Township of Chatsworth Council Minutes Wednesday July 3, 2019 @ 9:00 a.m. Members Present: Mayor, Scott Mackey Deputy Mayor - Brian Gamble Councillor - Shawn Greig Councillor - Diana Rae Councillor - Elizabeth Thompson Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx Treasurer, Valerie Manning Operations Manager, Jamie Morgan Fire Chief, Mike Givens 1. Call to Order Mayor Mackey called the meeting to order at 9:00 a.m. 2. Opening Ceremonies - O CANADA AND MOMENT OF REFLECTION Mayor Mackey invited members of Council to join him in O Canada followed by a moment of reflection before proceeding with the Council Meeting. 3. Open Forum There were no speakers for Open Forum 4. Adoption of Agenda Resolution 2019-20-01 Moved by: Elizabeth Thompson Seconded by: Shawn Greig That Township of Chatsworth Council adopt the Agenda as circulated. Canied 5. Declaration of Pecuniary lnterest There were no disclosures of pecuniary interest. 6. Confirmation of Minutes Resolution 2019-20-02 Moved by: Diana Rae Seconded by: Shawn Greig That the minutes of the Council Meeting held on June 19,2019 be confirmed as recorded. Carried 7. Matters Arising from Minutes There were no matters arising from the Minutes. 8. Public Meetings (Statutory and Non-Statutory) 8.1 Zoning Amendment Application 22019-03 Keelino Parts of Lot 10, Concession 7 former Township of Sullivan 136339 Grey Road 40 9. Matters Arising from Public Meetings Resolution 2019-20-03 Moved by: Elizabeth Thompson Seconded by: Shawn Greig That Zoning Amendment Application 22019-03 (Keeling) be referred to Committee of the lÂ/hole for discussion. Carried llPage
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Township of ChatsworthCouncil Minutes
Wednesday July 3, 2019 @ 9:00 a.m.
Members Present:Mayor, Scott MackeyDeputy Mayor - Brian GambleCouncillor - Shawn GreigCouncillor - Diana RaeCouncillor - Elizabeth Thompson
1. Call to OrderMayor Mackey called the meeting to order at 9:00 a.m.
2. Opening Ceremonies - O CANADA AND MOMENT OF REFLECTIONMayor Mackey invited members of Council to join him in O Canada followed by a moment ofreflection before proceeding with the Council Meeting.
3. Open ForumThere were no speakers for Open Forum
4. Adoption of AgendaResolution 2019-20-01Moved by: Elizabeth ThompsonSeconded by: Shawn Greig
That Township of Chatsworth Council adopt the Agenda as circulated. Canied
5. Declaration of Pecuniary lnterestThere were no disclosures of pecuniary interest.
That the minutes of the Council Meeting held on June 19,2019 be confirmed as recorded.Carried
7. Matters Arising from MinutesThere were no matters arising from the Minutes.
8. Public Meetings (Statutory and Non-Statutory)8.1 Zoning Amendment Application 22019-03 Keelino
Parts of Lot 10, Concession 7 former Township of Sullivan136339 Grey Road 40
9. Matters Arising from Public MeetingsResolution 2019-20-03Moved by: Elizabeth ThompsonSeconded by: Shawn Greig
That Zoning Amendment Application 22019-03 (Keeling) be referred to Committee of thelÂ/hole for discussion. Carried
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10. Presentations/Delegations (Pre-Registered)10.1 Amanda MacNeil- Grade 5 Student from Sullivan Communitv School
Mayor Mackey presented eleven year old Amanda with a certificate recognizing heron the publication of her short story submission to Polar Expressions Publishing fromamong 1500 entrants. \A/hat a great achievement and accomplishment.
11. MattersArising from Presentations/DelegationsThere were no matters arising from the presentations/delegations.
12. lntroduction of By-laws - First and Second ReadingResolution 2019-20-04Moved by: Elizabeth ThompsonSeconded by: Diana Rae
That the following byJaws be introduced and taken as read a first and second time, and thatthey be given consideration in Committee of the Whole.
By-law 2019-50 Amending Agreement with Township of Georgian Bluffs and Tenacedentlnc. - Liquid and Solid Waste Disposal
By{aw 2O19-Sl Agreement with Township of Georgian Bluffs and Jorcon Holdingslnc. - Waste Water Disposal
By-law 2019-52 Establish and Regulate a Fire DepartmentBy-law 2019-53 Provide for Drainage Works - Klages ThomsonBy-law 2O'19-U Provide for Drainage Works - LembkeBy-law 2019-55 Provide for Drainage Works - Kuhl Carried
13. Gommittee of the WholeResolution 2O19-2O-O5Moved by: Shawn GreigSeconded by: Brian Gamble
That Council now go into Committee of the \Mrole. Ganied
13.1 Consent AgendaResolution 2019-20-06Moved by. Diana RaeSeconded by. Brian Gamble
That the Consent Agenda items be hereby received for information. Canied
And Further That Committee of the Whole recommends to Council the approval of theZoning Bylaw Amendment Application for Part Lot 10, Concession 7 Geographic Townshipof Sullivan, Township of Chatsworth File No.ZO3l2019 Owner: Doug Keeling Applicant:Cuesta Planning Consultants lnc. Carried
That Public Works Report PW2019-09 dated July 03, 2019 regarding Concession 10 formerHolland Township be received;
And Further That Committee of the \Â/hole re@mmends to Council the following:
¡) The approval of pulverizing and placement of a double lift of Low ClassBituminous using township supplied aggregate on Concession 10 former HollandTownship from 60 Sideroad to 30 Sideroad in2}19 at a cost of $129,000;
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ii) The approval of the placement of a single lift of Low Class Bituminous usingTownship supplied aggregate on Concession 10 former Holland Townshipfrom 30 Sideroad to Grey Road 40 in 2019 $59,000
¡¡¡) The approval of utilizing the 5/8 High Float from the Sullivan Pit as the aggregate withquantities at 3000 tonnes at a value of $6000;
iv) That Concession 10 former Holland Township project be funded with Roads CapitalReserves. Canied
Operations Manager Report PW20l9-10 30 Sideroad Gauseway & Boat LaunchResolution 2O19-2O-O9Moved by: Brian GambleSeconded by: Diana Rae
That Public Works Report PW2019-10 dated July 03, 2019 regarding the 30 SideroadCauseway and Boat Launch be received;
And Further That Committee of the Whole recommends to Council the approval of thedesign of the 30 Sideroad Causeway and Boat Launch in principal and proceed with theproject tendered along with the notification of the project to surrounding neighbours. Garried
Operations Manager Report PW2019-llSupply Haul Mix Place Winter Sand 2019Resolution 2019-20-10Moved by: Elizabeth ThompsonSeconded by: Brian Gamble
That Public Works Report 2019-11 dated July 3, 2019 regarding the tender results for the2019 winter sand be hereby received;
And Further That Committee of the \Mole recommends that Council award the 2019 load,haul sand and mix and stack sand inside facility to Harold Sutherland Construction Ltd. inthe amount of $23,805.00 plus applicable taxes for Sullivan Facility;
And Further That Council award the 2019 supply, load, haul sand and mix and stack sandinside facility to Harold Sutherland Construction Ltd. in the amount of $57,555.00 plusapplicable taxes for Holland Facility. Canied
Staff Verbal UpdatesThe CAO Clerk provided a verbal update on the following:
o Notice of hearing for Leari Holdings - to receive written decision within 46 weekso Thank you to roads staff for work on flower beds in front of Township Officeo Letters re: kennel licenses going out to properties
The Treasurer provided a verbal update on the following:. Tax bills were issued and have generated numerous calls; mostly due to an increase
in assessed valueso 2018 Financial Statements will be presented by the Auditors at the July 17th Meeting. Second Quarter (to June 30,2019) Report will be presented at the July 17th Meeting
The Operations Manager provided a verbal update on the following:. The four blocks of roadway scheduled to be pulverized has been completed
13.3 Consideration of By-lawsResolution 2019-20-11Moved by: Brian GambleSeconded by: Diana Rae
That By-laws 201 9-50, 201 9-51, 2019-52, 20 1 9-53, 201 9-U, and 2019-55 berefened to Councilfor consideration. Garried
13.4 ltems Requiring Direction
Police Services Board Recommendation to Gouncil - Crime StoppersResolution 2019-20-12Moved by: Shawn GreigSeconded by: Brian Gamble
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That Committee of the Whole recommend Council support Crime Stoppers GreyBruce with a grant in the amount of $2,500.00. Defeated
13.5 ltems Requiring Discussion including ltems Removed from Consent AgendaResolution 2019-20-13Moved by: Shawn GreigSeconded by: Brian Gamble
That discussion on the trailer by-law and public meeting be added to the Agenda.Carried
13.6 Rise and Report from Committee of the WholeResolution 2419-20-14Moved by: Shawn GreigSeconded by: Diana Rae
That Committee of the Whole rise as Council to report and confirm the actions takenin Committee of the \Â/hole. Ganied
14. Adopt Action of Council in Committee of the Whole:Resolution 2019-20-16Moved by: Diana RaeSeconded by: Elizabeth Thompson
That the actions taken in Committee of the \Â/l"role today be confirmed by this Council andthe Minutes of the Committees be adopted;
And Further that staff be authorized to take the actions necessary to give effect to therecommendations contained within the staff reports;
And Further that byJaws under consideration be presented to Council for third reading.Carried
Deputy Mayor Gamble was absent for the vote.
Resolution 2019-20-15Moved by: Elizabeth ThompsonSeconded by: Diana Rae
That Township of Chatsworth Council extend the Council Meeting past lunch to12:30 pm.Carried
15. Third Reading of By-LawsResolution 2019-20-17Moved by: Shawn GreigSeconded by: Diana Rae
THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerkand sealed with the corporate seal;
By-law 2019-50 Amending Agreement with Township of Georgian Bluffs and Terracedentlnc. - Liquid and Solid Waste Disposal
By-law 2019-51 Agreement with Township of Georgian Bluffs and Jorcon HoldingsInc. - Waste Water Disposal
By-law 2019-52 Establish and Regulate a Fire DepartmentBy-law 2019-53 Provide for Drainage Works - Klages ThomsonBy-law 2019-54 Provide for Drainage Works - LembkeBy-law 2019-55 Provide for Drainage Works - Kuhl Carried
16. Notices of MotionNotice of Motion - Councillor Greig
THAT Council hereby approve up to an amount not exceeding $40,000.00 for conceptualdrawings of the Multi-Use Recreation Facility, and that funds be allocated from ParklandReserves.
Revisions to the resolution were requested and will be brought forward to the next meeting.
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Notice Provision
Tracking SheetThere was no Tracking Sheet
Other Business
Closed MeetingResolution 2019-20-19Moved by: Shawn GreigSeconded by: Elizabeth Thompson
That Council now move in Closed Session for the following reasons:20.1 Litigation or Potential Litigation including matters before administrative tribunals
affecting the Municipality RE: Bumstead OMB Appeal
20.2 The security of the Property of the Municipality; RE: Discussions with OntarioProvincial Police concerning security of Municipal Facilities and Employees
2O.3 Personal matters about an identifiable individual, including municipal or local boardemployees; and employee negotiations RE: Administration staffing
Council resumed in open session. Mayor Mackey confirmed that the only items discussed inclosed session were the items listed.
Confirmatory By-lawResolution 2019-20-20Moved by: Shawn GreigSeconded by: Brian Gamble
That ByJaw 2019-56 being a byJaw to confirm all actions and proceedings of the July 3,2019 Council meeting be hereby read a first, second, and third time, signed by the Mayorand Clerk and sealed with the Corporate Seal. Ganied
AdjournmentThe Mayor adjourned the meeting at 1:10 p.m.
