Page 1 of 2 Township of Georgian Bluffs Committee of the Whole Agenda This document can be made available in other accessible formats or with communications supports as soon as practicable and upon request. November 8, 2017, 7:00 p.m., Council Chambers 1. Call to Order 2. Approval of Agenda/Additions to the Agenda 3. Declaration of Pecuniary Interest 4. Public Hearings 1. Zoning Public Meeting Diana Dart: 505035 Grey Road 1, Part Lot 6, Georgian Range, RP 16 R9176, Parts 5, 6 and 7. Martin Taylor: Civic address not assigned, Concession 10, South Part Lot 7, RP 16R4334, Part 5 (Derby). Recommendation: That Committee of the Whole of the Township of Georgian Bluffs recess the regular meeting to hold public meetings for the consideration of Zoning By-law Amendment applications for properties located at 505035 Grey Road 1, Part Lot 6, Georgian Range, RP 16 R9176, Parts 5, 6 and 7 and Concession 10, South Part Lot 7, RP 16R4334, Part 5 (Derby). 5. Presentations Nil 6. Delegations Nil 7. Correspondence 1. Kemble Lions Christmas Parade – Request to Waive Facility Rental Fee 2. Shallow Lake Skating Club – Request to Waive Ice Rental Fee
Transcript
Page 1 of 2
Township of Georgian Bluffs Committee of the Whole Agenda
This document can be made available in other accessible formats or with communications supports as soon as practicable and upon request.
November 8, 2017, 7:00 p.m., Council Chambers
1. Call to Order
2. Approval of Agenda/Additions to the Agenda
3. Declaration of Pecuniary Interest
4. Public Hearings
1. Zoning Public Meeting
Diana Dart: 505035 Grey Road 1, Part Lot 6, Georgian Range, RP 16R9176, Parts 5, 6 and 7.
Martin Taylor: Civic address not assigned, Concession 10, South Part Lot 7, RP 16R4334, Part 5 (Derby).
Recommendation: That Committee of the Whole of the Township of Georgian Bluffs recess the regular meeting to hold public meetings for the consideration of Zoning By-law Amendment applications for properties located at 505035 Grey Road 1, Part Lot 6, Georgian Range, RP 16 R9176, Parts 5, 6 and 7 and Concession 10, South Part Lot 7, RP 16R4334, Part 5 (Derby).
2. Shallow Lake Skating Club – Request to Waive Ice Rental Fee
Township of Georgian Bluffs Committee of the Whole Agenda
November 8, 2017
Page 2 of 2
8. Staff Reports
1. Corporate Services, Finance and Building
a) LEG2017-26 – OPP / Policing Contract Renewal
Recommendation:
1. That the report from Wendi Hunter, Clerk/Director ofLegislative Services, regarding the OPP/Policing ContractRenewal, be received, and
2. That Committee of the Whole direct staff regarding the term(number of years) for the new contract.
b) OPS2017-94 – Anaphylaxis Policy for Township Facilities
Recommendation: That Committee of the Whole receive the reportand recommend that the Council of the Township if Georgian Bluffsapprove the draft policy on Anaphylaxis and request staff to takesteps to implement the policy at the required facilities.
2. Operations
a) OPS2017-95 – October Monthly Airport Report
Recommendation: That Committee of the Whole receive reportOPS2017-95 for information purposes.
9. Public Question Period
10. Unfinished Business
11. New Business
1. At the request of Councillor Sue Barfoot: Joint Marine MemorialCommittee – Plaque Funding
2. At the request of Councillor Tom Wiley: 2018 Draft Owen Sound and NorthGrey Union Public Library Budget
12. In Camera
13. Date of Next Regular Meeting/Adjournment
December 13, 2017 – 7:00 pm
Applicant: Diana Dart Part Lot 6, Georgian Range, RP 16 R9176, Parts 5, 6 & 7 (Part 7 is subject to an interest by the Township) Civic address: 505035 Grey Road 1 ARN: 4203 620 008 48610
Notice of Public Meeting
Zoning By-law Amendment Z-16-17
November 8, 2017 at 7:00 PM
Council Chambers 177964 Grey Road 18, RR 3 Owen Sound, ON N4K 4P2
What is being proposed?
This application is for a temporary use by-law to permit the property owners to keep a 9ft. x 12ft shed and a 6ft. x 4ft. shed on the lands for a temporary recreational use for a period of three years, prior to the building of a dwelling. The location of the structures is indicated on the attached site plan.
Under previous owners, application Z-24-2011 was approved by Council under By-law 3-2012 for a period of three years and permitted a bunkie, a privy, a deck and a gazebo. The by-law expired and the structures were not removed.
The current owners have recently installed a 200 amp electrical service.
Date of this Notice: October 13, 2017
How can I make my views known about this proposal?
Comments at the Public Meeting aid the Township and Council in their decision making process, so be sure to have your say!
If you wish to be notified of the decision of the Council of the Township of Georgian Bluffs on the proposed zoning by-law amendment, you must make a written request to the Township of Georgian Bluffs at 177964 Grey Road 18, RR 3, Owen Sound, ON. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Township of Georgian Bluffs before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Township of Georgian Bluffs to the Ontario Municipal Board. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Township of Georgian Bluffs before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board, unless in the opinion of the Board, there are reasonable grounds to do so.
How do I submit my comments?
For more information about this matter, including information about preserving your appeal rights or, if you would like to submit comments in writing or would like to be notified of a decision on this proposal, submit your written comments or request during regular office hours (Monday to Friday from 8:30 a.m. to 4:30 p.m.) to Jenn Burnett, Planner at: 177964 Grey Road 18, RR 3, Owen Sound, ON Telephone: 519-376-2729 ext. 242
Questions? Want more information? Ask a Staff Member! Jenn Burnett, MSc., MCIP RPP 519-376-2729
Under the authority of the Municipal Act, 2001 and in accordance with Ontario's Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), all information provided for, or at a Public Meeting, Public Consultation, or other Public Process are considered part of the public record, including resident deputations. This information may be posted on the Township’s website and/or made available to the public upon request.
This document can be made available in other accessible formats as soon as practicable and upon request.
Applicant: Martin Taylor Concession 10, S PT Lot 7, RP 16R4334, Part 5 (Derby) Civic address: not assigned ARN: 4203 540 003 07900
Notice of Complete Application and Public Meeting
Zoning By-law Amendment Z-17-17 November 8, 2017 at 7:00 PM Council Chambers 177964 Grey Road 18, RR 3 Owen Sound, ON N4K 4P2 What is being proposed?
This application is facilitate severance application B09/17. The applicant wishes to sever a 50 acre parcel of land to be added to the abutting 49 acres for farming purposes. This will result in a deficient farm parcel size of 14.4 acres with +/-189 m (620 ft) of frontage. The provisions for the A1 zone require 98.84 acres and 200m (656 ft) of frontage for an agricultural lot. The Grey Sauble Conservation Authority (GSCA) has identified a development envelope on the retained parcel as the majority of the subject parcel is zoned Environmental Protection ‘EP’.
Date of this Notice: October 13, 2017
How can I make my views known about this proposal? Comments at the Public Meeting aid the Township and Council in their decision making process, so be sure to have your say!
If you wish to be notified of the decision of the Council of the Township of Georgian Bluffs on the proposed zoning by-law amendment, you must make a written request to the Township of Georgian Bluffs at 177964 Grey Road 18, RR 3, Owen Sound, ON. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Township of Georgian Bluffs before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Township of Georgian Bluffs to the Ontario Municipal Board. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Township of Georgian Bluffs before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board, unless in the opinion of the Board, there are reasonable grounds to do so.
How do I submit my comments? For more information about this matter, including information about preserving your appeal rights or, if you would like to submit comments in writing or would like to be notified of a decision on this proposal, submit your written comments or request during regular office hours (Monday to Friday from 8:30 a.m. to 4:30 p.m.) to Jenn Burnett, Planner at: 177964 Grey Road 18, RR 3, Owen Sound, ON Telephone: 519-376-2729 ext. 242
Please note that any submitted comments become part of the public record, including names and addresses. Written comments are due by October 30, 2017 so that they may be read at the meeting for the benefit of everyone in attendance.
Questions? Want more information? Ask a Staff Member! Jenn Burnett, MSc., MCIP RPP 519-376-2729
Under the authority of the Municipal Act, 2001 and in accordance with Ontario's Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), all information provided for, or at a Public Meeting, Public Consultation, or other Public Process are considered part of the public record, including resident deputations. This information may be posted on the Township’s website and/or made available to the public upon request.
This document can be made available in other accessible formats as soon as practicable and upon request.
1
Brittany Drury
Subject: Kemble Lions request
The Kemble Lions will again be holding their non-motorized Christmas Parade on Sunday December 10 2016 from approximately 11:30 to 4 pm. The parade actually occurs from about 2 - 3 pm, with a celebration afterwards in the arena, which includes free hot chocolate and hotdogs, and a visit with Mrs Santa Claus for the kids. This will be our 16’th Annual Parade, and as in the past, we are hoping that our Georgian Bluffs Township will ‘wave’ the arena rental for this event. We always clean up after this event and do appreciate the support of our Township. sincerely, Dick Beresford Deputy Secretary
1
Brittany Drury
Subject: Ice Rentals
Sent: November 2, 2017 9:55 AM Subject: Ice Rentals
Dear Township of Georgian Bluffs In the past, the municipality has very generously donated ice rental to the Shallow Lake Skating Club for both it's Pancake Breakfast/Skate with Santa Fundraiser as well as for our year end Talent Show. It is our hope that the municipality will consider doing this again for our 2017 - 2018 skating season. We are requesting that ice rental be donated for 1 hour on Saturday December 16 from 10-11am and for 3 hours on Tuesday March 6, 2018 from 5 - 7pm (we will pay for the remaining 1 1/2hours that day). Thank you for your consideration with this request. If you have any questions please contact our Head Coach, Kris Dawson for further information. Sincerely Shallow Lake Skating Club
Report LEG2017-26 Page 1 of 2
Date Wednesday, November 08, 2017
From Wendi Hunter, Clerk / Director of Legislative Services
Subject OPP/Policing Contract Renewal
Report No. LEG2017- 26
Recommendation
1. That the report from Wendi Hunter, Clerk/Director of Legislative Services, regarding the OPP/Policing Contract Renewal, be received, and
2. That Committee of the Whole direct staff regarding the term (number of years) for the new contract.
Background
At its meeting on October 11, 2017, Committee of the Whole received a presentation from the Ontario Provincial Police (OPP) regarding policing services and contract renewal for municipal policing. Committee members received a copy of the contract, along with other information regarding OPP municipal policing services. The current contract with the OPP expires on December 31, 2017.
Analysis
Staff have been advised by the OPP that the contract can be 3, 4, 5 or 6 years in length. There are no specific benefits in choosing either a short term or long term for the contract. Staff is seeking direction from Committee regarding the length of the term.
Committee members may want to consider the normal election cycle when making their determination. A three or four year term would mean that Council elected in 2018 will enter into the next contract for policing services. A term beyond four years will defer another decision regarding policing services to the Council elected in 2022.
Staff will bring by-law to execute the contract to the Council meeting on November 15, 2017.
Report LEG2017-26 Page 2 of 2
Financial Impact
The length of the contract does not change the financial impact of policing services – there is no specific benefit for locking into a longer or shorter term of contract.
Implications
The renewed contract with the OPP for policing services must be executed prior to the end of 2017, when the current contract expires.
Strategic Priorities
3.6 Protection Services
a) Ensure contracts for Police and Fire Services are competitive and responsive to community needs.
Consultation and Communications
This report has been developed through consultation with the OPP, and pursuant to a presentation to Committee of the Whole by the OPP on October 11, 2017.
Conclusion
Upon receiving direction from Committee of the Whole regarding the term of contract, staff will prepare a by-law authorizing execution of the contract, and anticipate presenting the by-law to Council on November 15, 2017.
Supporting Documentation
Appendix A – Contract Policing Proposal
Respectfully Submitted: Reviewed by:
_________________________________ _______________________________ Wendi Hunter Rick Winters, Acting CAO Clerk / Director of Legislative Services
Report OPS2017-94 Page 1 of 4
Date Wednesday, November 08, 2017
From Zach Carson, Facilities Manager
Subject Anaphylaxis Policy for Township Facilities
Report No. OPS2017- 94
Recommendation
That Committee of the Whole receive the report and recommend that the Council of the Township of Georgian Bluffs approve the draft policy on Anaphylaxis and request staff to take steps to implement the policy at the required facilities.
Background
Members of the public attending the Corporate Services, Building, and Finance Committee meeting on October 23rd, 2017 made a request to committee to make the Township’s arenas ‘nut-aware’ (see letters presented by the delegation in Appendix 1). The Township does not ban the sale of products containing nuts, nor bringing these products into its arenas at this time.
The Ontario Human Rights Code protects people with disabilities from discrimination and harassment. This includes when receiving goods, services and using facilities. Under the most recent update to the code anaphylaxis is identified as a disability.
In 2006 Ontario schools were legislated to develop anaphylaxis policies at all of the schools. As a result all of Ontario’s public schools are nut-free. This is a more strict policy than the ‘nut-aware’ policy that is being recommended in
this report.
Report OPS2017-94 Page 2 of 4
Analysis
The Township has received requests to accommodate its facility users with anaphylaxis by implementing a ‘nut aware’ anaphylaxis policy at recreational facilities. Only one other similar policy is known to staff at this time (City of Owen Sound). Other municipalities that run recreational programming at their facilities have nut-aware programs (participants are not to bring nut products in their snacks/lunches), however the facilities themselves are not.
A ‘nut-aware’ policy does not guarantee the Township’s facilities will be free
of nuts or nut products, but attempts to limit the risk of exposure.
Financial Impact
There would be minimal financial requirements, mostly for creating public awareness (signage), if a nut-aware policy is approved for the Township’s
arenas.
The booth operator has requested that she not pay three months’ worth of
rent ($300.00) to reimburse for the products that have been paid for and stocked in the booth (see appendix 2).
Implications
Additions to rental contracts for facility users such as minor sports, skating club, and recreational groups will have to be made to ensure compliance with this policy. For private functions such as weddings or birthdays in the Township’s Community Centres the policy will not apply, however diligent cleanup will be required.
The booth operator at Shallow Lake Community Centre will have to remove all products containing nuts.
Facilities staff should have all had first aid training which includes education on epinephrine auto injectors (EpiPens). All applicable staff have recently updated this training.
Report OPS2017-94 Page 3 of 4
A policy is recommended to make all accommodations necessary to ensure a nut-aware space at the Township’s facilities (see appendix 3.)
Strategic Priorities
Accountability- Communicate actively and transparently while providing a high level of customer service to ratepayers, associations, business interests, visitors and others involved in Township initiatives.
3.8 Recreation and Culture- Work with partners to develop a range of recreation and cultural opportunities for persons in the Township of all ages and abilities
a) Identify strategies in partnership with municipalities and other recreation service providers that promote healthy lifestyle and an active community.
Consultation and Communications
Following the most recent Committee meeting staff requested comment from various municipalities in regards to similar ‘nut free’ or ‘nut aware’
policies. The City of Owen Sound is the only one that confirmed a ‘nut aware’
policy in the City’s recreational facilities. Many municipalities, including Orangeville, Vaughan, and Sudbury (the jurisdictions originally identified by the delegation at the committee meeting) do have nut-aware policies for municipally-run recreational programming, however their facilities are not identified as such.
Staff received comment from the booth operators, and main supplier of food products at Shallow Lake Community Centre. Their main concern is that they have purchased a significant amount of stock containing nuts (i.e. chocolate bars, peanuts, etc.). They have requested financial compensation having to take these products off of their shelves, and have suggested not having to pay three months’ rent (equivalent to $300.00).
Conclusion
In response to facility users request to make the Township’s recreational
facilities nut-aware, staff recommend approving the draft Anaphylaxis Policy and begin taking steps for its implementation.
Report OPS2017-94 Page 4 of 4
Supporting Documentation
Appendix 1 – Letters of Support for Anaphylaxis Policy Appendix 2 – Comment from Booth Operator Appendix 3 – Draft Anaphylaxis Policy
_________________________________ Reviewed by: Rick Winters, Acting CAO
October 13, 2017
Township of Georgian Bluffs Council,
As parents and members of the Georgian Bluffs community and the largest user group of the Shallow
Lake arena, we urge you to support a movement to make the shared recreation spaces within the
Township of Georgian Bluffs nut-sensitive spaces. Our son, as well as several other children and adults
who access the Shallow Lake arena multiple times each week, is affected by a severe life-threatening nut
allergy. For the past several years, we have been blessed with a food booth operator who has
understood the severity of food allergies and took it upon herself to create a nut-sensitive facility at the
Shallow Lake arena. This year, the current operators of the same food booth have begun selling nuts and
nut products. This has come as a shock and disappointment as it is almost inconceivable that the
municipality of Georgian Bluffs has not yet adopted a nut-sensitive public spaces policy - almost 12 years
after the Ontario Government passed Sabrina’s Law, the first legislation towards making shared spaces
safer for those afflicted with food allergies.
Food allergies are very real to sufferers. For afflicted individuals and their loved ones, it is a serious and
potentially lethal health problem. Among sufferers, nuts and other allergies can cause an anaphylactic
reaction – an immune response that can lead to shock, difficulty breathing or even death. Allergy usually
comes on suddenly and can be triggered by even trace amounts of the offending food. Often, people
with a severe peanut allergy do not just react via ingestion, their bodies can also respond to touching
physical traces of peanut products or oil residues or even from the peanut dust in the air. Food allergies
are a unique type of disease where the affected person is most often very healthy and vital, but is in
omnipresent danger.
In 2015, 1 in 13 Canadians or 2.5 million people were affected by food allergies, a statistic that is
consistently growing. Incidence of food allergies is highest among young children, with peanut allergy
affecting 2 in every 100 children.
In 2016, the Ontario Human Rights Commission released a new policy that highlights that individuals
living with a potentially life-threatening medical condition should not be placed at undue risk because of
their condition, including anyone at risk of anaphylaxis.
Many municipalities and public spaces have already recognized nut allergies as a matter of public policy
and civil rights. For affected individuals, who must live in a state of constant vigilance and anxiety, the
widespread adoption of nut-sensitive public spaces has been an important step towards their ability to
feel and be safe in spaces that they have every right to access.
Please consider this urgent need to move towards ensuring that our children and other affected
members of our community can access our shared spaces in a safe and secure way.
Thank you,
Dave and Monica Blair
519-379-1448
Melanie Cole and Wayne Deiter 256 Sir John’s Cres. Shallow Lake, ON N0H 2K0
Township of Georgian Bluffs 177964 Grey Road 18, R.R.#3 Owen Sound, Ontario N4K 5N5 October 10th 2017 We are writing on behalf of our 12 year old son Matthew who has an allergy to all Nuts. We are requesting that the Township of Georgian Bluffs consider adopting a “Nut Aware” policy for its recreational facilities. Our family frequents the Shallow Lake arena as many as 5 times per week, upwards of 7 and have been doing so for the past 10 years. Not only do our children enjoy playing hockey in the SLMHA, they also attend crusher games, social functions, public skating, community events and other. As parents we volunteer in hockey duties including coaching and other. Our children are seemingly......always there. For more years than we can remember Melissa French had operated the food booth as “Nut Aware”. She did not sell items with nuts in the ingredients. She was very sensitive to the fact that many young children in the club had nut allergies. Her background in childcare had taught her the sensitive nature of this. This season there is a new booth operator. On two occasions parents have politely approached the gentleman to inquire if he would consider removing nuts from the booth in light of the fact that at least 10 families in minor hockey are affected with nut allergies. He didn’t feel we had any cause for concern and declined the requests. As Melissa French voluntarily (and without us asking) removed nut products from the booth, we as parents felt the likelihood of our children coming in contact (on handrails, benches, washroom doors, dressing rooms etc. ) to be greatly reduced and more “safe”. We do not feel safe anymore. It took only minutes for us to add up 10 families we knew who used the facilities weekly with minor hockey. There may be others within the club. These families are not alone. Visiting teams undoubtedly have children/adults too. We have attached some background information to support our request. We ask that Georgian Bluffs recognize the severe nature of Anaphylactic Shock, its ability to have risk factors reduced and consider adopting a policy congruent to the policy that Owen Sound has implemented in their recreation facilities. Please help to keep our children safe, alive and healthy. Thank you for your attention to our request Melanie Cole Wayne Deiter Matthew Deiter 226-668-3519
Background Information Anaphylaxis (Anaphylactic Shock) is a life threatening allergic reaction to an allergen. Most deadly reactions occur with ingestion of foods however it can also occur with contact and/ or airborne particles that are breathed in. My son Matthew has had a couple contact reactions (once when he handled an IPOD of another child. It had peanut reside on it, unbeknownst to Matthew, and he broke out in hives, swelling chest and difficulty breathing). Every reaction is different and severity worsens with exposure. Health Canada requires food manufacturers (domestic or imported) that sell food in Canada to clearly label products if they contain one of the government’s priority allergens: peanut; tree nuts; soy; wheat; egg; milk; seafood (shellfish, fish, and crustaceans); sesame; sulphites; and mustard. All priority allergens must be listed on the ingredient list of pre-packaged food. This does not eliminate the threat from cross contamination. It does however allow individuals to read ingredients and to easily identify if the allergen is included. http://www.inspection.gc.ca/food/labelling/food-labelling-for-industry/general-principles/allergen-labelling/eng/1462980868322/1462980957443 In Jan. 2006 “Sabrina’s Law” was passed in Ontario. Sabrina’s Law requires that every school board in Ontario establish and maintain an anaphylaxis policy to help students with serious allergies. www.ontario.ca/laws/statute/05s07 Sabrina Shannon was an inspirational teenager who advocated for other teens and children with food allergies. She suffered a fatal anaphylactic reaction during her first year of high school in 2003. The trigger of the reaction was the result of cross-contamination of food proteins. www.foodallergycanada.ca/resources/sabrinas-law As part of the Ontario Ministry of Education Healthy Schools plan they have adopted a policy that addresses: (1) strategies that reduce the risk of exposure to anaphylactic causative agents in classrooms and common school area; (2) a communication plan for staff and public; (3) and regular training. Every family who has /have children attending public education knows that nut products are not allowed and that if children/ teachers in their class have a severe allergy to any other item they are not permitted. It is part of their healthy schools policy. http://www.edu.gov.on.ca/eng/healthyschools/anaphylaxis.html The Ontario Human Rights Commission recognized Anaphylaxis as a disability in 2016. The following is taken from their policy on ableism and discrimination based on disability. Page 14) 2 2.2 non-evident disabilities: “Over time, new disabilities may emerge that take time to be widely recognized and well-understood. For example, in recent years, there have been reports of an increase in food-related anaphylaxis.51 In Ontario, Sabrina’s Law came into effect in January 2006. This legislation requires every school board in Ontario to establish and maintain an anaphylaxis policy. It also requires school principals to develop an individual plan for each student at risk of anaphylaxis. Human rights case law has recognized that anaphylaxis is a disability under the Code. Therefore, employers, housing providers and service providers (including education providers, daycares, etc.) have a legal responsibility to accommodate people with potentially life threatening allergies, as they would any other person with a disability, to the point of undue hardship. www.ohrc.on.ca/en/ontario-human-rights-code
Other communities have implemented Allergen awareness. Here are two examples of larger facilities with multiple venues and programs and a Nut Aware Policy Vaughan Recreation Services have implemented an Allergen Aware policy. https://www.vaughan.ca/services/recreation/program_registration/Forms/Registration%20Information.pdf Owen Sound https://www.owensound.ca/en/resourcesGeneral/Documents/Anaphylaxis-Policy-CS83---March-28-2017.pdf
To whom it may concern. My daughter Ryley MacDonald plays hockey at the Shallow Lake arena. She has a peanut allergy. I’ve noticed that the signs saying this is a nut free facility have disappeared and that the new people running the snack booth have many products containing peanuts. I was rather concerned that a child came into the dressing room with a peanut butter cup while we were in there. I know of others who are at the arena who have nut allergies as well. I’m asking that you please put the signs back up and tell the people who run the snack bar that peanut and other nut products are not allowed. Thank you Ryan and Tanya MacDonald
Sent from my iPhone
Page 1
Policy: CS83
Title: Anaphylaxis Policy
Page 1 of 7
Department/Division: Facilities
Purpose:
1. To provide procedures for the management of Anaphylaxis due to nuts, as defined below, in recreation facilities owned by the City of Owen Sound (the “City”) being both the Julie McArthur Regional Recreation Centre and the Harry Lumley Bayshore Community Centre (Recreation Facilities) in order to comply with the Policy on Ableism and Discrimination (“Policy on Ableism”) which recognizes Anaphylaxis as a disability under the Human Rights Code, R.S.O. 1990, c. H.19 (“Code”) and the Canadian Human Rights Act, R.S.C., 1985, c. H-6.
2. The Policy on Ableism recognizes a legal responsibility for service providers to accommodate people with potentially life threatening allergies, as they would any other person with a disability, to the point of undue hardship. This requires responsible parties to maintain accessible, inclusive, discrimination and harassment-free environments that respect human rights.
3. This Anaphylaxis Policy (“Policy”) addresses one of the most common allergens: Nuts.
4. The City has committed to phase in a program whereby nuts and products which have nuts listed as an ingredient will not be sold by any vendors at the Recreation Facilities. As well the City will take actions to educate the general public about Anaphylaxis and make the public aware of the City’s policy to not sell Nuts or Nut Products and not to bring Nuts or Nut Products into these facilities.
Scope:
5. This Policy applies to the City owned Recreation Facilities, the Harry Lumley Bayshore Community Centre and the Julie McArthur Regional Recreation Centre. This Policy applies both to programs administered by the City and Third Parties. Users of these facilities must comply with this Policy.
Policy: CS83
Title: Anaphylaxis Policy
Page 2 of 7
6. This policy does not apply to the Christie and Hare Rooms or the Bay and Sound Rooms at the Bayshore Community Centre where these rooms are being used for a private function as outlined in this policy.
7. Even if Third Parties have exclusive control over the type of Food Services that they provide, the City recommends that they consider this Policy and cater to the needs of those with Anaphylaxis due to Nuts in order to fulfill their legal duty to accommodate.
Definitions:
8. For the purposes of this policy,
Anaphylaxis: is a severe systemic allergic reaction which can be fatal, resulting in circulatory collapse or shock.
Anaphylactic Reaction: signs and symptoms of Anaphylaxis can occur within minutes of exposure to an allergen. In rarer cases, the time frame can vary up to several hours after exposure. The ways symptoms appear can vary from person to person and from episode to episode in the same person.
Symptoms of Anaphylaxis: generally include two or more of the following body systems: skin, respiratory, gastrointestinal and/or cardiovascular. However, low blood pressure alone, in the absence of other symptoms, can also represent Anaphylaxis.
• Respiratory (breathing) – coughing, wheezing, shortness of breath, chest pain or tightness, throat tightness, hoarse voice, nasal congestion or hay fever-like symptoms (runny, itchy nose and watery eyes, sneezing), trouble swallowing;
• Gastrointestinal (stomach) – nausea, pain or cramps, vomiting, diarrhea;
• Cardiovascular (heart) – paler than normal skin colour/blue colour, weak pulse, passing out, dizziness or light-headedness, shock;
Policy: CS83
Title: Anaphylaxis Policy
Page 3 of 7
• Other – anxiety, sense of doom (the feeling that something bad is about to happen), headache, uterine cramps, metallic taste.
Epinephrine: is the synthetic form of the hormone adrenaline that is used as the treatment or drug of choice to treat Anaphylaxis and life-threatening asthma attacks. This treatment is live-saving.
Epinephrine Auto-Injector: a medical device that is used to deliver a pre-measured dose (or doses) of Epinephrine. Also known as an “epi-pen”.
Food Services: includes making, transporting or selling food products. This includes services such as catering, concession stands, bistros, restaurants and vending machines. This list is non-exhaustive.
Third Parties: includes those individuals, businesses and organizations, including but not limited to the YMCA of Owen Sound Grey Bruce and the Owen Sound Attack Inc., that have entered into an agreement/contract with the City to provide programs/services, rent/lease space, or otherwise carry on business which includes the provision of Food Services within the City’s Recreation Facilities.
Nuts: means as stated by Health Canada the priority nuts of concern are peanuts, tree nuts (almonds, Brazil nuts, cashews, hazelnuts, macadamia nuts, pecans, pine nuts, pistachio nuts and walnuts).
Procedures and Responsibilities:
Reducing the Risk of Exposure
9. All reasonable efforts will be made to control the environment at these Recreation Facilities in order to minimize the exposure to Nuts. This must be a collaborative process which involves parents/guardians, City staff, facility users, community members, and Third Parties.
10. While the City and Third Parties shall take all reasonable efforts to accommodate children with Anaphylaxis due to Nut allergies, there is no legal responsibility to reduce the risk of exposure to zero. Despite best efforts, the City and Third Parties cannot guarantee a 100 percent Nut-free environment.
Policy: CS83
Title: Anaphylaxis Policy
Page 4 of 7
Communication Strategy – Education and Awareness
11. In the City’s Recreation Facilities which provide programs to children under 14 years of age in which the parents/guardians have advised the City or Third Parties that their child has a potentially life threatening allergy (anaphylaxis) to Nuts the City shall ensure that if managed by City staff that City staff discuss allergen awareness with children, encourage children not to share lunches or trade snacks, monitor those children who have known allergies while eating, and reinforce the importance of proper hygiene and effective hand-washing. If these programs are administered by Third Parties, who are required to comply with the City’s policies, the City shall make the Third Parties aware of this Policy and the requirement for education and awareness. Pamphlets indicating that the City’s Recreation Facilities are nut-aware shall be made available to all registrants when enrolling in programs and to community members in general by way of posting this Policy on the City’s website.
Communication Strategy – Signs and Notices
12. The City shall ensure that signs/notices are posted in the City’s Recreation Facilities that these Recreation Facilities are “Nut-Aware”. Additionally, as the City cannot guarantee that food products that are sold within these Recreation Facilities have not come into contact with Nuts, or that every member of the community respects this Policy, the City shall post signs/notices which indicate that certain products “may have come into contact with nuts or nut products”.
13. The City is responsible for implementing a strategy to ensure that signs/notices are consistently in place. Where a sign is damaged or removed, the City shall have staff post a new sign or notice.
14. In addition to these signs, notices shall also be provided directly to parents/guardians when registering children for programs at the City’s Recreation Facilities that these facilities are “Nut-Aware”. This will be in the form of a pamphlet or newsletter.
Policy: CS83
Title: Anaphylaxis Policy
Page 5 of 7
Parents/Guardians Responsibilities
15. All parents/guardians with children who are known to be at risk of anaphylaxis are required to notify the City and/or Third Parties in writing of their child’s condition and provide all relevant information required by the City to properly accommodate their child’s needs to the extent reasonably possible. This information should include: the identified allergens, the severity of the allergy, any past incidents of Anaphylactic Reactions, current medications, changes to diagnoses/medication and any other relevant health considerations. If the child has been prescribed an epi-pen the child shall self-carry at all times.
16. All parents/guardians with children not known to be at risk of anaphylaxis should also ensure that they are complying with this Policy and encouraging their children to respect children with Anaphylaxis. Where applicable, parents/guardians should ensure that their children are only bringing safe food products (i.e. no nut products or products that list nuts in the ingredient list) into the City’s Recreation Facilities. To assist with compliance with this Policy by children without anaphylaxis a pamphlet explaining this Policy will be provided to everyone who registers for programs at the City’s Recreation Facilities for which the City is either administering the programs or the City has the right to require compliance by Third Parties with this Policy.
Individualized Plans
17. In circumstances where the City/Third Parties has been made aware of an anaphylaxis child, and the City is administering the program the child is enrolled in or the Third Party is required to comply with this Policy, the City/Third Parties shall develop an individualized plan with the input of the parent/guardian of the anaphylaxis child. This plan shall include:
a. A completed individualized plan form.
b. Details informing appropriate employees and others who are in direct contact with the child on a regular basis of the type of allergy,
Policy: CS83
Title: Anaphylaxis Policy
Page 6 of 7
monitoring and avoidance strategies and appropriate treatment. Details include:
• Name, identifying information, photo of the affected child;
• Specific allergy/allergies;
• Signs and symptoms of an accidental exposure;
• Medication to be administered in the event of an exposure.
c. A readily accessible emergency procedure for the child, including the requirement to self-carry an Epinephrine Auto-Injector, follow-up plans (i.e. calling 911 or transporting to hospital), and emergency contact information.
Training Procedures
18. Program managers shall ensure that appropriate employees are advised of all children registered in their programs who have Anaphylaxis. The City shall include training on how to recognize an Anaphylactic Reaction and the proper administration of an Epinephrine Auto-Injector when health and safety training courses are offered. The City will also notify Third Parties of these training opportunities and allow interested Third Parties to participate. City staff shall be informed of the emergency protocol that has been developed. Staff will not be required to administer an epi-pen but will be trained on the proper administration of an epi-pen so they can assist someone in an emergency situation if the person is unable to administer the epi-pen themselves and when directed to do so by the 911 operator.
Jurisdictional Matters and Third Party Lease Agreements
19. Within the areas and programs in the City’s Recreation Facilities that are administered by Third Parties with agreements/contracts the City may not have jurisdiction or authority over the type of food that is served. Where the applicable agreement/contract states that the provision of Food Services by the City, and Third Parties, including user groups, shall be subject to the
Policy: CS83
Title: Anaphylaxis Policy
Page 7 of 7
City’s licencing by-laws and related policies for such services, the program provider is required to adhere to the provisions contained within this Policy.
20. Where Third Parties are independently responsible for the provision of Food Services within their respective areas, and have exclusive use/control, it is recommended that they comply with this Policy. If a Third Party decides that they wish to continue to provide nuts and nut products, the City does not assume responsibility as the City does not have legal jurisdiction to enforce compliance. All Third Parties will be provided with a copy of the City’s Policy and a request that they comply.
21. This Policy does not apply to private events and short-term functions e.g. weddings for which the party renting a portion of the Recreation Facilities has their function catered and takes full responsibility for accommodating the guests which they include in their event. If the organizer of a special event wishes to include nut or nut products in their event there is an exemption process available which will include a requirement to pay for the additional costs for cleaning the location of the function after the event.
Related Policies & Legislation:
22. Policy on Ableism and Discrimination Based on Disability (2016) http://www.ohrc.on.ca/en/policy-ableism-and-discrimination-based-disability
I am sure you are well aware that many children in our community live with allergies and some severe
enough to be life threatening. Peanuts are a well known allergen that cause anaphylaxis and is requires
that children carry an epi-pen to save their lives in case of ingestion or in some cases any contact. Some
research shows that about 1 in every 50 Canadian children have an allergy to peanuts; that is a scary
large number of children living with an incurable disease. The only way for these children to be and feel
safe is complete avoidance of the peanut allergen and that is why I am writing this letter to you.
My 10 year old son plays hockey at the Shallow Lake arena and has since he was 5. We like it there we
enjoy the community and comradery that comes with using such a great facility. However, since the
food booth has changed hands I have seen a large number of peanut products at the arena and this
proves to be a huge risk for my son. I know we are not the only family who has a child with an
anaphylactic reaction to peanuts that frequent the arena and I am sure visiting hockey teams have
similar stories to ours.
I ask that the Georgian Bluffs Township take a peanut free/aware approach or policy in our public
arenas. I ask that the township take these simple steps to keep my child and others safe in their
communities. I do not want to fear for my son's life when he is playing hockey within his own village and
I want him to feel confident and strong in his local arena. It is our responsibility as caring adults to follow
suit with other public areas (the YMCA, schools, daycares, etc.) and keep our children protected and
healthy and it is as simple as not selling peanut products at our local arena.
I love Shallow Lake and my son has many friends he loves to play hockey with here and it is because of
this amazing community that in the past, before the new operators of the food booth, we were able to
play without the fear of peanuts being sold at the booth.
I expect that this will not be an issue and I hope for a quick resolution in order to provide a safe
environment for these already compromised children.
Thank you for your consideration,
Lori Robinson
385 Princess St
Shallow Lake, ON
N0H 2K0
1
Brian M. Anderson
From: Jada Heathers <[email protected]>Sent: October 31, 2017 9:12 AMTo: Zach CarsonSubject: Peanut Free
Good morning Zach I understand that the Shallow Lake Arena is contemplating going peanut free/peanut aware. Had I known about this from the start, I would not have went out and purchased enough stock for the season. Since it was at the end of the season I purchased all at the end of Summer Inventory from a local business in the area to stock the Shallow Lake Concession Booth. So even if the arena went peanut free/peanut aware by Jan 1st, we would we would be out minimum $300.00 - $400.00. I have been asked, could we not sell the stock at our store, my answer to that is no. Not at this time of year. We are more of a Pizza- food place then we are a variety store. We certainly do not need cases or boxes of chocolate bars or nuts & peanuts in the store over the Winter. These items were purchased with the concession booth in mind. I know people are looking for snacks while watching the hockey game. If this is going to happen, I am requesting that I not pay 3 months rent to help us recover costs. Jan. Feb and March. Either that or wait until next year to make this effective. If you would like me to gather all the stock in question, for your meeting, please let me know. Regards Jada Heathers York
Township of Georgian Bluffs
Anaphylaxis Policy (FAC-2017-XX)
1. Purpose
To provide procedures for the management of anaphylaxis due to nuts in recreation facilities owned by the Township of Georgian Bluffs including the Shallow Lake and District Community Centre, Derby Community Centre, and Kemble Arena.
Nuts and products which have nuts listed as an ingredient will not be sold by vendors at the recreation facilities and the Township will take steps to create public awareness of the Township’s policy not to sell or bring nut or nut products into the facilities.
2. Scope
This policy applies to Township owned recreation facilities including Shallow Lake and District Community Centre, Derby Community Centre, and Kemble Arena.
This policy does not apply to private events and short-term functions (such as weddings) for which the party renting a portion of the facility has their function catered and has taken full responsibility for accommodating their invited guests.
3. Definitions
Anaphylaxis: a severe systemic allergic reaction which can be fatal, resulting in circulatory collapse or shock.
Anaphylactic Reaction: signs and symptoms of Anaphylaxis can occur within minutes of exposure to an allergen. Symptoms can vary from person to person and from episode to episode in the same person.
Symptoms of Anaphylaxis: generally include two or more of the following body systems: skin, respiratory, gastrointestinal, and/or cardiovascular. Low blood pressure, in the absence of other symptoms, can represent Anaphylaxis.
Cardiovascular- pale or blueish skin, weak pulse, loss of consciousness, dizziness/light-headedness, shock
Other- anxiety, sense of doom, headache, uterine cramps, metallic taste
Epinephrine: the synthetic form of the hormone adrenaline used to treat Anaphylaxis and asthma attacks.
Epinephrine Auto-Injector: device used to deliver dose of Epinephrine (also known as an ‘epi-pen’).
Third Parties: includes individuals, businesses, and organizations, including but not limited to Shallow Lake Minor Hockey, Shallow Lake Skating Club, Shallow Lake Crushers, that have entered into an agreement/contract with the Township to provide programs/services, rent/lease space, or otherwise carry on business that could include the provision of Food Services within the Township’s Recreation Facilities. This also includes operators of the concession booth or food providers for public events.
Nuts: As stated by Health Canada the priority food allergens are peanuts, tree nuts (almonds, Brazil nuts, cashews, hazelnuts, macadamia nuts, pecans, pine nuts, pistachio nuts and walnuts).
4. Procedure
Reducing the Risk:
The Township and its staff will take all reasonable efforts to control the environment at these facilities in order to minimize the exposure of nuts. This includes a collaborative effort involving parents/guardians, facility users, and community members. Despite best efforts, the Township cannot guarantee a completely nut free environment.
Communication:
The Township will make facility users aware of this Policy by its inclusion in rental agreements, signage at the facilities, and messaging on the Township’s website.
Training:
The Township’s Facilities employees will be trained on how to recognize anaphylactic reactions, and first aid procedures including the proper administration of an epinephrine auto-injector through certified first aid training or other recognized training programs.
Private Events/Short Term Functions:
This policy does not apply to short term functions (i.e. weddings, birthdays) where the party renting the facility has their function catered. The renter takes full responsibility catering to
their invited guests. It will be recommended that they comply with this policy and will be provided a copy with their rental agreement.
Supporting Material
Ontario Human Rights Commission Policy on Ableism and Discrimination Based on Disability (2016)
That Committee of the Whole receive Report OPS2017-95 for information purposes.
Analysis
Aircraft Movements:
Wiarton Airport recorded a total of 243 aircraft movements in October 2017. The mix of traffic ranged from small single engine aircraft to large corporate jets. Airport received direct corporate flights from major North American cities including Denver, New York, Montreal, Pittsburgh and Washington. In addition to private and corporate flights, ORNGE (Medevac) also operated a total of 3 flights in October.
Report OPS2017-95 Page 2 of 4
Fuel Sales and Ramp Fee Revenue:
Revenue Previous Year Actual - 2016
Current YTD – Oct 2017
Avgas $44,158 $52,972
Jet $60,948 $61,089
Landing Fee $660 $1,920
Parking Fee $382 $3,276
Stakeholder Meetings:
Wiarton Airport held two meetings with the Grey County Economic Development team, and discussed about scheduled flight services to Wiarton including the “Air Service Survey”. The discussion also included airport
marketing and business development.
The Airport also held a meeting with the CEO of Regional Tourism Organization (RTO7), and discussed about introducing charter flights between Wiarton Airport and the GTA area. A second meeting was held with RTO’s Tourism
SP67%
MP20%
ST3%
MT2%
MJ5%
H3%
Movements
SP MP ST MT MJ H
Single Piston – 163 Multi Piston – 48 Single Turbine – 6 Multi Turbine – 6 Multi Jet – 12 Helicopter – 8
Total: 243
Report OPS2017-95 Page 3 of 4
Experience development Specialist, and the charter flight concept was discussed in further detail, including the benefits that it will bring to the region.
Regulatory Agencies:
Transport Canada conducted their PVI regulatory audit on August 14-15 and an audit report was issued in September. The Airport has developed the required corrective action plans, and they were sent to Transport Canada in October.
NAV Canada has identified Wiarton Airport as a recovery aerodrome, and they will continue to support our ground based navigation equipment and our “GPS”
approaches. Wiarton is one of the few airports in Canada that will be retaining its navigation equipment. Aircraft that rely on satellite (GPS) navigation, in case of satellite failure, would be able to land safely at Wiarton Airport using these equipment.
Financial Impact
None
Implications
None
Strategic Priorities
3.9 Economic Development
Identify and support a range of economic development opportunities that support long term prosperity in agriculture, small and medium sized business while considering the available infrastructure, natural heritage features, and regional interests.
Actions
d) Support the long term sustainability of the Wiarton Keppel Airport as an economic development and tourism initiative for the Township and surrounding area.
_________________________________ Reviewed by: Rick Winters, Acting CAO
1
Brittany Drury
Subject: Regarding Joint Marine Memorial Committee
This is an update on what the committee has been working on and what we need the township to help us with moving forward. Since the township was not successful in getting Trillium funding to pay for the plaques proposed by the committee, Peter Lemon has come up with an alternative funding source that both Georgian Bluffs and the City of Owen Sound can apply for individually, thereby giving the combined communities the potential for $24,000 in funding. $12,000 can be applied for by each. After we found out that the Trillium funding had been turned down Wendi had phoned to find out why and could we apply again, no real answer on why we did not get the funding but they were quite clear that we would not be able to apply again. What Peter has come up with is the Senior’s funding Stream 2, the application for this needs to be in by November 30th. The committee cannot apply as we do not qualify under the condition of having seniors issues and programs as part of our mandate. However the municipality can apply as this criteria does not apply to municipalities. This is what we need help from the township with, staff would need to help us put the funding application together and get it sent in on time. The proposal would be to apply for funding to pay for plaques at the following locations: North Keppel – overlooking the bay with a view of White Cloud Island to commemorate the sinking of the Mannisoo and the Jane Miller. Presquile: on the bay side with several perspectives; first emancipation picnic was held here, original fishing village, original lighthouse (where camp is now) and the wharf for loading firewood. Cobble Beach – located with a view of the bay in several locations: Owen’s survey point, the remains of the wooden loading dock, Owen’s Landing and the Indian Princess both of which could be provincial plaques that we could apply to Ontario heritage Trust for (one per year). Balmy Beach – on the shore in front of the actual location: Kings Royal Hotel (Peter has a picture and Tom Thomson sketch that could be used), the Dance Pavilion, Indian River where the Beattie Feed mill (grist mill) was on site. Peter Lemon and Peter Bowers are also looking into a site at Ben Allen where the Owen Sound Militia used to go out for practice during the two wars, they apparently used a one hundred acre parcel for their practice, Peter had actually thought that the municipality had owned this land at one time. They are researching exactly where this property was, all they know is Ben Allen on Grey Road 17, but may have more information by now. According to Peter interpretive plaques cost approx $1600 each from Miller Photoplaques in Williamsford. We would need to supply the wording and graphics. Placing plaques in all of the above locations would be a good addition to the new waterfront trail, giving walkers, hikers and bikers a reason to visit each of these stops. For the Cobble Beach plaques it would be a great addition to the Concours weekend, I worked at the south bridge this year and there were many people asking about the fenced area at that end, that area in particular would be viewed by many people all summer especially. We might perhaps be able to get some support from the local community to assist in paying for these. Also a great way I think to show our support of all that Rob McLeese is doing out there. So that is my update, let me know what questions you have. I need to know what procedure to follow to get staff direction made so that we can proceed with the application. Also the City has Brent Fisher working on their application and have indicated they would be willing to work together to get both applications sent in.
2
Thanks Sue
.
Approved ACTUAL Over /Under Proposed NOTES
2017 30-Sep-17 Budget 2018YTD
LIBRARY OPERATING BUDGET:
UNION LIBRARY SUPPORT:
MUNICIPAL REVENUE:CITY SUPPORT:City Operating Grant 907,864.00 679,324.00 228,540.00 945,951.00City Allowance for 27th Pay 0.00 0.00 0.00 0.00
TOWNSHIP SUPPORTTownship of Chatsworth** 152,545.00 75,810.55 76,734.45 159,726.00Township of Georgian Bluffs** 306,571.00 308,176.99 -1,605.99 325,655.00Municipality of Meaford** 114,038.00 114,038.00 0.00 119,407.00
------------------ ------------------ ------------------ ------------------Total Township Support: ** 573,154.00 498,025.54 75,128.46 604,788.00Total Municipal Support Before Rebate: 1,481,018.00 1,550,739.00Rebate to Municipalities -72,589.00 -72,589.00
------------------ based on August 31, 2017 membershipTOTAL UNION LIBRARY SUPPORT: 1,408,429.00 1,177,349.54 231,079.46 1,478,150.00 Municipal overall increase of 4.95%
------------------ =========== =========== ------------------ after rebate to Municipalities
------------------ ------------------ ------------------ ------------------TOTAL LIBRARY COLLECTION: 140,000.00 126,407.00 13,593.00 130,000.00 $25,000 from Book Sale Reserve
