Transit Agency Status FY 2011-12 Current Financial Position Current Operations Service Statistics/Trends Funding Statistics/Trends Other Information/Assumptions Capital Status Review 1
Transcript
Slide 1
Transit Agency Status FY 2011-12 Current Financial Position
Current Operations Service Statistics/Trends Funding
Statistics/Trends Other Information/Assumptions Capital Status
Review 1
Slide 2
Statement of Revenues & Expenditures 7/1/11 1/31/12 REVENUE
INTEREST INCOME238.34 APPLIED DPW WAIVER SERVICES1,305.50 PROGRAM
INCOME1,900.00 EARNED REV FROM MJAAA26,857.95 PWD REVENUE15,577.45
APPLIED OTHER110.12 APPLIED SHARED RIDE 65+185,355.60 MIFF CO
MATP258,622.24 JUN CO MATP68,312.84 CASH FARES
TRANSPORTATION49,175.45 APPLIED WELFARE TO WORK (PADOT)14,735.35
Total REVENUE622,190.84 EXPENSES GROSS WAGES230,402.80 MJ REGIONAL
SERVICES103,000.00 HEALTH INSURANCE69,696.44 UNEMPLOYMENT COMP
INS1,696.95 FICA17,464.46 PENSION PLAN14,441.00 LEWISTOWN OFFICE
UTILITIES3,321.43 TELEPHONE4,814.51 EXPENDABLE SUPPLIES208.29 STAFF
TRAVEL61.16 STAFF MEALS AND LODGING184.56 VEHICLE
MAINTENANCE27,976.54 GASOLINE81,391.54 TRAINING345.00 PURCHASED
TRANSPORTATION71,101.87 COMPUTER SUPPORTS6,300.00 ADVERTISING786.95
ASSOC DUES & MEMBERSHIPS1,535.00 BOARD OF DIRECTORS
EXPENSE47.88 OPERATING EXPENSE MISC336.01 LEGAL CONSULTATION
LABOR4,008.15 DEPRECIATION82,124.85 FIXED ASSETS- COMPUTER
EQUIP1,756.00 Total EXPENSES723,001.39 PROFIT/LOSS(100,810.55) BACK
OUT CAPITAL / DEPR(83,209.69) PROFIT/LOSS(17,600.86) MONTHLY AMOUNT
DUE TO PENNDOT(24,927.00) PROFIT/LOSS(42,527.86) 2
Slide 3
Current Financial Position: Reserves/Retained Earnings
SourceBalance Lottery MATP MH/MR Area Agency on Aging Other State $
Other Local $ 3
Slide 4
RESERVES July 2011- January 2012-17,600.86 2010-201133,058.06
2009-201012,773.56 2008-200928,455.53 2007-2008-48,290.34
2006-200790,064.55 2005-2006-35,517.47 2004-2005-19,829.50 overall
profit/loss(reserves) after payback $43,113.53 Currently the amount
of reserves is $171,309.53 amount still due to PennDot $128,196.
Remaining balance of reserves $43,113.53 4
Slide 5
Cost based on expenditures vs. cost based on trips 5 total
trips# 65+ trips%totalamt based85%amount billed bydifference by
monthfor month65+billable expenseon % of tripscars to pdot85% and
billed (excludes purch transp and capital/depr)
July565220920.3788,684.8732,825.3327,901.5325,055.802,845.73
August583123580.4092,527.4937,417.2231,804.6429,198.002,606.64
September444822100.5050,582.0525,131.8221,362.0527,852.85-6,490.80
October446421380.48100,838.7748,295.9941,051.5926,013.4515,038.14
November427020240.47106,708.9950,580.5642,993.4825,482.0017,511.48
December414920320.4977,791.8238,099.0532,384.2026,077.606,306.60
January423520460.4885,726.5341,415.9335,203.5425,675.909,527.64
47,345.42
Slide 6
Current Financial Position: Level of Short-Term
Debt/LoansIdentify each line of credit (excludes long-term bond
financing) Name of Financial Institution Amount of Available Credit
Interest Rate Current Credit in Use Kish Bank600,000.00Not at this
time 6
Slide 7
Current Financial Position: Accounts Payable Past due 90 days
and over Accounts Receivable Past due 90 days and over VendorAmount
Past DueEstimated Pay Date Juniata County Matp21,715.03March 2012
PennDot payback$128,196Over the next 3 years Program/AgencyAmount
Past Due Date Requisitioned Estimated Pay Date Mifflin County Matp
17,707.83Ongoing County Assistance Offices 15,333.55Ongoing 7
Slide 8
Cash Flow as of 1/31/12 Cash on hand @ 1/31/12 $96,981.67
Receivables @ 1/31/12 Mifflin Co. Matp 82,676.07 PADot 20356,955.72
Cash Fares 9,964.81 PADot W2W13,304.78 PWD 4,369.45 DPW
Waiver474.95 AAA9,729.00 total receivables177,474.78 Payables @
1/31/12 Juniata Co. Matp32,120.19 general ap vendors31,158.28 misc
payroll deductions246.26 accrued leave39,621.50 total
payables103,146.23 Total171,310.22 less penndot payback 128,196.09
Total$43,114.13 8
Slide 9
Current Operations: Staffing Level Contract Provisions
Healthcare Pension Fuel Fares Other major factors producing cost
increases above inflation Cost Savings Initiatives 9
Slide 10
Staffing Level/Org Chart Provide a current organization chart
with vacant and new positions. Include a justification for new
planned positions. Next page 10
Slide 11
11 9-Jan-12 Board of Directors I I Director of Transportation
II I Office Dispatch I FT Dispatch Supervisor-FT clerk/vacant
Dispatch II FT Monitor Supervisor I I I I 100-2 100-3 100% Steve
Ayres Linda WoodsCathy Yohn 100-4 Judy Dalton 75-1 75-2 75-3
75%Donna Hoover Bob IddingsManuel Irizarry 75-4 Scott Charles
50-250-3 50% Art Huffnagle Marc Auker Nelson Wilson 50-550-6 vacant
No Benefits 40-1 40-2 40-3 40% Terry Searer Wilbur VanalmanJay
Auker 40-4 40-540-6 Steve GrahamvacantRoxie Davis 40-7 40-8 40-9
vacant Meth-1 Meth-2Meth-3 Jim Krick Methadone Driver Methadone
Driver vacant Sub/Temp Temp ****No benefits will be given to any
part time driver hired past 10-1-2011***
Slide 12
Labor Provisions Term of current union contract 10/1/11 to
09/30/14 DriversCurrent2012-13 Starting wage8.18 reg. 8.56 w/c8.47
reg. 8.83 w/c Top wage12.91 reg. 13.30 w/c13.26 reg. 13.65 w/c
Average wage10.6911.00 Contract wage increaseApprox..55 per hour.35
per hour 10/1/12 Job ClassificationNumber- Full TimeNumber-Part
Time Drivers414 MechanicsLocal service provider Dispatchers2
Clerical2 Other Positions (Identify)1 (Director of Trans.) Regional
ServicesParent Corp. contracted 12
Slide 13
Important Labor Provisions Use of part-time employees Part time
employees are necessary to provide coverage in our service area.
Senior center associated routes. Others as client needs demand.
Number/percent of split shift drivers 78% of drivers would be
considered available for a split shift Overtime Overtime is an area
that we continue to work on See next sheet Outsourcing CARS does
coordinate with PCTA and USTA to provide out of county trips to
locations in their service area. CARS subcontracts with Scotty Taxi
to provide trips after service hours for Welfare to Work eligible
clients only. CARS is contracted to provide Welfare to Work
Transportation and PCTA is part of the Project. PCTA contracts with
APEX to provide after hours transportation to Perry County clients.
Other 13
Slide 14
Overtime Statistics Overtime pay is an area we are continuing
to work on. # of hrs# of hrsavg ot hrs period #pays of ot pd of dt
pd total per pay 1/1/11- 26 1,125.50 202.00 1,327.50 51.06 12/31/11
1/1/12-4104.250104.254.01 2/29/12 14
Slide 15
Healthcare See following sheet: UnionNon-Union Basic Coverage
CurrentMedicalMedical & prescriptions FY 2012-13MedicalMedical
& prescriptions Employee Contributions Current2% FY 2012-134%
Co-Payment Current$10/$15 No deductible $20/$30 $500 individual
deductible $1,500 family deductible FY 2012-13$10/$15 No deductible
$20/$30 $500 individual deductible $1,500 family deductible 15
Slide 16
HEALTH INSURANCE 16 UNION NAMEDENTALHEALTH
PLANvisiondentalgeisingerTOTALpd by eepd by er fully pd by eefully
pd by employer driver
ftFAMILYES0$64.88$1,303.22$1,368.1026.061,342.04
officeFAMILYES14.75$64.88$1,303.22$1,382.8540.811,342.04 driver
ftFAMILYES14.75$64.88$1,303.22$1,382.8540.811,342.04 driver
75%FAMILY14.75$64.88$0.00$79.6314.7564.88 driver 50%SINGLE8.45$0.00
$8.458.450.00 driver
75%FAMILYSINGLE14.75$24.58$543.01$582.34161.36420.98 officeFAMILY
14.75$64.88$1,486.44$1,566.0744.481,521.59 driver
ftFAMILYES14.75$64.88$1,303.22$1,382.8540.811,342.04 driver
ftSINGLE 8.45$24.58$543.01$576.0419.31556.73
$105.40$438.44$7,785.34$8,329.18$396.86$7,932.32 NON-UNION fully pd
by eefully pd by employer officeSINGLE
21.1$24.58$570.73$616.4132.51$583.90
officeFAMILYSINGLE0$64.88$570.73$635.6111.41$624.20
officeFAMILYES14.75$64.88$1,369.75$1,449.3842.15$1,407.24
$35.85$154.34$2,511.21$2,701.40$86.07$2,615.33 Union Plan %
Increases2009 = 8%Non Union Plan % Increases2009 = 9% 2010 =
7.5%2010 = 12% 2011 = 7.84%2011 = 8.99%
Slide 17
Pension UnionNon-Union Employee Contributions CurrentSee
following sheet FY 2012-13 Minimum Age to Qualify for Retirement
CurrentNone FY 2012-13None Minimum Number of Years to Qualify for
Retirement Current3 months FY 2012-133 months Minimum Number of
Years to be Vested CurrentNone but 5yrs to get retirement bonus FY
2012-13None but 5yrs to get retirement bonus 17
Slide 18
PENSION EXCERPT FROM UNION CONTRACT 18
Slide 19
19 RETIREMENT PER MONTH NAMECOMPANY PAYSEMPLOYEE PAYS driver -
union ft$186.00$56.00 driver - union pt$66.00$18.00 driver - union
pt$90.00$0.00 driver - union ft$216.00$40.00 driver - union
ft$175.00$32.00 driver - union pt$68.00$100.00 driver - union
ft$213.00$40.00 driver - union ft$173.00$32.00 office - union
ft$184.00$36.00 office - union ft$150.00$24.00 office- non union
ft$368.00$66.00 office -non union ft$221.00$40.00
$2,110.00$484.00
Slide 20
Pension: Describe any proposed changes and the estimated
financial impacts. As previous charts indicate, employees receive
pension according to salary. So, with raises each year pension
costs increase. However, any new part-time hire after October 2011
will not be eligible for benefits. Provide a status of the degree
to which the pension funding is funded. If not fully funded please
provide your strategy to fully fund pension. Pension is fully
funded. 20
Slide 21
Fuel: Current Cost per Gallon $3.79 Contract rate or market
rate? CARS has an agreement with the County that allows CARS to
obtain fuel through the county approved contractor with the states
discounted fuel rates. (approximately $.50 per gallon savings)
Terms of contract (if applicable) No contract Projected Cost per
Gallon and Basis for Projection Contract rate or market rate? Due
to ongoing fuel crisis and the world economic status, we expect gas
prices to continue to rise. Terms of contract (if applicable) Will
continue to follow agreement with the county. 21
Slide 22
Shared Ride Fares: Date of Last Fare Increase February 2006
Current Average fare16.99 Sponsorship arrangements Planned Changes
Date of planned increase July 1, 2012 Estimated average fare18.69
Sponsorship arrangements Describe Fare Policy We have a zone based
fare structure. See Zone Fare Matrix See Zone Detail 22
Slide 23
DESCRIPTION OF ZONES FOR C.A.R.S LWW Begins at Zeke Acker's
(formerly Country Garden Markets) above Walmart but below
Industrial Park entrance and extends to traffic light on Juniata
St. Proceeds up first block of W Market St (odd numbers) to the
corner of N. Grand St. (even numbers) then straight up to the
beginning of Big Ridge Rd. It will also encompass the first block
of W 3rd St., and W 4th St. At Juniata St. will extend across the
river bridge up to Wilson Lane, which is just past Terrace Blvd. on
103. Malta Home will be considered RUR#2 LWE All but the first
block of W Market St. (odd side) Will proceed up first block of N
Grand St. (odd side) Will encompass Shady Dr around to N Walnut St
and up Academy Hill Will include all of South Side of town to Red's
Diner Proceeds to the traffic light at the Burnham intersection
where Mattress world is and will include Vermont Ave. On Ort Valley
Rd./ LWE will extend past Dr. Kittings office to the ramp of 322 E
Extends to Marker's on 522N Extends to the Hartley Chip Factory on
Back Maitland Rd. Parchey Twn Rd. will be LWE up to and including
Kish Pike Beyond that point it will become YTN YTN Begins at the
traffic light in Burnham, extends through Yeagertown just beyond
Wagner's Tire to the bridge Extends down W Freedom Ave to but does
not include the Super 8 Motel Begins on Parcheytown Rd. beyond Kish
Pike Covers all of Burnham including Ewardtown Rd/Old Park Rd
Ending at East Freedom Ave at Long Lane RVL 655S to the Old Woolen
Mill/across from Coffee Run Rd Begins at the end of
Yeagertown/Bridge Extends to (not including) Dr Murray's office
Proceeds out 322W to Hime's Garage/just beyond Locust Dr and
Brooknar Dr. MIL Begins at Dairy Queen on 322W to Hartman Center
Includes all Village of Milroy MCV All McVeytown Borough Includes
Mattawana to the Yoder's Bus Garage and up 103 to the old school
house AVL Allensville and Whitehall BEL Includes village of
Belleville Dr Fowler, Belleville Med Ctr, Valley View and Valley
View Terrace will be considered BEL ATM Small area surrounding the
Country Crossroads Sr Center 4 miles radius Will include
Ferg.Valley Rd. to the underpass before Will include area known as
the Vineyard Will Include Fairview Rd. May be used in transporting
Newton Hamilton clients to Mt Union for groceries, and doctors,
etc. (lowest fare) This zone should be used when transporting any
Wayne Twnship. Client to Huntingdon for medical appointments. Their
fare will be the $28.90. MIF Will include the town of Mifflintown
and Mifflin Extends to the area of the Weis Store and pharmacy
Includes Mt View Med Ctr and the Locust Grove Retirement Home
Extends/includes area into Industrial Park to the traffic light on
SR35 MCA Village of McAlisterville Will include Keefer's pharmacy
and Dr. Aldinger's office OLM Village of Oakland Mills PR Port
Royal only EW E Waterford only RIC Village of Richfield will
include County Line Restaurant HG Village of Honey Grove RUR#1 0-4
MILES $ 12.05 When the origin or destination is outside of a zone
RUR#2 5-9 MILES $ 18.20 the "rural" zones are used. The rate
charged depends RUR#3 10 OR MORE MILES $ 28.90 on the mileage from
the origin to the destination. Out of County Rates LA Hershey,
Elizabethtown, Altoona, Williamsport $120.00 LB Danville,
Lewisburg, Harrisburg, Camp Hill $ 90.00 LC State College,
Huntingdon, Newport, Selinsgrove $ 50.00 HB Harrisburg MCC McClure
HDN Huntingdon MPM Mt. Pleasant Mills 23
Other Major Factors Producing Cost Increases Beyond Inflation:
FactorsCurrent Amount Projected Future Amount Explanation Example:
Subcontracts Example: Employee Retention (Add others or change as
appropriate) None that we are aware of at this point in time.
25
Slide 26
Cost Savings Initiatives: InitiativeCurrent Cost Planned Action
and Implementation Date Projected Savings Example: Travel
Limitations We have very little travel expense as seen on the
statement of revenues and expenditures. Through January $245.72.
Example: Compensation Changes Effective 10/1/11 new part time
employees will not receive benefits. However, other costs set
according to Union Contract. Vehicle InsuranceSwitched providers
and sold vans to lower this expense from $56,104(10/11) to
$26,512(11/12). MATP mileage reimb..12 per mileOctober 15, 201150%
OvertimeWe are attempting to stop overtime wherever possible.
Regional Services does time studies twice a year which has proven
to reduce CARS contracted costs. 26
Slide 27
Shared Ride Funding FY 2010-11FY 2011-12FY 2012-13FY 2013-14FY
2014- 15 Operating
Expense1,203,2971,176,8001,173,0001,182,5001,198,000 Passenger
Revenue30,59733,00036,300 38,000 Lottery433,889406,359441,700
460,500 Agency Rev(matp trips and other sources)
625,243565,000575,000 580,000 MATP-mileage reib. And amt rec over
fare 138,899114,000115,000117,000 Other-mgmt fee,
int7,8368,6608,700 Balance33,167(49,781)3,700(3,800) Payback to
penndot-42,732 -42732 Balance(9,565)(92,513)(39,032)(46,532)6,200
27
Slide 28
Shared Ride Statistics/Trends 28 Shared-RideFY 2010-11FY
2011-12FY 2012-13FY 2013-14FY 2014-15 Total Veh.
Miles51452558553155022553566052830 Cost per
Mile2.121.882.002.072.13 Total Veh. Hours1824822180226852275023130
Cost per Hour59.8349.5448.4948.7748.64 Total Pass.
Trips6930762907635006412365125 Cost per
Trip15.7517.4717.3217.3017.28 Rev. per
Trip15.1115.3015.9215.7716.57 Trips per Hour3.82.8
Slide 29
Other Information/Assumptions: Syncretic- Ongoing legal
pursuit. Our legal counsel has requested $32,000 - $37,000 for the
formula error. CARS Legal Counsel sent demand letter Jan. 31, 2012
There has been no response from Syncretics Legal Counsel as of this
date 29