World Baseball Academy, Inc. – 501(c)3 Non Profit

Tournament Director Job Description

“ U s i n g t h e p l a t f o r m o f b a s e b a l l t o d e v e l o p f u t u r e l e a d e r s ”

World Baseball Academy, Inc. – 501(c)3 Non Profit

LETTER FROM DIRECTOR OF OPERATIONS

The strategic vision of World Baseball Academy is to develop leaders who positively impact the world.

In order to accomplish our vision, we must fulfill our mission. WBA mission is to use the platform of baseball to exemplify excellence and leadership

beyond the game.

It is our hope that we can find a Tournament Director who shares our philosophy, values, and passion to achieve our mission and vision. We are

grateful for our Board of Directors and Staff who are dedicated to finding the right person to fit this role within World Baseball Academy.

Please feel free to contact Andy McManama (contact information at the end of this document) with an expression of interest or networking referrals

or specific candidate recommendations that may be appropriate.

Thank you in advance for your interest and consideration!

- Andy McManama, Director of Operations

Owned & Operated By WBA

World Baseball Academy, Inc. – 501(c)3 Non Profit

ORGANIZATIONAL OVERVIEW

World Baseball Academy has a unique history that has helped position this organization for some great things to come!

The founder, Caleb Kimmel, is a homegrown native of Fort Wayne, Indiana. In 2000, while still in college, Kimmel worked alongside his father in forming Between The Lines,

LLC that served as the event planner for the annual Hoosier Classic Summer Baseball Tournaments. After graduating college in 2003, Kimmel expanded Between The Lines by

beginning to add baseball instructional programs to complement the established tournaments.

In December of 2003, Between The Lines became a tenant at the Tahcumwah Facility in Fort Wayne, Indiana. It was in that same year some dynamic leadership crossed paths.

Steve Sotir, the former Director of Player Development for the International Baseball Federation (IBAF), had become a key administrative leader within Southwest Allen County

School systems. However, Sotir had never really had the opportunity to utilize his unique baseball background while residing in Fort Wayne. Kimmel and Sotir began to envision

what could happen if established quality event planners partnered up with the international experts within the game. It was in those brainstorming sessions that the World

Baseball Academy emerged. Sotir brought in the leadership of Dr. Darin Van Tassell and Larry Bryant—key international baseball leaders who all have had a great impact on the

growth of the game globally. Van Tassell, a professor of International Studies, was the Baseball Competition Director of the 2008 Olympics Baseball Games in Beijing. Bryant is

a professor of health. These three men met at Georgia Southern University during their playing days and early college coaching days.

In 2007, these four leaders began to develop plans that combined the well-established local baseball programming in Fort Wayne with international opportunities around the world.

Van Tassell, Bryant and Sotir created the name “World Baseball Academy” to capture the essence of utilizing the game of baseball to develop leaders. “Academy” represents the

concept of being a student of the game. “Baseball” is the platform by which we can get the attention of young people, build a relationship with them, and educate them on the

fundamentals of the sport and of life. “World” captures the essence of our global vision.

In 2008, The World Baseball Academy, Inc became an official 501(c)3 nonprofit with the focus of developing leaders through the game of baseball. As the vision progressed,

World Baseball Academy replaced Between The Lines as a primary baseball tenant at the Academy of Sports & Health (ASH) Centre (formerly called "Tahcumwah"). In 2012,

World Baseball Academy consolidated with another nonprofit to become the owners and operators of the ASH Centre, a 26-acre campus located in Fort Wayne, Indiana. In 2016,

World Baseball Academy completed a major renovation to the indoor campus with plans to completely transform the outdoor campus in the spring of 2017. As of today, World

Baseball Academy, Inc is an established organization that is serving nearly 5,000 young people on an annual basis while making a substantial economic and social impact on the

community of Fort Wayne!

F O U R T ’ S O F I M P A C T

TRAINING TEAM SUPPORT TOURNAMENTS TRIPS Skill & Leadership Development Team practice & game play facilities Hoosier Classic Tournaments Int’l Baseball Mission Trips

World Baseball Academy, Inc. – 501(c)3 Non Profit

THE OPPORTUNITY

Impact Today on the Community:

Nearly 5,000 kids served annually in WBA programs

Over 1,000 at-risk youth involved in mentoring programs

220+ teams annually participating in Hoosier Classic Tournaments

Over $1.2 Million in economic impact each year

Over 100,000 people frequenting the ASH Centre facility

Future Impact on the Community (over the next 10 years):

Double the number of kids served per year

Increase the number of games played per year at the ASH Centre

300+ teams participating in Hoosier Classic Tournaments

Estimated $17 Million of economic impact over 10 years

FIRST CLASS FACILITIES Earthwork begins in spring of 2017

Phase One construction includes renovating three

current fields to include artificial infields, natural grass

outfields, first class lighting, irrigation and expansion of

field dimensions.

Renovations will enable WBA to grow programming,

increase the number of games played and number of

kids served, and increase economic impact on the

community.

World Baseball Academy, Inc. – 501(c)3 Non Profit

Basic Calendar Outline – Tournament Director Position Initial Plan

Jan – March: Assist in Promotions of Tournaments / Baseball Instruction (Light)

April – July: Execute Tournaments (Heavy)

Aug – Oct: Execute Tournaments (Light) / Baseball Instruction (Light)

Nov – Dec: Assisting in Promotions of Tournaments / Baseball Instruction (Medium)

KNOWLEDGE, SKILLS, & ABILITIES

Strong organizational and project management skills

Strong interpersonal, communication, and people management skills

Effective organizer and leader – able to ‘plan the work, then work the plan’

General understanding of baseball knowledge and rules interpretation

Ability to juggle several competing responsibilities – “wear several hats”

Technical abilities to assist in management of social media efforts of World Baseball Academy

MINIMUM JOB REQUIREMENTS

Professional experience in event planning

Passion for impacting youth with a positive attitude

Management competency and interpersonal skills to work effectively with peers, customers and in a cooperative team environment

Strong attention to detail – drive for excellence and personal accountability; a strong customer service attitude

Entrepreneurial mindset – always reevaluating the process and looking for continuous improvement

Thinker and a Doer that works toward full team engagement

Creative thinking skills, combined with strong business mindset

Ability to foster relationships with adults and youth

Able to multi-task, managing various areas of the tournament event(s)

Basic knowledge of fiscal control and budgeting of tournaments

Seasonal Weekend / Evening Hours in Spring/Summer/Fall

Manual labor of outdoor facility involved

Work day / Special Event involvement

Willingness to work with at-risk youth mentoring

World Baseball Academy, Inc. – 501(c)3 Non Profit

MANAGEMENT ASSISTANCE

Tournaments (April – Oct)

o Assisting with tournament administrative details as needed

Scheduling, contacting coaches prior to event,

preparing pre-tournament packets for coaches, etc.

Support Role within WBA work projects and work days (On Occasion)

Support Role within in management of indoor facilities (Nov – March)

Support role within WBA Internship program

BASEBALL INSTRUCTION

September - March

Assist with following WBA instructional programs:

o At-Risk Scholarship Programming (Part of Role)

o Annual Eric Wedge Baseball Camps (Part of Role)

If available and skill sets align:

o Group Programming (Additional Compensation)

o Personal Baseball Instruction (Additional Compensation)

MARKETING ASSISTANCE

Tournaments (August – March)

o Working with CEO and Director of Operations on the growth

strategy, vision, and collaborative partners associated with

Tournaments.

o Sales Calls to potential participating teams

o Negotiation with Regional and/or National Event Planners

o Social Media strategy on promotion of tournaments.

POSITION RESPONSIBILITIES

EXECUTE TOURNAMENTS

April - July (main demand)

March & October (less demand)

Execute the Hoosier Classic Tournaments within the expectations and

values of the World Baseball Academy

o Excellent Communication

o Be respectful to customers and out of town guests at all times

o Ability to give motivational Leadership Talks

o Games start on time

o Recording scores accurately and producing timely updates

Fields & Tournament Scheduling

o Help coordinate with area sites needs prior, during, and post

tournament

o Communicate Tournament details to participating teams prior to

the start of their first game, then info as needed after that

o When weather occurs, rescheduling/adjusting schedule

commonly occurs

o Coordinate with umpires for weather/re-scheduling needs

Conflict Resolution

o Positively interact and assist in conflict resolution within

tournament atmosphere

o Maintain positive speech at all times

Management of Tournament Staff o Manage Admissions staff

o Manage Concession staff

o Manage Tournament Site Directors

o Monitor hours of all tournament staff

Note: Director of Operations will support the efforts of

training the part-time positions listed above.

A Typical Tournament Schedule

o Tournaments are mainly Friday thru Sunday events

o Light demand midweek for pre-tournament needs and post-

tournament summary reports

World Baseball Academy, Inc. – 501(c)3 Non Profit

ORGANIZATIONAL MISSION: The mission of World Baseball Academy is to use the platform of baseball to exemplify excellence and leadership beyond the game.

ORGANIZATIONAL LOCATION: World Baseball Academy located at: The ASH Centre - 1701 Freeman Street, Fort Wayne, IN 46802

ORGANIZATIONAL WEBSITE: www.worldbaseballacademy.com

ORGANIZATIONAL PROGRAMS (Annually): Lease Agreements / Indoor Rentals (Non-Program): 70,000+ people impacted

Outdoor Ballfield Usage (Non-Program Rentals): 20,000+ people impacted

Hoosier Classic Baseball Tournaments (WBA Program): 10,000+ people impacted

On Deck Initiative (At-Risk Youth) 1,000+ young people

Baseball Instruction (WBA Group Programs & Camps): 600+ players

Baseball Instruction (WBA Personal Instruction): 150+ players

Workday / Special Event Volunteers 125+ people

Leadership Development & Internships: 35+ people

International Baseball Trips: 20+ people

World Baseball Academy, Inc. – 501(c)3 Non Profit

SALARY / BENEFITS / INCENTIVES Position: Tournament Director

Reports To: Andy McManama, Director of Operations

The Tournament Director of World Baseball Academy will oversee the execution of the Hoosier Classic Tournaments. This person will function as the

leader of the tournament staff and will manage the event(s) from start to finish.

Aside from oversight of the seasonal tournaments, the Tournament Director will be involved in WBA baseball programming, facility management &

marketing assistance. This position will include various roles that are designed to work within an annual 2,000 hour schedule for a full-time position.

The Tournament Director will have a real advantage by having Andy McManama and Caleb Kimmel (CEO) as a strong support for the Tournament

Director with an emphasis on executing events with excellence.

A humble and hard-working demeanor is essential to the success of the Tournament Director position and s/he will be most effective by continuing to

grow the image and positive reputation of the organization within the Fort Wayne community.

Full-Time Position: Negotiable Salary (Based on experience and skills sets)

Benefits: Health Reimbursement Plan Available

Growth Potential: WBA is gaining significant momentum in the transformation of the ASH Centre Sports Complex. The tournament area of our

operations, under proper leadership, is positioned to rapidly grow due to outdoor upgrades. The potential expansion of this

area of the operations allows for personal growth development, increase in salary, and adjustments in scope of responsibilities.

World Baseball Academy, Inc. – 501(c)3 Non Profit

TO APPLY FOR POSITION, PLEASE CONTACT:

Andy McManama, Director of Operations

Email resume to: resume@worldbaseballacademy.com or fax to 260-436-1507

Email Questions on Position to: resume@worldbaseballacademy.com