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Transfer Credit
Reevaluation --
Simplified
Don Simpson, Associate VP for Enrollment Management & Services
Brian Edmond, Coordinator of Management Information Systems
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Missouri State University
• 24,000 students, with 17,500 degree-seeking
undergraduates
• 2,436 new transfers in 2016 (43% of all new
undergraduates)
• More than 60% of entering freshmen have college credit
• 90% of recent bachelor’s degree recipients had at least
one transfer course (50% had 30 or more credit hours)
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Transfer Equivalency Guide
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Transfer Equivalency Guide
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Transfer Equivalency Search
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Transfer Equivalency Search
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Transfer Admission Process
• Transfer credit evaluated at point of admission
• Office of Admissions prepares initial evaluation
• Ultimate authority rests with department heads
• “GEC” equivalencies for general education
• Preapproval for study away
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During the Past Year
• Evaluations for more than 7,900 students
• Evaluations for more than 37,500 courses
• Courses from 550 institutions
• About 20 percent of courses were evaluated as
electives
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Admission Follow-Up
• Email sent the morning following admission
• Online transfer orientation required
• Reevaluation process described in orientation
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Transfer Orientation
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The Old Way
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Timeline
• January 2010: Transfer Task Force formed
• April 2010: Presentation to academic administrators
• June 2010: Formed functional committee and advisory
committee (department heads)
• March 2011: System implemented
• February 2012 (Phase II):
• Advisors and department heads allowed ability to submit on behalf
of students
• Students allowed to view their own requests and edit any request
that hadn’t yet been acted upon
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Systems at Missouri State
• Banner conversion completed in fall 2009
• Modules include general, student, financial aid, finance,
human resources / payroll, advancement, BDMS,
workflow, Luminis (portal)
• Some custom web applications retained, many with an
advisor focus
• Active development on side applications, most of which
use Banner tables as a starting point
• Very strict with a “zero customization” policy – we have
customized only a very few things within baseline!
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Custom Applications –
Advising Notes / Test Scores
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Custom Applications –
Advisee List / Class List
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Custom Applications –
Unofficial Transcript / Registration Status
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Student Reevaluation
Request
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Student Reevaluation
Request
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Student Reevaluation
Request
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Student Reevaluation
Request
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Student Preapproval Request
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Training
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Manage Requests
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Manage Requests
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Approve / Deny Requests
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Advising Notes
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Transfer Credit Evaluation
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System Usage Data
• 11,261 reevaluations since 2011; 8,407 approved
• 1,742 reevaluations in the last year; 1,335 approved
• 5,556 preapprovals since 2011; 4,729 approved
• 892 preapprovals in the last year; 698 approved
• Nearly every department has received requests
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What We Wanted to Hear
“I just did my first on-line transfer credit
re-evaluation. LOVE IT! You and your
people did a great job! ”
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Survey of Fall 2014 Transfers
Survey question
Two-Year
College
Transfers
Four Year
College
Transfers
Percent Responding Yes
Did you talk with your advisor about having any of
your transfer credits reevaluated?
40.9%
59.1%
Of those responding yes to the above:
Was your advisor knowledgeable about the online
reevaluation process?
96.2%
84.5%
Have you utilized the online evaluation process?
46.2%
60.0%
Of those responding yes to the above: Percent Very or Moderately
Satisfied
How satisfied were you with the functionality of the
online tool?
91.7%
84.9%
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What’s Next?
On the wish list
• Automated reminders for approvers and requestors
(students) if more information is needed
• Ability to attach documents (e.g., course syllabi) to
requests
• Convert the backend of this application into a Banner
Workflow
• Rewriting this classic ASP application in Grails (and
object-oriented web framework) will allow us to do both
of these things
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Questions?
• Don Simpson
• Associate Vice President for Enrollment Management and Services
• Brian Edmond
• Coordinator of Management Information Systems
• Computer Services – MIS
