What You Need to Know: Trace and Your Publications

Rachel RadomScholarly Communication & Publishing Librarian

Spring 2016

Overview• What is Trace?

• When would you use it?

• What is Green Open Access?

• Benefits of depositing work in Trace

• Your Subject Librarian

What is Trace?• Online archive of institutional research

• UT’s own open repository• Makes work findable• Makes work accessible

• Trace: Tennessee Research and Creative Exchange http://trace.tennessee.edu

When should you use Trace?Whenever you want to share any of the following:

• Electronic theses or dissertations• Peer-reviewed journal articles*• Data sets*• Presentations, white papers, etc.

*Often required by funders with public access policies (compliance issue)

For Theses & Dissertations• Submit to Trace• If desired, request an embargo from the

Graduate School• Why an embargo?

• Chapter accepted as an article, not yet published

• Creative work that will be sent out for consideration as a book

For Funder Policies• Most federal funders require public access

to research resulting from grants they fund• Articles must be available in an open

repository (sometimes a specific one)• Data sets must be available in an open

repository (sometimes a specific one)

• Private funders, too

For Green Open Access• Gold OA

• Green OA / Delayed OA (12 month embargo)

• Find OA Journals that Follow Best Practices: doaj.org

What else besides articles?• Presentations

• White papers

• Chapters

• Artists’ Statements

Be Aware• You cannot make work public in Trace

unless your publication agreement allows• Not sure? Check Sherpa/RoMEO• Sometimes subject to an embargo period (delayed OA,

or green OA)• Deposit to Trace now, set embargo, no further action

needed

• You can negotiate your publication agreements to allow deposit to Trace

Benefits of Trace I• Items in Trace are indexed by Google

Scholar, making your work both findable and accessible

• More access = More views = More citations

Benefits of Trace II• Gives access to “potential users in

business, charitable and public sectors, and to the general public” (RCUK Policy on Open Access)

• Preservation in your institution’s library collection

Bigger Questions• Why don’t you own your own work?• Does a publisher need the copyright? No!• Can you retain your copyright? Yes!

• Retain select rights via a publication agreement amendment

• Offer a license to publish or a CC license• Some journals allow you to keep your ©

Notes to Researchers• Seek copyright permission for reuse of

figures, tables, and the like (2-4 months)• Citation is not enough• Exceptions at UT: SAGE, Wiley-Blackwell (if

figures were created by authors)

• For graduate students, much easier to go route of article chapter than chapter article (journal’s “right of first publication”)

Also…• Get an ORCID iD

• Use the ORCID search wizards to auto-populate your publications list

• On your publications list, add links to articles in Trace

EndNote & Lit Review Support

• Meet with your subject librarian to discuss search strategies, receive assistance with database searches, etc.

• Literature Review Guidehttp://libguides.utk.edu/LitReviews

• Endnote/Zotero Guide (with citation manager comparison chart)

http://libguides.utk.edu/citeman/

LIBRARIANS ARE YOUR PARTNERS IN FINDING, WRITING & PUBLISHING.

WE WORK WITH YOU, EMPOWERING YOUR RESEARCH & IMPROVING YOUR IMPACT.

Your Subject Librarian >> http://s.lib.utk.edu/librarians

Scholarly Communication & Publishing Librarian >> rradom@utk.edu