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TOWN OF TOLLAND
FY 2012 - 2013 through 2016 - 2017Town Manager’s Five Year Capital Plan
February 23, 2012
Everything the Town does, from providing services to its residents and citizens, to equipping employees to effectively perform their jobs, requires the existence of certain basic physical assets.
Assets must be purchased, maintained and replaced on a timely basis or their usefulness in providing public services will diminish.
Assets include:
Streets
Parks
Buildings
School Facilities
Large Equipment
Technology
The Town’s Five Year Capital Improvement Program is developed to ensure adequate capital investment in the Town’s assets and to provide an orderly method for funding these assets.
CAPITAL BUDGET
WHAT IS A CAPITAL ITEM?
Definition of Capital Projects: Any project, to be included in the Town’s Capital Improvement Program, should fall into one of the following three program categories:
1. Any new or expanded physical facility, including preliminary design and related professional services.
2. Land or property acquisition.
3. Items of a non-recurring nature where the benefits are realized over a long period of time.
A project should also exhibit the following characteristics to be included in the Capital Improvement Program:
1. Life Expectancy: The project’s outcome, non-recurring in nature, should have a useful life of greater than eight years.
2. Cost: Cost should be a relatively high, non-operative expenditure for the Town; generally in excess of $10,000 for equipment or plant facility improvements.
CAPITAL BUDGET PLANNING PROCESS
Activity Dates
Capital budget requests submitted to Town Manager. October 27, 2011
Preliminary Capital Budget Committee Review and Department Head meetings. Board of Education Superintendent and School Facilities Director were included in meetings.
Month of November, 2011
Manager submits Capital Program to Council. December 19, 2011
Manager submits revised Capital Program to Council with recommended General Fund Budget.
March 13, 2012
Town Council approves recommended Capital Program as part of Council’s Proposed Budget.
April 3, 2012
Capital Program as amended is part of Budget Referendum process.
May 1, 2012
Revisions To Capital Budget After Submission by Town Manager to Town Council on December 21, 2011
• Reduced the General Fund portion of the Capital Budget by $86,014 with the result being the replacement of the skylight at the Intermediate School and the purchase of additional security cameras at various schools are being moved to the second year of the plan or possibly being done with other revenue sources and a used generator shall be purchased at the Senior Center rather than a new one.
TYPES OF FUNDING METHODS General Fund Contributions
Capital Non-Recurring Fund
Non-Referendum Notes
Local Capital Improvement Plan Grant (State)
Town Aid to Road Grant (State)
State School Construction Grants and other State Grants
Ambulance Fees
Cemetery Funds
Referendum Borrowing
Unallocated Capital
Hicks Trust
Existing General CNRE Recreation Non Refer LOCIP TAR State & School Ambul Hicks Unall Other Funding
Funds Fund Fund Special Refer Notes Grant Grant Federal Const Reserve Trust Capital Funding Totals
Contrib Revenue Notes Grants Grant Reserve Sources
255,591 231,877 59,000 0 1,567,600 0 120,000 250,000 394,350 0 404,383 0 0 100,948 3,383,749
0 48,877 0 0 0 0 0 0 0 0 0 0 0 0 48,877
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 544,000 0 0 0 0 0 0 0 0 0 544,000
0 0 0 0 115,000 0 0 0 0 0 0 0 0 0 115,000
0 0 0 0 300,000 0 0 0 0 0 0 0 0 0 300,000
0 0 0 0 0 0 0 0 0 0 0 0 0 10,000 10,000
0 158,000 44,000 0 0 0 0 0 0 0 0 0 0 38,500 240,500
0 0 0 0 0 0 0 0 0 0 301,049 0 0 13,951 315,000
55,384 0 0 0 0 0 0 0 394,350 0 0 0 0 0 449,734
140,000 0 15,000 0 30,000 0 0 0 0 0 0 0 0 38,497 223,497
60,207 25,000 0 0 148,600 0 50,000 0 0 0 0 0 0 0 283,807
0 0 0 0 430,000 0 70,000 250,000 0 0 0 0 0 0 750,000
255,591 231,877 59,000 0 1,567,600 0 120,000 250,000 394,350 0 301,049 0 0 100,948 3,280,415
0 0 0 0 0 0 0 0 0 0 103,334 0 0 0 103,334
PROJECTED AVAILABILITY OF CAPITAL FUNDS =======>
FUNDING CATEGORIES
Pavement Management
Fire and Ambulance
STREETS AND ROADS
Construction and Reconstruction
PARKS AND RECREATION
TOWN ADMINISTRATION
FIRE AND AMBULANCE
District-Wide
YEAR 1 CAPITAL BUDGET SUMMARYFISCAL YEAR 2012-2013
YEAR 1
CAPITAL BUDGET
C A P I T A L B U D G E T F U N D I N G S O U R C E S
CAPITAL EQUIPMENT
Parks and Recreation
Tolland Middle School
Capital Equipment
Tolland High School
Town Administration
BOARD OF EDUCATION
Parker School
Tolland Intermediate School
FUNDING SOURCE VARIANCES
PUBLIC FACILITIES
Public Facilities
SUMMARY PROJECT TOTALS
FY12-13: SIGNIFICANT CAPITAL PROJECTSFUNDED BY THE GENERAL FUND
Total Amount: $231,877
• Replacement of 1998 GMC ½ ton pick-up with 2012
½ ton pick-up - $25,000.
• Reserve for current year depreciation for municipal
vehicle replacement - $27,877. Vehicles scheduled
to be replaced are Building Inspector’s Jeep and the
Highway pick-up truck.
Board of Education:
Town Administration:
FY12-13: SIGNIFICANT CAPITAL PROJECTSFUNDED BY THE GENERAL FUND
Total Amount: $231,877
Capital Equipment:
• Dump Truck #28 Replacement – Replace 1997 Ford
truck which is a front-line vehicle. Truck includes
plow and sander - $145,000
Streets & Roads:
• Drainage Design priority is the paved portion of Johnson
Road (1,300 feet of road) including design of catch
basins - $25,000
FY12-13: SIGNIFICANT CAPITAL PROJECTSFUNDED BY OTHER SOURCES
Board of Education:Tolland Intermediate School:• Removal and Replacement of Asbestos Floor Tile - $414,000• Driveway and Parking Lot Paving - $130,000
(Non-referendum notes)
Tolland Middle School: • Track Resurfacing - $115,000
(Non-referendum notes)
Tolland High School:• Lights for stadium field - $300,000 Town to be reimbursed through private donations (Non-referendum notes)
FY12-13: SIGNIFICANT CAPITAL PROJECTSFUNDED BY OTHER SOURCES
Capital Equipment:• Replacement of 1992 Dodge Ram Utility Body Dump Truck with Versa Lift - $57,000 (CNRE $44,000 and General Fund $13,000) Fire and Ambulance:• Service 140- $85,000
(Ambulance Fees)• Emergency Back-up Power Generators - $140,000
(Ambulance Fees)
FY12-13: SIGNIFICANT CAPITAL PROJECTSFUNDED BY OTHER SOURCES
Parks & Recreation:• Cross Farms Building with Bathrooms, Concession
and Storage Area - $449,734(State Grant and Existing Funds)
Public Facilities:• Hicks Building Roof – Level 2 - $106,000
(Existing funds HVAC $100,000 and Senior Housing Project $6,000)
• Study for Improvements for Library & Public Works- $30,000 (Non-referendum notes)
Pavement Management: • Road Maintenance - $230,000 (Non-referendum notes), $250,000 (TAR) and $70,000 (LOCIP) for a total of $550,000• Parking Lot Paving - $100,000
(Non-referendum notes)• Neighborhood Roads - $100,000 (Non-referendum notes)
FY12-13: SIGNIFICANT CAPITAL PROJECTSFUNDED BY OTHER SOURCES
Construction and Reconstruction:• Miscellaneous drainage construction including culverts - $148,600 (Non-referendum notes) and $50,000 (LOCIP)
Streets & Roads:
Significant Projects in Years 2-5 By All Sources
Year 2:
Town Administration:
Tolland Green Rte. 195 & 74 Corridor Improvements - $250,000
(Grant $225,000 and General Fund $25,000)
Board of Education:
Tolland Intermediate School:
• Gym Door Removal - $54,000
(General Fund)
• Skylight Replacement - $18,000
(General Fund)
Tolland Middle School :
• Gym Door Removal -$60,000
(General Fund)
Significant Projects in Years 2-5 By All Sources
Year 2, continued:
Capital Equipment:
• Replacement of Dump Truck #6 – 2000 Freightliner - $147,000 (Non-referendum notes)
Fire and Ambulance:
Highway:
•Fire Gear - $25,000 (Ambulance Fees)
District Wide:• Camera Upgrade and Base Equipment - $35,000
(General Fund $23,014 and other sources $11,986)
Significant Projects in Years 2-5 By All Sources
Year 2, continued:
Parks & Recreation:
• Renovations at Parker School - $40,000
(CNRE Fund)
Public Facilities:
• Station 140 Roof - $30,000
(General Fund)
Streets & Road:
• Drainage Infrastructure
Johnson Road - $276,300 and Torry Road - $175,000
(Non-referendum notes)
Significant Projects in Years 2-5 By All Sources
Pavement Management:
• $750,000 to address road maintenance, parking lot and neighborhood
roads according to automated pavement management system
recommendations
($480,000 – Non-referendum notes, $120,000 – LOCIP and
$150,000 - TAR)
Year 2, continued:
Significant Projects in Years 2-5 By All Sources
Year 3:
Board of Education:
Capital Equipment:
Highway:
• Replacement of Mower #2 (16’ cut) - $80,000(General Fund)
Parker Memorial School:
• Roof Replacement - $575,300(Non-referendum notes)
• Boiler - $625,000 (Non-referendum notes)
Significant Projects in Years 2-5 By All Sources
Year 3, continued:
Fire & Ambulance:
• Ambulance 640 Replacement – $246,238(Ambulance Fees)
• Portable Diesel Generator – $40,000 (Ambulance Fees)
Public Facilities:
• Hicks Roof Levels 4 and 6 - $125,000(General Fund)
Significant Projects in Years 2-5 By All Sources
Year 3, continued:
Streets and Roads:
• Johnson Road Reconstruction - $276,300(Non-referendum notes)
• Townwide Drainage Infrastructure - $75,000(Non-referendum notes)
Pavement Management:
• $750,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations. ($480,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 - TAR)
Significant Projects in Years 2-5 By All Sources
Year 4:
Town Administration:
• Tolland Green Rte. 195 & 74 Corridor
(Non-referendum Notes $250,000 and Grants $2,550,000)
Board of Education:
Birch Grove Primary School
• Parking Lot Paving - $100,000
(Non-referendum Notes)
Capital Equipment:
• Replacement of 2002 CAT Backhoe - $120,000
(Non-referendum Notes)
• Replacement of CAT Bucket Loader #16 - $169,000
(General Fund)
Significant Projects in Years 2-5 By All Sources
Year 4, continued:
Fire:
• Replacement of Rescue 240 - $625,000
(Ambulance Fees)
Streets and Roads:
• Drainage Construction - various - $50,000
(General Fund)
Pavement Management:
• $750,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations.
($480,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 – TAR)
Significant Projects in Years 2-5 By All Sources:
Year 5:
Board of Education:
Birch Grove Primary:
• Parking lot paving phase 2 - $100,000
(Non-referendum Notes)
Tolland High School:
• Track resurfacing - $70,000
(General Fund)
Capital Equipment:
• Replacement of Dump Truck #32 - $155,000
(Non-referendum Notes)
Significant Projects in Years 2-5 By All Sources:
Year 5, continued:
Capital Equipment Continued:
• Replacement of 2003 11’ Toro 4000 Mower - $53,000
(General Fund)
Fire and Ambulance:
• Contribution to Emergency Service Equipment Reserve - $150,000
(Ambulance Fees)
Significant Projects in Years 2-5 By All Sources:
Year 5, continued:
Parks & Recreation:
• Basketball Court at Heron Cove - $39,600
(General Fund)
Streets & Roads:
• $750,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations.
($480,000 – Non-referendum Notes, $120,000 – LOCIP and $150,000 - TAR)
DRAINAGE CONCERNS
Drainage Infrastructure
• Culvert Repair and Rehabilitation.
• Culvert failure can result in sinkholes, flooding and roadway damage. Additional concerns related to culvert failures include costs associated with emergency repair work,
damage to neighboring properties and motorists delays.
• The Capital Budget is designed so that construction follows engineering design by 1 year.
• Culverts have been prioritized based on their existing condition and history of flooding.
DRAINAGE CONCERNSContinued
• Stormwater Management Repair and RehabilitationSeveral stormwater management structures require repair and/or reconstruction. These structures include detention basins, stormwater level spreaders and bio-retention areas.
• Structures that have been poorly maintained, designed inadequately or have not been constructed appropriately are subject to erosion and sedimentation, resulting in
deterioration and damage to adjacent properties and pollution of nearby streams and inland wetlands.
• Additional drainage concerns focus on localized puddling in low areas of roadways. During excessive periods of rain or thaw/freeze cycles, these areas present a danger to
pedestrians and motorists.
PAST 5 YEAR GENERAL FUNDCAPITAL CONTRIBUTIONS
FY08 - $462,859 or 1.1% of Townwide Operating Budget
FY09 - $506,037 or 1.1% of Townwide Operating Budget
FY10 - $204,650 or .42% of Townwide Operating Budget
FY11 - $266,700 or .54% of Townwide Operating Budget
FY12 - $305,708 or .60% of Townwide Operating Budget
FY13- $231,310 or .45% of Townwide Operating Budget
Town Manager Proposed FY12 = $231,310 or 0.45% of Townwide Operating Budget
Equipment Aging Schedule for Units Assigned to Parks & Facilities Garage2011/2012 proposed 5 year CIP updated as of 12/2010
Vehicle/Eqp # Description Year 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024Trucks:
64 TOL GMC 2500 1988 22 23 24 25 26
40 TOL Ford F350 one ton 1989 21 22 23 24 25
36 TOL Dodge W350 one ton 1992 18
51 TOL Dodge W350 service 1993 17 18 19 20 21
39 TOL Ford F800 Dump 1996 14 15 16
63 TOL GMC 3500 1999 11 12 13 14
70 TOL Ford F250 2002 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
37 TOL GMC 3500 2003 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
38 TOL Ford F550 2004 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
61 TOL Ford F250 service 2006 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
53 TOL Ford F450 2007 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
68 TOL Ford F550 2007 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
75 TOL 3/4 Ton Van (new) 2008 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Scheduled Replacements:36TOL Ford F450 2011 new 1 2 3 4 5 6 7 8 9 10 11 12 13
39TOL 4 yd dump 2013 new 1 2 3 4 5 6 7 8 9 10 11
63TOL Ford F450 2014 new 1 2 3 4 5 6 7 8 9 10
Equipment:Line Painter 1978 32 33
Ford Tractor 1970 30 31 32 33 34 35 36 37
Skidsteer New Holland 553 1986 24 25 26
Sweepstar 1991 19 20 21 22 23 24
Jacobsen mower/thrower 1996 14 15 16 17 18 19 20 21 22
Easy Rake 1998 12 13 14 15
Toro 72" Mower 1992 11 12 13 14 15 16 17 18
Lazer Lawnmower 1999 11 12 13 14 15 16 17 18 19 20 16 17 18 19 20
Gravely Snow Blower 1999 11 12 13 14 15 16 17 18 19 20 16 17 18 19 20
Gravely Snow Blower 1999 11 12 13 12 15 16 17 18 19 20 16 17 18 19 20
John Deere Tractor 2001 9 10 11 12 13 14 15 16 17 18 14 15 16 17 18
Easy Rake 2001 9 10 11 12 13 14 15 16 17 18 14 15 16 17 18
skidsteer New Holland180 2002 8 9 10 11 12 13 14 15 16 17 13 14 15 16 17
4000 Lawnmower 2003 7 8 9 10 11 12 13 14 15 16 12 13 14 15 16
580 Mower #2 2005 6 7 8 9 10
Easy Rake 2005 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Lazer Lawnmower 2005 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Gravely Snow Blower 2005 6 7 8 8 10 11 12 13 14 15 16 17 18 19 20
Gravely Snow Blower 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Lazer Lawnmower 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Cat Loader 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Kubota tractor 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
4000 Lawnmower 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
580 Mower #1 2010 new 1 2 3 4 5 6 7 8 9 10 11 12 13 14
Scheduled Replacements:skidsteer 2012 new 1 2 3 4 5 6 7 8 9 10 11 12
Easy Rake 2013 new 1 2 3 4 5 6 7 8 9 10 11
580 Mower #2 2014 new 1 2 3 4 5 6 7 8 9 10
Ford tractor 2017 new 1 2 3 4 5 6 7
72" mower 2017 new 1 2 3 4 5 6 7
Jacobsen mower/thrower 2018 new 1 2 3 4 5 6
Generac generatorrecommended end of service 3 years past recommended end of service1 year past recommended end of service 4+ years recommended end of service2 years past recommended end of service scheduled for replacement
Equipment Aging Schedule for Units Assigned to Highway Garage2011/2012 proposed 5 year CIP updated as of 12/2010
Vehicle/Eqp # Description Year 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024Trucks:
29 TOL Mack Dump 1991 19 20 21 22
30 TOL Mack Dump 1993 17 18
24 TOL Mack Dump 1994 16 17 18
12 TOL GMC Dump 3500 1995 15 16 17 18 19
11 TOL Ford F-150 P/U 1996 14 15 16 17 18
28 TOL Ford Dump 1997 13 14 15 16
6 TOL Freightliner Lo-Pro Dump 2000 10 11 12 13 14 15 16
32 TOL Sterling Dump 2001 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
35 TOL Western Star Dump 2002 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
8 TOL Ford Utility 2003 7 8 9 10 11 12 13
23 TOL Mack 10 Wheel Dump 2004 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
33 TOL Mack Dump 2005 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19
2 TOL Ford F250 P/U 2006 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
25 TOL Ford D-550 Dump 2007 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
34 TOL Mack Dump 2008 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
27 TOL International 7400 2008 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
31 TOL International 7400 2009 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Scheduled Replacements:30 TOL Mack Dump 2011 new 1 2 3 4 5 6 7 8 9 10 11 12 13
24 TOL Mack Dump 2012 new 1 2 3 4 5 6 7 8 9 10 11 12
28 TOL Mack Dump 2013 new 1 2 3 4 5 6 7 8 9 10 11
6 TOL Lo-Pro Dump 2016 new 1 2 3 4 5 6 7 8
8 TOL Ford Utility 2016 new 1 2 3 4 5 6 7 8
Heavy Equipment:17 TOL Cat Grader 1972 38 39 40 41 42 43 44 45 46 47
16 TOL Cat Loader 1988 22 23 24 25 26
18 TOL John Deere Backhoe 1989 21 22 23 24 25 26
20 TOL Elgin Sweeper 1995 15 16 17 18 19 20 21 22 23
7 TOL Vac-All 2000 refurb 11 12 13 14 15 16 17 18 19 20 21 22 23 24
22 TOL Cat Backhoe 2002 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
26 TOL Cat 938 Loader 2002 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
19 TOL Elgin Sweeper 2003 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Paver (used) 2007 aquired 4 5 6 7 8 9 10 11 12 13 14 15 16 17
21 TOL Roadside Mower 2010 new 1 2 3 4 5 6 7 8 9 10 11 12 13 14
Scheduled Replacements:16 TOL Cat Loader 2014 new 1 2 3 4 5 6 7 8 9 10
18 TOL John Deere Backhoe 2015 new 1 2 3 4 5 6 7 8 9
recommended end of service scheduled for replacement1 year past recommended end of service refurbished2 years past recommended end of service3 years past recommended end of service4 years or more past recommended end of service
FY12-13 CAPITAL PLAN BY PROGRAM AREA
Public Facilities, $223,497 - 6.8%
Streets/Roads, $1,033,807 - 31.5%
Town Administration, $48,877 - 1.5%
Board of Education,
$996,000 - 29.6%
Fire/Ambulance, $315,000 - 9.6%
Capital Equipment,
$240,500 - 7.3%
We Must Protect Our Investment in
Our Infrastructure
$132,100,000
Miles of paved local roads: 123.25
Miles of unpaved local roads: 8.85
To construct 1 mile of road = $1 million dollars
132.10 miles x $1,000,000 =
Total miles of road = 132.10
● The investment we must protect ●
Update: February, 2012Presented by Gordon Daring of VHB, Inc.
Town of Tolland, CTTown of Tolland, CT Pavement Management Study Pavement Management Study
Presentation Overview
• Pavement Management Concepts
• Pavement Management in TollandCurrent Conditions & BacklogBudget AnalysisUpdated 5 Year CIP
Pavement Management Concepts
• The practice of planning for pavement maintenance and rehabilitation with the goal of maximizing the value and life of a pavement network.
What is Pavement Management?What is Pavement Management?
Otherwise known as“Getting the Biggest Bang for Your
Buck”
• Pavement Section Inventory• Pavement distress identification and quantification
(Updated on a four year cycle)
• Pavement Condition Index (PCI) calculation on a 0 - 100 scale
• Define Repair Strategies and Costs• Test various Budget Scenarios• Develop list of candidate projects• Apply engineering and local judgment to define annual road
program
The ProcessThe Process
Pavement Management Concepts
Will cost $10.00 to $13.00 Here
Pavement Deterioration CurvePavement Deterioration Curve
Pavement Management Concepts
Pavement Management Concepts
Do Nothing Condition (PCI 91-100)Do Nothing Condition (PCI 91-100)
Routine Maintenance Condition (PCI 83-90)Routine Maintenance Condition (PCI 83-90)
Treatment options – Crack sealing, patching
Pavement Management Concepts
Preventive Maintenance Condition (PCI 71-82)Preventive Maintenance Condition (PCI 71-82)
Treatment options – Crack sealing, chip seal, thin overlay
Pavement Management Concepts
Structural Improvement Condition (PCI 56-70)Structural Improvement Condition (PCI 56-70)
Treatment options – Overlay, Mill & Overlay, Cold in Place Recycling
Pavement Management Concepts
Base Rehabilitation Condition (PCI 0-55)Base Rehabilitation Condition (PCI 0-55)
Treatment options – Reclamation, Reconstruction
Pavement Management Concepts
40
50
60
70
80
90
100
Pav
emen
t Co
nd
itio
n In
dex
(PC
I)
Years
Do Nothing
Routine Maintenance
Preventive Maintenance
Structural Improvement
Base Rehabilitation
71
Pavement Management in Tolland
Average Pavement Condition Index = 71*Average Pavement Condition Index = 71*
* Estimated, February, 2012, based on computer projection
PCI Distribution TrendPCI Distribution Trend
Pavement Management in Tolland
Pavement Management in Tolland
Treatment Band Miles Cost
Do Nothing 19.7 $0
Routine Maintenance 17.5 $138,633
Preventative Maintenance 22.1$2,074,91
3
Structural Improvement 40.1$6,011,53
3
Base Rehabilitation 23.5$7,064,46
3
Totals: 123.0$15,289,5
42
Current Backlog Summary* Current Backlog Summary* (Feb, 2012)(Feb, 2012)
* Paved Roadways only* Paved Roadways only
• The effects of funding scenarios at $500k and $1.2M over 5 years as well as the planned levels listed below were evaluated.• FY2013 - $650k• FY2014 - $850k• FY2015 - $750k• FY2016 - $750k• FY2017 - $750k
• The analysis did not include parking lot, drainage, or gravel road needs
Funding Scenario ComparisonFunding Scenario Comparison
Pavement Management in Tolland
Future Pavement Condition ProjectionsFuture Pavement Condition Projections
Pavement Management in Tolland
Given the trend of poorer road conditions over Given the trend of poorer road conditions over the last three years, the planned increase in the last three years, the planned increase in
funding is wise.funding is wise.
Development of Annual Road Program
• Determine effective funding levels
• System recommends roads of highest benefit to the Town based on:
• High Traffic Volume• Lower Repair Cost• Longer Repair Life Expectancy• Poorer Road Conditions
• Engineering judgment is used to adjust the program to reflect coordination with other projects, neighborhood programs, mobilization efficiencies, etc.
ProcessProcess
Development of Annual Road Program
• Focus primarily on most heavily travelled roads until those roads have reached acceptable condition
• Reserve a portion of budget to address some local residential roads
• Coordinate work on residential roads within neighborhoods
• Use full range of pavement treatment options
StrategyStrategy
February, 2012
Town of Tolland, CTTown of Tolland, CT Pavement Management Study Pavement Management Study
Questions and AnswersQuestions and Answers
TOLLAND DEBT SCHEDULE 2012-13 THROUGH 2016-17
% change
FY 12/13 - $4,642,785 (1.62)%
FY 13/14 - $4,664,018 .46%
FY 14/15 - $4,672,829 1.0%
FY 15/16 - $4,480,554 (4.12)%
FY 16/17 - $4,561,092 1.80%
DEBT SERVICE FOR BUDGET YEAR: $4,642,785
School
Town
Debt Service Breakdown:
71%
29%
DEBT SERVICE FOR BUDGET YEAR: $4,642,785
SCHOOL – 71%
1998 bonds – 92.3% - Birch Grove School and miscellaneous school projects
2002 bonds – 46.2% - THS roof, THS track, Middle School renovations, Parker fascia & THS modulars
2003 bonds (Refunded in 2011) – 51.4% - Birch Grove School addition/Tolland High School
2004 bonds – 68% - Tolland High School
2005 bonds – 96% - Tolland High School
2006 bonds – 94% - Tolland High School
2007 bonds – 56% - Tolland High School
2010 bonds – 67% - Tolland High School
2011 bonds – 22% - TMS floor, TIS HVAC, driveway
DEBT SERVICE FOR BUDGET YEAR: $4,642,785
MUNICIPAL – 29%
1998 bonds – 7.7% - Miscellaneous Municipal projects
2002 bonds – 53.8% - Open Space, Senior Center, capital equipment, Cross Farms
2003 bonds (Refunded in 2011) – 48.6% - Open Space, Cross Farms, capital equipment
2004 bonds – 32% - Old Post sewer line, Cross Farms, capital equipment
2005 bonds – 4% - Miscellaneous municipal projects
2006 bonds – 6% - Open Space
2007 bonds – 44% - Open Space
DEBT SERVICE FOR BUDGET YEAR: $4,642,785
MUNICIPAL – 29%
2008 bonds – 100% - Open Space and municipal projects
2010 bonds – 33% - Open Space
2011 bonds – 78% - Municipal projects
2011 Geothermal project
WHAT IS NOT INCLUDED IN THIS CAPITAL BUDGET
ALL FACILITY IMPROVEMENTS
Public FacilityConstruction of a New Library
Highway & ParksFacilities Plan for Public Works BuildingsMetal Storage Garages/Truck Wash FacilityParks/Facilities Garage
Fire & AmbulanceFire Station Upgrades for Station 140Additional Space and Roof to Station 340 & 440Fire/Training Complex
February 23, 2012 (Thursday) Capital Budget Public Hearing – Council Room – 7:30 p.m. March 6, 2012 (Tuesday) Manager convenes joint meeting between Council and Board of Education (by April 11 per Charter requirement) – Council Room – 7:00 p.m. March 13, 2012 (Tuesday) Manager submits Budget to Council (by March 27 per Charter requirement) March 15, 2012 (Thursday) Advertise Public Hearing March 15, 2012 (Thursday) Mgr. discusses Budget w/Council–Council Room – 7:30 p.m. March 20, 2012 (Tuesday) Mgr. discusses Budget w/Council–Council Room – 7:30 p.m. March 21, 2012 (Wednesday) Mgr. discusses Budget w/Council–Council Room – 7:30 p.m. March 28, 2012 (Wednesday) PUBLI C HEARI NG on Manager’s Recommended Budget: Board of Education, Town Government, Capital Improvement Plan – Tolland High School Auditorium – 7:30 p.m. April 3, 2012 (Tuesday) Council Discussion – Budget finalized – Council Room – 7:30 p.m. April 12, 2012 (Thursday) Advertise Budget April 24, 2012 (Tuesday) ANNUAL BUDGET PRESENTATI ON MEETI NG – Tolland High School Auditorium – 7:30 p.m. May 1, 2012 (Tuesday) Annual Budget Referendum By May 10, 2012 (Thursday) Council to establish mill rate upon referendum adoption
Budget Schedule: Important Upcoming Dates