Transaction Record Reporting and Processing …...For all policies with an expiration date on or...

NATIONAL FLOOD INSURANCE PROGRAM

Transaction Record Reporting

and Processing (TRRP) Plan

Complete Current Edition PDF

Revision 4 — October 2001

through

Change 22, Effective January 1, 2015

Cut on line below for spine of 3” binder.


Transaction Record Reporting and Processing (TRRP) Plan Complete Current Edition PDF

Cut on line above for spine of 3” binder.

U.S. Department of Homeland Security 500 C St. SW Washington, D.C. 20472

W-14047

August 21, 2014

MEMORANDUM FOR: Write Your Own (WYO) Principal Coordinators and the National Flood Insurance Program (NFIP) Servicing Agent

FROM: Jhun de la Cruz Branch Chief, Underwriting Risk Insurance Division

SUBJECT: NFIP Policy Address Reporting – Duplicate Policy Reports

Beginning this fall, in accordance with Section 100228 of the Biggert-Waters Reform Act of 2012, the NFIP will implement the requirement for agent and policyholder notification in cases where duplicate coverage is indicated. Please refer to WYO Bulletin W-13070 (“June 1, 2014 Program Changes”), dated December 16, 2013, for more information about the requirement.

For all policies with an expiration date on or after January 1, 2015, at least 90 days prior to the policy expiration date, insurers must send a notice (see Attachment for samples) to the insured and agent for all policies where duplicate coverage is indicated. The insurer must obtain the data added to the current Application forms pertaining to tenant coverage and building coverage purchased. The information collected must be reported through the Transaction Record Reporting and Processing (TRRP) Plan.

With June 2014 data, the NFIP will provide insurers updated lists of policies that indicate more than one policy for building coverage that may have been issued for the same address. The lists are available on the insurers’ FTP site under the FTP folder ftpind/coxxxxx/duppol, with the file names of W2RPDUP1 and W2RPDUP2.

These lists are not exhaustive. Insurers are responsible for ensuring that duplicate building policies are not issued for the same building. Insurers must also include the building owner on the policy and report the appropriate tenant information through the TRRP Plan. If there is more than one building at the same property location, each building must be uniquely identified. If more than one policy with building coverage covers the same building, all but one of the policies must be canceled or endorsed to remove building coverage. If duplicate policies are inadvertently issued for the same building, the NFIP will pay the building owner and any tenant(s) named on only one policy.

NFIP Policy Address Reporting – Duplicate Policy Reports August 21, 2014 Page 2

Duplicate Policy reports will be created and posted to WYO FTP sites monthly. The revised criteria used in developing the reports are as follows:

• Include Active policies for new business and renewals; • Include Expired policies within 30 days for renewals – still considered renewable; • Include Condominium indicator ‘U’ for non-residential policies (Occupancy Type ‘4’); • Exclude Condominium indicator ‘U’ for residential policies (Occupancy Types ‘1’, ‘2’, and

‘3’); • Exclude Contents-Only policies (Building coverage equal zero and Contents coverage greater

than zero); and • Include Building Use Type Indicator

FEMA reviewed a sample of duplicate policies identified in the report and determined that in some cases, policies are falsely identified as duplicates because address-descriptive information is not reported, (e.g., unit number, apartment number, building number, etc.). To update these policy records, a TRRP correction transaction (‘23A’) with applicable descriptive information is required and should be included with your regular monthly TRRP submission. Please continue to use Address Line 2 to report address information. Additional descriptive information can also be included on Address Line 2 (provided there is enough space); otherwise, add the descriptive information to Address Line 1.

Here are some examples for reporting standard and descriptive addresses.

Examples – Standard Address

Address Line 1: Address Line 2: 100 Main Street Address Line 1: Address Line 2: 100 Main Street Apt. 102 Address Line 1: Address Line 2: 100 Main Street Unit #A Address Line 1: Address Line 2: 100 Main Street Building 507 Address Line 1: Apt. 102 Address Line 2: 100 Main Street Address Line 1: Unit #A Address Line 2: 100 Main Street Address Line 1: Building 507 Address Line 2: 100 Main Street

Examples – Descriptive Address

Address Line 1: Lot 33 Block 10 Address Line 2: Travis Road Address Line 1: Travis Road Address Line 2: Building 4A Address Line 1: Red Barn Stop 4 Address Line 2: Route 15 Address Line 1: Address Line 2: Route 15 Red Barn Stop 4

It is also important to report the appropriate Building Use Type Indicator. This type code will identify the specific usage of the insured building and is required for new business effective on or after October 1, 2009.



For any questions, please contact your NFIP Legacy Systems Services Business Analyst at [email protected].

Attachment

cc: Vendors, IBHS, FIPNC, Government Technical Representative

Suggested Routing: Data Processing, Underwriting, Marketing

www.fema.gov

mailto:[email protected]:www.fema.gov

NATIONAL FLOOD INSURANCE PROGRAM (NFIP) SAMPLE DUPLICATE POLICY, BUILDING COVERAGE NOTICE

Policy # < > Property Address: < >Mailing Address: < >

Dear Policyholder:

This letter is to notify you that National Flood Insurance Program (NFIP) policy records for the buildinginsured on the flood policy identified above indicate that more than one NFIP policy with building coverageis currently in force for the building. As part of the reforms passed in the Biggert-Waters Flood Insurance

Reform Act of 2012, the NFIP prohibits duplicate policies with building coverage on the same building,

except for individual units within residential condominium buildings (the association may purchase a

Residential Condominium Building Association Policy, and a unit owner may purchase a policy on the

Dwelling form, but in the event of a loss the combined payments under the two policies cannot exceed the

maximum amount allowed by law). Furthermore, policies with building coverage must be in the name of the

building owner with an aggregate liability for building coverage not to exceed the maximum limit offered

under a single Standard Flood Insurance Policy (SFIP). Therefore, the NFIP will only allow a single SFIP to

respond to a building loss. In order for the policy identified above to be renewed with building coverage(Coverage A), additional information is required to ensure eligibility for building coverage. It is the agent and

the insured’s responsibility to ensure that the duplicate policy issue is resolved before the policy is renewed.

Please complete the information below, sign and date this notice, and return it to:

Property Address: < >

Are you a Tenant? Yes No If Yes, are you requesting Building Coverage? Yes No

If Yes:

Building coverage must be removed from the policy, or the policy must be endorsed to include the building owner as a named insured.

If the policy is endorsed to include the building owner as a named insured, any other SFIP containing building coverage for the building insured on this policy must be endorsed to remove

the building coverage or cancelled.

PURSUANT TO 28 U.S.C. § 1746, I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE UNITED STATES OF AMERICA THAT THE FOREGOING IS TRUE AND CORRECT. I UNDERSTAND THAT ANY FALSE STATEMENTS MAY CAUSE MY POLICY TO BE VOID, AND MAY BE PUNISHABLE BY FINE OR IMPRISONMENT UNDER APPLICABLE FEDERAL LAW.

Insured’s Signature Date Insured’s Printed Name

Contents coverage also may be available for contents owned by the building owner, and contents

coverage also is available for each unit within the building for contents owned by the tenant. Ten

percent of contents coverage may be applied to betterments or improvements. However, this will

reduce the overall amount of contents coverage under the policy.

If you have any questions about this notice, please call .

June 26, 2014

MEMORANDUM FOR: Write Your Own (WYO) Principal Coordinators and the National Flood Insurance Program (NFIP) Direct Servicing Agent (DSA)

FROM: David L. Miller Associate Administrator Federal Insurance and Mitigation Administration

SUBJECT: October 1, 2014 Refund Procedures – Sections 3 and 5 of the Homeowner Flood Insurance Affordability Act of 2014 (HR 3370)

The purpose of this memorandum is to provide notification of the refund procedures that the NFIP will implement beginning October 1, 2014, pursuant to Section 3 of the Homeowner Flood Insurance Affordability Act of 2014 (HFIAA), Pub. L. No. 113-89 (March 21, 2014). Refund amounts will be determined using rates made available in Bulletin W-14026 issued on May 29, 2014. Section 3 of HFIAA requires FEMA to restore Pre-Flood Insurance Rate Map (FIRM) subsidized rates and issue refunds of excess premiums collected above the subsidized rate for:

• Pre-FIRM properties not insured when the Biggert-Waters Flood Insurance Act of 2012 (Biggert-Waters) was enacted;

• Pre-FIRM properties purchased after Biggert-Waters was enacted; and • Policies for Pre-FIRM properties that were rated full-risk under Biggert-Waters due to a

lapse in coverage, but only for policies where the lapse was due to a property owner no longer being required to purchase flood insurance.

The effective date of rate tables that implement premium changes required by Section 3 of HFIAA is July 6, 2012, which is the date Biggert-Waters was enacted.

With some exceptions, Section 5 of HFIAA prohibits FEMA from increasing premiums more than 15 percent a year within a single risk class and more than 18 percent for any individual policyholder. These exceptions include:

• Properties receiving Pre-FIRM subsidized rates subject to the 25 percent increases mandated by Biggert-Waters for non-primary residences, businesses, Severe Repetitive Loss properties (including cumulative loss properties), and substantially damaged or improved properties;

• Properties located in a community that loses its Community Rating System (CRS) standing; • Increases in premium due to a decrease in the deductible or an increase of coverage; or • Misrated properties.

jdelacamaraTypewritten Text


jdelacamaraTypewritten TextW-14035

ngoodwineTypewritten Text



jdelacamaraTypewritten TextU.S. Department of Homeland Security

jdelacamaraTypewritten Text500 C Street, SWWashington, DC 20472


Section 5 was effective on March 21, 2014, the date HFIAA was enacted. Prior to HFIAA, FEMA was authorized to increase rates within a single risk class by no more than 20 percent over a 12-month period, with no individual policy cap. Consequently, as of March 21, 2014, some rates contained in the October 1, 2013 rate tables may have exceeded the premium increase caps mandated by Section 5 of HFIAA for some Pre-FIRM subsidized policyholders, as well as some Post-FIRM and other full-risk-rated policyholders.

On April 15, 2014, FEMA issued Bulletin W-14014 requiring the NFIP DSA and WYO insurers to restore Pre-FIRM subsidized rates for Section 3 properties where policies were purchased or renewed after May 1, 2014. Bulletin W-14014 required that insurers use the October 1, 2013 Pre-FIRM subsidized rate tables for those policies.

On May 29, 2014, FEMA issued Bulletin W-14026 providing Section 5 compliant rates that are the same or lower than the October 1, 2013 premium rates for both Pre-FIRM subsidized policies and other policies. Bulletin W-14026 required the NFIP DSA and WYO insurers to use the Section 5– compliant rates for new and renewal business issuing effective October 1, 2014.

Today, FEMA is issuing a bulletin providing guidance to provide refunds required by Section 3 of HFIAA for policies eligible for Pre-FIRM subsidized rates issued on or after October 1, 2013, and on or before September 30, 2014. The refund procedures will also apply to policies not receiving Pre-FIRM subsidized rates that were effective on or after March 21, 2014, and on or before September 30, 2014, where the October 1, 2013 premium rates exceeded the premium increase caps mandated by Section 5 of HFIAA. The premium rates provided in Bulletin W-14026 on May 29, 2014, will continue to be used for new and renewal policies effective on or after October 1, 2014. In every case, these rates are the same or lower than the October 1, 2013 rates. FEMA will also utilize these same rate tables to calculate premium refunds to comply with Sections 3 and 5 of the HFIAA. Refunds will begin on October 1, 2014, and all refunds must be generated by December 31, 2014.

Detailed information is attached regarding the HFIAA premium refund process, including underwriting and accounting guidelines, the rate tables to be used to determine refund amounts, and modifications to the Transaction Record Reporting and Processing (TRRP) Plan, the Accounting Exhibits, and the Edit Specifications document.

For questions, please contact Joe Cecil at (202) 212-2067.

Attachments


Required Routing: Accounting, Data Processing, Underwriting, Marketing

jdelacamaraTypewritten Textwww.fema.gov

http://www.fema.govjdelacamaraTypewritten Text

jdelacamaraTypewritten TextOctober 1, 2014 Refund Procedures – Sections 3 and 5 of the Homeowner Flood Insurance

jdelacamaraTypewritten TextAffordability Act of 2014 (HR 3370)

jdelacamaraTypewritten TextJune 26, 2014





ATTACHMENT D

TRANSACTION RECORD REPORTING AND PROCESSING (TRRP) PLAN AND

EDIT SPECIFICATIONS FOR

OCTOBER 1, 2014 REFUND PROCEDURES

A summary of the October 2014 TRRP Plan updates (Change 21) is as follows:

Part 3 – ReportingRequirements

• Added new data element ‘HFIAA Indicator’ • Added new data element ‘HFIAA Loss Indicator’

Part 4 – • Data Dictionary Table of Contents – added new data elements ‘HFIAA Indicator’Data Dictionary and ‘HFIAA Loss Indicator’

• Cancellation/Voidance Reason: added new reason code ‘25’ – Cancel/Rewritedue to HFIAA; added Case XIII; added reason code ‘25’ to TRRP Reason Code table chart and Edit Criteria

• HFIAA Indicator: New data element

• HFIAA Loss Indicator: New data element

• New/Rollover/Transfer Indicator: Added reference to cancellation reason code‘25’ when using New/Rollover/Transfer indicator ‘Z’

• Valid Policy Indicator: Effective date has been changed from October 1, 2014 toJanuary 1, 2015.

Part 5 - Codes • Added new data elements HFIAA Indicator and HFIAA Loss Indicator

• Added new Cancellation/Voidance Reason code ‘25’

• Added reference to Cancellation/Voidance Reason code ‘25’ for theNew/Rollover/Transfer Indicator

• Added reference to New/Rollover/Transfer Indicator to reference Cancellation/Voidance Reason code ‘25’ for New/Rollover/Transfer Indicator ‘Z’

Part 6 – Record Layouts

• Revised Policy and Claim TRRP transaction record layouts to include new dataelements HFIAA Indicator and HFIAA Loss Indicator

Part 7 – Instructions for Formatting Data Elements and Revising Data Elements Values

• Added new data elements HFIAA Indicator and HFIAA Loss Indicator

Appendix C - • Added new data elements HFIAA Indicator and HFIAA Loss Indicator to PolicyError Reporting and Claim record layouts

• Added seven (7) existing Case Reserves claim error codes (CL068030,CL068040, CL069030, CL069040, CL155030, CL155040, CL155050) to reportsW2RCINVD and W2RCINVA.

U.S. Department of Homeland Security 500 C Street, SW Washington, DC 20472

W-14008

March 12, 2014


Dennis Kuhns FROM: Division Director Risk Insurance Division

Addendum 4 to the June 1, 2014, Program Changes SUBJECT:

This memorandum provides supplemental information for the June 1, 2014, Program Changes bulletin (W-13070), Appendix F, Transaction Record Reporting and Processing Plan and Edit Specifications. Please use this updated information when processing your system changes effective June 1, 2014.

If you have any questions, please contact the iService Underwriting Department at [email protected].

Attachment


Suggested Routing: Accounting, Claims, Data Processing, Marketing, Underwriting

www.fema.gov


A summary of the June 2014 TRRP Plan updates (Change 20.1) is as follows:

Part 4 – Data Dictionary • Valid Policy Indicator:

The Reporting Requirement section has been revised to reference policy effective dates on or after October 1, 2014 due to delay of the Duplicate Policy edit (PL004200 – Policy Number). Policies effective prior to October 2014 can report the value of zero in the Valid Property Indicator.

http://www.fema.gov

A summary of the June 2014 TRRP Plan updates (Change 20) is as follows:

Part 1 – Instructions • Renamed ‘Principal/primary residence’ to ‘Primary residence’

• The Amounts of Insurance - Building Coverage Additional Limits for Other Residential changed from $75,000 to $325,000. The Total Building Coverage for Other Residential changed from $250,000 to $500,000.

Part 3 – Reporting • Renamed ‘Principal/Primary Residence Indicator’ to ‘Primary Residence Requirements Indicator’

• Added new data element ‘Subsidized Rated Indicator’

• Added new data element ‘Valid Policy Indicator’

Part 4 – Data Dictionary • Data Dictionary Table of Contents – added new data elements ‘Subsidized Rated

Indicator’ and ‘Valid Policy Indicator’; renamed ‘Principal/Primary Residence Indicator’ to ‘Primary Residence Indicator’

• Deductible – Applicable to Building Claim Payment: added text regarding revised minimum deductibles effective June 1, 2014 for Full-Risk rated policies, Pre-FIRM Subsidized policies and Contents-Only policies. Current deductible options will be used – ‘B’ ($1,250) and ‘A’ ($1,500).

• Deductible – Applicable to Contents Claim Payment: added text regarding revised minimum deductibles effective June 1, 2014 for Full-Risk rated policies, Pre-FIRM Subsidized policies and Contents-Only policies. Current deductible options will be used – ‘B’ ($1,250) and ‘A’ ($1,500).

• Deductible – Building: added text regarding revised minimum deductibles effective June 1, 2014 for Full-Risk rated policies, Pre-FIRM Subsidized policies and Contents-Only policies. Additional deductible options were included – ‘F’ ($1,250) and ‘G’ ($1,500).

• Deductible – Contents: added text regarding revised minimum deductibles effective June 1, 2014 for Full-Risk rated policies, Pre-FIRM Subsidized policies and Contents-Only policies. Additional deductible options were included – ‘F’ ($1,250) and ‘G’ ($1,500).

• Primary Residence Indicator: renamed ‘Principal/Primary Residence Indicator’ to ‘Primary Residence Indicator’. Replaced references of ‘principal/primary’ to ‘primary’ and ‘non-principal/non-primary’ to ‘non-primary’.

• Replacement Cost Indicator: Replaced reference of ‘principal/primary’ to ‘principal’.

A summary of the June 2014 TRRP Plan updates (Change 20) - continued:

Part 4 – Data Dictionary • Subsidized Rated Indicator: New data element

(continued) • Total Amount of Insurance – Building: revised maximum amount of coverage for Other Residential in the Regular Program from $250,000 to $500,000. Added text regarding PRP Other Residential building coverage amounts effective on or after June 1, 2014. Added text regarding new coverage amount $32,400 for Group Flood policies (GFIP), effective October 1, 2013.

• Total Amount of Insurance – Contents: added text regarding new coverage amount $32,400 for Group Flood policies (GFIP), effective October 1, 2013.

• Valid Policy Indicator: New data element

Part 5 – Codes • The following data elements were added with their respective codes:

Subsidized Rated Indicator Valid Policy Indicator

• Renamed ‘Principal/Primary Residence Indicator’ to ‘Primary Residence Indicator’.

• New codes ‘F’ and ‘G’ were added to Deductible-Building category

• New codes ‘F’ and ‘G’ were added to Deductible-Contents category

Part 6 – Record Layouts • The following data elements were added on Policy transactions

11A- New Business, 15A – Policy Reinstatement with Policy Changes, 17A – Renewals, 20A – Endorsements, 23A – Policy Correction:


• Renamed ‘Principal/Primary Residence Indicator’ to ‘Primary Residence Indicator’ on the stated Policy transactions.

Part 7 – Instructions for Formatting Data Elements and Revising Data Element Values

• The following data elements were added:


• Renamed ‘Principal/Primary Residence Indicator’ to ‘Primary Residence Indicator’.

A summary of the June 2014 TRRP Plan updates (Change 20) - continued:

Appendix C – Error Reporting • Revised Policy Error record layouts to address new data elements ‘Subsidized

Rated Indicator’ and ‘Valid Policy Indicator’.

• Revised Policy and Claims Error record layouts to reference the renaming of ‘Principal/Primary Residence Indicator’ to ‘Primary Residence Indicator’.


W-13047

August 8, 2013



SUBJECT: Supplemental Revisions to the October 1, 2013, Program Changes

The purpose of this memorandum is to provide updated guidance for the October 1, 2013, Program Changes. Clarifications and revisions are described below.

• Transaction Record Reporting and Processing (TRRP) Plan and Edit Specifications: The previous guidance provided concerning the renewal of Mortgage Portfolio Protection Program (MPPP) policies in Bulletin W-13016 is revised. MPPP policies will be allowed to renew. In addition, this bulletin clarifies that an MPPP policy is not allowed to be used in conjunction with any form of loan origination.

• Declarations Page Requirement: The Declarations Page must include the Elevation Difference used for rating.

Please see the following attachment for processing details related to MPPP policies:

• Supplemental Revisions to Attachment E – TRRP Plan and Edit Specifications Changes Effective October 1, 2013

Thank you for your attention and cooperation in this matter. If you have any questions, please contact Joseph Cecil of my staff at [email protected].

Attachment


Suggested Routing: Accounting, Claims, Data Processing, Marketing, Underwriting www.fema.gov


SUPPLEMENTAL REVISIONS TO ATTACHMENT E

TRANSACTION RECORD REPORTING AND PROCESSING (TRRP) PLAN

(CHANGE 19.3) AND EDIT SPECIFICATIONS (CHANGE 13.3)

CHANGES EFFECTIVE OCTOBER 1, 2013

A summary of the October 2013 TRRP Plan updates (Change 19.3) is as follows:

Part 1 – Instructions • Added ‘Change 19.3’ to Cover page.

Part 4 – Data Dictionary • Prior Policy Number: Removed reference of MPPP policies not eligible for

renewal with original new business dates on or after 10/01/13 (page 4-160B).

• Risk Rating Method: Removed reference of MPPP policies not allowed for renewal effective October 1, 2013 (page 4-182).


W-13038

June 25, 2013


FROM: Jhun de la Cruz Branch Chief, Underwriting Federal Insurance and Mitigation Administration

SUBJECT: Additional Clarifications and Revisions to the October 1, 2013, Program Changes

This memorandum provides additional clarifications to Bulletin W-13016 dated March 29, 2013, Bulletin W-12036 dated May 5, 2013, and additional information regarding the changes that the NFIP will implement effective October 1, 2013. Highlights of the additional clarifications and revisions to the Program Changes are described below:

• Transaction Record Reporting and Processing (TRRP) Plan and Edit Specifications: We have added or updated edits to improve the logic for certain transactions related to implementation of the Biggert-Waters Flood Insurance Reform Act of 2012.

• We are also providing a second Questions and Answers document for concerns that were not addressed in previous bulletins.

Please see the following attachments for details of these Program clarifications:

• Additional Revisions to Attachment E – TRRP Plan and Edit Specifications Changes Effective October 1, 2013

• Additions to Attachment G – Questions and Answers Regarding NFIP October 1, 2013, Program Changes

Additional Clarifications and Revisions to the October 1, 2013, Program Changes June 25, 2013 Page 2

Thank you for your attention and cooperation in this matter. If you have any questions, please contact Joseph Cecil at [email protected].

Attachments



www.fema.gov


ADDITIONAL REVISIONS TO ATTACHMENT E


EDIT SPECIFICATIONS




Part 4 – Data Dictionary • Number of Elevators: In the Reporting Requirement section - added references

regarding SFHA zones and specific Obstruction types; removed reference pertaining to Elevated Building indicator ‘Y’. Revised text in the NOTE: section regarding obstruction types if the number of elevators is greater than zero.

• Prior Policy Number: In the NOTE section, removed incorrect text referring to Preferred Risk policies that were not allowed to report blanks in the Prior Policy Number after 10/1/2013; removed reference of Grandfathering Type codes ‘1’, ‘2’ or blank if New/Rollover/Transfer indicator is ‘N’, ‘R’ or ‘Z’.

• Risk Rating Method: Added text to Severe Repetitive Loss Properties paragraph stating risk rating method ‘T’ will no longer be valid, effective October 1, 2013. Added same text to Edit Criteria regarding risk rating method ‘T’. Revised criteria in the Pre-FIRM policies with Elevation Certificate rating paragraph (Risk Rating Methods ‘B’ and ‘W’).

Part 5 – Codes • Risk Rating Method: Added notation that risk rating method ‘T’ is no longer

valid, effective October 1, 2013.

Appendix C – Error Reporting • Revised the Policy Error record layout by adding data element NFIP Reserve

Fund Assessment starting in record position 620. Reduced the Reserved for NFIP Use area from 30 characters to 22 characters. The same changes applied to

the COBOL record layout.

• Revised the Claim Error record layout by changing the lengths for data elements Condominium Master Policy Units from 3 characters to 5 characters and the Reserved for NFIP Use from 3 characters to 1 character. The same changes

applied to the COBOL record layout.


W-13026

May 5, 2013


FROM: Jhun de la Cruz Branch Chief, Underwriting Federal Insurance and Mitigation Administration

SUBJECT: Clarifications and Revisions to the October 1, 2013, Program Changes

The purpose of this memorandum is to provide clarifications to Bulletin W-13016, dated March 29, 2013, and additional information regarding the changes that the NFIP will implement effective October 1, 2013. Highlights of the clarifications and revisions to the program changes are described below:

• Residential Condominium Building Association Policies (RCBAPs) – All RCBAPs will be subject to the provisions of Section 100205 of the Biggert-Waters Flood Insurance Reform Act of 2012 (BW-12). However, only those RCBAPs covering buildings with fewer than five units are subject to the Severe Repetitive Loss (SRL) provisions of Section 100205.

• Rate Tables for the NFIP Flood Insurance Manual – Clarifications are provided for the use of several rate tables. Tables providing rates for SRL properties were updated to show rates for B, C, and X zones. Condominium rate tables were updated to reflect BW-12 changes.

• Re-rating Requirement – Pre-FIRM elevated buildings with enclosures using Post-FIRM optional rating for policies issued prior to October 1, 2013, must use the “no basement/enclosure/crawlspace” rates on the first renewal effective on or after October 1, 2013.

• Federal Policy Fee – The NFIP Flood Insurance Manual pages showing the new Federal Policy Fee amounts are included in this package.

• Grandfathering for Pre-FIRM Buildings – Continuous coverage grandfathering continues to be available for Pre-FIRM buildings, including cases of policy assignment upon sale of the property, with one exception. An existing policy rated using subsidized pre-FIRM rates does not qualify for continuous coverage grandfathering following an assignment at the time of sale.

• Historic Buildings – Historic buildings are not exempt from any provision of Section 100205 of BW-12, and must be rated accordingly.

Clarifications and Revisions to the October 1, 2013, Program Changes May 5, 2013 Page 2

• SRL Rating (mitigation offer refused) – Policies for pre-FIRM SRL properties in SFHAs and without ECs, for which mitigation offers have been refused, are subject to a 25 percent rate increase on the first renewal effective on or after October 1, 2013. The FIRA 2004 process will be discontinued.

• Reserve Fund – The Reserve Fund assessment applies to all premium transactions for both new and renewal policies for coverage effective on or after October 1, 2013, not just for those policies with an original new business date on or after October 1, 2013.

• Declarations Page – Revised Declarations Page requirements are provided to correct the Reserve Fund terminology and clarify use of the basement/enclosure/crawlspace indicator and other requirements.

• Flood Insurance Application, General Change Endorsement, and Preferred Risk Policy Application Forms – Minor changes have been made to these forms.

• Transaction Record Reporting and Processing (TRRP) Plan and Edit Specifications – Selected pages were updated to reflect clarifications to the Reserve Fund terminology and to improve the logic for certain transactions related to BW-12 implementation.

We have received numerous questions about the upcoming program changes and their implementation since the distribution of the March 29, 2013, bulletin. The questions pertaining to these changes have been consolidated and are answered in the attached Questions and Answers document. We will notify you when the new accounting exhibit for the Reserve Fund is available. Premium rate changes for the Specific Rating Guidelines to be effective October 1, 2013, will be provided by June 1, 2013.

Please see the following attachments for details of these program clarifications:

• Revisions to Attachment B – Premium Rate Changes Effective October 1, 2013. • Clarifications to Attachment C – Declarations Page Requirements Effective October 1, 2013. • Revisions to Attachment D – Flood Insurance Application, General Change Endorsement,

Preferred Risk Policy Application, and Cancellation Forms Changes Effective October 1, 2013.

• Revisions to Attachment E – TRRP Plan and Edit Specifications Changes Effective October 1, 2013.

• Attachment G – Questions and Answers Regarding NFIP October 1, 2013, Program Changes.

Thank you for your attention and cooperation in this matter. If you have any questions, please contact Joseph Cecil or my staff at [email protected].

Attachments



www.fema.gov


REVISIONS TO ATTACHMENT E


EDIT SPECIFICATIONS


Revisions to the TRRP Plan and Edit Specifications

Changes to the TRRP Plan and Edit Specifications support the clarification to the Reserve Fund Assessment.

The definition of the waiting period “Loan closing in SFHA” is revised to “Loan closing.”

The Application date added to the TRRP Plan refers to the date the agent signed the Application Form, rather than the date the insured signed the Form, as was implied in the summary of changes provided with Bulletin W-13016.

The RLTG and SRL indicators will be combined.

TRRP Part 4, page 4-193A is revised to allow a reporting exception to new business/rollover/transfer indicators ‘R’ and ‘Z’.

Edit Specifications Part 2, page 173-D is revised to allow a reporting exception to new business/rollover/transfer indicators ‘R’ and ‘Z’.

Edit Specifications Part 2, page 585-A is revised to require new business/rollover/transfer indicators ‘R’ and ‘Z’ to use the ‘N’ waiting period type.

1



Part 3 – Reporting Requirements

Under I. Data Element Requirements: • page 3-6B – added notation regarding Repetitive Loss Target Group

Indicator to be referenced now as SRL Property Indicator • page 3-6C – changed ‘Reserve Fund Premium’ to ‘Reserve Fund

Assessment’ ; changed ‘Reserve Fund Premium – Refunded’ to ‘Reserve Fund Assessment – Refunded’.

Part 4 – Data Dictionary • Table of Contents: Renamed ‘Reserve Fund Premium’ to ‘Reserve Fund

Assessment’. Renamed ‘Reserve Fund Premium – Refunded’ to ‘Reserve Fund Assessment – Refunded’.

• Cancellation/Voidance Reason: Renamed all references of ‘Reserve Fund Premium’ to ‘Reserve Fund Assessment’.

• Enclosure Type: Additional text was added to the Notation section regarding the Enclosure Type value if the Elevated Building Indicator is ‘N’.

• Reinstatement Reserve Fund Assessment: Renamed ‘Reinstatement Reserve Fund Premium’ to ‘Reinstatement Reserve Fund Assessment’.

• Repetitive Loss Target Group Indicator: Added text that data element will be replaced with the SRL Property Indicator, effective October 1, 2013.

• Reserve Fund Assessment: Renamed ‘Reserve Fund Premium’ to ‘Reserve Fund Assessment’. Changed reference ‘original new business date’ to ‘policy effective date’ in the Reporting Requirement section. Added NOTE section regarding Preferred Risk and GFIP policies reporting Reserve Fund Assessment.

• Reserve Fund Assessment - Refunded: Renamed ‘Reserve Fund Premium – Refunded’ to ‘Reserve Fund Assessment - Refunded’.

• SRL Property Indicator: Added text that data element has replaced the Repetitive Loss Target Group Indicator. Also revised text in NOTE section.

• Waiting Period Type: Changed the description of code ‘C’ from ‘Loan Closing in SFHA’ to ‘Loan Closing’.

A summary of the October 2013 TRRP Plan updates (Change 19.1) - continued:

Part 5 – Codes • Repetitive Loss Target Group Indicator: Added notation regarding the SRL

Property Indicator.

• Waiting Period Type: Changed the description of code ‘C’ from ‘Loan Closing in SFHA’ to ‘Loan Closing’.

Part 6 – Record Layouts • The following data elements were renamed on Policy transactions

11A- New Business, 15A – Policy Reinstatement with Policy Changes, 17A – Renewals, 20A – Endorsements, 23A – Policy Correction, 26A – Cancellation, 29A – Cancellation Correction:

Repetitive Loss Target Group Indicator renamed to ‘SRL Property Indicator’ SRL Property Indicator renamed to ‘Filler’ Reserve Fund Premium renamed to ‘Reserve Fund Assessment’ Reinstatement Reserve Fund Premium renamed to ‘Reinstatement Reserve Fund Assessment’ Reserve Fund Premium – Refunded renamed to ‘Reserve Fund Assessment – Refunded’

Part 7 – Instructions for Formatting Data Elements and Revising Data Element Values

• The following data elements were renamed:

Repetitive Loss Target Group Indicator - added notation regarding the ‘SRL Property Indicator’ Reserve Fund Premium renamed to ‘Reserve Fund Assessment’ Reinstatement Reserve Fund Premium renamed to ‘Reinstatement Reserve Fund Assessment’ Reserve Fund Premium – Refunded renamed to ‘Reserve Fund Assessment – Refunded’

Part 8 – Monthly Processing of TRRP Plan Data

• Renamed ‘Net Reserve Fund Premium’ to ‘Net Reserve Fund Assessment’

Appendix C – Error Reporting • The following data elements were renamed on the Policy Error record layouts:

Repetitive Loss Target Group Indicator renamed to ‘SRL Property Indicator’ NFIP Reserve Fund Premium – Refunded renamed to ‘NFIP Reserve Fund Assessment - Refunded’ SRL Property Indicator renamed to ‘Filler’ Reserve Fund Premium renamed to ‘Reserve Fund Assessment’ Reserve Fund Premium – Refunded renamed to ‘Reserve Fund Assessment – Refunded’

http://www.fema.gov

ATTACHMENT E


EDIT SPECICATIONS


Effective October 1, 2013, WYO Companies and the NFIP Servicing Agent will be required to obtain and report the following New Business Application and TRRP Requirements as a result of BW 12

Prior Policy Number Requirement: The insurer will be required to obtain and report through TRRP the prior policy number for transferred policies.

Purchase Date Requirement: The insurer will be required to obtain and report through TRRP the property purchase date.

Building Purpose: The insurer will be required to obtain and report through TRRP information to determine if the building is residential, non-residential, or mixed use. This will also determine whether the building is used as a business property for Non-Residential buildings.

Severe Repetitive Loss Property: The insurer will be required to obtain and report through TRRP whether or not the property is a severe repetitive loss property.

Rental Property and Tenant Requirements: The insurer will be required to obtain and report through TRRP if the property is a rental property or the insured is a tenant and whether the tenant has insurable interest.

Additions and Extensions: The insurer will be required to obtain and report through TRRP whether a building has additions or extensions. This would indicate whether separate coverage is intended for any addition or extension.

NFIP Reserve Fund: The insurer will be required to obtain and report through TRRP a dollar amount/percentage on all premium transactions for policies effective on or after October 1, 2013, for the NFIP reserve fund account.

Application Date Field: The insurer will be required to report through TRRP the Date of Application. This is date the property owner signed the application and applied for coverage.

Premium Receipt Date Field: The insurer will be required to report through TRRP the Premium Receipt Date. This is the date the insurer received the premium.

Revised Enclosure Fields for Part 2 Section II of the Application: The insurer will be required to obtain and report through TRRP whether or not the building has an enclosure, and if it does, indicate if the enclosed area is fully or partially enclosed.

New Elevator Fields for Part 2 Section II of the Application: The insurer will be required to obtain and report through TRRP whether or not the area below the elevated floor contains elevators and the number of elevators.

Use of Tentative and Provisional Rates: The TRRP Plan will establish new edits to allow the use of Tentative and Provisional rates for Pre-FIRM properties requiring an EC and for RCBAPs.

1

New Edits for MPPP: The TRRP Plan will establish new edits to allow the use of MPPPs for Pre-FIRM properties. In addition, there will be new edits to prevent MPPPs from renewing.

New Edits for Lapsed Policies: The TRRP Plan will establish new edits to prevent Pre-FIRM buildings in a Special Flood Hazard Area or Zone D with a lapse from renewing.

New Edits for Waiting Period: The TRRP Plan will establish new codes to report the waiting period type.

New Edits for Pre-FIRM buildings in a Special Flood Hazard Area and Zone D: The TRRP Plan will establish new edits to prevent Pre-FIRM buildings in a Special Flood Hazard Area or Zone D from receiving subsidized rates.

Declarations Page Requirements: Effective October 1, 2013, WYO Companies and the NFIP Servicing Agent are required to print specific information on each policy declarations page. This will ensure that insureds, agents, and lenders have sufficient information to validate the policy information and verify that the correct amount of coverage is being purchased. See Attachment C for a list of the required fields.

2


Part 1 – Instructions • Renamed ‘NFIP Bureau & Statistical Agent’ to ‘NFIP Legacy Systems Services

(LSS) Business Analyst’. Changed ‘Program Coordinator’ to ‘Business Analyst’.

Part 2 – NFIP/WYO System Functions and Primary Data Files

• Renamed ‘NFIP Bureau’ to ‘NFIP LSS’.


• Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’.

• Under I. Data Element Requirements - updated the Source column for specific policy transaction data elements due to NFIP application form revisions. Also added new Policy data elements.

• Added new value ‘T’ to the New/Rollover/Transfer Indicator Matrix.

Part 4 – Data Dictionary • Added new data elements to the Data Dictionary Table of Contents


• Renamed ‘NFIP Bureau and Statistical Agent’ to ‘NFIP Legacy Systems Services’.

• Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’.

• Additions/Extensions Indicator: New data element

• Application Date: New data element

• Building Construction Date Type: Revised ‘Note’ section.

• Building over Water Type: Revised ‘Note’ section.

• Building Purpose Type: New data element

• Building Use Type: Revised ‘Note’ section

• Business Property Indicator: New data element

• Cancellation/Voidance Reason: Added references for ‘Reserve Fund’.

• Condominium Form of Ownership Indicator: Revised ‘Note’ section.

• Condominium Master Policy Units: Changed field length from ‘3’ to ‘5’.

A summary of the October 2013 TRRP Plan updates (Change 19) - continued:

Part 4 –

Data Dictionary • Current Map Info – Base Flood Elevation: Renamed ‘New/Rollover’ to

‘New/Rollover/Transfer’. (continued)

• Current Map Info – Community Identification Number: Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’.

• Current Map Info – Flood Risk Zone: Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’.

• Current Map Info – Map Panel Number: Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’.

• Current Map Info – Map Panel Suffix: Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’.

• Current Map Info – Prior Policy Number: Renamed to new data element ‘Prior Policy Number’.

• Deductible Percentage WYO: Renamed ‘NFIP Bureau’ to ‘NFIP LSS’.

• Diagram Number: Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’.

• Elevation Certificate Indicator: Added text to ‘Note’ section regarding tentative rates for Pre-FIRM buildings; added value ‘T’ for New/Rollover/Transfer indicator. Additional notation in regard to Pre-FIRM rates on AH zone policies effective October 1, 2013.

• Elevation Certification Date: Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’.

• Elevation Difference: Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’; added text to ‘Note’ section regarding required elevation rating information on Pre-FIRM buildings.

• Enclosure Type: New data element

• Federal Policy Fee: Changed field length from ‘3’ to ‘5’.

• Federal Policy Fee - Refunded: Changed field length from ‘5’ to ‘7’.

• Grandfathering Type Code: Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’.

• ICC Premium WYO: Renamed ‘NFIP Bureau’ to ‘NFIP LSS’.


Part 4 –

Data Dictionary

• Lowest Adjacent Grade: Renamed ‘New/Rollover’ to (continued) ‘New/Rollover/Transfer’.

• Lowest Floor Elevation: Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’.

• Map Panel Number (Rating Map Information): Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’.

• Mitigation Offer Indicator: New data element

• New/Rollover/Transfer Indicator: Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’; added new value ‘T’ (transfer).

• Number of Elevators: New data element

• Policy Assignment Type: New data element

• Premium Receipt Date: New data element

• Prior Policy Number: New data element

• Probation Surcharge Amount WYO: Renamed ‘NFIP Bureau’ to ‘NFIP LSS’.

• Property Purchase Date: New data element

• Property Purchase Indicator: New data element

• Reinstatement Federal Policy Fee: Changed field length from ‘5’ to ‘7’.

• Reinstatement Reserve Fund Premium: New data element

• Rental Property Indicator: New data element

• Replacement Cost: Renamed ‘New/Rollover’ to ‘New/Rollover/Transfer’.

• Reserve Fund Premium: New data element

• Reserve Fund Premium - Refunded: New data element

• Risk Rating Method: Added text regarding policies reported as Alternative, Provisional, Tentative and MPPP that will not be allowed to renew effective October 1, 2013. Also added three new Risk Rating Methods – ‘B’, ‘W’, and ‘E’ – as part of the Biggert-Waters 2012, Section 100205.


Part 4 – Data Dictionary

(continued) • SRL Property Indicator: New data element

• Tenant Indicator: New data element

• Tenant Building Coverage Indicator: New data element

• Value of Contents (ACV): Renamed ‘NFIP Bureau and Statistical Agent’ to ‘NFIP Legacy Systems Services’.

• Waiting Period Type: New data element

Part 5 – Codes • The following data elements were added or revised with their respective codes:

Additions/Extensions Indicator Building Purpose Type Business Property Indicator Enclosure Type Mitigation Offer Indicator New/Rollover/Transfer Indicator Policy Assignment Type Rental Property Indicator

Risk Rating Method SRL Property Indicator Tenant Building Coverage Indicator Tenant Indicator Waiting Period Type

Part 6 – Record Layouts • The following data elements were added or revised on Policy transactions

11A- New Business, 15A – Policy Reinstatement with Policy Changes, 17A – Renewals, 20A – Endorsements, 23A – Policy Correction, 26A – Cancellation, 29A – Cancellation Correction:

Additions/Extensions Indicator Application Date

Building Purpose Type Business Property Indicator Condominium Master Policy Units Enclosure Type Federal Policy Fee Mitigation Offer Indicator New/Rollover/Transfer Indicator Number of Elevators Policy Assignment Type Premium Receipt Date


Part 6 – Record Layouts • The following data elements were added or revised on Policy transactions

11A- New Business, 15A – Policy Reinstatement with Policy Changes, (continued) 17A – Renewals, 20A – Endorsements, 23A – Policy Correction,

26A – Cancellation, 29A – Cancellation Correction:

Prior Policy Number Property Purchase Date Property Purchase Indicator

Reinstatement Federal Policy Fee Reinstatement Reserve Fund Premium Rental Property Indicator Reserve Fund Premium Reserve Fund Premium - Refunded

Risk Rating Method SRL Property Indicator Tenant Building Coverage Indicator Tenant Indicator Waiting Period Type

Part 7 – Instructions for • The following data elements were added or revised:Formatting Data Elements and Additions/Extensions Indicator Revising Data Application Date Element Values Building Purpose Type

Business Property Indicator Condominium Master Policy Units Enclosure Type Federal Policy Fee Federal Policy Fee - Refunded Mitigation Offer Indicator New/Rollover/Transfer Indicator Number of Elevators Policy Assignment Type Premium Receipt Date Prior Policy Number Property Purchase Date Property Purchase Indicator

Reinstatement Federal Policy Fee Rental Property Indicator Reserve Fund Premium SRL Property Indicator Tenant Building Coverage Indicator Tenant Indicator Waiting Period Type


Part 8 – Monthly Processing of TRRP Plan Data


• Renamed ‘NFIP Bureau and Statistical Agent’ to ‘NFIP Legacy Systems Services’.

• Revised FTP website name and internet e-mail address

• Added Exhibit 8-6, Monthly Reconciliation – Net Reserve Fund

Appendix C – Error Reporting • Renamed ‘NFIP Bureau’ to ‘NFIP LSS’.

• Revised FTP website name

• Revised Policy Error record layouts to address new/revised data elements

U.S. Department of Homeland Security

500 C Street, SW Washington, DC 20472

W-12063

September 10, 2012



SUBJECT: January 2013 TRRP Plan Revisions (Change 18) and Edit Specifications (Change 12)

The purpose of this memorandum is to provide notification of changes to the NFIP Transaction Record Reporting and Processing (TRRP) Plan and the Edit Specifications, effective January 1, 2013. The changes are a result of the Extension of the Preferred Risk Policy Eligibility (refer to NFIP Bulletin W-12054) and updates to the Principal (Primary) Residence indicator.

Please see the attached TRRP Plan and Edit Specifications updates for more details of the latest changes.

If you have any questions, please contact Joe Cecil of my staff at [email protected].

Attachments


Suggested Routing: Data Processing, Marketing, Underwriting

www.fema.gov


A summary of the January 2013 TRRP Plan updates (Change 18) is as follows:

Part 1 – Instructions • Renamed ‘Principal Residence’ to ‘Principal/Primary Residence’ under General

Information – J. Classification – 5. Special Building Status Type.


• Renamed data element ‘Principal Residence Indicator’ to ‘Principal/Primary Residence Indicator’.

Part 4 – Data Dictionary • Principal/Primary Residence Indicator: Renamed references of ‘Principal

Residence Indicator’ to ‘Principal/Primary Residence Indicator’. Added notation regarding amendment HR5740 Section 2.

• Replacement Cost Indicator: Renamed references of ‘Principal Residence Indicator’ to ‘Principal/Primary Residence Indicator’.

• Risk Rating Method: Added text regarding policies under the PRP Eligibility Extension, effective January 1, 2013. Also revised Edit Criteria for values ‘7’, ‘P’, and ‘Q’.

Part 5 – Codes • Renamed references of ‘Principal Residence Indicator’ to ‘Principal/Primary

Residence Indicator’. Revised text for codes ‘P’ and ‘Q’ under category Risk Rating Method.

Part 6 – Record Layouts • Renamed references of ‘Principal Residence Indicator’ to ‘Principal/Primary

Residence Indicator’.

Part 7 – Data Element Formats

• Renamed references of ‘Principal Residence Indicator’ to ‘Principal/Primary Residence Indicator’.

Appendix C – Error Reporting • Renamed references of ‘Principal Residence Indicator’ to ‘Principal/Primary

Residence Indicator’ in the Policy and Claim Error Record layouts.


W-12028

April 16, 2012

MEMORANDUM TO: Write Your Own (WYO) Principal Coordinators and the National Flood Insurance Program (NFIP) Servicing Agent

FROM: Jhun de la Cruz Chief, Underwriting Branch Risk Insurance Division

SUBJECT: Addendum to October 1, 2012, Program Changes

The purpose of this memorandum is to provide several updated pages for the October 1, 2012, Program Changes bulletin (W-12027) dated April 4, 2012. The additional changes and corrections are described below.

• Revised building and contents rates – The percentage increase for Post-FIRM V Zone rates is corrected from 6% to 8%. An updated summary page reflecting this revised percentage is attached, along with revised pages RATE 8 and CONDO 20.

• Pages PRP 5 and PRP 6 have been corrected to reflect the October 1, 2012, effective date in the table headers.

• TRRP page 4-14A and Edit Specifications page 46-A have been added to clarify that for the Building Over Water data element, Mortgage Portfolio Protection Program (MPPP) policies are not allowed to report blanks for new business on or after October 1, 2012.

Please use these updated pages when processing your system changes effective October 1, 2012.


Attachments



www.fema.gov

mailto:[email protected]�http:www.fema.gov



• Building Over Water Type:

Revised text regarding reporting requirement for MPPP policies (Risk Rating Method ‘9’).


W-12027

April 4, 2012

MEMORANDUM TO: Write Your Own (WYO) Principal Coordinators and the National Flood Insurance Program (NFIP) Servicing Agent

FROM: Edward L. Connor Deputy Associate Administrator for Federal Insurance

SUBJECT: October 1, 2012, Program Changes

The purpose of this memorandum is to provide notification of the changes that the NFIP will implement effective October 1, 2012. These changes – some of which are described below – will require modifications to the NFIP Flood Insurance Manual, the Transaction Record Reporting and Processing (TRRP) Plan, and the Edit Specifications document.

• Revised building and contents rates • Changed effective date rule for new policies issued in connection with a lender requirement • New data requirements for the Mortgage Portfolio Protection Program (MPPP) • New signature requirement for the cancellation form • New edits for cancellation effective dates • New edits for the date of construction • New obstruction type for lattice, slats, or shutters (including louvers) enclosing an elevator

in V Zones

Please see the following attachments for more details about these upcoming Program changes:

• Attachment A – Summary of Program Changes Effective October 1, 2012 • Attachment B – Rate Changes Effective October 1, 2012 • Attachment C – TRRP Plan and Edit Specifications Changes Effective October 1, 2012.

Rate changes for the Specific Rating Guidelines effective October 1, 2012, will be provided by June 1, 2012.

October 1, 2012, Program Changes April 4, 2012 Page 2


Attachments



www.fema.gov

http:www.fema.govmailto:[email protected]

ATTACHMENT C

TRRP PLAN AND EDIT SPECIFICATIONS CHANGES EFFECTIVE OCTOBER 1, 2012


Part 1 – Instructions • Added new definition ‘L . Free of Obstruction’ under General Information –

J. Classification – 6. Obstruction Type.

Part 4 – Data Dictionary • Basement/Enclosure/Crawlspace Type: Added text to ‘No Basement’ and

‘Enclosure’ definitions.

• Cancellation/Voidance Reason: Revised text for reason codes ‘03’ and ‘08’.

• CRS Classification Credit Percentage: Added text regarding eligibility of CRS credit for new Obstruction Type ‘91’. Added new Obstruction Type ‘91’ to the CRS Reporting Requirements Matrices.

• Obstruction Type: Revised the Description ‘NOTE” section regarding elevators. Added text to ‘Edit Criteria’ and Reporting Requirement ‘NOTE’ sections for Obstruction Type ‘91’.

Part 5 – Codes • Added new Obstruction Type ‘91’ under category ‘Obstruction Type’.

Appendix G – Inspection Procedure

• Revised text under Section 1- Part A – 5. Underwriting regarding the inspection report.


W-11116

November 8, 2011


FROM: Dennis Kuhns Division Director Risk Insurance Division

SUBJECT: May 1, 2012, Program Changes

The purpose of this memorandum is to provide notification of the changes that the NFIP will implement effective May 1, 2012, as specified below.

• Modification of the descriptions for obstruction types 24, 34, 50, and 54 to include finished enclosures, in order to clarify that the Community Rating System (CRS) discount is not available for Post-FIRM elevated buildings with finished enclosures where the lowest floor is at least 1 foot or more below the Base Flood Elevation.

• Modification of the New Business/Rollover indicator “Z” to allow certain exceptions. • Clarifications for misrated policy and property address corrections (END Section). • Updates to the Lowest Floor Guide (LFG Section). • Updates to the Community Rating System listings (changes will be provided early in 2012).

See the attached Transaction Record Reporting and Processing (TRRP) Plan and Edit Specifications updates for details on implementing the related TRRP changes.

If you have any questions, please contact your WYO Company Business Consultant.

Attachment


Suggested Routing: Data Processing, Underwriting, Marketing

www.fema.gov

http:www.fema.gov

A summary of the May 2012 TRRP Plan updates (Change 16) is as follows:

Part 1 – Instructions • Added text ‘or finished enclosure’ under General Information – J. Classification –

6. Obstruction Type.

Part 4 – Data Dictionary • Base Flood Elevation (Rating Map Information): Added text to ‘Reporting

Requirement’ referencing New/Rollover indicator ‘Z’.

• Building Construction Date Type: Added text to ‘NOTE’ section referencing New/Rollover indicator ‘Z’.

• Building over Water Type: Added text to ‘NOTE’ section referencing New/Rollover indicator ‘Z’.

• Building Use Type: Added text to ‘NOTE’ section referencing New/Rollover indicator ‘Z’.

• Condominium Form of Ownership Indicator: Added text to ‘NOTE’ section referencing New/Rollover indicator ‘Z’.

• CRS Classification Credit Percentage: Revised text in ‘NOTE’ section regarding eligibility of CRS credit for Post-Firm elevated building policies where the LFE used for rating is 1 foot or more below the BFE.

• Current Map Info – Base Flood Elevation: Added text to ‘NOTE’ section referencing New/Rollover indicator ‘Z’.

• Current Map Info – Community Identification Number: Added text to ‘NOTE’ section referencing New/Rollover indicator ‘Z’.

• Current Map Info – Flood Risk Zone: Added text to ‘NOTE’ section referencing New/Rollover indicator ‘Z’.

• Current Map Info – Map Panel Number: Added text to ‘NOTE’ section referencing New/Rollover indicator ‘Z’.

• Current Map Info – Map Panel Suffix: Added text to ‘NOTE’ section referencing New/Rollover indicator ‘Z’.

• Current Map Info – Prior Policy Number: Added text to ‘NOTE’ section referencing New/Rollover indicator ‘Z’.

• Elevation Certificate Indicator: Added text to ‘Elevation Requirements Matrix’ section referencing New/Rollover indicator ‘Z’.

Summary of the May 2012 TRRP Plan updates (Change 16) – continued


(continued) • Elevation Difference: Added text to ‘NOTE’ section referencing New/Rollover

indicator ‘Z’.

• Grandfathering Type Code: Added text to ‘NOTE’ section referencing New/Rollover indicator ‘Z’.

• Obstruction Type: Added text to ‘Edit Criteria’ section referencing ‘or finished enclosure’ for Obstruction Types 24, 34, 50 and 54.

Part 5 – Codes • Added text ‘or finished enclosure’ under category ‘Obstruction Type’ for

obstruction types 24, 34, 50, and 54.


TRANSACTION RECORD REPORTING AND PROCESSING (TRRP) PLANfor the

WRITE YOUR OWN (WYO) PROGRAM

Revision 1 .......................January 1, 1992

Revision 2 .........................March 1, 1995

Revision 3 .......................October 1, 1997

Revision 4 .......................October 1, 2001

Changes 1 & 2......................May 1, 2002

Change 3......................October 1, 2002

Change 4..........................May 1, 2003

Change 5...................... October 1, 2003

Change 6.......................... May 1, 2004

Change 6.1...................February 1, 2005

Changes 7 & 7 (Revised)............May 1, 2005

Changes 8 & 8.1................ October 1, 2005

Change 9..........................May 1, 2006

Changes 10, 11 & 12................ May 1, 2008

Changes 13, 13.1 & 13.2........ October 1, 2009

Change 14..................... January 1, 2011

Change 15..................... October 1, 2011

Change 16......................... May 1, 2012

Change 17..................... October 1, 2012

Change 18..................... January 1, 2013

Change 19, 19.1, 19.2 & 19.3..October 1, 2013

Change 20....................... June 1, 2014

Change 21.................... October 1, 2014

Change 22.................... January 1, 2015


TRANSACTION RECORD REPORTING AND PROCESSING (TRRP) PLANfor the

WRITE YOUR OWN (WYO) PROGRAM

0BRevision 1 ...........................January 1, 1992

1BRevision 2 .............................March 1, 1995

Revision 3 ...........................October 1, 1997

Revision 4 ...........................October 1, 2001

Changes 1 & 2..........................May 1, 2002

Change 3..........................October 1, 2002

Change 4..............................May 1, 2003

Change 5..........................October 1, 2003

Change 6..............................May 1, 2004

Change 6.1.......................February 1, 2005

Changes 7 & 7 (Revised)................May 1, 2005

Changes 8 & 8.1....................October 1, 2005

Change 9..............................May 1, 2006

Changes 10, 11 & 12....................May 1, 2008

Changes 13, 13.1 & 13.2............October 1, 2009

Change 14.........................January 1, 2011

Change 15.........................October 1, 2011

Change 16.............................May 1, 2012

Change 17.........................October 1, 2012

Change 18.........................January 1, 2013

Change 19, 19.1, 19.2 & 19.3..October 1, 2013

Change 20............................June 1, 2014

Change 21.........................October 1, 2014

Change 22.........................January 1, 2015

DISSEMINATION CHANGES TO THE TRRP PLAN

Complete printings are called "Revisions" and replacement pagesare called "Changes." All pages of the present revision aremarked to show both the edition of the manual (“Revision 4”) andalso the effective dates of the policies and proceduresdescribed.

For example, pages that include material effective 5/1/98 in thepresent revision are identified as:

Revision 4 (10/1/01)Effective 5/1/98

As replacement pages are issued in the future, they will belabeled Change 1, Change 2, Change 3, etc. The next time a complete document is published, it will be Revision 5.

This page is intentionally left blank.

ii Revision 4 (10/1/01)Effective 10/1/03

TRANSACTION RECORD REPORTING AND PROCESSING (TRRP) PLAN

TABLE OF CONTENTS

PART PAGE

1 INSTRUCTIONS .......................................... 1-1 2 NFIP/WYO SYSTEM FUNCTIONS AND PRIMARY DATA FILES ...... 2-1 3 REPORTING REQUIREMENTS ................................ 3-1 4 DATA DICTIONARY ....................................... 4-1 5 CODES ................................................. 5-1 6 RECORD LAYOUTS ........................................ 6-1 7 INSTRUCTIONS FOR FORMATTING DATA ELEMENTS AND

REVISING DATA ELEMENT VALUES .......................... 7-1

8 MONTHLY PROCESSING OF TRRP PLAN DATA .................. 8-1

9 DATA SUBMISSION MONITORING ............................ 9-1

10 NFIP/WYO SYSTEM ARCHIVING ............................ 10-1

APPENDIX A TRANSACTION PROCESSING DICTIONARY APPENDIX B COMMUNITY INFORMATION APPENDIX C ERROR REPORTING APPENDIX D NFIP/WYO SYSTEM DATA DICTIONARYAPPENDIX E QUICK CLAIM REPORTINGAPPENDIX F REPETITIVE LOSS TARGET GROUP POLICIES APPENDIX G.INSPECTION PROCEDURE APPENDIX H.CONDOMINIUM INSPECTION PROGRAM

NOTE: In addition to the TRRP Plan, the following resource documents are available to assist in understanding the WYOProgram requirements:

• WYO Edit Specifications• Financial Control Plan Requirements and Procedures• Accounting Procedures Manual• Accounting Training Manual• NFIP Flood Insurance Manual • Operational Overview• Financial Assistance/Subsidy Arrangement

To obtain copies of these documents and/or obtainadditional information/clarification of Programrequirements, contact your NFIP LSS WYO Business Analyst.

iii Revision 4 (10/1/01)Change 7 Effective 5/1/05

PART 1 - INSTRUCTIONS

TABLE OF CONTENTS

Page

INTRODUCTION................................................ 1-1

I. SCOPE OF THE PLAN..................................... 1-1

A. Background Information............................ 1-1

B. Purposes of the Plan.............................. 1-1

C. Recording of Data................................. 1-2

D. Data Record Keys - WYO Prefix Code, Policy

Numbers, and Claim Numbers........................ 1-2

E. Special Data Requirements......................... 1-2

1. Insured Property Address...................... 1-2

2. Insured Mailing Address....................... 1-2

3. Identification of Policyholder................ 1-3

4. Special Loss Information...................... 1-3

F. Reporting Transactions............................ 1-3

G. Data Quality and Financial Reconciliation......... 1-3

II. GENERAL INFORMATION................................... 1-4

A. Coverages......................................... 1-4

B. Premiums.......................................... 1-4

C. Minimum Premium................................... 1-4

D. Expense Constant.................................. 1-5

E. Amounts of Insurance.............................. 1-5

F. Policy Term....................................... 1-5

G. Catastrophe Losses................................ 1-5

H. Deductible Amount................................. 1-5

I. Geographical Division: Community Number, Flood

Risk Zone......................................... 1-5

Part 1 1-i Revision 4 (10/1/01)Change 8 Effective 10/1/05

Page

J. Classification.................................... 1-5

1. Building Occupancy............................ 1-6

2. Building Type................................. 1-6

3. Basement/Enclosure/Crawlspace Type............ 1-6

4. Special Ownership Type........................ 1-6

5. Special Building Status Type.................. 1-6

6. Obstruction Type.............................. 1-6

7. Lowest Floor Elevation Relative to the Base

Flood Elevation or Base Flood Depth........... 1-7

8. Special Certifications........................ 1-7

9. Program Status................................ 1-7

K. Effective Dates and Expiration Dates.............. 1-7

L. Changes in Policies by Endorsement................ 1-8

M. Adjustments....................................... 1-8

N. Accounting Date (WYO Transaction Date)............ 1-8

III. SPECIAL DEFINITIONS................................... 1-8

A. Number of Claims.................................. 1-8

B. Losses............................................ 1-9

C. Allocated Loss Adjustment Expenses................ 1-9

D. Unallocated Loss Adjustment Expenses............. 1-10

E. Deductible Amounts............................... 1-10

F. Amounts of Insurance............................. 1-11

G. Policies-In-Force Statistics..................... 1-11

Part 1 1-ii Revision 4 (10/1/01)Change 12 Effective 5/1/08

PART 1 - INSTRUCTIONS

INTRODUCTION

This section presents an overview of the TRRP Plan and therequirements for reporting financial and statistical informationby WYO Companies. For assistance on utilizing this document andunderstanding/complying with the specifications, contact yourNFIP Legacy Systems Services (LSS) Business Analyst.

I. SCOPE OF THE PLAN

A. Background Information

The TRRP Plan defines the reporting requirementsapplicable to the writing and servicing of policiesissued by the property and casualty companiesparticipating in the Write Your Own (WYO) Program. The WYO companies have a Financial Assistance/SubsidyArrangement with the Federal Insurance and MitigationAdministration (FIMA). The "Arrangement" enables thecompanies to receive an expense allowance for policieswritten and claims processed while the FederalGovernment retains responsibility for underwritinglosses. The WYO Program operates within the auspicesof the National Flood Insurance Program (NFIP). As a result, the WYO Program is subject to the same rulesand regulations established for the "Direct side" ofthe business. The federally promulgated operationalstandards govern the processing of the coveragesincluded in the three forms of the NFIP’s Standard Flood Insurance Policy (Dwelling Form, General PropertyForm, and Residential Condominium Building AssociationPolicy).

This Plan contains detailed specifications for therecording and compiling of insurance application data;Elevation Certificate data; recertification data;reinspection data; endorsements; cancellations; claimsdata; allocated loss adjustment expenses; and communityflood insurance study data.

B. Purposes of the Plan

This Plan is primarily designed as a tool formaintaining financial and program control in the WYOProgram. Transaction detail provided under the Plan isreconciled each month with monthly financial statementssubmitted by the companies. The information is used to create Policy and Claims Master Files in the NFIP/WYOSystem, which allows the System to relationally editpolicy and claims information for conformance with NFIPrules and regulations and to verify that premiumcalculations are correct. The NFIP/WYO System datafiles provide Federal and WYO company managers and theWYO Standards Committee with information necessary to

Part 1 1-1 Revision 4 (10/1/01)Change 19 Effective 10/1/13

maintain control of the WYO Program and to monitorcompany performance under the Financial Control Plan.These data are used to direct Federal resources to problem areas and respond to data requests fromCongress, GAO, state, and local government officials,and other Federal agencies.

Information submitted under this Plan and processed tothe NFIP/WYO System is also fed into the NFIP'sActuarial Information System. This system is used forcompiling and analyzing the insurance experience foractuarial and other risk assessment and loss reduction research purposes.

C. Recording of Data

The WYO company must adopt the requirements outlined inthis Plan to ensure accuracy in the recording andcompilation of data. Every reporting unit shall recordits data, in the detail required, on forms or othermedia approved for such reporting.

D. Data Record Keys - WYO Prefix Code, Policy Numbers, andClaim Numbers

All insurance policy information reported under thisPlan will be recorded in and retrievable from the NFIP/WYO System by: (1) the company's WYO Prefix Code(NAIC number) and (2) the company policy identificationnumber or the claim number in the case of a loss transaction. The claim number used in the NFIP/WYOSystem is the policy number suffixed by the date ofloss.

E. Special Data Requirements

1. Insured Property Address

This information is required on each issued policyso that the NFIP can maintain loss histories byproperty location for underwriting and riskassessment purposes. These data also make it possible to develop risk directories pertinent torating information, thus reducing the necessity ofreferring to the Flood Insurance Rate Maps whenrating a policy.

2. Insured Mailing Address

This information is required on any new business,renewal, or reinstatement submitted after September30, 2005. The data will be added to an NFIP mailing address database to be used in the mailingof the acknowledgement letter/property loss historyinformation and the claims handbook to NFIP policyholders.


3. Identification of PolicyholderThis Plan requires, for each policy, the submissionof the insured's name on policies effective on orafter April 30, 1996. The submission of theinsured’s social security number will no longer berequired on policies. The identification of thepolicyholder prevents duplication of benefitsbetween the NFIP and other Federal programs andsatisfies other Federal legal requirements. Shouldthe insured receive disaster assistance in the event of a declared disaster, the insured’sassigned case file number will also be used asidentification of the policyholder.

4. Special Loss InformationIn addition to loss payment data, the submission ofinformation concerning amounts of damage (asopposed to payment), property value, and depths ofwater experienced in the building during the lossare required. This information is pertinent to theNFIP's models used to compute insurance rates. It also contributes to the important floodplainmanagement research efforts and in assessing lossreduction and prevention alternatives.

F. Reporting TransactionsThe transactions available in this Plan for reportingby WYO companies have been developed to accommodate theprocessing and detailed editing needs of the NFIP inusing the information for financial and program controlpurposes and to accommodate, as well, processingconsiderations of the various systems used by companiesto record and report the data. Companies will findthat there are certain flexibilities in how the transactions can be used and that a company may notneed to employ all the available transaction types.Information about the use of the reporting transactionsis contained in Appendix A.

G. Data Quality and Financial ReconciliationPart 2 of the WYO Financial Control Plan Requirementsand Procedures contains critical information about the reconciliation of policy and claim data submitted underthis Plan with the monthly financial reports and abouthow this Plan's data will be edited. The WYO Edit Specifications document is also necessary in order tohave a complete understanding of reporting requirements.Because of the need for timely financial reconciliation,transactions submitted under this Plan are rejected from theNFIP/WYO System only when money fields cannot be read or when it is unclear how the System can process the transaction. Otherwise, the information is posted to the data base and erred data elements are flagged for later correction.


II. GENERAL INFORMATION

The following information indicates how data will berecorded and treated in the NFIP/WYO System.

A. Coverages

The experience is recorded on the basis of:

1. Building Coverage2. Contents Coverage3. Increased Cost of Compliance (ICC) Coverage

ICC coverage is afforded under the Standard FloodInsurance Policy for the increased cost to rebuild,or otherwise alter, a flood-damaged structure tobring it into conformance with State or localfloodplain management ordinances or laws.

B. Premiums

Premium writings will be recorded in the NFIP/WYOSystem in complete policy detail. Therefore, aseparate premium entry will be calculated by theNFIP/WYO System for basic limits and additional limits for each coverage.

Total Calculated Premium (or Total Prepaid Premium)will include the Increased Cost of Compliance (ICC)premium. The ICC premium is not subject to deductiblefactors, but the CRS discount will apply. ICC coverageis not available, and therefore not charged, on thefollowing four categories of business:

- Policies in Emergency Program communities

- Individual condominium unit owner coverage writtenunder the Dwelling Form

- Contents-only policies

- Group Flood Insurance policies

Only the total written premium including ExpenseConstant, ICC premium, and, if appropriate, communityprobation surcharge must be reported by the WYOcompany.

C. Minimum Premium

When a minimum premium is charged, only the totalwritten premium indicated under (B) above must beentered into the policy record reported by the WYOcompany.


D. Expense Constant

The Expense Constant in effect as of the effective dateof the policy term is to be included in the writtenpremium on a per policy basis. Effective May 1, 2003,the Expense Constant will be zero dollars.

E. Amounts of Insurance

Total amounts of insurance must be reported for each ofthe three coverages separately (building, contents, andICC). The basic limits and additional limits for building and contents, and the ICC coverage limit, willbe determined and recorded separately by the NFIP/WYOSystem.

F. Policy Term

WYO companies may offer a 1-year policy term. The policy term is to be recorded on a per-policy basisaccording to the policy effective date. No mid-term endorsement of the policy can change the policy term.

G. Catastrophe Losses

Under the NFIP, there are at present two catastrophedesignations. These are:

1. FICO designation2. FEMA Disaster Declaration

Each loss shall be identified by the proper catastrophedesignation, when applicable, in addition to otherrecording requirements. WYO companies will report onlythe FICO designation that is provided to them.

H. Deductible Amount

Each policy must be identified by the appropriatedeductible amount applicable to the insurance policy.

I. Geographical Division: Community Number, Flood RiskZone

The appropriate coding shall be recorded on all policytransactions. Information regarding a community'sstatus in the NFIP and valid flood risk zones is provided to WYO companies.

J. Classification

The appropriate classification data shall be recordedon all policy transactions. The classification data are to be reported unless the data element is


designated as optional (N) or is not listed in Part 3,Section A, of this Plan. The classification criteria under the NFIP are:

1. Building Occupancy

a. Single familyb. 2-4 familyc. Other residential d. Nonresidential

2. Building Type

a. One floor b. Two floors c. Three or more floors d. Split levele. Manufactured (mobile) home or travel trailer on

foundation f. Townhouse/Rowhouse with three or more floors

(RCBAP Low-rise only)

3. Basement/Enclosure/Crawlspace Type

a. Finished basement/enclosureb. Unfinished basement/enclosurec. None d. Crawlspacee. Subgrade Crawlspace

4. Special Ownership Type

a. Condominiums - unit or association b. State government

5. Special Building Status Type

a. Building in course of constructionb. Primary residence

6. Obstruction Type (combinations are possible)

a. Free of obstruction underneath elevated lowest floor

b. With obstruction: less than 300 sq. ft. withbreakaway walls or finished enclosureunderneath the lowest elevated floor

c. With obstruction: 300 sq. ft. or more withbreakaway walls or finished enclosureunderneath the lowest elevated floor

d. With obstruction: machinery or equipmentattached to the building and located underneaththe lowest elevated floor


e. Nonbreakaway walls/crawlspace or finished enclosure

f. With obstruction underneath lowest elevated floor

g. With obstruction: enclosure/crawlspace withproper openings not used in rating (notapplicable in V zones)

h. With certification subgrade crawlspace(applicable to zones AE, A01-A30, unnumberedA, AO, AH, AOB, AHB)

i. Without certification subgrade crawlspace(applicable to all zones)

j. With Enclosure: With elevator below the BFE in A zones

k. With Obstruction: With elevator below the BFE in V zones

l. Free of Obstruction: With lattice, slats, orshutters (including louvers) enclosing the elevator below the BFE in V zones

7. Lowest Floor Elevation Relative to the Base Flood Elevation or Base Flood Depth

This information is recorded as:

a. Lowest Floor Elevation (LFE)b. Base Flood Elevation (BFE)c. Lowest Adjacent Grade (LAG)d. LFE Elevation Difference to BFE or BFD

8. Special Certifications

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