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CONSULTANT BRIEF Macleay River Estuary Migratory & Threatened Shorebird Species Management Strategy
CONSULTANT BRIEF
Macleay River Estuary
Migratory & Threatened Shorebird Species
Management Strategy
Macleay River Estuary Migratory & Threatened Shorebird Species Management Strategy - Consultant
Brief 2016
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Table of Contents 1.0 INTRODUCTION .................................................................................................................................... 4 2.0) BACKGROUND ...................................................................................................................................... 4 3.0) AIM .......................................................................................................................................................... 5 4.0) OBJECTIVES .......................................................................................................................................... 5
5.0 STUDY AREA ...................................................................................................................................... 6 6.0 SCOPE OF WORKS ................................................................................................................................ 7
6.1 Stage 1 – Literature Review ................................................................................................................. 7 6.3 Stage 3 (a) – Field Survey ..................................................................................................................... 7 6.3 Stage 3 (b) – Data analysis ................................................................................................................... 8 6.4 Stage 4 (a) – Habitat Mapping............................................................................................................. 8 6.4 Stage 4 (b) – Threat Mapping .............................................................................................................. 8
7.0 SHOREBIRD MANAGEMENT STRATEGY ....................................................................................... 9 7.1 Draft Shorebird Management Strategy .............................................................................................. 9 7.2 Final Shorebird Management Strategy ............................................................................................ 10 7.2.1 Suggest Format of MREM&TSSMS .............................................................................................. 10
8.0 CONSULTANTS SUBMISSIONS ........................................................................................................ 10 9 REPORTING ............................................................................................................................................. 11 10.0 PERSONNEL ........................................................................................................................................ 12 11.0 TIMEFRAME ....................................................................................................................................... 12 12.0 BUDGET ............................................................................................................................................... 12 13.0 LIAISON ............................................................................................................................................... 12 14.0 GENERAL CONDITIONS OF ENGAGEMENT.............................................................................. 13 15.0 RESPONSIBILITY OF CONSULTANT ........................................................................................... 15 16.0 FEES ...................................................................................................................................................... 16 17) FEE SCHEDULE ................................................................................................................................... 17 22.0 REFERENCES ..................................................................................................................................... 18
Cover page Image
Black Winged Stilt – Boyters Lane SWR
Ron Kemsley 16/12/2015
Macleay River Estuary Migratory & Threatened Shorebird Species Management Strategy - Consultant
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KEMPSEY SHIRE COUNCIL
MACLEAY RIVER ESTUARY
MIGRATORY & THREATENED SHOREBIRD SPECIES
MANAGEMENT STRATEGY
Expression of Interest No: E2016 – TQE 16/2
CONTRACT DETAILS
DEADLINE FOR CLOSING OF CONTRACT
Tender submissions close at 4:00pm on Friday 4th March, 2016
METHOD AND ADDRESS FOR LODGEMENT OF CONTRACT
Acceptable methods of submission of tenders and relevant addresses are;
By e-tender: Kempsey Shire Council will consider tenders lodged electronically via the
electronic Tender Box located at www.tenderlink.com/kempsey
NOTE: Late tenders will not be accepted. Tenderers must make adequate allowance for
the time involved in submitting tenders electronically. The above website provides
guidance in average times to upload tenders to the Tender Box.
By mail: The postal address for the submission of tenders is:
The General Manager
Kempsey Shire Council
PO Box 3078
WEST KEMPSEY, NSW 2440
By hand: The location of the Tender Box for delivery is:
Kempsey Shire Council
Corner Elbow and Tozer St
WEST KEMPSEY, NSW
By email: [email protected]
CONTACT OFFICER
Refer requests for information or advice regarding documents to:
Name: Ron Kemsley: Council contact (02) 6566 3248, Fax (02) 6566 3245
John Schmidt OEH contact (02) 65614975 m 0417428571
Macleay River Estuary Migratory & Threatened Shorebird Species Management Strategy - Consultant
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1.0 INTRODUCTION
Kempsey Shire Council is located on the mid north coast of NSW approximately 450
kilometres north of Sydney and 50 kilometres north of Port Macquarie. The Shire has
approximately 80 kilometres of coast extending from just north of Middle Head in the
north down to the southern boundary just north of Point Plummer.
Worldwide, shorebird populations have been declining (Kirby et al., 2008). As migratory
shorebird populations decline there is a growing need to minimise threats to remaining
habitats which are important for their ongoing survival (MacKinnon et al. 2012)
Currently, there is little data/information relating to shorebirds (migratory, threatened &
resident) foraging and roosting habitats within the Kempsey LGA coastal zone.
Strategy 21 of the Macleay River Estuary Coastal Zone Management Plan (2102) and
Management Action 15 of the Kempsey Coastal Zone Management Plan (2015) are
underpinned by improving management and understanding shorebird usage patterns and
mitigating threats to shorebird populations within the Kempsey LGA coastal zone.
Migratory shorebird and seabird species which visit Australia (including the Kempsey
coastal areas) receive national protection as a matter of national environmental
significance under the Environment Protection and Biodiversity Conservation Act 1999
(EPBC 1999).
The Environment Protection and Biodiversity Conservation Act 1999 (EPBC Act)
identified 37 international migratory shorebirds species regularly visit Australia each year.
In addition, there are a number of migratory and residential shorebirds listed as endangered
under the NSW Threatened Species Act (1995). At least 18 of those species have been
observed and recorded within the Kempsey LGA coastal zone.
2.0) BACKGROUND
Shorebirds are birds that inhabit the shorelines of coasts and inland water bodies during
most of their life cycles. Migratory, threatened and resident shorebird habitats include
SUBMITTING CONSULTANTS PLEASE NOTE:
Submitting Consultants are advised that they are required to submit a Consultants
Proposal based on migratory, threatened and resident shorebird species assessment for
the entire Kempsey LGA coastal zone including the Macleay River Estuary and its
geographical confines.
Submitting Consultants or team members used, MUST comply with all requirements
of Section 132c under the National Parks and Wildlife Act 1974 (NPW Act).
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coastal & inland wetlands, estuaries, mudflats, rocky inlets, reefs, sandy beaches,
floodplains, grasslands areas and ephemeral water sources.
The ecology of shorebirds is complex, especially in Australia where investigations are
continuing to unravel patterns of movement, roosting and dispersal behaviour through
targeted research programs. Sandpiper Ecological Surveys (2009) identified a significant
lack of information about shorebird usage and foraging and roosting habitat in the Macleay
River estuary.
Threats to all shorebirds, both migratory and resident are greatest in coastal zones (Priest
et al., 2002). Fortunately, much of Kempsey’s shoreline is undeveloped, with exception of
a few coastal villages and low key recreational facilities, with the majority of the coastal
zone is within public ownership (ie Crown Lands & National Parks).
However, development, residential and tourism pressures on the shires coastal natural
resources is significant. In order to identify and sustainably manage shorebird populations
and threats within the Kempsey LGA coastal zone, Kempsey Shire Council through the
management actions of its coastal and estuary management program, wishes to prepare a
strategy that protects and manages migratory, resident and threatened shore species within
the Kempsey LGA coastal zone.
The framework for assessment of migratory shorebirds significance is the Environmental
Protection and Biodiversity Conservation Act 1999 Policy Statement 3.21.
Shorebirds have been identified as being a significant fauna group associated with the
Macleay River estuary. Sandpiper Ecological Surveys (2009) identifies and prioritises a
range of recommendations for the management of shorebirds in the region, and identified a
significant lack of information about shorebird usage in the Macleay River estuary.
3.0) AIM
Szabo et al. (2012) identified that shorebirds are thefastest declining bird species group in
Australia.
In order to aid in conservation and protection of shorebird populations within the
Kempsey LGA coastal zone, Kemspey Shire Council is attempting to understand shorebird
habitation of the Kemspey LGA coastal zone and what factors are affecting populations,
and define and set in place appropriate management actions to address potential and
existing threats.
The aim of this strategy is to gather essential spatial and temporal information to assist in
identifying high and important conservation value habitats for migratory, threatened and
resident shorebird species in the Kempsey LGA coastal zone, and subsequently develop
appropriate management strategies for shorebirds protection in the coastal zone.
4.0) OBJECTIVES
The primary objectives of the Strategy is to survey, collect and interpret data on shorebird
population within the Kempsey LGA coastal that will aid in the;
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1) protection of important migratory, threatened and resident shorebirds within the
Kempsey Shire LGA coastal zone
2) minimisation and where possible eliminate anthropogenic and predation threats
to migratory shorebirds within the Kempsey Shire LGA coastal zone,
3) improvement of public awareness and knowledge of shorebird ecology within
the Kemspey LGA coastal zone
4) identification of knowledge gaps in shorebird ecology within the Kempsey
Shire LGA coastal zone, and
5) promotion shorebird recovery programs if required
5.0 STUDY AREA
Study area for the Kempsey LGA coastline.
Figure 1. Study area. (Source MVC). Study area coastal fringe from Point Plomer (in the south) to Grassy Head (in the
north).
The study area includes all coastal beach and associated coastal dunes systems as well as
all other relevant coastal and estuarine environments utilised by shorebirds.
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6.0 SCOPE OF WORKS
6.1 Stage 1 – Literature Review
The Consultants are required as minimum undertake the following literature review
elements;
a) Desktop Survey to consolidate existing information on shorebirds within the
Kempsey LGA coastal zone
b) Undertake database review (ie Australasian Wader Study Group data, Birdlife
Australia Shorebird Database, UNSW aerial waterbird count program,
Waterbird Population Estimates database, etc)
c) Review of Shorebird 2020 Program online data
d) Identify, document and summarise the findings of any previous, existing or
ongoing migratory shorebird monitoring within the Kempsey LGA coastal zone
e) Identify potential threats to shorebirds identified in relevant literature.
6.2 Stage 2 - Consultation
The Consultants are required to undertake an appropriate level of consultation with
migratory shorebird experts, any community/ ornithology interest groups and relevant state
government agencies.
The Consultants are required to facilitate at least two (2) community/stakeholder shorebird
management workshops. The shorebird management workshops are required to be
conducted / formatted to promote discussion and best practice management of shorebirds
within the Kempsey LGA coastal zone. The workshops should also focus on raising
awareness of the need for shorebird conservation.
The Consultants must also provide a mechanism for those unable to attend the workshops
and means to provide input into the consultation program. If possible, the Consultant
should investigate the opportunity to invite a shorebird expert to provide a presentation to
the workshops.
A review of the outcomes of the workshops is to be included as a chapter within the
Macleay River Estuary Migratory & Threatened Shorebird Species Management
Strategy.
6.3 Stage 3 (a) – Field Survey
The Consultants are required and MUST undertake appropriate levels of field surveys in
accordance with any recognised best management practice standards for shorebird field
surveys.
Please note: It is a requirement of the Consultants to identify, document and
comment on, any such environments if they are significant or important to
shorebirds populations within the Kemspey LGA coastal zone.
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The Consultants MUST ensure that;
a) all survey team members are appropriately licenced, trained and experienced in
shorebird assessment techniques.
b) shorebird surveys undertaken gather accurate information on population size,
species richness and the distribution of roost and foraging areas.
c) shorebird surveys must be conducted throughout all tidal cycles, and surveys of
roosting areas during high tide periods.
d) high and important conservation value habitat sites for shorebirds are
comprehensively assessed and priority management strategies are identified
e) shorebirds surveys are to be undertaken when the majority of migratory shorebirds
are expected to present within the Kempsey LGA coastal zone
f) threats at high priority and other important shorebird sites (i.e habitat loss or
degradation, disturbance, vehicular and non-vehicular recreational activities,
boating, introduced animal and plant species, pollution etc) are identified.
6.3 Stage 3 (b) – Data analysis
The Consultants must examine all collected survey and literature review data and where
practical apply statistical assessment to the data to evaluate and document any noticeable
relationship patterns and trends to help define any significant findings or conclusions that
may have arisen from the survey / assessment process.
6.4 Stage 4 (a) – Habitat Mapping
The Consultants are required to undertake appropriate shorebird habitat and distribution
mapping using GPS coordinates and ground-truthing that clearly identifies the locations
and values of foraging and roosting habitats for any observed or potential shorebirds.
Fine-scale mapping of the Kempsey LGA coastal zone should focus on identifying
supratidal feeding and roosting and habitat sites. Mapping of roost and feeding sites must
be primarily based on field observations; however, suspected feeding areas should also be
mapped using local knowledge and potential habitat mapping.
6.4 Stage 4 (b) – Threat Mapping
The severity of threats depends on the scale of cumulative effect of human actions
throughout the area, and the degree to which shorebird populations are currently limited in
the area.
The Consultant is required to prepared threat maps based on the habitat mapping that
identifies and maps;
a) Human-induced habitat loss or degradation areas
Many reports have indicated that, habitat loss and degradation is the most
formidable long-term threat to shorebird populations.
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b) Human-induced mortality areas
Continuous stretches of sandy coastline allow recreational vehicles access to
remote areas, which disturbs roosting and feeding shorebirds, potentially causing
nest abandonment and direct mortality through accidental striking and crushing of
eggs and nestlings.
c) Disturbance sites
Studies have shown that human and unrestrained domestic animal disturbance can
be linked to population declines, lowered body condition, regional habitat shifts
and local avoidance behaviour.
d) Opportunist and pest species
Introduced animals pose readily identifiable threats to shorebird populations.
Locally nesting shorebirds are under threat from expanding populations of
opportunistic native and pest animal species. Coastal dunes and other surrounding
shorebird sites are also under threat from environmental weeds.
e) Pollution Sources
Litter, oils spills, waste water dune infiltration facilities and stormwater run-off
have the potential to contaminate shorebird feeding and roosting areas.
f) Climate Change
Areas of shorebird habitats likely to be affected by climate change or sea level rise.
6.4 Stage 4 (c) GIS & Mapping Data Delivery Requirements
GIS data file format: MapInfo TAB File
Naming Convention:
Named using CamelCase.
No spaces or special characters.
All names will be easily understood without reference to
supporting documentation.
Shall not use abbreviations
Projected Coordinate System: GDA94 / MGA Zone 56 (EPSG:28356)
Metadata: Supplied using ANZLIC Metadata Profile
7.0 SHOREBIRD MANAGEMENT STRATEGY
7.1 Draft Shorebird Management Strategy
The Consultants are required to prepare and produce a Draft Macleay River Estuary
Migratory & Threatened Shorebird Species Management Strategy for review and
concurrence by Council's Natural Resources Group. The Consultants are also required to
present the findings of the shorebird assessment and content of the Draft Strategy to a
meeting of Council's Natural Resources Group.
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Attention shall be given to presenting all information within the Draft Strategy and NRG
presentation in clear written, graphical, diagrammatic, photographic and tabular form that
can be readily understood by relevant stakeholders.
7.2 Final Shorebird Management Strategy
Following review and endorsement of the Draft Shorebird Management Strategy by
Council’s Natural Resources Group, the Consultants are required to finalise the Macleay
River Estuary Migratory & Threatened Shorebird Species Management Strategy.
7.2.1 Suggest Format of MREM&TSSMS
Executive Summary
Introduction
Aims & Objectives
Study Area
Shorebird Survey/Assessment
Methods
Results
Analysis of Results
Habitat & Threat Mapping
Discussion
Summary of shorebird habitat usage
Species usage & distribution
Significant / important sites
Regional important sites
Knowledge gaps
Threats
Existing human usage and shorebird interaction
Threatening processes
Current impacts
Potential impacts
Risk Assessments
Legislation & Management
Recommended Conservation & Management Actions/Strategies
Conclusion
References
8.0 CONSULTANTS SUBMISSIONS
Consultants submitting a proposal to undertake the Macleay River Estuary
Migratory & Threatened Shorebird Species Management Strategy MUST
comprehensively describe within their submission the following:
Detailed description and anticipated timeframes (where relevant) of;
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1) Expertise & Experience in shorebird assessments
2) Literature review process
3) Communication/consultation strategy
4) Field survey / research methods / analytical process / mapping outputs
5) Budget
6) Progress Reporting timelines
7) Outputs
The Consultant’s proposal is to detail activities proposed to undertake the work. The
proposal is to be presented as shown in Table 1 in accordance with project timeframes.
Table 1 Stages of Work required
Stag
e
Work required Estimated
Timeframe (wk’s)
1 Literature Review
2 Consultation
3 Field Survey
4 Habitat Mapping
5 Draft Strategy
6 Final Strategy
Note: Consultants Submissions to forwarded to Kempsey Shire Council no later than
4:00pm Friday 4th March 2016.
9 REPORTING
9.1) Progress Reporting
The Consultant is to provide regular and comprehensive progress reports. Progress Reports
are to be provided to Council on a bi-monthly basis. The progress Reports are to be
concise and reflect accurate information on the status and development of the strategy. The
Consultant must notify Council of any significant issues or outcomes arising during the
process study development.
9.2) Strategy Format Requirements
The Macleay River Estuary Migratory & Threatened Bird Species Management Strategy
will be presented as a single document containing an executive summary, scope of work,
all associated outputs including methodology adopted, results of technical investigations
and assessment of strategies and options. The reports (draft and final) are to be provided in
both hard copy and electronic forms. Electronic format of the report is to be provided as
follows:
Text MS Word
Diagrams JPG (dxf or emf preferred for vector format)
Maps Shape files suitable for use in ESRI GIS
CADD AutoCAD
Refer Section 6.4 for mapping & GIS reporting requirements.
Format for hard copy is bound, A4 size in portrait mode, with drawings and diagrams no
larger than A3 size where necessary. Maps and diagrams shall be capable of being
photocopied in black and white while still conveying their information.
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10.0 PERSONNEL
The Consultant's proposal is to include the qualifications and relevant experience of each
team member proposed to be used on the strategy including any sub consultants. Any
similar investigations recently undertaken by the Consultant are to be detailed.
11.0 TIMEFRAME
It is expected that the Macleay River Estuary Migratory & Threatened Shorebird Species
Management Strategy shall be completed no later than the 30th February 2017.
12.0 BUDGET
A fee proposal is to be submitted on lump sum basis with the exception of hourly rates for
additional work or meetings requested by Kempsey Council.
A maximum budget of $35,000.00 has been set for the work as outlined.
Should the consultant consider the budget inadequate for the scope of the work required,
an alternative fee proposal can be submitted.
13.0 LIAISON
Personnel responsible for briefing and liaison are:
Mr. Ron Kemsley Kempsey Shire Council (tel no. 6566 3248)
Mr. John Schmidt, OE&H Kempsey Office (tel no. 6561 4975)
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14.0 GENERAL CONDITIONS OF ENGAGEMENT
The contract is subject to Council’s Policy No56 Work Health & Safety Policy Procedure
5.6.14.4 ‘Managing Contractor Health and Safety Risks – Basic Level 4 Contracts’. A
copy of which is are available at the following web addresses;
http://www.kempsey.nsw.gov.au/corporate/policies/pubs/policy-5-06-work-health-safety.pdf
http://www.kempsey.nsw.gov.au/corporate/policies/pubs/procedure-5-06-14-4-managing-contractor-health-
safety-risks-basic-level-4-contracts.pdf
14.1 General Conditions of Engagement
The tasks as identified in the brief are based on Council's assessment of the strategy.
The consultant may suggest any amendments required to achieve the strategy
objectives during the course of the strategy.
Any proposed departure from the agreed study tasks must first be ratified by Council
before proceeding.
14.2 Termination
The consultant's commission to carry out the study may be subject to termination due
to non-performance or inability to meet set deadlines. The consultants will be
informed by letter of such termination. This letter will be final and not subject to
further correspondence.
14.3 Confidentiality
Investigations and reports will remain confidential unless, or until, released by the
Council.
14.4 Sub-Consultants
The primary consultant may engage a sub-consultant for a specified part of the study
subject to the written approval of Council. The primary consultant is responsible for
the sub-consultant's work and compliance with the terms of the study. The sub-
consultant has no claim on Council for fees or expenses.
14.5 Insurance
14.5.1Professional Indemnity
The consultant shall maintain a current Professional Indemnity policy of insurance at
a sum not less that $300,000 or not less than that sum specially nominated in the
Letter of Engagement. The consultant shall maintain a policy of insurance for an
amount that is sufficient to indemnify the consultant after completion of the
commission.
14.5.2 On Site Public Liability
The consultant is responsible for taking out at least $10 million public liability
insurance giving cover to himself/herself, his/her employees and any agent engaged
by consultant for the duration of the work.
The consultant should also be aware of the obligations and liabilities under the
"Work Health & Safety Act, 2011" and National Code of Practice pertaining to the
Act.
14.5.3 Employees or Agents
Before commencing work under the commission, the consultant shall ensure that a
suitable insurance policy is taken out giving cover to the consultant, the consultants
employees and agents against any liability, loss, damage, costs and expenses arising
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at common law or under ant statute as a result of personal injury to or death of any
person employed by the consultant or the consultants agents in or about the work.
14.5.4 Inspection of Insurance Policies and Receipts for Premiums
The consultant shall make available for inspection the policies of insurances
effected, for the purpose of complying with this section and the receipt for payment
for the current premiums or other such evidence of insurance as may be requested by
Council.
14.6 Copyright
Results of the study and the models developed in the course of the study are the
ownership of Council. All data files are to be provided to Council on completion of
the study.
14.7 Conflict of Interest
The consultant shall inform Council immediately of any matter connected with this
study which could give rise to an actual or potential conflict of interest. This
information will be treated as confidential.
14.8 Certification
All final documents prepared by the Consultant must be signed by the Project
Director nominated in the consulting proposal to certify that they have been prepared
by competent professional staff, checked for accuracy and comply with relevant
regulations and the requirements of the brief.
14.9 Corrections
Any error, ambiguity or deficiency, which becomes apparent during the course of the
study, shall be referred to the consultant for correction or clarification. The
consultant shall not be entitled to an additional fee where the correction or
clarification arises from a fault of the consultant.
14.10 Acceptance of Commission
Written confirmation of acceptance of the commission for the study, in accordance
with the conditions of engagement, is required before work commences.
14.11 Payment and Costs
Monthly progress payments will be made after project progress reports. Progress
payments are not acknowledgment of the satisfactory performance of work and
Council reserves the right to recover any overpayment.
Council will retain 10% of project costs on completion of the draft documentation.
All monies will be paid on acceptance of the final documentation.
Clause SC2 - Goods and Services Tax
"Goods and Sales Tax (GST)" means any tax on goods and/or services, including any
value added tax, broad based consumption tax introduced in Australia.
"GST Law" includes and Act, order or regulation which imposes or otherwise deals with
the administration or imposition of a GST in Australia.
Notwithstanding any other provision of this Agreement:
(a) If a GST applies to any supply made by any party or in conjunction with this
Agreement, the consideration provided or to be provided for that supply will be
increased by an amount equal to the GST liability properly incurred by the party
making the supply.
(b) If the imposition of a GST or any subsequent change in the GST law is accompanied
by or undertaken in connection with the abolition of a reduction in any existing
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taxes, duties or statutory charges (in this clause "taxes"), the consideration payable
by the recipient of the supply made under this Agreement will be reduced directly or
indirectly as a consequence of the abolition of or reduction in taxes.
Each party warrants that at the time any supply is made under this agreement on
which GST is imposed, that party is registered under the GST law. If the other party
requests written evidence of registration, the party claiming to be registered will
promptly produce evidence satisfactory to the party seeking such evidence.
Any invoice rendered by a party to this agreement which seek to recover an amount
of GST payable by that party must conform to the requirements for a tax invoice (as
that term as defined in the GST law). If requested to do so by the recipient of the
supply, the supplier must provide a tax invoice within 14 days.
Council shall not be obliged to make any payment unless it is satisfied that the work
satisfies the requirement of the brief.
The consultant shall be responsible for all his/her own costs for travel,
accommodation and other expenses.
14.12 Selection Criteria
Proposals shall be assessed by Councils selection Panel, consisting of representatives
from Council and relevant state agencies. Proposals will be assessed on an objective
basis in general accord with the following selection guidelines.
Factors to be considered in the assessment process will be:
1. methodology
2. demonstrated level of understanding of what is required to produce a quality
outcome; the quality of the Consultant’s team in terms of demonstrated experience
in shorebird assessment.
3. proven track record. Of particular importance is the presence of sufficient depth of
experience to cover the broad range of skills needed to address the issues and
formulate objectives and strategies;
4. consultation proposal and skills;
5. overall fee;
6. project timetable; and
7. understanding of shorebird habitation.
14.13 Acceptance
Written acceptance and agreement from the Consultant that the work will be
undertaken in accordance with the Brief is required before the Commission can
begin.
15.0 RESPONSIBILITY OF CONSULTANT
15.1 The responsibility for the preparation of the study & plan and the supervision of sub
consultants and their integrity, effectiveness and suitability for the purpose rests with
the consultant. Council is relying upon the consultants knowledge, skill and
judgement to produce a finished product which is fit for its intended purpose.
15.2 The consultant shall accept full responsibility for all work undertaken as a
requirement of this brief.
15.3 The consultant is responsible for ensuring that adequate data and information to meet
the requirements of this brief have been supplied are obtained from the appropriate
sources.
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15.4 Draft documents submitted for review by Council shall be signed by the consultants
principal nominated in the proposal to certify that the documents represent adequate
professional presentation for the particular of the work. All final documents
prepared by the consultant must be signed by the consultants principal nominated in
the proposal to certify that the documents have been prepared by competent
professional staff and have been checked for accuracy, compliance with relevant
regulations, the requirements of the brief and fully co-ordinated with all related
documents.
15.5 Any errors, ambiguities or deficiency, which becomes apparent during the
commission, shall be referred to the consultant for correction or clarification in
suitable form. The consultant shall not be entitled to an additional fee where the
correction or clarification arises from the fault of the consultant.
15.6 The consultant should ensure that the documents produced under the commission
comply with relevant Acts, Codes, Ordinances and Regulations. The consultant
shall immediately advise Council and obtain direction if the work requirements
conflict with any such statutory requirement.
15.7 The consultant is to advise Council of any conflict of interest that may arise in the
undertaking of this study from other work undertaken by the consultant in the study
area.
16.0 FEES
16.1 The fees to be paid for the work described in the Brief shall be a lump sum
nominated by the consultant in the proposal for stage of the work as per Fee
Schedule (Section 17). The lump sum is to include all fees for sub-consultants.
16.2 The lump sum fee may only be exceeded if work additional to the extent of this Brief
is requested by Council.
16.3 Items not specifically mentioned in the Brief but which are necessary for the
satisfactory completion and performance of the work shall be executed by the
consultant without adjustment to the nominated fees.
16.4 No payment for additional work will be made in excess of the nominated fee unless
the additional work is first authorised in writing by Council. The fees shall be
deemed to include all works and costs necessary to carry out the work set out in the
brief.
16.5 The lump sum fee submitted by the consultant shall be a true reflection of the cost of
professional services to be provided. The lowest fees submitted will not necessarily
be accepted by Council.
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17) FEE SCHEDULE
Macleay River Estuary Migratory & Threatened Shorebird Species Management
Strategy:
ITEM AMOUNT $
Stage 1 Literature Review
Sub total
Stage 2 Communication / consultation
Sub total
Stage 3 Field Survey
Sub total
Stage 4 Mapping
Sub total
Stage 5 Management Strategy
Sub total
OTHER
Disbursements (all Stages).
Additional data requirements – (detail if required).
Work in the brief not covered by the above items.
Sub Total
TOTAL FEE
Additional Meetings
Attend any additional meetings as directed (per meeting).
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22.0 REFERENCES
Kirby, J. S., Strattersfield, A.J., Butchart, S. H., Evans, M.I., Grimmett, R.F., Jones, V.R.,
O’Sullivan, J. Tucker, G.M. & Newton, I. (2008). Key conservation issues for
migratory land and water species on the world’s major flyways. Bird Conservation
International, 18 (1), s49.
MacKinnon, J., Verkuil, Y.I. & Murray, N. (2012) IUCN situation analysis on East and
Southeast Asian intertidal habitats, with particular reference to Yellow Sea
(including the Bohai Sea). Occasional Paper of the IUCN Species Survival
Commission No. 47. IUCN, Gland, Switzerland and Cambridge, UK. ii + 70pp.
Preiset, B., Straw, P., & Weston, M., (2002) Shorebird Conservation in Australia,
Supplement to Wingspan, Vol. 12, No. 4, Dec 2002.
Szabo, J. K., Butchart, S. H., Posingham, H. P., & Garnett, S. T. (2012). Adapting global
biodiversity indicators to the national scale: A Red List Index for Australian Birds.
Biological Conservation, 148 (1), 61-68.
