TRAINING 2015

Summer Food Service Program

Training Landscape

Purpose of the ProgramSite EligibilitySite Supervisor's ResponsibilitiesTypes of Meals Served (menus provided)Meal AdjustmentsRecord Keeping RequirementsDelivery ScheduleSeconds, Leftovers, and Spoiled MealsStoring MealsWho to contact about ProblemsCorrective ActionCivil Rights

Purpose of the Program

The intent of the SFSP is to bridge the gap in nutrition during the summer months by serving nutritious meals to children 18 years and younger while school is not in session.

Site Eligibility

Site = actual location where meals are served and children eat in a supervised setting.

Eligible Sites = those that serve children in low-income areas

Documentation required Three common types of sites:

1. Open Site-first come, first serve; most common2. Restricted Open Site-space, security, safety, control3. Closed Enrolled Site-IE forms, area eligibility

Participant Eligibility

Children age 18 years and underA person 19 years of age and over who has a

mental or physical disability AND who participates in a school program

Site Supervisor Responsibilities

Serve MealsClean up after mealsEnsure safety of food, and comply with all

local health and safety standardsReceive and account for delivered mealsEnsure that children eat ALL meals onsitePlan and organize daily activitiesImplement alternate food service

arrangements during inclement weatherTake accurate meal counts at point of service

Field Trips

Fieldtrips are okay!Complete Field Trip formSponsor must know about field trips

Elder Care Services DACS

Site Visits

Pre-Operational: New and sites with prior year deficiencies; proper facility for # of children being served

Site Visits: New sites visited within first week of service

Site Review: monitor present before, during, and after meal service; once within 4 weeks

Corrective Action

Delivery Slips

What meals are you signing for?Check quantityEnsure meals meet pattern requirementNote any errors/differences on the delivery

slipMaintain signed detailed delivery slip

Meal Adjustments

Report meal adjustments daily by 1:00 PM All meal adjustments will be reported to ECShttps://docs.google.com/forms/d/17wDklCU0

Q-f_AI717_Dz-N0xgGKiucrJ2_CfWATP-gs/viewform

Food Complaint Formhttps://fs17.formsite.com/costa0408/form14/i

ndex.html

Meal Service Requirements

Meal MUST be eaten on-siteException: Fruit/Vegetable/Grain Waiver-One

item may be taken off-siteAll children must receive one meal before any

child is served a complete second mealAdhere to local health and sanitation

regulationsServe meals during approved time

Point of Service

Only complete meals served to eligible children can be claimed for reimbursement

Meals must be counted at point of service, i.e., meals counted as they are served

Ensure complete meal being served

Seconds, Leftovers, and Spoiled Meals

Objective: serve one meal per child at each service.

Limited number of second meals served as a unit

Sharing tableComplete meals and nonperishable

components can be stored for subsequent service

All recycled food must be stored in accordance with local health codes and documented

Leftovers to be served the following meal service

Record Keeping Requirements

Daily Meal Count and Delivery Slip (daily)Delivery Receipt (daily)Site Supervisor’s Record of Meals Served

(monthly)Submit by the 2nd of the following month

Official Visitors

Most are unannouncedRequired to carry identificationReport results of all official visits and

reviews to your sponsorLocal health department visitorsState agency and Federal staffOfficials will note any problems observedIf you receive a violation notice from a

monitor OR health department representative, take immediate steps to correct the violation and inform your sponsor.

Problems?

Shannon PiotrowskiDirector of Programs and Agency Relations

spiotrowski@fightinghunger.orgExt. 214

Kareemah ThomasAgency Relations Coordinator/Human Resources Manager

kthomas@fightinghunger.orgExt. 215

Telephone # 850-562-3033

QA

Civil Rights

•Display the “And Justice for All” poster in clear view for all children, parents and personnel to view (preferably where meals are served or eaten)

•Protected Classes♠ Race♠ Color♠ Sex♠ Age♠ National Origin♠ Disability

Civil Rights

• Ensure meals are served to all attending children regardless to their protected classes (race, color, national origin, sex, age, or disability).

Civil Rights

Complaints need to include:

Contact information of the person initiating the complaint.

Sponsor & site information.

Nature of incident or action that led the complainant to feel discrimination was a factor including the basis (race, color, national origin, sex, age, or disability) and dates of the alleged discrimination.

If witness is available, record their name, title, and business address.

Civil Rights

“The U.S Department of Agriculture (USDA) prohibits discrimination against its customers,employees, and applicants for employment on the bases of race, color, national origin, age,disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, maritalstatus, familial or parental status, sexual orientation, of if all or part of an individual’s income isderived from any public assistance program, or protected genetic information in employment orin any program or activity conducted or funded by the Department. (Not all prohibited bases willapply to all programs and/or employment activities.)

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program

Discrimination Complaint Form, found online at www.ascr.usda.gov/complaint_filing_cust.html ,or at any USDA office, or call (866) 632-9992 to request a form. You may also write a lettercontaining all of the information requested in the form. Send your completed complaint form orletter to us by mail at U.S Department of Agriculture, Director, Office of Adjudication, 1400Independence Avenue, S.W., Washington, D.C 20250-9410, by fax (202) 690-7442 or email atprogram.intake@usda.gov.

Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (in Spanish).USDA is an equal opportunity provider and employer.”

Civil Rights

Questions????