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Transportation & Parking Advisory CommitteeTransportation & Parking Advisory Committee Scott...

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  • Transportation & Parking AdvisoryCommittee

    Scott Silsdorf, AICPDirector of Transportation and Parking Services

    December 6, 2017

  • Agenda

    § Introductions§ Department Updates

    § Mobile App is live§ Spring semester permits

    § Annual Report: Expenses§ Q & A from committee

    2

  • 3

    Fiscal Year 2017: Expenses

    33%

    37%

    19%

    6% 5%

    Personnel & BenefitsGarage Debts & TransfersOperations & MaintenanceIndirect CostsCapital Expense Fund

    Expense Category AmountGarage Debts & Transfers $2,433,000Personnel & Benefits $2,116,400Operations & Maintenance $1,238,557Indirect Costs $370,775Capital Expense Fund $303,000TOTAL EXPENSES $6,461,732

  • Garage Debt

    • Parking structure construction loans

    • No significant cost reduction until FY 2029

  • Annual Garage Debt Payments

    5

    $2.43 $2.41 $2.41 $2.41 $2.42 $2.41 $2.42 $2.28 $2.00 $2.04 $2.04

    $1.39 $0.97 $0.97

    $0.08

    FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28 FY29 FY30 FY31 FY32

    Fiscal Year 2018 through Fiscal Year 2032$ Millions

  • Personnel & Benefits

    • No major change to structure in FY 2017

    • Majority of employees are hourly

    • Hourly schedules match operating needs

  • Director• 1 Full Time

    Associate Director• 1 Full Time

    Maintenance• 5 Full time

    Transportation• 4 Full time • 46 Hourly

    VBHEC• 2 Hourly

    Business• 5 Full time • 8 Hourly

    Events• 1 Full time• 3 Hourly

    7

    Enforcement• 2 Full time• 12 Hourly• 3 Student

    EventsManager

    • 1 Full Time

    Maintenance Manager

    • 1 Full Time

    Appeals Analyst

    • 1 Hourly

    Transportation Manager

    • 1 Full Time

    Appeals Manager• 1 Full Time

    Transportation Planner• 1 Full Time

    Transportation and Parking Services Department

    Position Type Number

    Full Time Positions 24

    Hourly / Part-time positions 72

    Student Positions 3

    Total Staff Positions 99

    Total Full Time Equivalent (FTE) 57

  • Operations and Maintenance

    • Non-Personnel costs of operations

    • Vendors, Utilities, Software Systems, Office Supplies

    • Transportation operations: vehicle repairs, fuel, HRT

    subsidies

  • FY 17 Facility Costs

    9

    $187,500

    $103,000

    $62,615

    $105,287

    $48,583$65,000

    $0

    $20,000

    $40,000

    $60,000

    $80,000

    $100,000

    $120,000

    $140,000

    $160,000

    $180,000

    $200,000

    Electricity Water &Stormwater

    Insurance Grounds /Housekeeping

    Maintenance Security / Traffic

  • FY 17 System Costs

    10

    $174,384

    $95,708

    $47,161 $42,495$65,621

    $18,841$0

    $20,000

    $40,000

    $60,000

    $80,000

    $100,000

    $120,000

    $140,000

    $160,000

    $180,000

    $200,000

    Software Financial Fees Permits / Printing Training / Benefits Office / Misc Equipment

  • FY 17 Transportation Costs

    11

    $110,805

    $34,275

    $51,559

    $26,452$18,473

    $0

    $20,000

    $40,000

    $60,000

    $80,000

    $100,000

    $120,000

    Hampton Roads Transit Software Fuel Vehicle Service Insurance & Testing

  • FY 17 Passengers by Service / Route

    12

    76,077

    37,970

    9,049 6,924

    61,096

    0

    10,000

    20,000

    30,000

    40,000

    50,000

    60,000

    70,000

    80,000

    Blue Silver Ghent/MacArthur

    Center

    Kroger / Walmart Saferide

  • 13

    430 440 443447 434

    129 129

    265 275 275285

    204

    284

    175

    Monday Tuesday Wednesday Thursday Friday Saturday Sunday

    Average Daily Shuttle Ridership by RouteBlue Silver

  • SafeRide Average Passengers per Weeknight

    14

    252 248 256

    278

    358348

    207

    0

    50

    100

    150

    200

    250

    300

    350

    400

    Monday Tuesday Wednesday Thursday Friday Saturday Sunday

  • Hampton Roads Transit Ridership

    • GoPass 365 permits provide unlimited ridership on bus,

    light rail and ferries operated by HRT

    • $25 for Students; $125 faculty/staff; $250 third party

    • TPS pays HRT for each bus trip ($1.04 per swipe)

  • 16

    Student Faculty/Staff Third Party548 64 13

    On-Campus Student

    Off-Campus Student

    51 497

    Graduate Student Undergraduate Student

    123 425

    Fiscal Year 2016712 Permits Sold

    Student Faculty/Staff Third Party653 52 7

    On-Campus Student

    Off-Campus Student

    25 628

    Graduate Student Undergraduate Student

    103 550

    HRT GoPass 365 Permit SalesFiscal Year 2017625 Permits Sold

  • 17

    0

    2,000

    4,000

    6,000

    8,000

    10,000

    12,000

    14,000

    Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

    HRT Ridership By Month FY16 & FY172015-2016 2016-2017

  • Indirect Costs and Reserve Funds

    • Indirect Costs charged on all NPS expenses

    • Reserve funds required by SCHEV

    • Operating reserves and capital maintenance

    projects

  • 19

    FY 17 Maintenance Reserve Fund Expenditures

    $90,845

    $12,486

    $70,937

    $129,367

    $0

    $20,000

    $40,000

    $60,000

    $80,000

    $100,000

    $120,000

    $140,000

    Garages Signs PedestrianSafety

    Parking Lots

  • 20

    FY 2017 MAJOR ACCOMPLISHMENTS

    Online Services

    • Reconfigured citation appeal process

    • Created guest accounts• Launched next-day

    citation follow-up emails• Revised 30,60,90-day

    notice letters

    Parking Facilities

    • Repaved Lot 1• Added meter payment

    option for Accessible Parking locations

  • 21

    FY 2017 MAJOR ACCOMPLISHMENTS

    Transportation Services

    • Upgraded pedestrian detection sensors at 12 crosswalks

    • Completed new bicycle policy• Collected 150 abandoned

    bikes• Awarded “Department of the

    Year” by International Student Advisory Board

    Process Improvement

    • Launched new Interdepartmental Transfer (IDT) batch processing system for billing

    • New reports for daily events, reserved space owners, parking space inventory

  • LOOKING AHEADFY 2018

    22

    • Issues / Challenges• Departmental Objectives

  • 23

    Funding

    •Analyzing revenue trends

    Maintenance

    •Funding long-term needs

    •Annual plan

    Preparing for new building projects

    •Stadium•Owens House•New Sciences

    FY 2018 ISSUES & CHALLENGES

  • 24

    Test License Plate

    Recognition

    Pilot Parking Space

    Occupancy Technologies

    Launch Daily Printable Permit

    Review Garage Meter Parking

    Conduct Garage

    Assessment

    Enable more Event tracking

    online

    Plan for loss of parking spaces

    for new buildings

    Assess parking supply planning

    tools

    Parking Objectives for FY 2018

  • 25

    Expand twitter following on social media

    Redesign Website Promote ODU Parking Portal

    Launch Parking Capacity App

    Create International

    Student Orientation Video

    Graduate & International Student Fair

    Improve Preview Materials / Experience

    Coordinate with Off-Campus Student Life

    Review employee on-boarding

    Outreach Objectives for FY 2018

  • 26

    Review bike share options for campus

    Implement online bike registration

    Administer bike policy with tag and collection

    Update Bike Friendly

    University application

    Study bike rack locations and

    usageHost events for

    Bike Month

    Transportation Demand Management objectives for FY 2018

  • 27

    Review shelters for shuttle stops

    ADA-accessible van

    for SafeRide

    Prepare for new software

    RFP

    Improve shuttle vehicle storage

    options

    Monarch Transit and SafeRide objectives for FY 2018

  • 28

    TPS Departmental Emergency

    Management Action Plans

    Promote Succession

    Planning

    Complete Strategic Plan

    Other Objectives for FY 2018

  • 29

    §

    § Thursday January 25, 2018§ 1:00 PM – 2:00 PM Webb Center:

    Hampton / Newport News §

    § Wednesday February 28, 2018§ 1:00 PM – 2:00 PM Webb Center:

    Chesapeake / Isle of Wight Room

    § Wednesday April 11, 2018§ 1:00 PM – 2:00 PM Webb Center:

    Chesapeake / Isle of Wight Room

    Spring Semester 2018 Meeting Dates and Locations

  • Trivia Question….

    Are there more Tesla or

    Lamborghinis in the ODU

    vehicle database?

    ?

    30

  • 31

    Tesla : 11 vehiclesLamborghini: 4 vehicles

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