TRANSPORTATION DEMAND MANAGEMENT & DEVELOPMENT …

T R A N S P O R T A T I O N D E M A N D M A N A G E M E N T & D E V E L O P M E N T

G U I D E L I N E W O R K S H O P # 2

J U L Y 8 , 2 0 2 1

Agenda:TDM AND DEVELOPMENT WORKSHOP #2

-------------------------------------1.0 WELCOME & INTRODUCTIONS

-------------------------------------2.0 STUDY OBJECTIVES & BACKGROUND

-------------------------------------3.0 RESULTS OF STAKEHOLDER SESSION #1

-------------------------------------4.0 POTENTIAL ISSUES AND OPPORTUNITIES

-------------------------------------

------------------------------------5.0 REVIEW OF TDM GUIDELINE AND TOOLKIT DEMONSTRATION

------------------------------------6.0 IMPLEMENATION AND ROLES/RESPONSIBILITIES

------------------------------------7.0 CASE STUDY EXERCISE & FEEDBACK

------------------------------------8.0 NEXT STEPS

------------------------------------

2TRANSPORTATION DEMAND MANAGEMENT & DEVELOPMENT WORKSHOP

Microsoft Teams

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• If you’re comfortable, please turn on your camera when speaking

• Please keep yourself muted unless you are asking a question / participating in one of the activities.

• If you have a question, you can “raise your hand” or enter it in the chat and we will open up to questions periodically.

TRANSPORTATION DEMAND MANAGEMENT & DEVELOPMENT WORKSHOP

Poll Everywhere

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To answer the survey questions throughout the workshop, you can

• Participate using a web browser: Go to PollEv.com/ibigroup594

• Participate by phone: Text IBIGROUP594 to 37607

You will be prompted to answer questions as they are activated throughout the presentation.


1.0 Welcome & Introductions

Purpose of This Workshop

Identify the proposed TDM approach and triggers

Demonstrate how to use the proposed TDM Guideline and Toolkit

Collect feedback on how to improve the TDM development tools

Confirm roles and responsibilities of the TDM development approvals process


2.0 Study Objectives and Background

Study Objectives & Key Motivators

Study Purpose: Develop a comprehensive TDM development guideline and toolkit

Encourage the use of multi-modal sustainable transportation options through a context-sensitive approach

Recommend policy changes or modifications to support the implementation of a TDM Toolkit and Guideline

Engage a variety of stakeholders to develop a TDM Guideline and Toolkit that support a range of needs


Photo: Metrolinx

Study Timeline


Study Initiation/ Workplan

Background and Policy

ReviewBest

PracticesPreferred Approach

TDM Guideline/

Toolkit

Implementation & Monitoring

PlanFinal

Report

Phase 2Phase 1

We Are Here

Stakeholder Consultation

Stakeholder Workshop

Stakeholder Interviews

TDM Initiatives for Development

Hard Measures: physical design elements that support sustainable travel Covered and/or secured bike parking

Dedicated carpool/carshare spaces,

Bike Repair stations

Soft Measures: programs, services and incentives. Smart Commute membership

Transit passes

Cycling skills education courses

Carpool matching tools


TDM Guideline

Pivotal document and toolkit for the City and developers to employ and rely upon

Supported by an implementation plan and the necessary means to enforce its requirements (e.g. by-laws, OP policies, guidelines, etc.)

Takes a partnership approach to implementing TDM to make the process work for everyone


Sample TDM Process

Policy Framework

Provincial and Regional Policy Documents Highlighting TDM:

Provincial Policy Statement (2019)

A Place to Grow Growth Plan for the Greater Golden Horseshoe (2019)

Metrolinx 2041 Regional Transportation Plan (2018)

York Region Official Plan (2019)

York Region Transportation Master Plan (2016)


Photo: City of Vaughan


Hamilton, ONWaterloo Region, ON

Mississauga, ON Markham, ON

Ottawa, ON*

(TDM Plan)

(TDM Plan)

(Checklist)

(Scorecard)

(TIS)

Vancouver, BC

San Francisco, CA

Arlington, VA(Checklist)

(Scorecard)

(Scorecard)

Clear and consistent for both developers and staff to follow.

Simple and not overly time consuming for developers and staff.

Include measures that are enforceable as well as voluntary.

Flexible and relevant to different development contexts.

Provide opportunities for monitoring and follow-up.

Involve local partners, such as transportation management associations, to deliver services and/or ongoing monitoring.

Many cities have transitioned to Checklists or Scorecards after having required TDM Plans.

What Makes an Effective TDM Approach

3.0 Results of Stakeholder Session #1

What We Heard

All land uses should be incorporated

There were recent projects would have benefitted

from TDM

The scorecard is the preferred approach

A mechanism or incentive to ensure TDM initiatives

are implemented is needed


TDM Development ScorecardsDevelopments must earn points and pass a score threshold based on its attributes by committing to a menu of “scored” TDM measures.

Strength

Provides clear and consistent guidance to applicants

Easy for municipality to evaluate measures

Weaknesses

Need to ensure that scoring of measures is practical and tied to cost and effectiveness


Developer Interviews

Developers recognize the benefits of TDM but believe there is less opportunity in suburban areas

Some use TDM as selling features

Most are interested in transparency, comprehensive guidance and a streamlined process

Looking for incentives (e.g. bonusing, parking reductions)


Micromobility Service Providers Interviews

Strong interest in expanding to urban areas of Vaughan

Successfully worked with private landowners and developers and used as a selling feature

Likely would not charge developers a fee if project was located within the service area

Challenges:

E-scooters currently not permitted in Vaughan

Subsidy required outside of service area


Photo: Curbed SF

Carshare Service Provider Interview

Carshare is most effective in urban areas with high quality transit

Most developers subsidize the cost of operating the service

Experienced challenges working with developers and signed contracts are often not effective

Financial incentives and enforcement mechanisms are required to hold all parties accountable


4.0 Potential Issues and Opportunities

Potential Issues and Opportunities


Issues / Opportunities How are we addressing these?

Vaughan OP TDM Plan requirements are limitedExpanding requirements where possible, providing a consistent approach with York Region TDM requirements

There is a difference in understanding of requirements among transportation consultants

TDM Guideline and Toolkit provides necessary resources to consultants

Vaughan TDM Guidelines needs to be coordinated and consistent with York Region’s guidelines and zoning by-law update

TDM Guideline and Toolkit accounts for York Region and updated Zoning By-law requirements

Potential Issues and Opportunities


Issues / Opportunities How are we addressing these?

Higher-end TDM measures that require more costs are rarely implemented

“Exceptional” TDM incentive for additional parking reductions

The scorecard and checklist approach is preferred TDM Toolkit is a scorecard/checklist hybrid

Successful implementation requires a win-win approach for the City and developers

Proposed tools and guideline is a result of discussions had with developers and industry partners (e.g. shared mobility service providers)

Monitoring and ensuring implementation of TDM initiatives is challenging

Robust monitoring program tied to financial mechanisms (e.g. LoC) and potential opportunity to leverage solutions like CurbIQ can streamline monitoring activities

5.0 Review of TDM Guidance and Toolkit Demonstration

TDM Guideline

Chapter 1 – Introduction to Transportation Demand Management

Chapter 2 – TDM Requirements

Chapter 3 – TDM Initiatives Summary

Chapter 4 – Implementation and Monitoring

Appendix A – provides the specific guidelines for each TDM initiative.


Character Areas


Character Area Draft Comprehensive Zoning By-law Groups

Vaughan Metropolitan Centre (VMC) • VMCGroup 1 • Mid-Rise Mixed-Use Zone

• High-Rise Mixed-Use Zone• Community Commercial Mixed-Use Zone• General Mixed-Use Zone• Employment Commercial Mixed-Use Zone

Group 2 • Low-Rise Mixed-Use Zone• Main Street Mixed-Use – Kleinberg Zone• Main Street Mixed-Use – Maple Zone• Main Street Mixed-Use – Woodbridge Zone

Other Zones • Other Zones

Character and Priority Area Map


Existing TDM Triggers


Threshold

Residential Apartment / Mixed-Use > 50 Residential Units

Office >2,000 m2

Proposed TDM Triggers


Less than 20 trips 20 to 50 trips > 50 trips

Low Priority Area

High Priority Area

Low Priority Area

High Priority Area

Low Priority Area

High Priority Area

VMCLevel 1 Level 2Group 1

Group 2

Other -- Level 1 Level 1 Level 2 Level 2

High Priority Areas:

Within 800m of higher-order transit

Within 400m of local transit with 30-min headway

Along bike spine networks

Within Major Transit Station area


Are the proposed TDM Triggers appropriate?

TDM Initiatives


Category 1: Promotion1.1 Provide Transit Incentives / Provide Additional Transit Incentives1.2 Communications Strategy1.3 Provide Financial Incentives for Sustainable Transportation1.4 Awards / recognition program1.5 Cycling skills courses1.6 Provide Individualized Marketing Programs & Travel Plans1.7 Guaranteed Ride Home program (i.e. Emergency Ride Home)Category 2: Active Transportation2.1 Pedestrian Network Implementation2.2 Cycling Network Implementation2.3 Provide Long and Short-term Bicycle Parking2.4 Provide Separated Access to Long-Term Bicycle Parking Areas2.5 Provide Shower and Change Room Facilities2.6 Install Bike Repair StationCategory 3: Transit3.1 Provide transit information kiosks at major destinations3.2 Provide weather-protected waiting areas3.3 Provide real-time transit information3.4 Launch Shuttle services

TDM Initiatives


Category 4: Parking4.1 Provide Dedicated Carshare Vehicle Spaces4.2 Provide Preferential Carpool Parking Spaces4.3 Unbundle Parking from Unit Cost4.4 Implement Employee Parking Cash Out Program4.5 Implement Paid Parking4.6 Passenger Pick-up and Drop-off ZonesCategory 5: Other TDM Initiatives 5.1 Install Wayfinding signage5.2 Micromobility (including bike share and kick e-scooters) *5.3 Support the YRT Mobility On-Request Service5.4 Mobility-as-a-Service5.5 Remote Work Support5.6 pointA Transportation Management Association Membership5.7 Innovative TDM Initiative

TDM Initiatives


TDM Toolkit Demonstration



Does the Toolkit functionality make sense? What can be improved?


What are some TDM initiatives that should be included in the Guideline/Toolkit?

6.0 Implementation and Roles/Responsibilities

Existing TDM Submission Process

Step 1:

Pre-consultation meeting. Determine if

a TDM Plan is required with Staff

Step 2:

Prepare City of Vaughan TDM Plan

and York Region TDM Plan (if required)

Step 3:

Submit Plan for review

Step 4:

Receive comments/revise plan accordingly

Step 5:

Approval of Plan subject to conditions,

if applicable


New Submission Requirements

Completed TDM Toolkit (replacing the existing TDM Plan)

Site and floor plans highlighting all proposed physical TDM initiatives

Conditions will identify documentation for “soft” TDM initiatives. Examples include:

Shuttle service agreement

Shared mobility service provider agreement (e.g. carshare or micromobility)


TDM Initiatives to be highlighted on site and floor plans

Pedestrian facilities

Proposed locations, quantity, and access to cycling facilities

Proposed locations of end-of-trip facilities

Proposed locations of carpool and/or carshare parking

Proposed parking supply

On-site transit infrastructure

Pick-up and drop-off zones for passengers, loading, and shuttle services

Wayfinding signage locations

Integration with York Region Mobility Plan Guidelines


York Region Requirements: Location of the proposed development such as Regional

centres and corridors, employment centres, multi-modal mixed-use areas, congested areas, mobility hub area

Office, institutional, residential, commercial, mixed-use land uses

100 or more total person trips

100 or more employees

50 or more residential units

Square footage (e.g. developments that exceed 50,000 sq. ft.)

Developments that will add more than 20 non-residential parking spaces

Integration with York Region Mobility Plan Guidelines


Where applicable, applicants will have to prepare a York Region TDM Plan and complete the City of Vaughan TDM Toolkit

Applicant’s TDM Toolkit Submission Process

Step 1:

Complete Project Information

Step 2:

Implement all Level 1 TDM initiatives

*Prepare York Region TDM Plan/Checklist

(if applicable)

Step 3:

Identify Level 2 TDM Initiatives to meet

minimum score requirement

Step 4:

Use TDM Guidelines to implement all identified TDM

initiatives appropriately

Step 5:

Submit Toolkit to City of Vaughan

*Submit York Region TDM Plan/Checklist

(if applicable)


Revise as necessary

Reviews TDM Toolkit/TDM Plan

Proposed Roles and Responsibilities for TDM Development Approvals


Development Engineering

VMC Transportation

TDM Toolkit Regional TDM Plan (if

applicable)

York Region Sustainable

Mobility

(if applicable)

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How can the submission, review, and approvals process be improved?


Proposed Enforcement & Monitoring Activities


City of Vaughan to complete site

inspection and occupancy checklist

City of Vaughan to issue Letter of Credit (LoC) and register

TDM initiatives on title through development agreement

Developer to submit monitoring survey results

using City of Vaughan template

City of Vaughan to release Letter of Credit

once TDM requirements have

been satisfied

Occupancy Inspection

Issue LoC and Sign Development Agreement

Complete Monitoring

Release Letter of Credit

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Do you think the proposed monitoring and enforcement mechanisms work?


7.0 Case Study Exercise and Feedback

Case Study Exercise

Case Study Breakout Room #1

VMC: Block C2

Group 2: 10432 Islington Ave


Group 1: 3600 Major Mackenzie Drive W

Other: 9575 Keele Street


Completing the Case Study Using Miro + TDM Toolkit


Mark up site plans to indicate where TDM initiatives should be implemented

Complete TDM Toolkit

Drop a comment

Navigate through Miro Board

Draw shapes

Pen to mark up


Proposed Development:

Character Area: VMC

Address: Block C2

798 residential units, 179 hotel units

53,276 m2 GFA


Requirements Existing Requirements

New Requirements

Parking (Residential + Non-residential)

619 + 1,079 = 1,698 Total Spaces

439 + 863 = 1,302 Total Spaces

Bike Parking(Short-term + long-term)

136 + 468 = 605 Total Spaces

160 + 638 = 798 Total Spaces

Trips Generated New Peak Trips 455

ProposedParking (Residential + Non-Residential

280 + 637 = 917 Total Spaces

Bike Parking 651 spacesParking Reduction % 46% 30%






New Requirements

Parking(Residential + Non-residential)

39 + 30 = 69 Total Spaces





Trips GeneratedNew Peak Trips 10

ProposedParking (Residential + Non-Residential


Bike Parking 24 spaces

Parking Reduction % 0% -30%


Character Area: Group 2

Address: 10432 Islington Ave

33 residential units

579 m2 GFA






New Requirements


1,874 + 37 = 1,911 Total Spaces

1,268 + 33 = 1,307 Total Spaces


208 + 405 = 613 Total Spaces

254 + 1,014 = 1,268 Total Spaces


ProposedParking (Residential + Non-residential

1,084 + 19 = 1,103 Total Spaces


Parking Reduction % 42% 15%


Character Area: Group 1

Address: 3600 Major Mackenzie Drive W

1,268 residential units

618 m2 ancillary retail GFA






Character Area: Other

Address: 9575 Keele Street

56 residential units


New Requirements








ProposedParking (Residential + Non-residential



Parking Reduction % 3% -47%




Was the TDM Guideline and Toolkit easy to use? What could be improved?

8.0 Next Steps and Wrap-Up

Next Steps

Review feedback collected from this workshop

Revise the submission and approvals process and confirm roles and responsibilities

Finalize the TDM Guideline and Toolkit

Prepare Implementation Plan and Final Report


What’s your itch? AKA: What is one thing you want the study team

to takeaway or consider?


Photo: City of Vaughan/myvmc.ca

KEY CONTACT SPaul GroveTransportation Engineering LeadCity of Vaughan905-832-8585 ext. [email protected]

Bruce MoriIBI Group416 596 1930 ext. [email protected]

Vikram HardattTransportation PlannerIBI Group905 546 1010 ext. [email protected]

Thank You!

Date post:	16-Oct-2021
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