Date post: | 29-Oct-2014 |
Category: |
Documents |
Upload: | johanvermeule1015 |
View: | 117 times |
Download: | 2 times |
Ricoh Total Flow
Barr EOM Suite
Output management for the entire enterprise
Nik Pugh, Mentecaptus Ltd.
Mark Wilson, Ricoh UK Ltd.
07/04/23 1Version: [###] Classification: Internal Owner: [Insert name]
Why Output Management Matters
Companies spend up to 3% of their revenue on document output activities.
IT departments are dedicating ever increasing resources to managing and servicing print environments and help-desks (up to 23% of calls are print-related)
An effective print strategy and a well managed print fleet can save up to 20% of companies printing cost
07/04/23 2Version: [###] Classification: Internal Owner: [Insert name]
London Borough of Barking and Dagenham £282 Million, possible savings £150K
We all get these quickly– Printers, paper, consumables
Some less obvious costs– Print servers– Specialist hardware (printer types
and DIMMs)– Physical document storage– Document reprints– Helpdesk calls– IT Resources– Missed SLAs– Document search– Management of vendor licenses – Print driver management &
implementation– Contingency
07/04/23 Version: [###] Classification: Internal Owner: [Insert name]
What sets us apart
manage their office printing distribute documents securely across their enterprise run their production printing operation deliver documents via email and the web transform and modify their documents provide a single print driver for all their printers replace legacy systems and expensive middle ware
07/04/23 4Version: [###] Classification: Internal Owner: [Insert name]
The Barr EOM Suite is the only output management platform that can help organisations…
Typical Output Environment
07/04/23 5Version: [###] Classification: Internal Owner: [Insert name]
Output Environment with Barr EOM
07/04/23 6Version: [###] Classification: Internal Owner: [Insert name]
Output Management Matters
Production print Office print Distributed print Electronic
document delivery Streamlined IT &
Helpdesk Improve business
processes
07/04/23 Version: [###] Classification: Internal Owner: [Insert name]
ONE platform, ONE workflow, ONE application, to…
CD/DVD Writer
Queue management
Device management/ SNMP Support
User management
SecurityAlerts & NotificationsJob Ticketing
Overlays / Banners
Impositions
Splitting
Bursting / Bundling
Document Conversion / Transformation
Document Reengineering / Variable Data Printing
Accounting / Auditing
Device & User Quotas
Print Assessment
ReportingProductionPrinter
MobileWeb
Network Printer
Multi-function Device
Mainframe
AS/400 / UNIX / Vax
Windows Application
Windows Print Queue
Network Folders
ScannerEmail Web
Uploads
Barr EOM
Network Folders
FTP
Fax
COLD/ERM
EPS Printers
IPDS Printers
Other Destinations
MobileDevice
Let’s start with Office Print!
Output management for the
entire enterprise
07/04/23 8Version: [###] Classification: Internal Owner: [Insert name]
How do we do it
Total Flow - Barr EOM :– The largest selection of connectivity options– Manual & fully automated document control– Create rules to manage who, what, how and where jobs are
distributed– Single print driver to print to all PostScript devices from any
manufacturer– Transform jobs into the right format for the destination– Add security and reduce waste through “Print Anywhere” release
at MFPs– Monitor system environments and reroute around problems with
notifications to affected users and admin staff– Route jobs to the most cost effective devices– Enable Tablet & Smartphone printing– Provide detailed reports
07/04/23 9Version: [###] Classification: Internal Owner: [Insert name]
Organise your print infrastructure
Auto-discover all print devices. Organise them based on geography or any other
desired criteria. Monitor devices for failures and general status. Use automated and manual failover to direct
print to working printers when failures occur.
07/04/23 10Version: [###] Classification: Internal Owner: [Insert name]
Organise your print infrastructure
Total Flow - Barr EOM can…
Track and report on who prints what and where. Manage and enforce printing rules to reduce costs. Allocate costs to billing accounts. Employ release stations to ensure physical security of
documents. Enable real “pull printing” – users can pick up print
jobs at any MFP, even across brands and models.
07/04/23 11Version: [###] Classification: Internal Owner: [Insert name]
Organise your print infrastructure
Total Flow - Barr EOM can…
Use alerts and automatic failover logic to keep users printing even when printers go down.
Capture and manage print jobs from mainframes, midrange systems, and mobile devices.
Transform documents for electronic delivery via web and email.
07/04/23 12Version: [###] Classification: Internal Owner: [Insert name]
Assign costs to your print!
Total Flow - Barr EOM can…
Track costs for every print file regardless of the source, format or destination.
Assign print costs to internal projects, billing accounts, etc.
Set daily, weekly, monthly or custom interval quotas.
07/04/23 13Version: [###] Classification: Internal Owner: [Insert name]
Printing from smartphones & tablets!
Total Flow - Barr EOM can…
Barr EOM enables printing from any smartphone & tablet.
Assign costs, restrictions, and rules to mobile based print.
Enable secure release at the device for documents printed from mobile devices.
Give users control over their queued print jobs from their mobile devices.
07/04/23 14Version: [###] Classification: Internal Owner: [Insert name]
Expand your control to all printing
Total Flow - Barr EOM can…
Use Barr EOM to receive documents from mainframes, AS/400s and UNIX hosts to route to network printers.
Enable pull-printing and secure release at the MFP for these documents.
Track and report on these print jobs in addition to office print.
Failover and other Barr EOM features apply to these print jobs as well.
07/04/23 15Version: [###] Classification: Internal Owner: [Insert name]
Centralised & Distributed Production Print
Total Flow - Barr EOM can…– Sources – multiple means to receive documents– Printer discovery, monitoring & alerts– Queue management– Business rules, dynamic routing– Transforms– Search & replace, splitting, load balancing– Insertion of bar codes, OMR marks, overlays– Page counting and reporting– Web interface for uploading documents– Apply print preferences via PJL, Job Tickets, Transforms
(concept of Universal Print Server) – Failover
07/04/23 16Version: [###] Classification: Internal Owner: [Insert name]
07/04/23 17Version: [###] Classification: Internal Owner: [Insert name]