Town of Stony Plain Q1
2017 Quarterly Report
Photo Courtesy of Regina Lonneberg
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Table of Contents
OFFICE OF THE CAO .......................................................................................................................................... 2
Corporate Communications ......................................................................................................................... 2
Cultural Development .................................................................................................................................. 9
Economic Development ............................................................................................................................. 11
MUNICIPAL PLANNING & INFRASTRUCTURE ................................................................................................. 13
Permit and Statistics .................................................................................................................................. 13
COMMUNITY AND PROTECTIVE SERVICES ..................................................................................................... 15
Stony Plain Fire Department ...................................................................................................................... 15
Municipal Peace Officers ........................................................................................................................... 17
Community Programs ................................................................................................................................ 21
HandiBus ................................................................................................................................................ 21
Adult Programs ...................................................................................................................................... 22
Shikaoi Exchange Program ..................................................................................................................... 22
Regional Programming ........................................................................................................................... 24
Community Initiatives Grant Program ................................................................................................... 25
Community Facilities .................................................................................................................................. 26
Heritage Park.......................................................................................................................................... 26
Glenn Hall Centennial Arena .................................................................................................................. 28
CORPORATE SERVICES ................................................................................................................................... 30
Financial Services ....................................................................................................................................... 30
Human Resources ...................................................................................................................................... 40
Legislative Services..................................................................................................................................... 43
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Introduction
The quarterly report provides a consolidated overview of statistical reports and financial summaries that
move towards the goals and priorities identified by Council through the budget process. A review of
selected performance indicators and a financial summary for 2017 are presented in Quarter 1.
OFFICE OF THE CAO
Corporate Communications
Completed Communications Projects
State of the Town
On Thursday, February 16, Mayor William Choy presented the 2016-2017
State of the Town Address. The State of the Town Address is an opportunity
for the Town to comment on the main successes of the previous year and
the key projects to be completed in the current year. Corporate
Communications led this project. Tasks included writing the Mayor’s speech,
creating the corresponding presentation, and promoting the event.
Responsible Pet Ownership
In November, Council passed Bylaw 2566/AC/16 titled the Responsible Pet
Ownership Bylaw. The bylaw replaced the previous Animal Control Bylaw
(2467/AC/12). The new bylaw included a number of changes that impacted
residents in Stony Plain, including changes on owning a Vicious and Nuisance
Animal. Corporate Communications promoted the changes in a variety of
ways, including sending two new brochures to the community. A social
media campaign focusing on education was created as well. In Q2, a new
brochure with information on Vicious and Nuisance Animals will be sent to
residents.
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Web Statistics
Since the beginning of January, a total of 873 users have visited our www.stonyplain.com/mypets
webpage to learn more, spending—on average—41 seconds reviewing the content. This was the website
landing page Corporate Communications was directing users to during the Responsible Pet Ownership
campaign.
Ongoing Communications Projects
Many of Corporate Communications work in Q1 of 2017 will only see results in Q2 of 2017 and beyond.
Tri-Municipal Expo Home & Business
Corporate Communications is now responsible for planning and promoting the
Town’s participation in the Tri-Municipal Expo. This year, the Town’s booth
focuses entirely on our “Don’t Just Trash It!” household waste campaign. Our
booth, featuring Town employees, GFL Environmental Inc. representatives, and
Council members, will educate residents on the importance of proper sorting
and placement methods. The promotion campaign, which began at the
beginning of March, includes radio, newspaper, and social media advertising as
well as earned media. Thus far, the campaign and our spokesperson, Smartie
Pants, have been well received by the community.
Household Waste
The Household Waste campaign began in December of 2016. The “Don’t Just Trash It!” campaign is a
multi-faceted, long-term project promoting proper waste disposal. A number of key tasks were completed
in Q1:
Residents received the new Household Waste Collection Calendar Magnet and My Waste App
Rack Card in the mail
My Waste Application now includes information on 2017 events e.g. Annual Treasure Hunt
Social media posts promoted proper cart placement
Two radio advertisements featuring Smartie Pants were produced and are now running on 88.1FM
All school presentations have been scheduled for April and May
Promotions will continue throughout 2017. The goal of this communications project is to increase the
number of residents who regularly use the My Waste App and increase the percent of waste diverted from
the landfill.
Since the beginning of January, we’ve had a total of 435 new subscribers to the My Waste App, which is
equivalent to a little less than 5 new subscribers per day.
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Website Statistics
In Q1, 960 users visited www.stonyplain.com/mywaste to learn more about our household waste
program. They spent an average of 1 minutes and 20 seconds reviewing the content, which indicates that
most users took the time to read at least part, or all, of the page.
Destination Guide
The 2017 Destination Guide will be released on Friday, April 14.
Corporate Communications worked diligently with Chantelle
Laberge to design the Guide, which differs considerably from last
year’s Live Out Loud guides. Promotion for the Guide includes
social media, newspaper, radio, and website advertising, as well as
earned media. So far, on social media, the campaign has been well
received. The latest post reached over two thousand people and garnered eight likes—this is a little more
than average.
Downtown Redevelopment Phase I
The Downtown Redevelopment is a four-phase project with an expected completion of 2020. Water and
sewer infrastructure below 50th Street needs replacing, and the Town has decided to complete
infrastructure improvements at the same time. Phase 1, Bike Path and Laneway Crossing construction, will
begin in the 2017 construction season. In Q1, Corporate Communications began communications for
Phase 1. A communications plan, news release, key messaging, social media messaging, and rack card
copy were written. Additionally, Open House planning began. Communications will continue throughout
the construction season to educate stakeholders on the progress of Phase 1 and reduce subsequent
frustration.
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Annual Treasure Hunt and Large Item Pickup
The Town’s Annual Treasure Hunt and Large Item Pickup jointly occur at the beginning of May. In the past,
communication to the public was limited and many residents incorrectly participated in both events. This
year, in an attempt to educate the public on the “rules” of both the Annual Treasure Hunt and Large Item
Pickup, Corporate Communications completed a communications plan and has started to implement the
plan. New visual branding for both events will be created.
Small Communications Projects
Corporate Communications was involved in a number of other small initiatives:
2017-2020 Strategic Plan
2016 Annual Report
Economic Development “Unbridled Possibilities” campaign
Acknowledgement of Treaty 6 Lands
Realtors Reception and Builders & Developers Reception
Assessment notices
Urban Chicken Bylaw
Pitch In Week
FCSS workshops
Winter sports photoshoot
New business cards
Online Communication
The Town’s online presence continues to strengthen. Our two key means of connecting with stakeholders
online are the stonyplain.com website and our social media platforms (Facebook, Twitter, Instagram, and
LinkedIn).
Website
Corporate Communications continues to work with various Town functions to ensure all pages of the
website are up-to-date and easy to read. In Q1, we worked with Legislative Services, Planning, Culture &
Tourism, Economic Development, Community and Protective Services, and Human Resources.
Following are a few statistics regarding the website:
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What social networks are driving viewers to our website?
As demonstrated in the table below, in the last month, 7,328 users became actively engaged with our
website content by clicking on a link they saw on Facebook. More than 90 per cent of the visitors that visit
our website via social media referral are coming from Facebook. Fewer users linked to our website via
Twitter, LinkedIn and Instagram.
Social network Sessions
Facebook 7,328
Twitter 537
LinkedIn 115
Instagram 16
What pages on the website are viewers visiting the most?
Webpage Sessions (# of visits)
Current Opportunities 1,849
Work for Us 1,280
News release: Urban Chicken Bylaw First
Reading
607
Roads and Infrastructure: Snow Clearing 428
Pets and Animals: mypets 392
News release: Urban Chicken Bylaw Not
Passed
357
Stony Plain Homepage 320
News release: Responsible Pet Ownership
Bylaw
313
News release: Toys for Tickets Wraps Up 237
Household Waste: mywaste 202
As the above table show, most of the users who visited our site via social media were interested in our
Current Opportunities and Work for Us. Secondly, the chart demonstrates that our social media followers
are interested in reading the news releases we publish: four out of the top ten landing pages were news
release pages.
Lastly, the two main campaigns that we worked diligently on in Q1 are included in this list: the Responsible
Pet Ownership Bylaw and the “Don’t Just Trash It!” household waste campaign. This exemplifies the
success of our current social media campaigns.
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Who are our website visitors?
Nearly 63 per cent of our website viewers are males.
Most of our website viewers are between the ages of 25 and 54. However, 15 per cent of viewers are 55
or older. Even though we are not equally reaching all age demographics, we are reaching individuals from
every age category.
Social Media
Social media helps us connect with the community. In Q1, we continued to use Facebook, Twitter, and
Instagram. Also, we began using LinkedIn. Below are a few interesting statistics comparing 2017 Q1’s
success with 2016 Q4’s.
o Since the end of Q4, we have 140 new Facebook page likes.
Statistic Q4 (2016) Q1 (2017)
Engagement rate 0.9% 1.1%
o Compared to last quarter, we increased our engagement by 0.2%, meaning that more
people engaged with our tweets by either liking, commenting, or retweeting them.
o We have 122 more followers now than we did at the end of last quarter.
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o Our Instagram profile continues to grow. We currently have 868 followers, which is
remarkable considering we only started using our Instagram account in April of last year.
We currently have more followers on Instagram than Strathcona County and less than 100
fewer than St. Albert.
o On average, we garner between 20 and 40 likes, occasionally receiving more than 50 likes.
Typically, photos depicting people are most successful. Images that resemble
advertisements are the least successful.
o A few weeks ago, Corporate Communications acquired the Town’s existing LinkedIn page.
Since then, we’ve been using the page regularly to share updates about Economic
Development and current employment opportunities.
o Currently, our engagement rate (the number of people who engage with our content
instead of scrolling by it) is between one and three per cent.
Team Training
The Communications Team participated in a two-day Crisis and Risk Communications conference at the
beginning of March. We had the opportunity to listen to a variety of speakers, including the
Communications Lead for High Level when the 2013 Alberta Floods occurred. We are currently in the
process of organizing further ICS (Incident Command System) training this spring/summer.
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Cultural Development CultureFWD The first quarter CultureFWD was a successful evening, hosted by The Barn Owl. Over 30 attendees heard the inspiring stories of local creative businesses and organizations including host Richelle Jomha, local artist Daphne Cote, and Penny Gould from the Stony Plain Visitor Information Centre. The video overview of the evening can be viewed on the Town website at www.stonyplain.com/CultureFWD
Tri-Region Tourism Marketing Workshop Undertaken in partnership with the City of Spruce Grove and Parkland County this free, half-day workshop focused on managing and monitoring the online footprint of your business and personal brand. Teen Fest - Winter This event was planned and implemented by the Teen Council of the Cultural Roundtable. This youth run committee wanted to have an event that would get teens out of the house during their holiday break. Held in Whispering Waters Park the participants had a campfire, played strategic games and enjoyed refreshments donated by Tim Hortons. Although attendance at this event was low, those who were there enjoyed the concept and it has encouraged them to work on a similar event for youth in the summer.
Mobile Visitor Services Program
In 2016, with the support of the Town, the Stony Plain Visitor Information Centre (VIC) undertook a pilot project to provide mobile visitor services at local events. The goal of this well received project was to encourage event goers to seek out other tourism opportunities in the community. In partnership with Parkland County and the Town of Stony Plain, the Stony Plain & District Chamber of Commerce (Visitor Information Centre) has been successful in attaining funding from the new Visitor Services Innovation Fund recently launched by Alberta Culture and Tourism. This funding will allow the VIC to increase the capacity of the Mobile Visitor Services program and provide a dedicated staff person throughout the summer months as a mobile travel counsellor. This staff person will travel to various events around Stony Plain and Parkland County encouraging visitors to explore our region and collecting much needed statistics on behalf of the partners. Downtown Interactive Art Project A Request for Proposals - Call for Artists was released for the first permanent public art project under the percentage based Public Art Policy. This project will be an interactive artwork that will be installed in the downtown area this summer.
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Wayfinding Signage
New wayfinding (directional) signage was designed in 2016 and is set to replace the existing wayfinding signs. The existing signage is showing significant damage and required updates due to development in the community. The signs were delivered in the later part of Q3 of 2016 but due to the weather they were not able to be installed. The signs bear a resemblance to the design of the new banners and are currently being installed around Town.
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Economic Development Annual Meetings with Real Estate, Building & Development Community The Town maintains open and ongoing dialogue with our real estate, building and development stakeholders. They are often the first representatives to connect with potential new residents and businesses. They are also strong marketing advocates for Stony Plain. One of the opportunities to network and share ideas with them is our annual receptions. On February 23, the Town hosted local real estate representatives to provide an update on current and future projects and initiatives that would be of interest to them and their clients. We also use this opportunity to garner feedback on local and regional real estate issues and trends. Similarly, the Town hosted the local builder and developer community on March 16 at the new Heritage Park Community Centre to share updates and discuss current issues and trends. The dialogue at both these events was particularly timely with the ongoing downturn in the Alberta economy. The feedback and insight from these stakeholders is invaluable to the Town as we strive for successful growth and development in Stony Plain.
Business Attraction Marketing Launch - Unbridled Possibilities Following up on the Target Sector Study that was completed in 2015, the Town identified five sectors with
opportunities for growth and business attraction - Energy & Extraction Support Services, Food Processing,
Business & Professional Services, Health Care & Related Services, and Shopping/Dining/Arts/Culture. The
Town launched in Q1 a marketing campaign celebrating the authentic, home-grown local businesses that
make Stony Plain’s business community vibrant and unique. The campaign is targeting the Capital Region
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and includes online marketing, website, video and print materials. The campaign will profile five Stony
Plain businesses as entrepreneurial success stories. The marketing will draw interest people to the new
website - ChooseStonyPlain.com, which will also be linked to the "Business" section on stonyplain.com.
Since the launch the campaign has drawn support and interest online with one new lead from Edmonton
inquiring to establishing a health services business.
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MUNICIPAL PLANNING & INFRASTRUCTURE
Permit and Statistics
First quarter residential construction in 2017 comprised a total of 17 housing starts – all were low density
dwelling units. Their estimated value was more than $6 million.
No commercial or industrial permits were issued in the first quarter of 2017; however two other permits
associated with utility buildings with a combined estimated value of $5 million were issued.
Photo Courtesy of Eva Beyer
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COMMUNITY AND PROTECTIVE SERVICES
Stony Plain Fire Department
Highlights from the 1st Quarter include:
Jan
After an extensive recruitment process, the Stony Plain Fire Department has hired 8 new Paid On Call Firefighters. The new members began their integration into the Department immediately. After they complete basic operational and PPE training, they will be responding to calls and working in a limited capacity. The goal is to have the new recruits operational by the summer fire season and will be continuing training throughout the year and for the rest of their career.
Feb
SPFD hosted its Spousal Support Night (SSN). Spouses/significant others of our firefighters, were treated to a gourmet meal cooked by the SSN committee. Counselors from AHS did presentations on PTSD, emotional support and other topics. It was a closed door session, where the spouses could ask questions, share feelings and talk freely amongst themselves. It was an excellent evening of support and networking. The night ended with a Fire Extinguishing competition between the ladies. This is an important way to keep our Fire Department Family connected and healthy, both physically & emotionally.
Mar
SPFD has been closely monitoring ice conditions in conjunction with Public Works, on our storm water retention ponds and other water bodies within the Town. Members spent a weekend conducting ice rescue training with our Rapid Deployment Craft.
SPFD participated in the first annual Emergency Services Ball. This was one of the first major events held at Heritage Park 3. The Ball had public members and many dignitaries from Stony Plain, Spruce Grove and Parkland County. There was representation from the Fire, Police & EMS Community from around our Region. Funds were raised for Aboriginal Youth Programs and Victim Services.
SPFD Firefighters conducting ice rescue training with a Rapid Deployment Craft (RDC)
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Municipal Peace Officers
Bylaw Enforcement Between the dates of January 1st and March 31st, Stony Plain Enforcement has yielded 402 reports generated by either proactive patrols or resident based complaints. The top three complaints are the following:
1. Snow Removal (113 files) 2. Dog at large (37 files) 3. Parking (38 files)
A Peace Officer training how to properly capture and control a dog
Agency Collaboration: Throughout the quarter, Stony Plain Community Peace Officers (CPO) assisted the Royal Canadian Mounted Police (RCMP) with 21 calls for service. CPOs assisted the RCMP with the “Explore a Cruiser” event at the Stony Plain Youth Centre. In February, CPOs participated in a Joint Force Operation with members of the Parkland County Enforcement Services. CPOs also presented at one of the monthly held “Night Owls” (Citizens on Patrol) meetings to educate how to assist peace officers with overall public safety.
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Stony Plain and Spruce Grove Peace Officers practicing collapsible baton skills as a group
Provincial Statutes Enforcement Officers conducted 161 vehicle stops. These stops resulted in the issuance of 121 violation tickets and 40 warnings. The most commonly issued provincial violations were the following:
1. Speeding (20 citations issued) 2. Distracted Driving (17 citations issued) 3. Display expired plate (17 citations issued)
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On February 23rd, 2017, Enforcement Services conducted a roadside inspection operation with assistance from members of the Parkland County peace officer group.
A Stony Plain Peace Officer practicing loading and unloading of a dog into a crate
Community Service and Education Community Peace Officers conducted 12 foot patrols this quarter. CPOs participated in the Parkland School Division No.70 “Traffic Safety Day” where CPOs educated approximately 100 school bus drivers on several enforcement related items; including distracted driving and stop arm infractions. All CPOs participated in a 40 hour Animal Control training course at the Stony Plain Heritage Pavilion; instructed by Peace Officer Nikeae Michalchuk of Calgary Animal Control. This training was procured to assist in the proper enforcement of the newly adopted Responsible Pet Ownership Bylaw. CPOs were
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taught many new skills including capture and control tactics for both dogs and cats. CPO Wenmann and CPO Michalchuk held a public Animal Control Information Session which was attended by approximately 15-20 people in the Stony Plain Council Chambers. The Responsible Pet Ownership Bylaw was discussed as well as tips of how to stay safe around animals and recognize dog behaviours.
Stony Plain and Spruce Grove Peace Officers posing for the final class photo with instructor
Peace Officer Nikeae Michalchuk (low left) and her service animals “Flower” (middle) and “Kaiden” (right).
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Community Programs
HandiBus
The Town of Stony Plain's Handi-Bus service is designed to assist in meeting the mobility and
transportation needs of Stony Plain seniors (65 and older) as well as those residents with physical or
cognitive disabilities.
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Adult Programs
Ballroom Dance continues to be a popular program, with consistent registration and many repeat
registrants. Each session runs for 6 weeks and includes instruction in Waltz, Rhumba, Jive and Foxtrot.
Shikaoi Exchange Program
Long-Stay Program
The Long-Stay Program provides the opportunity for Stony Plain residents to live in Shikaoi for a period of
30 to 90 days. While living in Shikaoi, the long stay program participant assists in teaching English, Arts or
Culture, share their knowledge of Canadian culture and participate in Shikaoi activities and events.
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Jesse with Mayor Yoshida
In January, Shikaoi welcomed former student and adult
exchange participant Jesse Lambright. Jesse spent 30 days in
our sister community and found himself immersed in their
culture. This included a trip to the local Kanda Nissho Art
Museum, the Shikaoi Pool and a few trips to Obihiro. A
highlight for Jesse was the opportunity to help in the
construction of the Lake Shikaribetsu Ice village.
During his stay Jesse spent many days in various
preschool and kindergarten classes and had the
opportunity to meet with Mayor Yoshida a few
times to discuss his stay. He felt extremely
welcomed by the Mayor, Town Staff, the Shikaoi
Board of Education staff and teachers and the
community. He notes that it is clear that Shikaoi is
very fond of our relationship.
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At the beginning of March, our second Long-Stay participant
of the year arrived in Shikaoi for her 90 day stay. Also a
former student exchange delegation member, Alysha
Hankinson is excited for her opportunity to live and share in
the culture of Shikaoi. She looks forward to providing us with
a detailed account of her stay when she returns at the
beginning of June.
Regional Programming
Spring Info Fair
The annual Tri-Municipal Region’s Spring Registration Fair was held on February 23 at the Heritage Park
Pavilion. This well attended event provides the opportunity for non-profit community organizations and
businesses to promote and take registrations for their upcoming programs in the Tri-Municipal region.
This quarter; 49 local organizations participated in the event promoting and taking registrations for their
upcoming Spring/Summer seasons. A survey conducted reported that the groups were happy with the
exposure this event continues to bring to their organization. A fall event will be held in the 3rd quarter.
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Spring/Summer Leisure Guide
The Leisure Guide is a joint venture between the Town of Stony Plain, City of Spruce Grove, Parkland County and the TransAlta Tri Leisure Centre. The leisure guide invites all leisure, recreation, culture, wellness and sports groups/organizations to purchase ad space in this regional resource. The ad rates cover the cost of the guide and offer a more equitable marketing opportunity and marketing potential. The Spring/Summer edition of the bi-annual Tri- Municipal Regional Leisure guide was published in February with 10,000 copies of the guide distributed to multiple pick up points throughout
the Tri-Municipal region. While it would seem that the guide saw a decrease in participation, the drop in the number of organizations represented in this edition of the guide is due to the associations determining which guide is better suited for their needs. Many of the 2016 Spring/Summer groups indicated they would be placing an ad in our 2017 Fall/Winter Guide instead.
Community Initiatives Grant Program
The Town of Stony Plain offers annual funding opportunities to groups and organizations that provide
benefit to Stony Plain residents and that encourage development of events, programs and activities in arts
and culture, sports & recreation and community support & development.
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Community Facilities
Heritage Park
The opening of the halls in phase III of Heritage Park provided 6600 square feet of expansion room for the Edmonton
Capital Region Gun Show held March 3-5. The additional space allowed organizers to add 80 extra tables and
introduce 50 new vendors to the event. This brings the number of vendor tables up to 335 for this tri-annual event.
Gun Show in progress
The annual Stony Plain Tack Sale started over 40 years ago at the Garden Valley Hall, moved to the Stony Plain
Community Centre in approximately 2004 and then to Heritage Park in 2012. The event was able to expand into the
new lower floor hall, adding 80 tables and 47 new vendors over last year’s 118 Table, 103 vendor event.
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The Heritage Park Community Centre named three rooms after our Community Partners
Parkland County, the City of Spruce Grove and Stony Plain Lions Club
56118
198
0
50
100
150
200
250
2006 2016 2017
Stony Plain Tack Sale Growth
Tables
Located on the Main Floor, Approx 7,000 SqFt
Suitable for Conferences and Tradeshows
Spruce Grove HallLocated on the 2nd Floor,
Approx 6,500 SqFt
Suitable for Weddings and Events
Parkland Hall
Located next to; and is available with the rental of Parkland Hall
Lions Den
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57%
7%
8%
12%
9%
7%Minor Hockey
Adult Hockey
Flyers JrHockeySkating Club
Public Skating
Joint UseSchools
Glenn Hall Centennial Arena
Another busy Ice Season saw the Glenn Hall Centennial Arena used to near capacity by local user groups and joint
use schools.
Ice Use by hours September – March
Minor Hockey 853.50 Hours Adult Hockey 109.00 Hours Junior Hockey 120.75 Hours Skating Club 184.75 Hours Public Skating 139.50 Hours Joint Use Schools 106.00 Hours
Tri Area Skating Club Ice Show – March 12
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Stony Plain Eagles
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CORPORATE SERVICES
Financial Services
The Budget & Long Term Planning Policy C-FS-004 requires quarterly reporting on operating and capital
budgets to Council.
Operating Revenue recognized as of March 31, 2017 is 8.19% of the budgeted revenue; this includes
environmental services. A large part of the revenue is from the tax base and this revenue will not be seen
until the second quarter.
Operating Expenses recognized as of March 31, 2017 is 16.72% of budget.
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DEPARTMENT 2017 BUDGET YTD ACTUAL %
General Government (18,462,726) 1,423,620 -7.71%
Council 458,035 107,547 23.48%
Office of the CAO 1,498,498 452,143 30.17%
Corporate Services 3,042,910 730,480 24.01%
Environmental
Treatment Services 1,276,384 (819,569) -64.21%
Municipal Planning &
Infrastruture 8,796,669 1,140,099 12.96%
Community &
Protective Services 9,551,699 1,944,582 20.36%
DEFICIT 6,161,469 4,978,902
March 31, 2017
March 2016
Actuals
March 2017
Actuals
2017
Annual Budget
% of
Actuals to
Budget
Council Revenue -$ -$ (19,250)$ 0.00%
Expenses 98,840$ 107,546$ 477,285$ 22.53%
Total 98,840$ 107,546$ 458,035$ 23.48%
Office of the CAO Revenue (2,325)$ (1,641)$ (187,500)$ 0.87%
Expenses 413,568$ 453,784$ 1,685,998$ 26.91%
Total 411,244$ 452,143$ 1,498,498$ 30.17%
Corporate Services Revenue (96,973)$ (6,063)$ (447,739)$ 1.35%
Expenses 856,651$ 736,543$ 3,490,649$ 21.10%
Total 759,678$ 730,480$ 3,042,910$ 24.01%
Environmental Revenue (2,183,291)$ (2,252,440)$ (9,961,569)$ 22.61%
Services Expenses 1,062,508$ 1,432,871$ 11,237,953$ 12.75%
Total (1,120,783)$ (819,569)$ 1,276,384$ -64.21%
Municipal Planning &
Infrastructure Revenue (293,403)$ (119,578)$ (1,833,665)$ 6.52%
Expenses 1,119,012$ 1,259,677$ 10,630,334$ 11.85%
Total 825,608$ 1,140,099$ 8,796,669$ 12.96%
Community &
Protective Services Revenue (553,195)$ (659,919)$ (6,617,338)$ 9.97%
Expenses 2,408,944$ 2,604,502$ 16,169,037$ 16.11%
Total 1,855,749$ 1,944,583$ 9,551,699$ 20.36%
General Government Revenue (639,623)$ (749,400)$ (27,200,121)$ 2.76%
Expenses 2,105,431$ 2,173,020$ 8,737,395$ 24.87%
Total 1,465,808$ 1,423,620$ (18,462,726)$ -7.71%
Municipal Operations Revenue (3,768,810)$ (3,789,041)$ (46,267,182)$ 8.19%
Expenses 8,064,954$ 8,767,942$ 52,428,651$ 16.72%
Total 4,296,144$ 4,978,902$ 6,161,469$
1st Quarter Operating Report Summary by Area as of March 31st, 2017
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Municipal Capital Budget
There are 41 municipal capital projects in progress for the 2017 fiscal year. $1,431,587.74 has been spent
of the budgeted $41,288,191 (3.97%). Of the 41 projects 5 are complete. The Boundary Road expansion
represents 36.37% of the capital budget.
2017 Capital Projects Budget Expenditures Status
11.BG001 POOL LIFECYCLE UPGRADES/FILTER SYSTEM $266,963.00
11.BG012 HERITAGE PARK PHASE I II $3,098,141.00 $1,148,314.59
14.LM001 UPGRADE TO SPORTSFIELD $32,626.00
14.LM002 MEMORIAL COMP HIGH SCHOOL TRAIL $200,000.00
14.LM003 WESTERRA PARK $91,815.00 $2,679.58
14.RS004 BRIARWOOD WAY $937,585.00
14.SS001 GOLF COURSE STORM MGMT SYSTEM $313,506.00
15.BG001 POOL BASIN $250,000.00
17.BG001 RCMP Faci l i ty $10,800,000.00
15.LM001 ROTARY PARK UPGRADES $500,000.00 $7,027.61
15.RS001 HWY 779 SIDEWALKS $827,101.00
15.WS001 MERIDIAN HEIGHTS RETAINING WALL $75,000.00
15.BG001 OLD FIREHALL ROOF REPLACEMENT $90,000.00
16.BG002 TOWN OFFICE EXPANSION $1,087,295.00
16.LM001 FIRE SERVICES TRAINING GROUNDS - PHASE 1 $100,000.00
16.ME005 2 ELECTRONIC SIGNS $20,000.00
16.RS001 BOUNDARY ROAD $15,017,495.00 $175,092.32
16.RS002 2016 INFRASTRUCTURE REHABILITATION SIP $642,641.00 $2,200.50
16.RS003 TRAFFIC LIGHTS 49TH AVE & GOLF COURSE RD $224,375.00
16.RS004 TRAFFIC SIGNAL CONTROLS HIGH PARK & 79TH $236,250.00
17.ME001 GOLF COURSE VERTIDRAIN AERATOR $25,000.00
17.ME002 GOLF COURSE SIDEWINDER MOWER $25,000.00
17.ME003 GOLF COURSE VERTIDRAIN AERATOR $20,000.00
17.ME004 ICE RESURFACER $190,000.00
17.ME005 POOL PUMP MOTOR $10,000.00
17.ME006 RELACEMENT OF U5 LAWNMOWER $32,000.00 $27,542.65 complete
17.ME007 REPLACEMENT OF U62 72" AERATOR $11,000.00
17.ME008 REPLACEMENT OF HIGH PRESSURE WASHER $11,500.00 $11,200.00 complete
17.ME009 REPLACEMENT OF U53 AND U53A TRIPLEX MOWER $20,000.00
17.ME010 REPLACEMENT OF JOHN DEERE UNIT #2 $10,000.00 $7,781.10 complete
17.ME011 REPLACE TRUCK MOUNTED SNOW PLOW UNIT 43A $22,500.00
17.ME012 FIBRE OPTICS PHASE 1 $600,000.00
17.ME013 TRAILER MOUNTED ASHPHALT HEATER $4,500.00
17.ME014 EXTINGUISHER TRAINING PROPS $12,000.00 $10,249.39 complete
17.ME015 HEAVY DUTY PRESS $13,000.00
17.ME016 UTILITY PUMP BACK UPS $400,000.00
17.RS001 DOWNTOWN REDEVELOPMENT PHASE 1 $1,600,000.00
17.RS002 2017 INFRASTRUCTIRE REHAB (SIP) $3,230,898.00
17.VE001 FIRE UTILTIY VEHICLE $55,000.00
17.VE002 REPLACEMENT OF U45 HEAVY DUTY 1-TON $35,000.00 $39,500.00 complete
17.VE003 3T AXLE WATER TRUCK $150,000.00
Total $41,288,191.00 $1,431,587.74
Page 34 of 43
Investments
The Town is maintaining an investment portfolio that is a mixture of long term and short term maturities;
permitting the Town to earn a rate of return while ensuring adequate cash flow, as per Policy C-FS-001,
Cash Management & Investments. $8,048,850 is invested in short term investments at local financial
institutions, the market value of the portfolio with the investment firm is $20,135,739. The portfolio is a
mixture of cash and cash equivalents, fixed income (bonds rated A to AAA) and short to medium term
investments. Administration is working with our investment advisor to find solutions to maximize the
town’s investments while still maintaining an available cash flow.
January February March
2016 Investments $23,642,647 $21,634,335 $20,628,289
2017 Investments $31,968,068 $29,965,296 $28,184,589
$-
$5,000,000.00
$10,000,000.00
$15,000,000.00
$20,000,000.00
$25,000,000.00
$30,000,000.00
$35,000,000.00
Investment Comparison Q1 2017/2016
Page 35 of 43
Reserves
As per Policy C-FS-005 Appropriated Surplus (Reserves) the Town of Stony Plain recognizes that reserves
are vital to the municipal financial health. Healthy levels of reserves enable the Town of Stony Plain to:
Plan for the future operating and capital needs to the municipality
Plan for contingencies
Help to avoid interest expense for debt
Generate investment income
Deal with the ebb and flow of cash management throughout the fiscal year.
The Town currently maintains 41 reserves for capital, operating and utility purposes. The policy requires a
quarterly reporting of reserve balances, the year projected balance as of the end of March which includes
operating commitments and budgeted transfers to be made is $10,302,205.
Page 36 of 43
2017 CAPITAL RESERVES January F ebruary M arch
Y/E Projected
Balance
LIF E C YC LE R ESER VES
Life Cycle - Common Services 76,201 76,201 76,201 81,201
Life Cycle - Arena 378,172 378,172 378,172 290,672
Life Cycle - Poo l 183,259 183,259 183,259 111,886
Life Cycle - Community Center 174,102 174,102 174,102 134,102
Life Cycle -Heritage Park 80,015 80,015 80,015 95,015
Life Cycle - Parkland Building 109,738 109,738 109,738 74,738
Life Cycle - Library 190,093 190,093 190,093 230,093
Life Cycle - Town Admin Blding 383,940 383,940 383,940 (1,060)
Life Cycle- Firehall 195,719 195,719 195,719 215,719
Life Cycle- Youth Centre 70,409 70,409 70,409 80,409
Life Cycle- Outdoor Rec 80,569 80,569 80,569 2,943
Life Cycle- Forest Green P laza 10,000 10,000 10,000 15,000
Life Cycle- Club House 10,000 10,000 10,000 15,000
Life Cycle- Golf Course M tce Shop 20,000 20,000 20,000 30,000
C A P IT A L EQUIP M EN T R EP LA C EM EN T
Fire Truck Replacement 100,653 100,653 100,653 225,035
Fire Equip Replacement 88,029 88,029 88,029 11,577
Handi Bus Replacement 69,747 69,747 69,747 84,747
Capital Equipment Replacement 81,988 81,988 35,788 84,488
GEN ER A L C A P IT A L R ESER VES
Capital Reserve - Gen Gov't 140,580 140,580 140,580 180,580
Capital Reserve - Roads 697,337 697,337 697,337 26,083
Capital Reserve - Water 2,423,391 2,423,391 2,424,247 2,726,944
Capital Reserve - Sewer 1,375,026 1,373,497 1,373,983 94,533
Capital Reserve - Waste M gmt 61,597 61,597 61,619 66,619
OT H ER R ESER VES
Arena Ice Slab Overborrow Resv 82,722 82,722 82,722 27,592
Trails Reserve 179,863 179,863 179,863 159,048
Highway 16A Safe Crossing 43,176 43,176 43,176 -
Public 207,020 207,020 207,094 172,094
General Purpose 1,207,612 1,204,299 1,208,013 742,038
Golf Course 93,958 93,958 93,958 33,958
C A P IT A L R ESER VES T OT A L 8,814,917 8 ,810,076 8,769,026 6 ,011,054
Page 37 of 43
Debt
The Town of Stony Plain’s Debt Management Policy C-FS-002, outlines the types of debt and financing the
Town may undertake. Under the Municipal Government Act, Alberta Regulation 255/2000, the debt limit
for the Town is calculated at 1.5 times its revenue, and the debt service limit is calculated at 0.25 times
such revenue. The Policy C-FS-002 stipulates that the Town will adhere to the debt limit set by the MGA.
The Town Manager or designate shall report quarterly to council regarding the Town’s compliance with
this policy. The current debt outstanding as of March 31, 2017 is $10,232,643. The outstanding debt is
18.89% of the debt limit determined as of December 31st, 2016.
Municipal Debt Limits Based on 2016 Year End
OPERATING RESERVES
M ural Preservation 55,455 55,455 55,455 55,455
Tax Levy Stabilization 1,678,620 1,678,620 1,678,620 1,008,809
UT Rate Stabilization 721,618 721,618 721,618 592,873
Snow Removal 300,461 300,461 300,461 300,461
Banner Reserve - - 7,500
Safety Rebate Reserve 111,307 111,307 101,097 98,146
Public Art Reserve 68,024 68,024 68,024 65,024
Po licing and Public Safety Reserve 2,528,434 2,528,434 2,529,327 1,512,607
Corporate Services 45,566 45,566 45,566 34,714
Legacy Reserve 733,181 733,181 733,440 775,940
Council Technology Reserve 9,625 9,625 9,625 -
Technology Reserve 57,431 57,431 57,431 26,431
OP ER A T IN G R ESER VES T OT A L 6,309,721 6,309,721 6,300,664 4,477,960
T OT A L R ESER VES 15,124,638 15,119,797 15,069,690 10,489,014
DEBT LIMIT 2016 2017
Municipal Debt Limits 54,178,562$ 54,178,562$
Outstanding Debt 10,653,999$ 10,232,643$
Total Debt Limits
available $ 43,524,563 $ 43,945,919
Municipal Debt Service
Limit 9,029,760$ 9,029,760$
Current Debt Service Level 1,589,955$ 1,066,682$ Service on Debt Limit
available $ 7,439,805 $ 7,963,078
Page 38 of 43
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
2016 2017
Municipal Debt Limit
Outstanding Debt
Total Debt Limits available
Municipal Debt Limits
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
2016 2017
Municipal Debt Service Limit
Current Debt Service Level
Service on Debt Limit available
Municipal Debt Service Limit
Debt limits presented only include funds accessed, they do not include projects that are either not
approved or started. The RCMP Facility has an approved debt borrowing bylaw for the amount of
$10,800,000. Included in the 2017-2019 Corporate Plan were two projects possibly for 2018 that propose
a further increase. The projects include Central Trunk Sewer Line, for $12,755,000, the Municipal
Cemetery for approximately $2,000,000. These three projects would increase the debt limit to
$35,787,643 reducing the debt limit borrowing capacity to 34%. These projections do not take into
consideration the proposed twinning of the Glenn Hall Centennial Arena for approximately $14,000,000.
Page 39 of 43
Debentures
Conclusion
Administration continues to operate and provide municipal services within the operating and capital
budgets. The Town of Stony Plain maintains a healthy financial position. The Town is continuing to
maintain and grow a healthy reserve balance, responsible investment of the Town’s liquid assets, and a
low debt limit
$-
$2,000,000.00
$4,000,000.00
$6,000,000.00
$8,000,000.00
$10,000,000.00
$12,000,000.00
20
16
20
17
20
18
20
19
20
20
20
21
20
22
20
23
20
24
20
25
20
26
20
27
20
28
20
29
20
30
20
31
20
32
20
33
20
34
20
35
20
36
Current Debentures
DebentureRemaining
Page 40 of 43
Human Resources
During the first quarter of 2017, the Human Resources area was very busy recruiting and providing
orientation to new staff, including seasonal staff. Below is a chart indicating the number of hours spent
on recruitment in the first quarter.
31.5
36
15
9
6
10
4.5 4
2
25
23
11
15
12
14
6
0
5
10
15
20
25
30
35
40
Recruitment since January 1, 2017
# of Hours Interviewing
During the summer months the amount of employees with the Town doubles due to the additional
seasonal staff. The Manager of Human Resources has put together some interesting stats concerning the
demographics of the Town’s permanent staff.
Page 41 of 43
Page 42 of 43
Page 43 of 43
Legislative Services
Legislative Services is planning for the Municipal Election, staff have been preparing contracts, updating
information material, forms, website information, and the venues for the election have been booked.
Legislative Services has also established the election bylaw, set voting station hours, and added new
candidate requirements information to the website, staff are also planning training sessions with the
vendor of the electronic voting machines. Information is being gathered to coordinate the election with
the school board voting.
During the first quarter Legislative Services completed 14 FOIP requests. A few of the FOIP requests were
quite detailed and required several hours to complete.
Legislative Services continues to work on records management documentation and has moved forward in
their process with the goal of having the bylaws available to the public through the website in the future.
Verification of the records transitioned to the OnBase records management system has been completed.
Legislative Services attended the Election Update at the Edmonton Election Office in March, and staff will
be attending the Clerks Conference in April. Legislative Services is gathering information related to the
amendments that are being made to the Alberta Municipal Government Act to come in effect this year.
Photo Courtesy of Eva Beyer