52
Town of Wilton Public Information Meeting Bonded Capital Project Proposals April 23, 2012
Town of Wilton Public Information Meeting
Bonded Capital Project Proposals
April 23, 2012
Town of Wilton Annual Town Meeting - Bonded Capital Projects
General Comments ● Board of Selectmen unanimously approved proposals to the Town that bonds be
issued for six capital projects.
● All projects: – in planning and development for many months. – reflect Board of Selectmen’s vision regarding the needs of the community.
● Prudent now to make needed investments to:
– maintain valued municipal assets – improve communications and school facilities – insure public safety
● Town’s bond counsel and financial advisor: – recommended multi-year bonding authorizations – take advantage of historically low interest rates.
Town of Wilton Annual Town Meeting - Bonded Capital Projects
● Wilton Roads Restoration Program Bill Brennan
● Fire Engine/Tanker Replacement Chief Paul Milositz
● Comstock Roof Renovations and Emergency Generator Steve Pierce
● Shared Data Fiber Optic Network Sandy Dennies/John Savarese
● Ambler Farm – White House Restoration Hal Clark
● School Renovation Projects Dick Dubow
Town of Wilton Road Restoration Program
Town of Wilton Road Restoration Program 2013 - 2018
Background
• Town Roads – 127 miles – a major Town owned asset. Value $80 - $100 MM!
• Current DPW road paving – approximately 4 miles of road/year Cost of Asphalt DPW Paving Budget 2009 2011 2009 2011 $70/ton - $98/ton $600M - $650M +40% +8.3%
• Result – less miles of road being maintained.
Town of Wilton Road Restoration Program 2013 - 2018
11% 15%
16%
18%
40%
Wilton Town Roads – 127 miles
Miles Paved 2007-2011
Miles Paved 2002-2006
Miles Paved 1997-2001
Miles Paved 1992-1996
Miles Paved 1991 &Before
15 Years Pavement Useful Lifespan
Town of Wilton Road Restoration Program 2013 - 2018
0
5
10
15
20
25
1992-1996 1997-2001 2002-2006 2007-2011
22.7 20.1 18.7
14.1
Total Miles Paved Past 20 Years – 76 Miles
Avg/Yr. 4.5 4.0 3.7 2.8
Town of Wilton Road Restoration Program 2013 – 2018
VERY GOOD
GOOD
FAIR
POOR
FAILED
0 5 10 15 20
Deterioration of Pavement Over Time
Each $1.00 of Renovation Cost Here…
Will Cost $4 to $5 if Delayed to Here
Occasional Potholes
Extensive Potholes
Town of Wilton Road Restoration Program 2013 - 2018
Issue • Severe winter of 2010/2011 – Heavy snow accumulations, spring
thawing/freezing cycles, water drainage damage – contributed to serious deterioration of many Town roads.
• To insure public safety – how do we correct?
• Current annual maintenance funds are insufficient. Average road life is 15-20 years. Annual paving restores approximately 4 miles of road/year, which over the last 20 years repaved about 76 miles of road.
• Result – approximately 50 miles of road are not being maintained and continue to seriously degrade.
Town of Wilton Road Restoration Program 2013 - 2018
Analysis of Town Roads • DPW completed detailed
inspection of all roads
• Based on use and road length, classified into three categories:
– Main Roads – Secondary Roads – Tertiary Roads
• Data base developed based on inspection and past paving maintenance records
• Town divided into four districts
Town of Wilton Road Restoration Program
Town ProgramLength of Program $ Value Funds
Vendor or Self
Managed
• BETHELRoad Recovery
Program 4 years$8.5mm (approx
$2.25 mm/yr)Bonded Capital
Self Managed
• REDDING
Reclamation & Restoration
Road Project6 years (3+3
years) $8.0 mmBonded Capital
Self Managed
• TRUMBULL
Progressive Pavement
Management Program 5 years
$13.2 mm (approx
$2.6mm/yrBonded Capital Vendor
• RIDGEFIELD
Road Rehabilitation
Program10 yrs (started
1997)(approx $1.2 mm-
$1.5 mm/yrBonded Capital
Self Managed
• NEW CANAAN
Pavement Improvement
Program 5 yrs(approx $2.0
mm/yr)Bonded Capital Vendor
• WESTPORTPavement View Plus Program 11 yrs
Annual cost $1.0mm-$1.7mm
Operating Expense
Self Managed
• BROOKFIELD
Road Paving & Preservation
Project 5 yrs
$10.0 mm (approx. $2.0
mm/yrBonded Capital
Self Managed
• GREENWICHAsphalt Paving
ProgramAnnual (started
1996)(approx. $2.5
mm/yr) $13.1mmBonded Capital
Self Managed
• WILTON
Road Restoration
Program 1989-93 $12.0 mmBonded Capital
Self Managed
Other Towns’ Road Restoration Programs
Town of Wilton Road Restoration Program 2013 - 2018
Summary
• 40% of Wilton roads have not been repaved in 20 or more years. • Current road maintenance funds are insufficient to repair and restore the
Town’s roads. • As many towns have done, including Wilton in 1989-93, an additional road
restoration program is required to “catch up”. • Action required – a five year special road restoration program. Estimated
cost – approximately $1.7 MM/year. Costs to be financed by municipal bonds, as endorsed by Bond Counsel and consistent with other municipality road restoration programs.
What is Engine-Tanker 4? Multi-purpose vehicle serving as a combination
fire attack, EMS response and water carrying vehicle
80 % of Wilton does not have fire hydrants Carries 2,500 gallons of water or 63 % of the
water available to transport to fight a fire Triple the water carrying capacity of each of our
two other front line engines Purchased in 1994 The most critical engine
in our apparatus fleet
Why Replace It? National Standards recommend replacement
after 15 years of front line response Engine-Tanker 4’s life has been extended to 20
years of front line service Unknown life expectancy of current vehicle which
has various electrical and mechanical issues Significant safety and operational advancements
would be included in new vehicle Estimated return on sale of current engine-tanker
is approximately $55,000 Expected service life of new vehicle - 20 yrs Consistent with established Town apparatus
replacement policy and practice
Why Replace It Now? Historically low bond interest rates Avoids manufacturers’ 3% to 4% annual price
increases Replaces a 20 year old vehicle before major
issues arise – a proactive approach Apparatus Supervisor has strongly recommended
replacement Increases fire vehicle fleet reliability and
safety while reducing maintenance costs
Comstock Roof Renovation
Comstock Roof Renovation
• Current roof was installed in September 1988 • Warrantee expired September of 1998 • Roof’s life was up 2008 • Seams were patched 7 years ago – total cost $17,000 Roof repairs last 3 years exceeded $25,000 • Currently there are two roofs on Comstock which, by building
code, requires a tear off.
Comstock Roof Renovation
• Project has been reviewed by the Council on Public Facilities who recommended a forensic evaluation of the roof – completed. Implementing recommendations.
• Parks & Recreation will bid this project with the Middlebrook School roof project for best pricing
• The new roof will service the building for the next 15 - 20 years • Project cost $715,000 which includes architectural fees,
project management fees, materials and installation.
31,160 square feet of the Comstock roof to be replaced
Comstock Generator
• Comstock houses 6 Social Service Staff and 4 Parks & Recreation Staff
• Programs are for toddlers through Senior Citizens and the facility averages 275 people visits per day
• The Town Food Pantry is operated in Comstock • Installation of a generator at Comstock will allow
the building to be used as an additional warming facility & charging facility, which is consistent with the State of Connecticut emergency management mandate to increase public shelters.
• Project Cost - $121,000
• What is it? • Where did the project come from? • How necessary is it? • How much does it cost? All included? • Are there less costly alternatives? • What is the experience of other Towns? • Why now?
Overview
“Wilton Shared Data Network”
Convened May 20, 2011
How the Plan Was Developed
Three-Organization Task Force
Town – Municipal Board of Education Library
Sandy Dennies, CFO Thomas Thurkettle, Director of Public Works Peter Lucia, Manager, Integrated Systems John Savarese Information Systems Director
Kenneth Post, Director, Financial Planning & Operations Matt Hepfer, District Technology Director Brian McDonald, System Administrator
Kathy Leeds, Director Robert Kelso, Executive Board of Wilton Library Association David Palmieri, System Administrator
BVH Integrated Services – Technology Infrastructure Study
BVH Integrated Services – Technology Infrastructure Study
Wilton Has Seized Opportunities
Next Logical Step
If It Is Going To Be Used, . . . It Has To Work Under Stress
• Underground conduit • Alternate physical paths • Town-managed roads • Emergency power • Multiple Internet connections • Re-locatable servers • Off-Site storage & recovery
Why the Library is Pivotal
• Centrally located – at the axis
• Already has a data center
• Rooms equipped with PCs
• Willing to contribute space • Could function as an emergency
operation center
“The Library seems to be the logical choice as the backup facility for both Town Hall and the BOE” – BVH Integrated Services – consultant’s report
How Much Will It Cost? Really!
BVH - Opinion of Cost - Summary Conduit, installed 292,200 Fiber, installed 466,265 Utility poles, make ready 550,000 Generator 325,000 Electronics 50,000 Cooling 51,000 Interfaces 33,000 Design Fees 118,473 Contingency 169,247 Total 2,055,185
Amendments Conduit installation - additional 168,000 Poles - make ready -550,000
Total Cost 1,673,185
Amount of proposed bond 1,675,000
Project Spreadsheet Is Available at www.wiltonct.org
Costs
Projected Savings
Bottom Line – Year 21
Deliverable Method Extra equipment or expense
required
1 Town-Wide Net Everyone can be linked to everyone else, as if they were all in the same building.
Connect fiber to existing LAN in each building NONE
2 Protected Net Schools are not in danger of losing their connection to District software systems or losing Internet. Town, BOE and Library can rely on the network working when it is needed.
Dual-path fiber connections plus intelligent switches in each building.
NONE
3 Backup Off-site data backup at fiber speeds Move existing backup gear to one of the other nodes
NONE
4 Recovery, Continuity, Emergency Operations
Ability to operate servers and software in another location if the primary location is lost
Move existing Town and Library virtual backup devices to one of the other nodes. Purchase software and hardware for BOE (included in the project, “Electronics”). Generator in Library (included in the project). Use existing Library computer rooms as fall-back operations site.
NONE
5 Internet Connection Sharing
If any major site loses its Internet connection, it fails over to one of the other sites.
Use existing Internet connections. Use network electronics included in the project.
NONE
Day-1 Benefits
Future Benefits
Deliverable Operational & Budget Requirements
Network Enhancements
1 Software Sharing Departments in Town, BOE, and Library could share systems such as payroll and financials.
Restructure operations to use the same software systems.
NONE
2 VOIP – Phones Net-Based phone systems shared by two or more organizations.
A new phone switch for Town has been in the 5-year capital plan for years, scheduled for 2014. Library is planning a phone system change in 2014.
NONE The network fully supports IP telephony. It provides the redundancy required for reliability.
3 Security Systems, Environmental Control Systems, etc.
Whatever the three organizations wish to implement, they will have the net foundation to make it possible
Normal planning and budgeting process
NONE
Advantages • Comparable or less cost over 20 years • Residual value: Town owns the fiber and
conduit forever • Underground, more reliable, not dependent
on poles • Multiple physical paths • Not dependent on carriers • Expandable for future needs
Why Underground, Town-Owned Fiber?
If It Is Going To Be Used, . . . It Has To Work Under Stress
Alternatives
• Business Continuity “24/7/365” •Redundancy allows us to work 100% of the time
• Increasing Reliance on Technology • Capacity for Future Technology Advances • Pooling Resources/Systems • Collaboration – No Silos
Strategic Benefits
Share software, data, systems
Integrate Town-wide operations
Better Town-wide control of finances and services
Share expertise
Avoid duplicating resources
Offsite data backup, server recovery center
Alternate Internet access
Schools protected from dropping off network
Relocation site for Emergency Operations Center, Police, Fire, Public
Further Benefits
• “. . . saved the City money . . . vastly improved our ability to conduct business since it was first installed in 2004-5.” Finance Director, Norwalk
• “Had we not shared the system and been on the same network, I don’t think the BOE would have gotten their payroll out that week [after the hurricane].” Finance Director, Darien
• “We hope to promote a change in culture and to standardize business practices which will lead to greater savings for both the BOE and the Town.” Director of Finance, Danbury
External San
Results From Other Towns
All communities in southwestern Connecticut are currently connected
• Yankee Gas pipeline • Wolfpit Road sewer line • STEAP grant curbing project • Low bond rates
Why Now?
Window of Opportunity – Timing Is Crucial
Take advantage of
• Board of Selectmen • Board of Education • Wilton Library Association • Wilton Police Department • Wilton Fire Department • Department of Public Works
Supported by
Ambler Farm – White House Interior Restoration
• Restoration of the property consistent with terms of the 1999 acquisition agreement.
• Final project - $500M required – complete over four
years. • $125 M/year required. Ambler Farm will match
Town funds. • BOS proposal – authorize funds for the first two years
of restoration ($250M).
BONDING AUTHORIZATION FOR BOE CAPITAL PROJECTS (FY ’12 - ’13)
• One bonding resolution in the amount of $2,800,000 to include:
– Roof replacement at Middlebrook: $ 965,000 (Cost of construction and all soft costs for architectural design, engineering, bid documents and supervision to replace roof over cafeteria, music rooms, and shop plus roof and flashings over one section of the Green wing)
– Auditorium renovations at Middlebrook: $ 215,000 ($145,000 to replace original seating and $70,000 to install air conditioning for year-round use)
– Restroom renovations at MB and WHS: $1,470,000 ($150,000 for design and engineering, plus $1,320,000 for construction over two years --- $440,000 for 10 rest- rooms at MB and $880,000 for 20 restrooms @ WHS)
– Schematics for Miller-Driscoll: $ 150,000 (Engineering and design work to assess alternative solutions related to the Miller-Driscoll SOR)
ROOF REPLACEMENT AT MIDDLEBROOK ● Watsky Associates --- roofing consultants retained by the BOS ---
conducted a thorough forensic analysis of the current condition of all roofs at MB, and has recommended the following:
oReplace the roof over the cafeteria, shop and music rooms, plus
roof and flashing over one section of the Green wing. oAlso have recommended we wait to replace the roof over the
library/ media center --- estimated to have a remaining life of at least three and probably five additional years --- thereby reducing the original request by almost $400,000.
oAll other MB roofs remain in good shape or need only minor repairs.
● Roofing material will be installed over new insulation to provide a
slope of 1/2-inch per foot, recommended for improved drainage. o15-year warranty and an expected life of 20 years or more. o$965,000 --- with proceeds from a previously authorized bond ---
will cover construction and all soft costs for the project.
AUDITORIUM RENOVATIONS AT MIDDLEBROOK ● Auditorium seating --- ($145,000):
o To replace worn original seating (1962) that is now almost 50 years old and structurally deteriorating beyond repair.
o Seats were reupholstered some 10 years ago to extend their useful life.
o Facility is heavily used by the schools, as well as by the Town and numerous civic organizations in Wilton.
● Air conditioning at Middlebrook auditorium --- ($70,000):
o Install air conditioning at MB Auditorium to improve air quality and allow year round use of the facility.
o Facility is currently used as a teaching space during regular school hours, and by both the Town and various community.
o groups throughout the year, including hot and humid days during Spring, Summer and Fall.
RESTROOM RENOVATIONS AT MB AND WHS o Addresses problems not addressed in previous WHS or MB renovations … has
been on the long-range capital plan for several years … already has been deferred a number of times.
o Among the most serious issues that need to be addressed are those related to
ADA compliance. o Other problems go well beyond aesthetic considerations for facilities that are
original to each building. Problems include structural issues related to (1) deteriorated plumbing, (2) failing toilet and sink fixtures, (3) lighting, (4) outdated air handling and exhaust systems, and (5) damaged floor, wall and ceiling tiles that are the result of to heavy use and age.
o Of the $1,470,000 projected for restroom renovations, $150,000 is for design
and engineering work and $1,320,000 is for actual construction to be accomplished over a two-year period.
o During the design and engineering phase, the BOS and CPF will continue to look for cost-effective solutions that bring down the cost of construction without compromising the overall project
MILLER-DRISCOLL SCHEMATICS o $150,000 will fund architectural and design work required to
evaluate alternative solutions and associated costs related to the Miller-Driscoll SOR.
o These schematics are vital for moving the Miller-Driscoll
project forward to the next stage in the renovation/construction process.
o Along with advice from the BOE and the Council on Public Facilities, the schematics will provide the information necessary for the BOS to determine the most cost-effective solution(s) that meet the most critical needs identified in the SOR.
o This is money well spent in the near-term that should help save the Town significant money in the future.
BOE Capital Projects - Summary o All of the above capital projects requested by the
BOE have been thoroughly reviewed by the BOS. o The Selectmen voted unanimously to recommend
the Town Meeting approve a resolution authorizing the issuance of bonds and expenditure of funds in the amount of $2,800,000 for these projects.
Summary Recommended Bonded Capital Proposals
Auth. Annual Town Meeting - Funding Est. Capital Project Authorizations Period Cost – Wilton Roads Restoration Program 2 years $3,300 M – Fire Engine Tanker Replacement 1 year $ 695 M – Comstock Roof Renovation and Emergency Generator 1 year $ 836 M – Shared Data Fiber Optic Network 3 years $1,675 M – Ambler Farm – White House Restoration 2 years $ 250 M – School Renovation Projects 2 years $2,800 M _______ Total $9,556 M
