RE-THINK YOUR APPROACH TO INFORMATION AND DOCUMENT MANAGEMENT

TRANSFORM

CONSOLIDATE PROCESSES. CONTROL BUDGETS. IMPROVE COMPLIANCE.

WHEN YOU’RE UNDER PRESSURE TO ACHIEVE MORE FOR LESS, WHERE’S YOUR FOCUS FOR IMPROVEMENT?

Take a closer look at your information and document management processes. How much do you spend on printing and how many different suppliers do you use? What’s the cost of maintaining all their equipment? Are your workflows paper-based when they could be digital? Have you got organisation-wide visibility to control costs, compliance and quality-of-service for end-users?

Across the business, inefficient processes and multiple suppliers put additional pressure on hard-pressed IT budgets. By consolidating equipment and adopting a more intelligent approach to information and document management, IT professionals can help business units improve productivity, collaboration and mobility while reducing costs and ensuring compliance. Here are some insights to help you focus on where you can achieve more ...

FIND YOUR FOCUS Information and document management may not be top of your IT agenda right now. But the following facts show the potential for transforming the way you work.

With the right approach you could be ...

SHARPEN

Hospital streamlines document management processes across support functions “The improved turnaround for transaction processing has eliminated a two day month-end document checking process.” Pat Bailey, SAP System Support, St James’s Hospital

SMARTER WORKING PRACTICES

of companies manually file newly received items as paper

[Canon/KAE Market Research, 2014]

of companies feel they would be more productive through enhanced workflow, search, information reporting and automated document creation tools[The SharePoint Puzzle, AIIM Market Research, 2012]

of printed digital original documents are rekeyed into computers

[IDC Insights, 2012]

25%54%

50%

Manual paper-based processes waste time, create errors and take up valuable storage space. Digitising and automation saves processing time and provides the visibility that makes documents simple to track, search and store.

Insurance firm saves 60% on print costs“Canon delivered a managed print strategy that generated ROI in a short time span, reducing print-related costs by over 60%.” Horst Schlüchter, Head of Application-Management & Infrastructure, R&V Versicherung

REDUCING COSTS

of an organisation’s revenues are spent on creating, managing and distributing documents [The Paperless Project, 2013]

A Managed Print Service makes costs more predictable and savings achievable. Consolidating devices and suppliers cuts spend on consumables and maintenance. Savings also come from automating workflows in areas like finance, HR, logistics and distribution.

15%

Packaging manufacturer reduces late payment fines with automated system. “With the addition of the money saved from the reduced penalty fines, the Canon solution has resulted in a 30% costs saving overall.” Bert Rijkmans, Information and Communications Executive, The Van Dillewijn Group

CONTROLLING COMPLIANCE AND RISK

of organisations say that ensuring document security is a major challenge of managing their existing print infrastructure [A Sustainable Print Agenda, Quocirca, 2013]

Nearly a quarter of organisations have experienced an information leak within the past 12 months[Bridging the Information Worker Productivity Gap White Paper, IDC, 2012]

Automation simplifies audit trails, enabling data to be accurately recorded, securely stored and easily retrieved. From finance to HR to marketing, we understand how to help customers easily ensure legal compliance and reduce business risk.

39%25%

The average organisational cost to a business suffering a data breach is estimated at

[The Ponemon Institute, 2013 Cost of Data Breach Study, 2013] £2.04m

of companies struggle to understand print usage

55%

struggle to enforce a print policy

[A Sustainable Print Agenda, Quocirca, 2013]

51%

Council’s improved control of document processes cuts out seven hour downtime“Now, after remotely rebooting the fleet, jobs appear immediately in the print queue. In total the process takes six minutes.” Gary Sussex, ICT Services Manager, London Borough of Newham

SIMPLIFYING MANAGEMENT

of organisations say that keeping IT admin to a minimum is a major challenge of managing their existing print infrastructure

[A Sustainable Print Agenda, Quocirca, 2013]

Smart businesses want suppliers who can add value to their print and document landscape, improving flexibility and information access for increased collaboration and mobility. They want intelligent, automated processes, simplified print management and reduced helpdesk queries.

39%37%of the workforce will be mobile by 2015

[Smart Mobility report, IDC, 2013]

41%of organisations that are using MPS are also implementing document workflow tools to improve business processes [Managed Print Service Landscape, Quocirca, 2014]

“”“COSTS HAVE BEEN SUBSTANTIALLY REDUCED,WHICH HAS SIGNIFICANT IMPACT ON OUR BOTTOM LINE.WE HAVE FAR FEWER DEVICES, WHICH ARE MORE FLEXIBLE AND RESILIENT, AND WE HAVE THE RIGHTMACHINES IN THE RIGHT PLACES”.

Sue ChickProject Manager, Imagination

Find out more at www.canon.be

Canon understands the challenges around information and document management. We help consolidate and manage equipment and processes and automate information capture, storage, print and distribution. You can choose to manage our solutions in-house or fully outsource to Canon.

With joined-up workflows that give you the transparency to reduce cost, cut complexity and control compliance, we give you the focus to achieve so much more for a lot less cost.

Helping you focus on what matters most

How can we help you?We’re working with organisations of all shapes and sizes to enable impressive gains in performance – and we can do the same for you.

If there are any areas of particular interest that you would like to discuss further, or to set up a meeting, send us an email on news.room@canon.be .

Or ask one of our experts to get in touch about how we can help you across your information and document management processes.

© Canon Europa N.V. 2014