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Towns of Clifton and Fine Consolidation Study Water, Sewer & Lighting 7/22/15 Visit the website: www.danc.org/operations/engineering/clifton-fine-efficiencyconsolidation-study 1
Towns of Clifton and Fine
Consolidation Study Water, Sewer & Lighting
7/22/15
Visit the website: www.danc.org/operations/engineering/clifton-fine-efficiencyconsolidation-study 1
Water & Sewer Districts
• Municipal consolidation doesn’t affect special benefit district boundaries, charges, etc.
• Only customers within a water/sewer district pay for and receive service.
• As part of the Efficiency/Consolidation Study we consider water/sewer operations to identify potential opportunities to improve efficiencies, delivery of services, etc.
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Town Water Districts & Sewer Districts
Town of Fine Water Districts Town of Clifton Water Districts
Star Lake Water District Newton Falls Water District
Wanakena Sewer District
Star Lake Water District (formerly Woodhaven Water District)
Newton Falls Sewer District
3
Note: Wanakena Water is supplied by a private water company and not under the jurisdiction of the town; as such this Study will not impact the operation/delivery of
services for this district.
Town of Fine: Star Lake Water District System Overview
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System Elements Description
Source Supply (PWS ID# NY4404398)
Star Lake – Surface Water Treatment Plant; Diatomaceous Earth Filtration and Sodium hypochlorite disinfection
Permitted Capacity (WSA 2132)
150,000 gallons per day
Installation Year 1951
Fire Protection? Yes
Meters Commercial customers only
Gallons & Type of Water Storage
200,000 gallons steel painted ground storage tank
Number of EDUs Served 466.9 debt EDUs, 398.2 O&M EDUs (existing); +24 debt EDUs & 19 O&M EDUs with Phase 1 capital project
Number of Fire Hydrants 46
Feet of Mainline Piping 35,000’
Map of Fine Star Lake Water District
5 Not all water infrastructure is shown due to map scale.
Town of Fine: Star Lake Water District Financial Overview
• On 2014 AUD Star Lake Water
– Fund Balance $157,035
• 2015 Star Lake residential customer rates
– Pay $350/year*; billed annually with option to pay full amount or $35/month from January to October
– Pay ad valorem charge of $1.264/$1,000 of assessed value; billed in January with property taxes
6 NOTE: * User cost increased to $250 in 2012.
Town of Fine: Star Lake Water District Revenue
Description 2014 AUD
Real Property Taxes $42,061
Other Payments in Lieu of Taxes $109
Water Sales $129,085
Interest & Earnings $48
TOTAL $171,303
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Town of Fine: Star Lake Water District Expenses
Description 2014 AUD
Water Administration & Operation - Salaries $55,363 - Equipment & Capital Outlay $169 - Contractual $91,157*
$146,689
Debt - EFC Principle Payment (30 year 0% financing, projected debt retired in 2045)
$0
Employee Benefits (for Water Admin) - State Retirement, Social Security, Medicare
$23,758
Repair Reserve $0
Interfund Transfer for Highway Services (Collection System Issues) $0
TOTAL $170,447
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NOTE: * Expenditures include $30,839 in engineering costs for PER and MPR which will be reimbursed to the Town from EFC by the project.
Town of Fine: Star Lake Water District Expenses & Revenue Charts
Salaries 32%
Equipment& Capital
Outlay 0%
Contractual 54%
Employee Benefits
14%
Expenses
9
Property Taxes 25% PILOTs
0%
Water Sales 75%
Interest 0%
Revenue
Town of Clifton: Woodhaven WD* System Overview
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System Elements Description
Source Supply PWS ID# NY4405673
8” groundwater well, 40 GPM well pump
Permitted Capacity WSA 1664, 5673
Unknown
Installation Year 1945
Fire Protection? No
Meters? No customers are metered
Gallons & Type of Water Storage
No elevated storage; 3,000 gallon hydro pneumatic tank
Number of EDUs Served 32.5 debt EDUs & 30 O&M EDUs (existing); +30 debt EDUs & 25 O&M EDUs with Phase 1 project
Number of Fire Hydrants 0
Feet of Mainline Piping 1,800’
* Woodhaven Water District became Star Lake WD in 6/2015 as a result of district formation proceedings related to the impending Capital Improvement Project.
Map of Clifton Woodhaven Water District
11 Not all water infrastructure is shown due to map scale.
Town of Clifton: Newton Falls WD System Overview
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System Elements Description
Source Supply Oswegatchie River with Surface Water Treatment Plant with Filtration and Sodium Hypochlorite Disinfection
Permitted Capacity 95,000 gallons per day
Installation Year 1997
Fire Protection? Yes
Meters? No customers are metered
Gallons & Type of Water Storage 272,000 gallon painted steel ground water storage tank
Number of EDUs Served 125
Number of Fire Hydrants 16
Feet of Mainline Piping 12,000’
Map of Clifton Newton Falls Water District
13 Not all water infrastructure is shown due to map scale.
Town of Clifton: Newton Falls & Woodhaven WDs Financial Overview
• On 2014 AUD Woodhaven and Newton Falls Water are reported combined – Combined Fund Balance $77,471
• Newton Falls WD has no debt and Woodhaven owes the General Fund $2,500
• 2015 Customer Rates – Woodhaven customers pay $550/year; billed monthly from
January to October – Newton Falls customers pay $519/year; billed monthly
from January to October
• All revenue from customer billings
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Town of Clifton: Woodhaven WD Expenses
Description 2015 Budget*
Water Administration (billing, accountants receivable and payable) $1,500
Source of Supply (Power & Pumping) - Personal Services $1,365 - Contractual $2,600
$3,965
Purification - Contractual $700
$700
Transmission & Distribution - Contractual $300
$300
Employee Benefits (for Water Admin) - State Retirement, Social Security, Medicare
$625
Repair Reserve $0
Interfund Transfer for Highway Services $3,060
TOTAL $12,650
15 * 2015 Budget used since AUD included combined financials for Newton Falls and Woodhaven WDs.
Town of Clifton: Woodhaven WD Expenses & Revenue Charts
15%
13%
36%
6%
30%
Expenses
Administration
Salaries
Contractual
Employee Benefits
Interfund Transfer to Highway Dept.
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100%
Revenue
Customer Billings
Town of Clifton: Newton Falls WD Expenses
Description 2015 Budget
Water Administration (billing, accountants receivable and payable) $2,500
Source of Supply (Power & Pumping) - Personal Services $6,365 - Contractual $22,370
$28,735
Purification - Contractual $7,000
$7,000
Transmission & Distribution - Contractual $5,000
$5,000
Employee Benefits (for Water Admin) - State Retirement, Social Security, Medicare
$1,640
Repair Reserve $10,000
Interfund Transfer for Highway Services $10,000
TOTAL $64,875
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Town of Clifton: Newton Falls WD Expenses & Revenue Charts
4% 10%
53% 3%
15%
15%
Expenses
Administration
Salaries
Contracutal
Employee Benefits
Repair Reserve
Interfund Transfer to Highway Dept.
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100%
Revenue
Customer Billings
Clifton-Fine Water Improvement Project Phase 1
• Scope: – $7.408M total project cost – Replacement of Star Lake Surface Water Treatment Plant
with groundwater supply – Replacement of Star Lake storage tank. – Decommissioning of Woodhaven system – Mainline piping improvements – Interconnection of 2 systems along RT3 and completion of
loop around Star Lake
• Funding: $2M grant, $5.408M 0% 30 yr. loan • User cost will be $538/EDU • Schedule: Design 2015, Construction 2016-2017
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Clifton-Fine Water Improvement Project Phase 2
• Newton Falls Interconnect
– ~$3.3M (Costs/Scope still being fine-tuned)
– Decommissioning of Newton Falls treatment plant and storage tank
– Mainline piping improvements
– Interconnection of Star Lake system to Newton Falls
• Funding: TBD
• Schedule: Preliminary Engineering to be completed 7/2015
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Town of Fine: Wanakena Sewer District System Overview
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System Elements Description
Type of Wastewater Treatment Plant 2-4,000 gallon septic tanks & 2-6,600 sf. sand filter beds, UV disinfection
Permitted Capacity SPDES #NY0034533
0.050 MGD; excess capacity is available for additional development/connections
Installation Year 1999
Number of EDUs Served 43
Number & Type of Pump Stations 1
Feet of Collection Main 3,694’
Number of Manholes 26
Map of Wanakena Sewer District
22 Not all sewer infrastructure is shown due to map scale.
Town of Fine: Wanakena Sewer Financial Overview
• Fund Balance 12/31/14: $76,581
• Customers are billed
– $770 annually for residential (37 EDUs)
– $1,300 annually for commercial (1 EDU)
– $100 annually for vacant lots in district (5 EDUs)
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Town of Fine: Wanakena Sewer Budgeted Expenses
Description 2014 AUD
Sewer Administration (billing, accountants receivable and payable) $110
Sanitary Sewers - Salary $5,860 - Contractual $7,468
$13,328
Debt - Principal Payment 2014: $6,300 - Interest Payment 2014: $8,245 - Balance 2015: $186,700 - Expires: 2044
$14,245
Employee Benefits (for Sewer Admin) - State Retirement, Social Security, Medicare
$2,199
Repair Reserve $0
Interfund Transfer for Highway Services $0
TOTAL $29,882
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Town of Fine: Wanakena SD Expenses & Revenue Charts
0.37%
20%
25% 48%
7%
Expenses
Administration
Salaries
Contracutal
Debt
EmployeeBenefits
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98.5%
1.5% 0.1%
Revenue
Sewer Rents Interest & Penalties
Interest & Earnings
Town of Fine: Newton Falls Sewer District System Overview
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System Elements Description
Type of Wastewater Treatment Plant Rotating Biological Contactors (2)
Permitted Capacity SPDES #NY0270211
0.0366 MGD
Installation Year 2014
Number of EDUs Served 125.5
Number & Type of Pump Stations 1 Main Pump Station; 71 grinder pumps
Feet of Collection Main TBD – Will be determined after as-built records are complete Number of Manholes
Map of Newton Falls Sewer District
27 Note: New Sewer Construction drawn using preliminary construction prints.
Not all sewer infrastructure is shown due to map scale.
Town of Clifton: Newton Falls Sewer Financial Overview
• Fund Balance 12/31/14: $6,957
• Since facility went online in 2014, 1st full year of operation will occur in 2015, so 2015 budget is used for financial summary instead of 2014 actuals as reported in AUD
• Customers are billed $577.41 in January on their Town taxes; parcels with homes in the district that aren’t connected are assessed a charge of 0.5 EDUs; vacant parcels at assessed 0.18 EDUs
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Town of Clifton: Newton Falls Sewer Budgeted Expenses
Description 2015 Budget
Sewer Administration (billing, accountants receivable and payable) $1,700
Sewage Collection System (contractual) $1,000
Sewage Treatment & Disposal Wastewater Treatment Plant - Contractual (lab fees, etc. ) $3,000 - Contractual Operation (DANC) $21,100 - Contractual Electricity $15,778
$39,878
Debt - EFC Principle Payment (30 year 0% financing, projected debt retired in 2045)
$13,320
Employee Benefits (for Sewer Admin) - State Retirement, Social Security, Medicare
$422
Repair Reserve $10,850
Interfund Transfer for Highway Services (Collection System Issues) $3,000
TOTAL $70,170 29
Town of Clifton: Newton Falls SD Expenses & Revenue Charts
3%
2%
37%
5%
28%
24%
1%
Expenses Administration
Sewer Collection(Contractual)
Sewage Treatment-Contr. Operator
Sewage TreatmentExpenses (lab fees,etc.)Sewage TreatmentUtilities
Debt
Employee Benefits
30
100%
Revenue
Taxes
Clifton-Fine Lighting Areas
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Town Area
Clifton Cranberry Lake
Clifton Newton Falls
Clifton Star Lake/Benson Mines
Fine Fine
Fine Oswegatchie
Fine Star Lake
Fine Wanakena
Town Paid for By 2014 Actual Expense
Fund Balance
Clifton General Fund – Real Property Taxes from all Tax Payers in Town
$27,409 Part of General Fund; not separated
Fine Special Assessment – Real Property Taxes from all Tax Payers in Town
$29,956 $464
Operations
System Operator NYS Operator License Required
Clifton – Newton Falls Water
DANC contract starting in 2015
Grade IIA*
Clifton – Newton Falls Sewer
DANC contract starting in 2014
Grade 1
Clifton – Star Lake Water (formerly Woodhaven)
DANC contract starting in 2014
Grade C
Fine – Star Lake Water Town employees Grade IIA*
Fine – Wanakena Water Private System – not Town owned
Grade C
Fine – Wanakena Sewer Town employee; plans to retire in upcoming 1-2 years; no backup
Grade 1
32 NOTE: * NYSDOH also requires IIA Assistant Operator.
