How to Transform to a More Modern Campus Solutions System

Transformation Strategy

Matthew AlexPresident / Strategist

Higher Technology Solutions

Robert LawsonDirector Enterprise Applications - Campus Solution

Lone Star College System

Brian BottcherSolutions Consultant

Oracle Corporation

Introduction

Higher Education Landscape Transformation Features Lessons Learned Transformation Approach Discussion and Q & A

Agenda

Today’s Students are different

Robust Student Services

Focused on Student Success

Higher Education Landscape

Wish List of New Features Every Year

With no upgrades, budget reductions effected Staffing

School couldn’t keep up with New Features

Campus Solutions 9.0 Continuous Delivery Model

User Experience & Mobility

Cloud / SaaS Presence / Predictability

Institutional Accountability

Students Requiring High Touch

Factors Driving Transformation

Transformation ApproachStrategic Alignment

Aligning Strategy with Functionality

Understand the Features & Functions that are available to the institution

8

Features and Functions

Major new features, that you can activate when you choose

Significant enhancements to existing features

Web Services operations supporting…

Integrations

Feat

ures

& F

unct

ions

2155

8351

• WorkCenters

• PS Test Framework

• Notification Framework

• Evaluation Mgmt.

• Pivot Grids

• Advising Notes

• Research Mgmt

• Pop Select

• Program Enrollment

Feat

ures

& F

unct

ions

Features & Functions

• Fluid

• P.U.M.

• File Parser

• Mobile

• Activity Guide

• AAWS / SAIP

• Service Request

• Activity Mgmt

Functional Excellence

• Program Enrollment and Assessment• Research Enrollment Tracking• Graduation Processing• Evaluation Management System• Service Request• Academic Advising Notes

User Engagement

• Campus Solutions SS Mobile• Admissions Application Status• Admission Application Self Service • Class Search Enhancements

Configuration Innovations

• Student Activity Guide updates and enhancements• Rules Engine: Integration, samples, additional Entities• Prospect/Adm Data Loads enhancements: Continued

Migration to PDL• Additional Common Attribute Framework enablement• Notification Framework• Rules Engine

New Interaction Paradigms for Primary Users

The New PeopleSoft Model for Work

Designed for the Way You Think and Work

Built for Multi-Tasking Aggregation of Analytical and

Transactional Information Focused on Catching Issues Before They

Become Problems Intended for Managing Processes, Not

Just Functions Designed for Rapid Action Against

Multiple Business Objects

Business Objects

Search

Related Actions

Dashboard Pagelets

Related Content

Activity Guides

Pivot Grid/ Pagelets

WorkCenter

Evaluation Management System (EMS)

Manage all types of evaluations - adm, research thesis, scholarships, etc.

Proactive notification of evaluators through worklist queue

Automate individual and group evaluations

WorkCenter focuses on role-based evaluation activities, simplifying the evaluation flow

Administrator view of

evaluation status

• The ability to deploy guided step-by-step self service tasks to students across Campus Solutions modules reducing the need for customizations.

• Activity Guides will allow institutions to define their own task flows

• Tracking and recording of student task completion.

• Assignment and completion of tasks will include notifications to students and provides the ability to assign and release service indicators.

Activity Guides

Oracle Confidential – Internal/Restricted/Highly Restricted

16

Service Request

Transformation ApproachStrategic Alignment

Aligning Strategy with Functionality Clearly define

Institutional Goals and Strategic Initiatives

Understand the Features & Functions that are available to the institution

• Mobility

• Process Efficiencies

• High Touch

• Staff and Professional Development

• Recruitment / Retention

• Student Persistence / Completion

Stra

tegi

c In

itia

tive

s Defining Institutional Goals

& Strategic Initiatives

Design Features around Strategic Focus

Design Features around Strategic Focus

Demo

Legacy Mindset: Building modifications to satisfy perceived business needs

Resource Availability• Internal

o Functionalo Technical

• External

Who Owns Transformation• Who drives the Direction of your strategy?• Who will managing the on going strategy?• Who will own the maintenance?

Transformation Issues

Lack of Clear and Concise Functional and Technical Design Documentation

Scope Creep, Scope Creep, Scope Creep, did we mention Scope Creep

Mixed Message… Is Oracle the right Product

Transformation Issues

Define Ownership Strategy

Enforce Governance

Resource Allocation

Define Metrics

Transformation Activities

Collaborative Design

Testing & Documentation

Educate & Promote to Community

Deploy & Maintain

Rinse & Repeat

Transformation Activities

Discussion and Q&A

Matthew Alex | malex@htsglobal.com | 312.543.5296

Robert Lawson| robert.t.lawson@lonestar.edu | 281.290.3619

Brian Bottcher | brian.bottcher@oracle.com | 773.551.4459

Contact Info