations and gender identities. The activity or organization must promote a positive school
climate that is inclusive and accepting of all students, and must be consistent with Catholic social teachings and the expectations of the Code of Conduct.
15. Anonymous surveys will be conducted at least once every two years to
collect information from students, staff, parents/guardians in order to develop strategies and initiatives that promote a positive school climate and the prevention of bullying.
16. The TCDSB will proclaim the week beginning on the third Sunday in
November in each year as Bullying Awareness and Prevention Week. Definitions: Bullying Aggressive and typically repeated behaviour (physical, verbal, electronic, written or other means) by a student where,
a) the behaviour is intended by the student to have the effect of, or the student ought to know that the behaviour would be likely to have the effect of,
i. causing harm, fear or distress to another individual, including physical, psychological, social or academic harm, harm to the individual’s reputation or harm to the individual’s property, or
ii. creating a negative environment at a school for another individual, and
b) the behaviour occurs in a context where there is a real or perceived power
imbalance between the student and the individual based on factors such as size, strength, age, intelligence, peer group power, economic status, social status, religion, ethnic origin, sexual orientation, family circumstances,
gender, gender identity, gender expression, race, disability or the receipt of special education.
Cyber-bullying This is a form of bullying that occurs through the use of technology, including the use of a computer, cellular phone or other electronic devices, using instant/text messaging, social networks, e-mail, websites or any other electronic activities, and involves:
a) creating a web page or blog in which the creator assumes the identity of another person;
b) impersonating another person as the author of content or messages posted on the internet; and
c) communicating material electronically to more than one individual or posting material on a website that may be accessed by one or more individuals.
Safe and Accepting School Teams Each school must have in place a safe and accepting schools team responsible for fostering a safe, inclusive and accepting school climate. The team must include at least one parent, one teacher, one non-teaching staff member, one community partner, and the principal. The team should include at least one student. The Chairperson of this team must be a staff member. At TCDSB, members of the safe and accepting school teams will have opportunities to meet, provide input into discussions, review data from the student surveys, and provide advice to the principal about school safety and Ministry of Education initiatives related to school climate and safety.
Evaluation and Metrics: The effectiveness of the policy will be determined by measuring the following:
1. Annual Safe School Climate surveys administered to representative groups of TCDSB students.
2. Anonymous school climate surveys conducted with Parents and Staff at least
every two years.
3. Safe Schools data: Reporting Forms-Part I, Progressive Discipline Incident Logs, Suspensions and Expulsions.
Page 191 of 198
# Date Requested Due Date Committee/Board Subject Delegated To
1Feb-15 Student Achievement Staff investigate the chaplaincy model at the elementary panel
within the existing allocation given the financial realities.Associate Director, Academic Affairs
2
Mar-15 Deferred to come back at a later date to be determined by the Director
Student Achievement Piping In Classical Music To Washrooms & Parking Lots To Address Safe School Concerns
Associate Director, Academic Affairs
3
Oct-13 Feb-2014R - May-15R - Dec -15
Corporate Affairs Report that outlines a strategy that will address housing those students that represent over enrolment at Our Lady of Wisdom for the 2014 school year and look at providing possible caps/boundaries including French Immersion for over-subscribed schools when the Admissions Policy comes back for review.
Report regarding French Immersion Program: Recommendations for Oversubscribed FI Program Schools - that St. Cyril be referred back to staff as an oversubscribed French Immersion program school and possible solutions.
Report regarding the feasibility of establishing a French Immersion Program at St. Conrad Catholic School to be included in the report to come to Board
Associate Director Academic Affairs
4Mar-14 Jun-2014
R - Jan 2015R - Dec-15
Corporate Affairs That the director initiate meetings with community colleges and high schools that provide culinary programs to pursue educational opportunities and report back to the Board
Associate Director, Academic Affairs
PENDING LIST AND ROLLING CALENDAR AS OF NOVEMBER, 2015
Page 192 of 198
5
Jun-14 Aug-15 Corporate Affairs Report regarding compliance, risks and any operational changes that will impact our school communities with respect to the FAQs and Canada’s Anti-Spam Law (CASL) and Canadian Educational Advancement
Legal Counsel
6
Dec-14 Deferred until such time that deficit is under
control
Corporate Affairs Report regarding System-Wide Approach to Digital School Signage
Associate Director of Planning and Facilities
7
Dec-14 Sep-15 Corporate Affairs Information and Communications Technology Update Supplementary Report with information on the cost and benefit analysis of i) completed projects ii) projects in progress and iii) projects awaiting funding
Business Services
8Dec-14 Sep-15 Corporate Affairs Report on how the money that was allocated by Trustees to
their individual wards was used or whether the principals or CSACs directed the money elsewhere.
Business Services
9Jan-15 Corporate Affairs Plan to reduce under-utilized (small schools) with less than a
65% utilization rate. *Update Long Term Accommodation Plan*
Associate Director Planning and Facilities
10
Feb-15 May-15 Corporate Affairs Report on Bill 8 into law, the impacts (short and-long-term) and potential risks (financial, legal, operational, reputational) to both the Corporate Board and the Board
General Counsel
Page 193 of 198
11
Apr-15 Ongoing Corporate Affairs Staff prepare a report comparing the TDSB budget and identify any possible reductions in expenditures to the TCDSB: Some of the areas include the following: Reduction in overtime in Facility Services, Facilities productivity savings, Non-school based staffing reductions through attrition, Transportation alignment of costs, Efficiencies in Permit Department, Attendance Management, Efficiencies in Payroll Services, Policy Review of mileage claims
Business Services
12
15-Sep Feb-15 Student Achievement Report regarding the feasibility of relocating the French Immersion program and the gifted program from Senator O'Connor to St. Patrick and from St. John Paul II to Blessed Mother Theresa
1315-Sep Jan-16 Corporate Affairs Report regarding status of analysis of small/undersized gyms,
and options for funding upgradesAssociate Director
Planning and Facilities
14
Sep-15 Student Achievement Staff to develop programming for roll-out to both elementary and secondary students for a study of, and reflection on, Pope Francis's Encyclical letter Laudato Si on the "Care for our Common Home" which responds to both needs
15Oct-15
Corporate Affairs Staff to come back with a report regarding public confidence: That all public funds expensed by all TCDSB staff be posted online beside the Trustee expenses, including proper receipts,
Business Services
16
Oct-15
Corporate Affairs Further report on a project by project basis to approval final budget plus the rational between the two systems identifying where the cost savings can be found to fund any difference in cost. (A/C vs Displacement Heating)
Associate Director Planning and Facilities
17 Oct-15 Jan-16 Corporate Affairs Report regarding recovering costs of our permitsAssociate Director
Planning and Facilities
18
Oct-15 Regular Board Report on over-subscribed schools that bus students in and whether there is a possibility of transferring programs to under-subscribed schools to releve the pressure of over-subscribed schools
19Oct-15 Oct-16 Student Achievement Report on pilot Jump Math program inclusive of EQAO
results for 2015-2016 (Grade 3 - 6)Associate Director, Academic Affairs
Page 194 of 198
20
Nov-15 Dec-15 Student Achievement Report by next meeting for the additional option for an on-call support person, with the criteria that the individual have the expertise to go out in the field to support Trustees.
Business Services
Page 195 of 198
# Due Date Committee/Board Subject Responsibility of
1 January (A) Student Achievement Mental Health Report Associate Director Academic Affairs2 January (A) Corporate Affairs Monthly Financial Report Associate Director Business Services3 February (A) Student Achievement External Research Report Associate Director Academic Affairs4 February (A) Student Achievement Accountability Framework for Special
EducationAssociate Director Academic Affairs
5 February (A) Corporate Affairs Planning Enrolment Projection Associate Director of Planning and Facilities
6 February (A) Corporate Affairs Legal Fees Report Associate Director Business Services7 February (A) Corporate Affairs Statement Reserves Accumulated Surplus Associate Director Business Services8 February (A) Corporate Affairs Monthly Financial Report Associate Director Business Services9 February (A) Regular Board Policy Budget Timeline and Public
Consultation SurveyAssociate Director Business Services
10 February (A) Regular Board Metrics for MYSP 6 Strategic Directions Director of Education11 March (A) Corporate Affairs Monthly Financial Report Associate Director Business Services12 March (A) Student Achievement Staffing Status Report for Next School Year Associate Director Academic Affairs
13 April (A) Student Achievement Conflict Resolution Department Report Associate Director Academic Affairs14 April (A) Corporate Affairs Monthly Financial Report Associate Director Business Services15 April (A) Regular Board Non-Resident VISA Student Fees for
September 2013Associate Director Academic Affairs
16 April (A) Regular Board Education Development Charges Policy Review
Associate Director of Planning and Facilities
17 May (A) Student Achievement Report regarding Updates on items referred to in Ministry of Education Operational Review
Associate Director Academic Affairs
18 May (A) Student Achievement Staffing Status Report for Next School Year Associate Director Business Services
19 May (A) Student Achievement Ratification of Student Trustee Nominees Associate Director Academic Affairs20 May (A) Corporate Affairs Monthly Financial Report Associate Director Academic Affairs21 June (A) Student Achievement 21st Century Learning Update Associate Director Business Services22 October (A) Student Achievement Student Trustees: Voices that Challenge Associate Director Academic Affairs23 June (A) Regular Board Budget Estimates Associate Director Academic Affairs24 September (A) Student Achievement Portuguese Speaking Associate Director Academic Affairs
ANNUAL REPORTS
Page 196 of 198
25 September (A) Student Achievement Full Day Kindergarten Enrolment Report Associate Director Academic Affairs26 September (A) Corporate Affairs Enrolment for September Report Associate Director Academic Affairs27 September (A) Corporate Affairs Trustee Honorarium Report Associate Director Academic Affairs28 September (A) Corporate Affairs Monthly Financial Report Associate Director Business Services29 September (A) Regular Board Angel Foundation for Learning Year In
ReportAssociate Director Business Services
30 September (A) Student Achievement Community Engagement Director of Education31 September (A) Student Achievement Portuguese Speaking Associate Director Academic Affairs32 September (A) Student Achievement Elementary and Secondary School Enrolment
ReportAssociate Director Academic Affairs
33 October (A) Student Achievement Annual Safe Schools Report Associate Director Academic Affairs34 October (A) Student Achievement Information Report on the International
Languages Program to include dates, statistical trends, surveys, results of previous assessments in changing demographics (city-wide population and home language dynamics) and immigration patterns in all wards.
Associate Director Academic Affairs
35 October (A) Student Achievement Primary and Junior Division Assessments Of Reading, Writing and Mathematics (EQAO)·Grade 9 Assessment of Mathematics (second semester and full-year students) and OSSLT Assessment (EQAO)
Associate Director Academic Affairs
36 October (A) Special Board Director’s Performance Appraisal (over 3 consecutive Special Board Meetings)
Director of Education
37 October (A) Corporate Affairs Trustee Honorarium Report Associate Director Business Services38 November (A) Student Achievement Board Learning Improvement Plan (BLIP) Associate Director Academic Affairs39 November (A) Student Achievement K-12 Professional Development Plan for
Student Achievement and Well-BeingAssociate Director Academic Affairs
40 November (A) Student Achievement Religious Accommodation Report Associate Director Academic Affairs41 November (A) Corporate Affairs Monthly Financial Report Associate Director Business Services42 November (A) Regular Board Annual Calendar of Meetings Director of Education43 November (A) Regular Board Audited Financial Statements Associate Director Business ServicesPage 197 of 198
44 November (A) Student Achievement Board Learning Improvement Plan Associate Director Academic Affairs45 December (A) Corporate Affairs Revised Budget Estimate for Consideration Associate Director Business Services46 December (A) Regular Board Director’s Annual Report Director of Education
