TRANSPORTATION COMMUNITY INPUT RECAP

Manny Mendez, Transportation Director

April 26, 2018

overview

A

B

C

2

timeline

major events

1990s

Neighborhood School Model

High Schools Early (7:20am); Elementary School Later (9:00am)

Primarily single run routes model

2016

Transportation expenses exceed revenue; Bus driver shortage

Transportation consultant (TransPar) hired to conduct transportation study

3

timeline

financial landscape (2016)4

School Year

Rainy Day (due to

appropriation limit)

Revenue Expenditure Net Cash Flow

Durham Contract Expense

2015-16 (actual)

$2,243,919 $41,493,559 $38,589,599 $2,903,959 $26,905,255

2016-17 (actual)

$186,185 $45,258,017 $47,817,876 ($2,559,859) $28,094,077

2017-18 (projected)

$0 $38,029,979 $46,153,976 ($8,123,997) $28,300,000

2018-19 (projected)

$15,950,000 $34,700,000 $47,600,000 ($12,900,000) $29,000,000 (1)

Note: (1) – estimate based on SY 2017-18 projected plus contractual increase of 2.5%(2) – based on year-to-date activity, SY 2017-18 expenditures estimated at $45.5M

3-tier financial impact

Bus Reductions SY 2016-2017 SY 2017-18 Reductions / Increases

Total Routes 383 332 -51

Drivers- Durham (projected/actual) 312/287 283/276 -29

Drivers- IPS 150/123 130/104 -20

SY 2017-185

80%

8%

12%

Transportation Utilization

To/From School

Athletics

Field Trips & Other

Notes:• IPS driver and attendant wage increases projected

at $1M• 80% of transportation is to and from school• 8% of transportation is athletics-related • 12% of transportation is field trips and other

timeline

• Normal range for comparable districts is 4–5%• Main drivers of increased costs are the number of buses in the

system, staff benefits and duplicative costs of operating separate terminals

• 25% of buses are only able to perform two runs per day• 1.8 buses per 100 students; industry average is 1 bus per

100 students

key findings from study (2016)6

timeline

Continue implementation of newer, more cost effective buses

Implement 3-bell schedule to reduce buses and routes

Optimize routing systems, policies and procedures

Increase use of Here Comes the Bus for customer service

national consultant recommendations (2016)7

timeline

8 2016 major events

July 2016Presented bell schedule study findings

July 2016Proposed 3-Tier

Recommended analysis and engagement for HS later time for SY 2018–19

September/October 2016 (for SY 2017-18 implementation)Refined 3-Tier - 7:20–2:20 (HS); 8:15–2:50 (11 ES); 9:20–3:55 (ES)

Conducted meetings with staff, parents and community

timeline

9 2017 major events

January 2017 (for SY 2017-18 implementation)Board approves 3-Tier model

3-Tier model launched for SY 2017–18

September 2017 Board approved HS choice redesign with transportation for all

December 2017 Transportation changes recommended to implement HS all-choice model

Purchased more efficient buses

timeline

3-Tier implementation (implemented SY2017-18) 10

Realized savings from 3-Tier implementation to offset increased expenditures

Contractual obligations increased (70% of fleet)

Raised driver and attendant salaries to be more competitive with market• Driver shortage intensified• Shift in labor market

11 current three-tier model (implemented in SY 2017-18)

Community schools, limited cross-town travel

Elementary schools run mainly on second and third tiers

Innovation schools run mainly on second tier

Limited pairing options with cross-town travel

The one hour and fifteen minutes between tiers one and three in the three-tier system does not provide enough time for PM routes

Heighten driver shortage impacting IPS and contractor

timeline

AM Arrival

AM Bell Time

PM Bell Time

Tier 1 7:20-2:20 7:00 7:20 2:20Tier 2 8:15-2:50 7:55 8:15 2:50Tier 3 9:20-3:55 9:00 9:20 3:55

Current Tier

timeline

12 2018 major events

February/March 2018Community engagement on later high school start time and scheduling preferences

March 2018 Feedback presented to Board of School Commissioners; ongoing Board and staff deliberation

April 2018 Administered second parent/community survey for additional information gathering

April 2018 Presented IndyGo transportation pilot (Shortridge)

13

revised tier adjustments

Improve quality of service

Maximize the use of buses

Ensure elementary bell times are not too early or late

Implement the high school choice model with minimal impact to current times (change of 10 minutes or less)Limit disruptions in schedules from year to year; no consensus on later high school start time

Z Respond to resource constraints

Feedback from Board of School CommissionersTransportation model should:

guiding principles

recommendation

14

Current Tiers AdjustedAM

ArrivalAM

Bell TimePM

Bell Time

HS, MS, Elem 7:20–2:10 7:00 7:20 2:10

Elem, HS 9:20–3:55 9:00 9:20 3:55

revised two-tier

80% of schools will have a 10 minute or less shift in bells timesHigh schools and Middle schools, 10-minute adjustment to PM bell

Routes for first-tier schools must be one hour (McKinney Vento and SpEd routes will need additional support to ensure route times can be met)

15

Tier I High/Middle School (7:20 a.m.–2:10 p.m.)

80% of schools maintain current schedule (<10 mins.)

• Current dismissal 2:20 p.m.• Shortridge High School (9:15 a.m.–4 p.m.)

• No change• Maintain early schedule for select schools

Tier II Elementary School (9:20 a.m.–3:55 p.m.)

Innovation Schools • Refine transportation parameters aligned with

limited resources

recommendation

revised two-tier

recommendation

SchoolCurrent

Bell TimeProposed Bell Time Change

Daniel Webster School 346 8:15–2:50 9:20–3:55 65 minutes

James Whitcomb Riley School 43 8:15–2:50 9:20–3:55 65 minutes

Carl Wilde School 79 8:15–2:50 9:20–3:55 65 minutes

Merle Sidener 359 9:00–3:50 9:20–3:55 20 minutesFloro Torrence School 83 8:15–2:50 9:20–3:55 65 minutesErnie Pyle School 90 8:15–2:50 9:20–3:55 65 minutes

Meredith Nicholson School 96 8:15–2:50 9:20–3:55 65 minutes

Robert Lee Frost School 106 8:15–2:50 9:20–3:55 65 minutes

Garfield School 31 8:15–2:50 9:20–3:55 65 minutes

Charles Fairbanks School 105 8:15–2:50 9:20–3:55 65 minutes

Clarence Farrington School 61 8:15–2:50 9:20–3:55 65 minutes

Raymond F. Brandes School 65 8:15–2:50 9:20–3:55 65 minutes

Lew Wallace School 107 (requested) 7:45–2:20 7:20–1:55 25 minutes

* All schools, excluding Ernie Pyle School 90, were previously on a start time after 9:00am

16 schools impacted greater than 10 minutes (start time)

1717

Appendix18

19

Online Survey participants: 2,131

Which proposed option do you like best?

Two-tier 31% Three-tier 69%

Household made of: Elementary - 1,786 Middle School - 513 High School - 508

community feedback: tier options survey

appendix a

The Indianapolis Public Schools Board of School Commissioners requested the Transportation Department survey the community for feedback regarding the two tiers presented.

Community online survey was conducted to gain constituent feedback on tier options.

appendix b

20 community feedback: overview- 2 options presented

Option BAM

ArrivalAM

Bell TimePM

Bell TimeHS, MS, Innovation 7:20–2:20 7:00 7:20 2:20HS, MS, Elementary 8:05–2:40 7:45 8:05 2:40Elementary 9:20–4:15 9:20 9:40 4:15

Option AAM

ArrivalAM

Bell TimePM

Bell TimeHS, MS, Innovation 7:20:-2:20 7:00 7:20 2:20Elementary 9:45-4:20 9:25 9:45 4:20

Time Between Tiers 2 hrs., 25 min. --- 2 hrs.

21

appendix c

• Negative feedback received on late elementary PM bell time• Too much time away from home• Families with children at different schools could be impacted

• Negative feedback received on late elementary PM bell time• Families with children at different schools could be impacted

community feedback