TOWN COUNCIL Work Session Cape Charles Civic Center April ... · FY2015, although there was a wage...

TOWN COUNCIL Work Session

Cape Charles Civic Center April 6, 2017

5:00 p.m.

1. Call to Order: Roll Call

2. Order of Business

A. FY 2017/2018 Enterprise Fund Budgets

i. Public Utilities – Expenses and Capital

Public Utilities Admin

Waterworks

Wastewater

Meter & Utility Billing

ii. Harbor – Revenue, Expenses and Capital

iii. Sanitation – Revenue and Expenses

3. Motion to Adjourn

1

Memo

TO: Mayor and Town Council FROM: Deborah Pocock, Treasurer DATE: 03/31/17 SUBJECT: FY 18 Operating Budgets – Enterprise Funds

The proposed FY18 budgets will be presented for your review at our budget work session on Thursday, April 6, 2017, at 5 p.m. at the Civic Center. Please give me a call if you have any questions.

2

BUDGET ASSUMPTIONS/HIGHLIGHTS ENTERPRISE FUNDS

FISCAL YEAR 2018 DRAFT

Public Utilities Admin Waterworks Wastewater Meter and Utility Billing Harbor Sanitation

All Department Personnel

1. A 2% COLA is requested for all employees except Department Heads. This is the amount of the increase in the Consumer Price Index as of Dec 2016. The Commonwealth of Virginia is budgeting for a 3% COLA. The last COLA authorized by Council was for FY2015, although there was a wage scale adjustment of 5% for FY17. The Town Manager adjusted the Department head salaries.

All Department Benefits

1. Health insurance premiums will increase 3.8% effective April 1, 2017, but dental premiums decreased very slightly.

2. The increase in retirement contribution by the town is $30,000, which is primarily attributable to the adoption of the hazardous duty retirement plan for the Town’s police officers and secondarily to the COLA increases.

Public Utilities Admin

1. Personnel Services and Employee Benefits include 2/3 of Director’s salary, 10% of Treasurer, 10% of Accountant, and 10% of Town Manager.

Waterworks

1. Keck Wells Pipeline - To improve water quality and protect current water resources. Possible funding sources are reserved connection fees, a new USDA loan, or a potential 20% USDA Grant and 80% funding from other sources. Carried over from FY 2017.

2. New Seasonal Employee – The Town’s two water department employees are overtasked in the summer season, which sees the heaviest water demand. The department is requesting a new seasonal employee to help alleviate the burden on the staff members and to reduce overtime and comp time costs.

3

Wastewater

1. No remarkable changes.

Meter and Utility Billing

1. No remarkable changes.

Harbor

1. Breakwater #4– The Town submitted a carryover and a new funding request to the VPA for breakwater #4 construction grant funding. The Town’s match is 25%.

2. Shade Sails - $8,000 is being requested to create an attractive shaded area for harbor patrons near the bathhouse front deck.

3. The repair and maintenance budget includes plans to repair or replace rotting wood, damaged bathroom floors, exterior siding, and windows in the office, repair the storage shed, and begin a maintenance update schedule for the fuel pumps. Maintenance of The Shanty parking lot is also included in this line item. The addition of $3,400 for grounds maintenance (flower beds and 4 loads of stone for the harbor basin road) has been requested.

4. The Harbor budget has a $ 128,859 shortfall, all of which is attributable to debt service.

Sanitation

1. Per the contract, Davis Disposal’s monthly prices will be renegotiated in the fall, and are estimated to be $14.22 on November 1, 2017. The new garbage service monthly charge will be $14.06, an increase of $0.37 over FY17.

Fund FY 17 BUDGET FY 17 PROJECTED Notes

501-3100-1201 501 $0.00 $50.00

501-3100-1202 501 $0.00 $50.00

501-3100-5360 501 $0.00 $0.00

501-3150-1501 501 $0.00 $225.00

501-3150-1502 501 $0.00 $0.00

501-3300-1000 501 $40.00 $200.00

501-3300-2000 501 $100.00 $250.00

501-3500-1501 501 $500,800.00 $500,800.00

501-3500-1502 501 $1,001,500.00 $1,001,500.00

501-3500-3501 501 $10,000.00 $7,750.00

501-3500-3502 501 $13,300.00 $12,000.00

501-3500-4501 501 $3,500.00 $3,500.00

501-3500-4502 501 $3,500.00 $3,500.00

501-3500-5501 501 $6,125.00 $6,125.00

501-3500-5502 501 $6,125.00 $6,125.00

501-3500-6501 501 $16,000.00 $16,000.00

501-3500-6502 501 $26,400.00 $26,400.00

501-3500-7501 501 $28,000.00 $28,000.00

501-3500-7502 501 $46,200.00 $46,200.00

501-3600-6000 501 $0.00 $0.00

501-3650-4000 501 $0.00 $0.00

501-3800-1000 501 $0.00 $0.00

501-3800-2001 501 $375,000.00 $375,000.00

501-3800-2002 501 $0.00 $0.00

501-3950-1000 501 $140,695.80 $140,695.80

501-3950-1050 501 $0.00 $0.00

501-3950-2101 501 $125,000.00 $125,000.00

501-3950-2102 501 $0.00 $0.00

$2,302,285.80 $2,299,370.80

$2,302,285.80 $2,299,370.80

501-4500-1000 501 $41,151.91 $41,151.91

501-4500-1600 501 $0.00 $0.00

501-4500-1800 501 $18,078.28 $18,078.28

GL Account

Type: R

Type: E

Fund: 501

UTILITY ADMINISTRATION

GLAcct Desc

Connection, Plumbing Permit Water

Connection, Plumbing Permit Sewer

Utility Permit (Main to Meter)

Miscellaneous Revenues - Utilities

Septage Services Revenue - WWTP

Interest Earned on Bank Deposits - Util

Dividends & Int. on Investments - Util

Water Sales

Sewer Charges

Penalties & Interest - Water Charges

Penalty & Interest Wastewater Charges

Connection Fees - Bay Creek Water

Connection Fees -Bay Creek Sewer

Connection Fees - Historic Cape Charles Water

Connection Fees - Historic Cape Charles Sewer

Facility Fees, Rest. - Bay Creek Water

Facility Fees, Restr. - Bay Creek Sewer

Facility Fees, Restr.- Historic Cape Charles Water

Facility Fees, Restr. - Historic Cape Charles Se

Utility Fund Transfer from Fund Balance

Recovery Water & Sewer Misc. charges

VDH Grant

USDA Grant Water

USDA Grant Sewer

Loan Proceeds previous year

Loan Proceeds Current Year

USDA Loan Proceeds Water

USDA Loan Proceeds Sewer

Regular Salaries & Wages-Utility Admin

Fund: 501

Bonus & Increase Pool Util Fund

Allocated Wages

Type

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

E

E

E

FY 17 YEAR TO DATE

ACTUAL

$200.00

$200.00

$100.00

$322.66

$0.00

$293.96

$249.14

$339,024.40

$685,437.40

$6,763.98

$6,058.46

$1,750.00

$1,750.00

$3,500.00

$3,500.00

$8,000.00

$13,200.00

$16,000.00

$26,400.00

$0.00

$1,227.46

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$1,113,977.46

$1,113,977.46

$29,189.40

$0.00

$13,558.68

FY 18 REQUESTED

BUDGET

$200.00

$200.00

$100.00

$0.00

$0.00

$300.00

$275.00

$500,800.00

$1,001,500.00

$7,750.00

$10,000.00

$1,750.00

$1,750.00

$4,812.50

$4,812.50

$8,000.00

$13,200.00

$22,000.00

$36,300.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$475,000.00

$0.00

$2,088,750.00

$2,088,750.00

$42,386.47

$0.00

$18,371.41

UTILITY FUND BUDGET WORKSHEET FISCAL YEAR 2018

Fund FY 17 BUDGET FY 17 PROJECTED NotesGL Account GLAcct Desc TypeFY 17 YEAR TO DATE

ACTUAL

FY 18 REQUESTED

BUDGET


501-4500-2000 501 $3,165.83 $3,165.83

501-4500-2100 501 $75.74 $75.74

501-4500-2200 501 $1,847.72 $1,847.72

501-4500-2210 501 $539.09 $539.09

501-4500-2220 501 $231.52 $231.52

501-4500-2230 501 $509.30 $509.30

501-4500-2300 501 $4,557.27 $4,557.27

501-4500-2310 501 $0.00 $0.00

501-4500-2320 501 $0.00 $0.00

501-4500-2345 501 $0.00 $0.00

501-4500-2360 501 $0.00 $0.00

501-4500-2800 501 $4,641.37 $4,641.37

501-4500-3430 501 $0.00 $0.00

501-4500-3450 501 $0.00 $0.00

501-4500-3500 501 $0.00 $0.00

501-4500-5040 501 $0.00 $0.00

501-4500-5220 501 $0.00 $0.00

501-4500-5230 501 $0.00 $0.00

501-4500-5240 501 $0.00 $0.00

501-4500-5250 501 $0.00 $0.00

501-4500-6000 501 $0.00 $0.00

501-4500-6150 501 $0.00 $0.00 Director computer replacement + software

501-4500-6900 501 $0.00 $0.00

$74,798.03 $74,798.03

501-4501-1000 501 $118,641.61 $118,641.61

501-4501-1100 501 $2,000.00 $2,000.00

501-4501-2000 501 $9,401.59 $9,401.59

501-4501-2100 501 $204.80 $204.80

501-4501-2200 501 $5,327.01 $5,327.01

501-4501-2210 501 $1,554.21 $1,554.21

501-4501-2220 501 $700.86 $700.86

501-4501-2230 501 $3,613.46 $3,613.46

501-4501-2300 501 $27,342.24 $27,342.24

501-4501-2310 501 $0.00 $0.00

501-4501-2320 501 $0.00 $0.00

FICA Expense

SUI Expense

Retirement-ER VRS & ICMA-RC Contribution

Life Insurance

Disability Insurance, LTD & STD

Worker's Comp

Health Insurance

Dental Insurance

Vision Insurance

Employee/Volunteer Testing

Employee Appreciation

Allocated Benefits

IT, Software, Scan & Website Services

Printing & Design Services

Advertising Services

Phone Service, Landline & Wireless

Conference

Education

Books & Subscriptions

Dues & Memberships

Office Supplies

Comptr, Sftware & Electronics < $5,000

Contingency Fund Expense Util Fund

Regular Salaries & Wages-Water

Regular Salaries & Wages OT-Water

FICA Expense

SUI Expense


Life Insurance


Worker's Comp

Health Insurance

Dental Insurance

Vision Insurance

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

$2,211.50

$8.53

$923.82

($500.58)

$166.14

$0.00

$3,229.23

$85.85

$0.00

$0.00

$0.00

$3,480.93

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$85,691.10

$274.23

$7,003.00

$38.41

$3,302.20

$758.22

$456.70

$2,578.84

$12,891.81

$293.37

$0.00

$3,242.56

$75.74

$2,784.79

$555.26

$237.57

$514.49

$836.18

$0.00

$0.00

$0.00

$0.00

$5,164.74

$200.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$1,200.00

$0.00

$130,336.67

$2,000.00

$10,123.76

$256.00

$8,121.62

$1,619.38

$725.24

$3,430.84

$29,022.72

$0.00

$0.00

$75,569.21 UTILITY ADMIN $52,353.50


ACTUAL

FY 18 REQUESTED

BUDGET


501-4501-2345 501 $75.00 $0.00

501-4501-2360 501 $0.00 $0.00

501-4501-3000 501 $0.00 $0.00

501-4501-3010 501 $0.00 $0.00

501-4501-3020 501 $0.00 $0.00

501-4501-3025 501 $20,000.00 $20,000.00 Annual water tower maintenance $15,500

501-4501-3060 501 $0.00 $0.00

501-4501-3350 501 $6,000.00 $6,000.00

501-4501-3420 501 $10,000.00 $10,000.00 water quality

501-4501-3430 501 $150.00 $500.00

501-4501-3500 501 $500.00 $500.00

501-4501-3730 501 $0.00 $24.00 NSF check fees from utility customers.

501-4501-4150 501 $0.00 $0.00

501-4501-5000 501 $0.00 $0.00 Potential refund of connection fees for the "yoghurt bar." 24,600 total, water

& sewer

501-4501-5010 501 $19,500.00 $19,500.00

501-4501-5020 501 $0.00 $0.00

501-4501-5040 501 $1,400.00 $1,400.00

501-4501-5050 501 $0.00 $0.00

501-4501-5090 501 $1,820.74 $1,820.74 Underground pipes

501-4501-5100 501 $0.00 $0.00

501-4501-5200 501 $150.00 $150.00

501-4501-5210 501 $50.00 $50.00

501-4501-5220 501 $250.00 $250.00

501-4501-5230 501 $0.00 $0.00

501-4501-5240 501 $150.00 $150.00

501-4501-5250 501 $350.00 $350.00

501-4501-5260 501 $0.00 $0.00

501-4501-5300 501 $7,658.72 $7,658.72 May increase - quote from VML not available

501-4501-5340 501 $5,000.00 $5,000.00 VDH Waterworks Operatioin Fee $3,285.35

501-4501-6000 501 $800.00 $800.00

501-4501-6025 501 $0.00 $50.00

501-4501-6050 501 $2,600.00 $2,600.00

501-4501-6075 501 $200.00 $200.00

501-4501-6080 501 $0.00 $0.00

501-4501-6150 501 $0.00 $0.00

501-4501-6175 501 $4,000.00 $4,000.00



Contract Labor

Vehcl & Equip Repairs, Supplies

Maint Svc Contracts - Annual

Repair Maint & Inspect Contracted Svcs

Landfill Disposal

Water Sampling

Engineering & Architect Svcs Water



Bank Service Charges

Grant Exp - Water Other

Refund - Tourism Zone Connection Fees Water

Electric Service

Propane & Fuel Oil Exp


Internet & Cable Services

Lease, Right of Way

Lease, Vehicles & Equipment

Travel-Mileage, Parking & Tolls

Travel-Lodging & Meals

Conference

Education


Dues & Memberships

Employee Testing & Certification

Insurance, Property & General Liability

Licensing & Fines, Penalties

Office Supplies

Janitorial & Kitchen Supplies

Uniforms Expense

Hand Tools, & Small Equipment

Safety Equipment


Vehicles & Powered Equipment Fuel

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

$0.00

$0.00

$0.00

$0.00

$0.00

$2,565.00

$0.00

$2,540.75

$0.00

$362.60

$54.78

$40.00

$0.00

$0.00

$12,172.94

$0.00

$869.47

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$350.00

$0.00

$5,431.23

$3,393.35

$274.77

$25.43

$1,783.00

$0.00

$0.00

$0.00

$2,470.31

$75.00

$0.00

$0.00

$350.00

$0.00

$20,000.00

$0.00

$6,000.00

$10,000.00

$200.00

$500.00

$60.00

$0.00

$9,750.00

$19,500.00

$0.00

$1,400.00

$0.00

$1,820.74

$0.00

$150.00

$50.00

$250.00

$0.00

$150.00

$350.00

$180.00

$7,658.72

$5,000.00

$800.00

$50.00

$2,600.00

$200.00

$0.00

$350.00

$400.00


ACTUAL

FY 18 REQUESTED

BUDGET


501-4501-6200 501 $2,000.00 $2,000.00

501-4501-6225 501 $28,000.00 $28,000.00

501-4501-6300 501 $40,000.00 $40,000.00

501-4501-6325 501 $2,900.00 $2,900.00

501-4501-6800 501 $24,850.21 $24,850.21

501-4501-6850 501 $42,236.71 $42,236.71

501-4501-7070 501 $15,000.00 $15,000.00

501-4501-7080 501 $0.00 $0.00

501-4501-7090 501 $15,000.00 $0.00

501-4501-7095 501 $500,000.00 $500,000.00 20% USDA RD grant possible, 100% loan is possible.

501-4501-7100 501 $0.00 $0.00

501-4501-8000 501 $44,000.00 $44,000.00 Water facility fees received - not annual budget expenditure, reserved.

501-4501-8100 501 $9,339.13 $9,339.13

$972,766.29 $958,115.29

501-4502-1000 501 $168,253.63 $168,253.63

501-4502-1100 501 $1,500.00 $2,000.00

501-4502-2000 501 $13,229.26 $13,229.26

501-4502-2100 501 $256.00 $256.00

501-4502-2200 501 $7,554.59 $7,554.59

501-4502-2210 501 $3,204.12 $3,204.12

501-4502-2220 501 $973.84 $973.84

501-4502-2230 501 $3,177.79 $3,177.79

501-4502-2300 501 $34,177.80 $34,177.80

501-4502-2310 501 $0.00 $0.00

501-4502-2320 501 $0.00 $0.00

501-4502-2345 501 $150.00 $150.00

501-4502-2360 501 $0.00 $0.00

501-4502-3000 501 $0.00 $0.00

501-4502-3010 501 $0.00 $0.00

501-4502-3020 501 $15,296.00 $15,296.00 Zenon, Hach, Cleaning (M Brady), Facility Dude Inv & Asset Mgnt $1,460,

Alarm phone monitoring.

501-4502-3025 501 $0.00 $0.00

501-4502-3040 501 $0.00 $0.00

501-4502-3050 501 $0.00 $0.00

501-4502-3060 501 $17,500.00 $17,500.00

Vehicle & Powered Equip. Supplies & Svcs

Repair & Maintenance Supplies Water

Chemical Supplies

Laboratory Supplies

Debt Service - Principal Payment W

Debt Service Interest Water

Vehicles & Equipment CAPITAL BUDGET

Computers, Software & Elec Equip.>$5000 CAP

BDGT

Building, Equipment, Other CAPITAL BUDGET

Work in Progress CAPITAL BUDGET

Depreciation Expense - Utility Fund

Reserve for Plant Expansion - Facility Fees

Water Rate Increase Reserve - Future year

Regular Salaries & Wages-Sewer

Regular Salaries & Wages OT-Sewer

FICA Expense

SUI Expense


Life Insurance


Worker's Comp

Health Insurance

Dental Insurance

Vision Insurance



Contract Labor




Grounds Maintenance

Waste Removal

Landfill Disposal - Sludge

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

$215.34

$13,386.76

$33,931.54

$1,165.92

$13,040.00

$9,232.00

$12,545.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$108,030.94

$1,812.09

$8,506.46

$53.29

$4,771.93

$1,323.56

$648.27

$1,776.56

$20,306.78

$391.16

$0.00

$60.00

$0.00

$0.00

$0.00

$12,913.39

$0.00

$0.00

$0.00

$9,875.50

$2,000.00

$28,000.00

$40,000.00

$2,900.00

$64,512.30

$15,074.30

$0.00

$0.00

$0.00

$500,000.00

$0.00

$30,000.00

$0.00

$163,890.84

$1,500.00

$12,652.40

$256.00

$10,767.63

$2,146.97

$952.47

$3,386.21

$36,278.40

$0.00

$0.00

$150.00

$0.00

$0.00

$350.00

$18,526.00

$0.00

$0.00

$0.00

$17,500.00

WATER $955,967.29 $333,845.07


ACTUAL

FY 18 REQUESTED

BUDGET


501-4502-3200 501 $0.00 $0.00

501-4502-3350 501 $20,000.00 $20,000.00

501-4502-3420 501 $10,000.00 $10,000.00

501-4502-3430 501 $120.00 $7,000.00 SCADA replacement of aging electronics & local IT services

501-4502-3450 501 $0.00 $0.00

501-4502-3500 501 $200.00 $223.26

501-4502-3730 501 $0.00 $0.00 Annual program fees for VRA interest free loan

501-4502-4150 501 $0.00 $0.00

501-4502-5000 501 $0.00 $0.00 Potentially refunding "yoghurt bar coming soon" refund upstairs residential

hookups x 2.

501-4502-5010 501 $80,000.00 $80,000.00

501-4502-5040 501 $6,700.00 $6,700.00 Add smart phone for B Powell

501-4502-5060 501 $450.00 $450.00

501-4502-5090 501 $4,000.00 $4,000.00 underground pipes

501-4502-5100 501 $0.00 $0.00

501-4502-5200 501 $3,000.00 $3,000.00

501-4502-5210 501 $0.00 $0.00

501-4502-5220 501 $0.00 $0.00

501-4502-5230 501 $1,200.00 $1,200.00

501-4502-5240 501 $0.00 $0.00

501-4502-5250 501 $850.00 $850.00 $400 VA Rural Water Assoc.

501-4502-5260 501 $450.00 $450.00

501-4502-5300 501 $29,198.86 $29,198.86 May change, VML has not yet quoted

501-4502-5340 501 $5,000.00 $5,000.00 Annual DEQ Permit $2,707

501-4502-6000 501 $1,500.00 $1,000.00

501-4502-6025 501 $100.00 $100.00

501-4502-6050 501 $2,500.00 $2,500.00

501-4502-6075 501 $500.00 $500.00

501-4502-6080 501 $0.00 $0.00

501-4502-6150 501 $0.00 $100.00 Computer, software, monitor

501-4502-6175 501 $4,500.00 $4,500.00

501-4502-6200 501 $1,500.00 $1,500.00

501-4502-6225 501 $55,000.00 $55,000.00

501-4502-6300 501 $34,500.00 $34,500.00

501-4502-6325 501 $1,200.00 $1,200.00

501-4502-6800 501 $310,565.96 $310,565.96

Cleaning and Janitorial Services

Water Sampling

Engineering & Architect Svcs WW




Bank Service Charges

Grant Exp - Sewer Other

Refund - Tourism Zone Connection Fees Sewer

Electric Service


Security Monitoring Services

Lease, Right of Way

Lease, Vehicles & Equipment



Conference

Education


Dues & Memberships

Employee Testing & Certification


Licensing & Fines, Penalties

Office Supplies


Uniforms Expense


Safety Equipment




Repair & Maintenance Supplies Wastewater

Chemical Supplies

Laboratory Supplies

Debt Service - Principal Payment WW

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

$0.00

$11,755.56

$3,284.46

$6,488.05

$0.00

$223.26

$0.00

$0.00

$0.00

$57,387.31

$3,872.97

$0.00

$3,995.86

$0.00

$1,861.47

$1,689.87

$0.00

$0.00

$0.00

$0.00

$0.00

$20,706.57

$3,307.00

$538.07

$74.97

$1,410.52

$1,352.59

$0.00

$100.00

$3,664.82

$871.88

$52,220.12

$20,298.83

$54.37

$130,497.13

$0.00

$20,000.00

$10,000.00

$7,000.00

$0.00

$300.00

$1,405.00

$0.00

$14,950.00

$80,000.00

$7,500.00

$450.00

$4,000.00

$0.00

$3,000.00

$0.00

$0.00

$1,200.00

$0.00

$850.00

$450.00

$30,000.00

$5,000.00

$1,500.00

$100.00

$2,500.00

$750.00

$0.00

$1,200.00

$5,000.00

$1,500.00

$58,000.00

$34,500.00

$1,200.00

$340,604.13


ACTUAL

FY 18 REQUESTED

BUDGET


501-4502-6850 501 $65,699.27 $65,699.27

501-4502-7070 501 $15,000.00 $1,500.00

501-4502-7080 501 $0.00 $0.00

501-4502-7090 501 $200,000.00 $200,000.00

501-4502-7095 501 $0.00 $0.00

501-4502-8000 501 $72,600.00 $72,600.00 Water facility fees received - not annual budget expenditure, reserved.

501-4502-8100 501 $18,961.26 $18,961.26

$1,210,568.38 $1,204,071.64

501-4503-1000 501 $27,580.80 $27,580.80

501-4503-1100 501 $0.00 $192.52

501-4503-2000 501 $2,122.55 $2,122.55

501-4503-2100 501 $51.20 $51.20

501-4503-2200 501 $1,238.38 $1,238.38

501-4503-2210 501 $361.31 $361.31

501-4503-2220 501 $165.03 $165.03

501-4503-2230 501 $31.55 $31.55

501-4503-2300 501 $6,835.56 $6,835.56

501-4503-2310 501 $0.00 $0.00

501-4503-2320 501 $0.00 $0.00

501-4503-2345 501 $75.00 $0.00

501-4503-2360 501 $0.00 $0.00

501-4503-3020 501 $0.00 $0.00

501-4503-3025 501 $0.00 $0.00

501-4503-3430 501 $100.00 $120.00

501-4503-3500 501 $0.00 $0.00

501-4503-3760 501 $0.00 $0.00

501-4503-5040 501 $0.00 $0.00

501-4503-5070 501 $0.00 $6,000.00

501-4503-5110 501 $1,806.72 $1,806.72 Sorter/Stuffer machine lease

501-4503-5200 501 $85.00 $85.00

501-4503-5210 501 $0.00 $0.00

501-4503-5220 501 $250.00 $250.00

501-4503-5230 501 $0.00 $0.00

501-4503-5240 501 $0.00 $0.00

501-4503-5250 501 $0.00 $0.00

Debt Service Interest - Sewer


Computers, Software & Elec Equip.>$5000 CAP

BDGT

Bldgs & Equipment, Other CAPITAL BUDGET

Work in Progress - CAPITAL BUDGET

Reserve for Plant Expansion - Facility Fees

Wastewater Rate Increase Reserve - Future Year

Regular Salaries & Wages-Utility Billing

Regular Salaries & Wages OT-Util Billing

FICA Expense

SUI Expense


Life Insurance


Worker's Comp

Health Insurance

Dental Insurance

Vision Insurance







Cash Short & Over Util Billing


Postage

Lease, Office Equipment



Conference

Education


Dues & Memberships

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

$19,357.28

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$19,347.56

$192.52

$515,482.89

$1,659.97

$10.98

$887.84

$206.60

$131.40

$19.67

$4,843.62

$97.79

$0.00

$0.00

$0.00

$0.00

$0.00

$120.00

$0.00

$0.00

$0.00

$4,215.00

$1,355.04

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$56,502.98

$0.00

$0.00

$0.00

$0.00

$49,500.00

$0.00

$28,132.42

$0.00

$2,152.13

$1,007,319.03

$51.20

$1,848.30

$368.53

$167.73

$31.56

$7,255.68

$0.00

$0.00

$75.00

$0.00

$0.00

$0.00

$120.00

$300.00

$0.00

$0.00

$6,150.20

$1,806.72

$85.00

$0.00

$0.00

$250.00

$0.00

$0.00

SEWER


ACTUAL

FY 18 REQUESTED

BUDGET


501-4503-6000 501 $2,300.00 $1,000.00

501-4503-6150 501 $1,150.00 $850.00

$44,153.10 $48,690.62

$2,302,285.80 $2,285,675.58

$2,302,285.80 $2,299,370.80

$0.00 $13,695.22

AS OF 033117

(OVER)/UNDER

Southern Software FMS Budget Preparation Transactions

TOTAL EXPENDITURES

UTILITY BILLING

Office Supplies


E

E

TOTAL REVENUE $1,113,977.46

$766.42

$850.00

$34,704.41

$936,385.87

$177,591.59

$1,100.00

$0.00

$49,894.47

$2,088,750.00

$0.00

$2,088,750.00

DEPARTMENT NAME: WATER

DEPARTMENT #: 501-4501

BUDGET YEAR: FISCAL YEAR 2018 (July 1, 2017 - June 30, 2018)

DEPT. PRIORITY NO.

POSITION TITLE PT or FT

# OF POSITIONS

REQUESTED

# OF HOURS

PER PAY

PERIOD

HOURLY

RATE OR

ANNUAL

SALARY

TOTAL

SALARY

Water Plant Operator Seasonal 1 15 weeks @32hrs 14.00 6,720.00 32-40 hrs week May 20-Labor

Day scale minimum

Currently, the water personnel earn either overtime or comp time on a regular basis, especially during the tourist season and Fridays

through Mondays when the usage is at it's heaviest and is currently only staffed by one person. Comp time must be paid out when an

employee leaves their position at the same rate as overtime.

5. List any additional expenses associated to accommodate a new position, such as computer station, desk, chair, vehicle,

uniforms, memberships, certifications, etc. Identify if the cost is recurring or one-time.

Possibly $180 for testing for class IV. No uniforms.

Current staff is overworked and has been so for several years. The peak-season workload is more than 2 personnel can handle without

excessive overtime and infringement upon personal time.

3. Have other alternative methods of staffing been considered in lieu of a new position, such as internal promotions, job

enrichmnet, job combination or sharing? Describe the alternative staffing methods considered.

Utilizing the sewer staff has been used, however they are only able to help sporadically when they are not busy elsewhere with their

regular jobs. It is desirable to have a dedicated, trained staff member who can be added to the regular schedule.

4. Cost Savings?

2. Provide specific information to justify why this new position is needed. If increased workload is the basis for the new

position, quantifiable data must be provided to support the request.

PERSONNEL REQUEST - NEW POSITION or PART-TIME INCREASED HOURS

1. Describe the work (including supervision received, general statement of duties, supervision exercised); distinguishing

characteristics; typical duties; knowledge, skills and abilities, minimum qualifications of education and experience. Please

attach proposed job description, if new position.

same as water plant operator.


510-3075-1000 510 $6,600.00 $0.00 No longer charging penalties (docking agreement needs to be re-done)

510-3150-1000 510 $368,550.00 $368,550.00 DIESEL - 85,000 gal @ 2.70 avg $230,850/ REG - 32,000 gal @ 2.60 avg

$83,200/ PLUS - 25000 @ 3.50 avg $87,500.

510-3150-1100 510 $15,250.00 $10,000.00

510-3150-1200 510 $4,000.00 $5,000.00

510-3150-1500 510 $3,100.00 $2,600.00

510-3150-2000 510 $250,000.00 $200,000.00

Took YTD and added last spring's #'s less 5%, because minimum slip length

charges ceased.

510-3150-2050 510 $0.00 $0.00

510-3150-2100 510 $12,500.00 $12,500.00

510-3150-2200 510 $2,300.00 $3,000.00

510-3150-3000 510 $5,500.00 $5,500.00

510-3300-1520 510 $0.00 $0.00

510-3400-1000 510 $6,000.00 $6,000.00

510-3650-1000 510 $10,000.00 $500.00 No longer charging CC fees at harbor.

510-3660-1000 510 $0.00 $0.00

510-3670-1000 510 $0.00 $0.00

510-3800-2000 510 $693,750.00 $30,000.00 Breakwater # 4

510-3800-2050 510 $231,250.00 $10,000.00 Funded by: Sale of Harbor lots, Reappropriation of fund balance, TBD

510-3800-3000 510 $0.00 $16,063.50

510-3800-3500 510 $0.00 $0.00

510-3800-4000 510 $0.00 $0.00

510-3900-6000 510 $92,888.54 $92,888.54

510-3950-1000 510 $12,000.00 $12,000.00

$1,713,688.54 $774,602.04

$1,713,688.54 $774,602.04

510-4713-1000 510 $111,894.51 $111,894.51

510-4713-1100 510 $1,500.00 $0.00

510-4713-1200 510 $0.00 $0.00

HARBOR FUND BUDGET WORKSHEET FISCAL YEAR 2018

GL Account GLAcct Desc TypeFY 17 YEAR TO

DATE ACTUAL

FY 18 REQUESTED

BUDGET

$1,500.00

$52,234.93

$1,524,817.42

$1,524,817.42

$60,959.67

$0.00

$0.00

$0.00

$0.00

$0.00

$6,000.00

$0.00

$0.00

$0.00

$656,250.00

$218,750.00

$200,000.00

$0.00

$13,000.00

$3,700.00

$6,000.00

$0.00

$0.00

$400,514.42

$6,603.00

$11,000.00

$3,000.00

$71,881.10

$0.00

$0.00

$342,202.70

$342,202.70

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$4,000.00

$403.52

$545.40

$1.90

$11,156.25

$1,402.05

$101,355.44

$0.00

$6,463.85

$2,667.50

$4,562.31

$0.00

$199,228.41

$5,767.74

$4,648.33

R

R

R

E

E

E

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

R

Loan Proceeds Previous Year

Regular Salaries & Wages-Harbor

Regular Salaries & Wages OT Harbor

PT Salaries & Wages Harbor

VA Port Authority Grant

Grant - Town Match

Federal Boating Infrastructure Grant BIG

Virginia Dept of Health - Pumpout Cost

Grant

Litter Prevention Grant (DEQ)

Appropriation From Fund Balance

Wharfage Fees

Sale of Abandoned Property

Lease - Restaurant Base Amount

Credit 1%/Debit$0.25 Card Fee Rev

DOCKWA Reservation Cancellation Fees

Discount Earned - Harbor (Sales & Use Tax,

Misc.)

Penalties & Interest - Harbor

Harbor Fuel Sales

Miscellaneous Sales-Snacks Drinks Ice

Clothing etc

Miscellaneous Sales Boating Supplies

Lube & Oil Sales

Fund: 510 Expenditures

Dockage Fees

Special Event Revenue - Harbor

Harbor Electric Sales & Pump Out

Lease/Storage Revenue

TOTAL REVENUE

Type: R

Type: E

Fund: 510




DATE ACTUAL

FY 18 REQUESTED

BUDGET

510-4713-1300 510 $0.00 $0.00

510-4713-1400 510 $38,287.50 $38,287.50

510-4713-1500 510 $2,000.00 $2,000.00

510-4713-1600 510 $0.00 $0.00

510-4713-1800 510 $9,973.49 $9,973.49

510-4713-2000 510 $11,845.49 $11,845.49

510-4713-2100 510 $358.40 $358.40

510-4713-2200 510 $2,747.03 $2,747.03

510-4713-2210 510 $801.47 $801.47

510-4713-2220 510 $359.55 $359.55

510-4713-2230 510 $7,048.47 $7,048.47

510-4713-2300 510 $13,671.12 $13,671.12

510-4713-2310 510 $0.00 $0.00

510-4713-2320 510 $0.00 $0.00

510-4713-2345 510 $300.00 $300.00

510-4713-2360 510 $0.00 $0.00

510-4713-2800 510 $2,660.85 $2,660.85

510-4713-3000 510 $0.00 $0.00

510-4713-3005 510 $0.00 $0.00

510-4713-3010 510 $0.00 $500.00

510-4713-3020 510 $3,000.00 $3,000.00

$250/mo Davis disposal

510-4713-3025 510 $800.00 $800.00 Fuel tank insp & Fire extinguisher insp.

510-4713-3030 510 $0.00 $0.00

510-4713-3040 510 $0.00 $0.00 flower beds, mulch; 4 loads of stone for harbor basin gravel road @600

each

510-4713-3200 510 $0.00 $0.00

510-4713-3420 510 $0.00 $0.00

510-4713-3430 510 $2,000.00 $3,000.00 Scribble 900/mo; Phoenix & QB 600; Dockwa Website maint $600; CBC 700

510-4713-3450 510 $0.00 $0.00

510-4713-3500 510 $2,500.00 $2,500.00 Ches Bay Media $1,200; Marina LIfe $1,000; Maptech Cruising Guide 2,000

510-4713-3740 510 $15,500.00 $10,000.00

510-4713-3760 510 $0.00 $0.00

$4,200.00

$15,500.00

$0.00

$0.00

$3,400.00

$0.00

$0.00

$2,800.00

$0.00

$2,952.78

$0.00

$0.00

$600.00

$3,000.00

$800.00

$6,887.81

$14,511.36

$0.00

$0.00

$375.00

$0.00

$10,117.43

$11,713.96

$358.40

$4,005.05

$798.57

$358.46

$0.00

$36,485.00

$1,944.00

$0.00

$0.00

$3,370.50

$7,872.30

$288.33

$584.19

$0.00

$0.00

$0.00

$0.00

$2,196.23

$0.00

$1,995.57

$0.00

$0.00

$568.37

$2,000.00

$274.29

$4,298.17

$9,165.40

$171.07

$0.00

$135.00

$0.00

$7,480.08

$7,468.16

$98.65

$1,752.98

$465.27

$0.00

$20,260.97

$121.13

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E


Merchant Service Charges

Cash Short & Over Harbor

Lease - Storage

Grounds Maintenance

Cleaning and Janitorial Services

Engineering & Architect Svcs Harbor



Allocated Benefits

Contract Labor

Program & Event Performers & Entertainers




Worker's Comp

Health Insurance

Dental Insurance

Vision Insurance



Allocated Wages

FICA Expense

SUI Expense


Life Insurance


PT Salaries & Wages OT Harbor

Seasonal Wages Harbor

Seasonal Wages OT

Bonus & Increase Pool Harbor Fund




DATE ACTUAL

FY 18 REQUESTED

BUDGET

510-4713-4090 510 $0.00 $0.00

510-4713-4150 510 $1,600.00 $1,600.00

510-4713-4160 510 $10,000.00 $10,000.00 Safety Grant Amount TBD

510-4713-4170 510 $0.00 $0.00

510-4713-4180 510 $0.00 $0.00

510-4713-5010 510 $22,000.00 $20,000.00

510-4713-5020 510 $250.00 $1,000.00

510-4713-5030 510 $800.00 $800.00

510-4713-5035 510 $1,500.00 $1,500.00

510-4713-5040 510 $1,500.00 $0.00

Smart "duty" phone with DOCKWA app, emergency # posted on Harbor

door.

510-4713-5050 510 $0.00 $0.00

510-4713-5060 510 $0.00 $0.00

510-4713-5070 510 $0.00 $0.00

510-4713-5110 510 $600.00 $600.00 $600 Credit Card machine; $750 coper/printer

510-4713-5200 510 $500.00 $120.00 trade show

510-4713-5210 510 $250.00 $0.00 trade show

510-4713-5220 510 $1,000.00 $0.00 Marina Association

510-4713-5230 510 $0.00 $0.00 Marina Certification courses.

510-4713-5240 510 $0.00 $0.00

510-4713-5250 510 $0.00 $0.00 Marina Association

510-4713-5300 510 $22,401.75 $22,401.75 VML quote not yet available

510-4713-6000 510 $3,300.00 $4,500.00 Moved copier lease to leases.

510-4713-6025 510 $2,200.00 $1,000.00

510-4713-6050 510 $1,500.00 $1,000.00 Ordered in spring

510-4713-6075 510 $1,500.00 $1,500.00

510-4713-6080 510 $0.00 $0.00

510-4713-6100 510 $0.00 $0.00

510-4713-6150 510 $0.00 $20.00 security camera monitor and 3 heavy duty surge protectors.

510-4713-6175 510 $1,500.00 $600.00 harbor boat, harbor pump out boat,gator and pickup

510-4713-6200 510 $1,875.00 $1,875.00 harbor boat, harbor pump out boat,gator and pickup

$600.00

$800.00

$3,000.00

$2,250.00

$1,500.00

$1,000.00

$1,250.00

$0.00

$0.00

$250.00

$500.00

$1,000.00

$0.00

$530.00

$22,500.00

$1,000.00

$0.00

$0.00

$0.00

$1,350.00

$500.00

$0.00

$0.00

$21,000.00

$1,000.00

$800.00

$1,500.00

$0.00

$0.00

$0.00

$0.00

$840.00

$383.41

$2,047.74

$15,886.35

$4,187.28

$407.93

$0.00

$469.33

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$841.99

$0.00

$0.00

$0.00

$0.00

$447.66

$23,307.43

$0.00

$0.00

$14,034.44

$720.09

$448.60

$0.00

$0.00

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E




Office Supplies


Uniforms Expense


Safety Equipment

Program & Event Supplies & Awards


Conference

Education


Dues & Memberships



Internet & Cable Services

Security Monitoring Services

Postage

Lease, Office Equipment


VA Port Authority Grant Exp, Other

Northampton County Tourism Grant Exp.

Electric Service Expense

Propane & Fuel Oil Exp

Water Expense Harbor

Sewer Expense Harbor

Grant Exp - Litter Prevention

Grant Exp -Harbor Other

VDH BIG Grant Exp




DATE ACTUAL

FY 18 REQUESTED

BUDGET

510-4713-6225 510 $28,000.00 $28,000.00

Infrastructure maintenance:

Dock maint-$20,000;$8,000 fuel pump rehab ; Shanty parking lot maint

$3,000 $10,000 for interior & exterior of office (rotting wood, new siding

& trim, replace doors, paint. replace or refit windows, bathroom floors.);Misc

repairs $3,000;

510-4713-6400 510 $315,000.00 $200,000.00

510-4713-6410 510 $2,000.00 $1,200.00

510-4713-6420 510 $2,000.00 $6,000.00

510-4713-6430 510 $0.00 $120.00

510-4713-6440 510 $5,000.00 $2,000.00

510-4713-6450 510 $1,800.00 $1,500.00

510-4713-6460 510 $2,500.00 $2,500.00

510-4713-6770 510 $1,000.00 $5,000.00 Coolers, Engraved Thermal Cups

510-4713-6800 510 $109,998.70 $109,998.70

510-4713-6850 510 $66,527.37 $66,527.37

510-4713-6900 510 $0.00 $0.00 Loss not covered by insurance; Bathhouse sewage pump replacement, etc.

510-4713-7070 510 $0.00 $0.00

510-4713-7080 510 $0.00 $0.00

510-4713-7090 510 $12,000.00 $12,000.00 Install removeable Shade Sails off of bathhouse front deck for beautification

and shade for summer events.

510-4713-7095 510 $925,000.00 $40,000.00 Breakwater #4. $656,250 VPA Grant $218,750- Town Match

510-4713-7100 510 $0.00 $0.00

$1,772,350.70 $765,110.70

$1,772,350.70 $765,110.70

($58,662.16) $9,491.34 This is equal to the debt service principal and interest for FY 2018

$60,412.00

$68,447.00

Date: 3/31/2017 4:55 PM

$875,000.00

$0.00

$1,653,676.42

$1,653,676.42

($128,859.00)

$5,000.00

$0.00

$0.00

$8,000.00

$1,236.00

$120.00

$4,275.00

$1,210.00

$2,104.00

$1,000.00

$44,000.00

$283,000.00

$2,040.00

$487,212.78

($145,010.08)

$12,000.00

$22,250.00

$0.00

$487,212.78

$4,661.32

$39,740.80

$26,948.49

$0.00

$0.00

$0.00

$354.27

$4,679.53

$558.81

$0.00

$973.59

$1,036.20

$24,292.10

$143,247.66

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

Work in Progress CAPITAL BUDGET

Depreciation Expense - Harbor

Debt Service - Principal Payment HRB

Debt Service Interest - Harbor

Contingency Fund Expense Harb Fund


Computers, Software & Elec Equip.>$5000

CAP BDGT

Equipment, Other CAPITAL BDGT

COGS - Boating Supplies for Resale

COGS - Maps/Charts for Resale

COGS - Clothing for Resale

COGS - Food & Drink for Resale

COGS - Ice for Resale

COGS - Miscellaneous for Resale

Repair & Maintenance Supplies Harbor

COGS - Fuel for Resale

COGS - Lube & Oil for Resale

Total Expenditures

Net (over)/under

[Fund] = '510'


FUND:

DEPARTMENT NAME:

BUDGET YEAR:

CAPITAL PROJECT DESCRIPTION:

TOTAL DOLLAR AMOUNT: $875,000.00

NEW OR REPLACEMENT:

DESCRIPTION QUANTITY UNIT COST TOTAL COST

Plans, specs., construction admin. 1 43,000.00$ $43,000.00

Construction 1 832,000.00$ 832,000.00$

TOTAL CAPITAL PROJECT REQUEST 875,000.00$ 875,000.00$

PLEASE COMPLETE A SEPARATE FORM FOR EACH CAPITAL PROJECT REQUEST OF $5,000 OR MORE.

ANY PURCHASES UNDER $5,000 SHOULD BE PLACED ON SEPARATE BUDGET WORKSHEETS FOR NON-

CAPITAL RELATED EXPENSE ACCOUNTS. AT LEAST 1 QUOTE MUST BE PROVIDED WITH BACKUP

ATTACHED TO THIS FORM. COMPLETE ALL SECTIONS BEFORE SUBMITTING.

$656,250 Virginia Port Authority Aid to Local Ports grant

Three of five off-shore breakwaters on the Harbor Master Plan have been built.

Reduce wave and swell action in the harbor, particularly from the southwest. Improved conditions enable

increased capital investment by both the private and public sectors, thereby increasing commerce.

DESCRIBE IF OVER MULTIPLE YEARS:

BENEFIT TO TOWN/DEPARTMENT:

OTHER ALTERNATIVES:

COST ESTIMATE (PLEASE ATTACH BACKUP FOR EACH QUOTE OBTAINED):

Off Shore Breakwater #4

New

PROJECTED MATCHING FUNDS:

TOWN OF CAPE CHARLES

FY2018 CAPITAL PROJECT REQUEST

Harbor

Town Harbor

FY2018 (July 1, 2017 - June 30, 2018)


520-3150-1000 520 $172,561.00 $172,561.00

520-3150-2000 520 $300.00 $600.00

520-3150-3000 520 $0.00 $0.00

520-3150-4000 520 $3,099.00 $3,099.00

$175,960.00 $176,260.00

$175,960.00 $176,260.00

520-4520-3020 520 $173,286.00 $173,286.00 13.85 July - October, then estimated 14.22 Nov-June 2018 (contract to be

negotiated in the fall.)

520-4520-3500 520 $0.00 $0.00

520-4520-5300 520 $674.00 $674.00

520-4520-6225 520 $2,000.00 $2,944.68

520-4520-7090 520 $0.00 $0.00

$175,960.00 $176,904.68

$0.00 ($644.68)

Type: R

Type: E

Net (over)/under

[Fund] = '520'


Fund: 520

Revenue

Expenditures

R

R

R

E

Refuse Collection Fees

Bulk refuse collection fees

Miscellaneous Refuse fees

Penalties & Interest - Garbage Charges


Fund: 520

E

$119,124.34

$448.36

$0.00

$1,105.75



Repair & Maintenance Supplies Sanitation

Bulding, Equipment, Other CAPITAL

BUDGET

R

$120,678.45

E

E

E

$18,805.74

$98,452.80

$0.00

$475.23

$2,944.68

$0.00

$176,603.00

$600.00

$0.00

$2,600.00

$101,872.71

$120,678.45

$179,803.00

$179,803.00

$179,803.00

$176,603.00

$0.00

Date: 3/31/2017 5:03 PM

$0.00

$0.00

$0.00

$0.00

$0.00

$750.00

$2,450.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

SANITATION FUND BUDGET WORKSHEET FISCAL YEAR 2018


DATE ACTUAL

FY 18

REQUESTED

BUDGET

Approved

$0.00

$0.00

Date post:	16-Jul-2020
Category:	Documents
Upload:	others
View:	2 times
Download:	0 times

TOWN COUNCIL Work Session Cape Charles Civic Center April ... · FY2015, although there was a wage...

Documents