Department of Transport Department of Environment and Conservation Department of Health TRAVEL SMART ‘A joint Australian, State and Territory Government Initiative under the National Partnership Agreement on Preventive Health’ TravelSmart Workplace fact sheet Promoting cycling CYCLING FOR TRANSPORT Cycling is fast becoming a choice of transport for many people on their way to work. Employees who choose to travel by bike benefit from improved health, vitality and perform better at work. Many employers now capitalise on this by providing end-of-trip facilities in their buildings as well as actively encouraging their staff to ride to work. By working together with staff, there is a lot an employer can do to make their workplace cycle-friendly. Cycling in Perth Perth’s fair weather and generally flat landscape makes cycling a good option for many trips. Local streets, sealed shoulders or bicycle lanes on larger roads and off- road shared paths provide a network of cycle routes. In Perth these form the Perth Bicycle Network (PBN), which is growing as state and local government invest in new and improved links. Commuting by bicycle The average commuter trip is 11km, which is an easy 45 minute ride (4 minutes per kilometre ridden at a leisurely pace of 15-20km/h) (1) . As such, a growing number of commuters are choosing the bicycle as an affordable and active way to travel to and from work. Cycling and public transport Cycling is also being provided for on public transport, including secure bicycle parking at most train stations. Bicycles cannot be taken on trains during the busy morning and afternoon peak periods in the peak direction (see the Transperth website for details). If the workplace is too far to ride to, cycling to the train station can be a good alternative. Cycling in regional areas In country towns many people live relatively close to their workplace, so cycling could be feasible. Quiet streets offer cycle routes and many local councils are providing on and off road cycle routes, some with Regional Bicycle Network funds. Maps and guides Department of Transport’s Bikewest produces and distributes a range of bicycle maps and guides (2) . These materials are available at various bike and map retailers or online at www.transport.wa.gov.au/cycling. Maps showing cycle routes are also available for some regional centres, such as Albany and Geraldton. A THREE STEP GUIDE This fact sheet provides some practical suggestions under three steps for promoting cycling at your workplace. STEP 1: Build a supportive culture STEP 2: Provide facilities STEP 3: Provide information and incentives You don’t have to do everything, rather consider what package of actions would fit your workplace culture, location and budget. Jacobs Ladder Esplanade Busport RIV TCE BARRACK WILLIAM RD B AY MOUNTS ST IRWIN CATHEDRAL AVE PIER TERRACE GOVERNORS AVE MO The Esplanade John Oldham Park Supreme Court Gardens Stirling Gardens HOWARD ST MILL MERCANTILE City of Perth Council House Cinema Library SHERWOOD CT Swan Bells Government House Perth Convention & Exhibition Centre U3 U2 U6 U2 W Y Esplanade U4 U8 U2 T U3 U5 THE ESPLANADE U2 U8 O3 O2 O U2 PERTH Electoral Office MALL London Court
Transcript
Department of TransportDepartment of Environmentand ConservationDepartment of Health
TRAVELSMART lsquoA joint Australian State and Territory Government Initiative under the
National Partnership Agreement on Preventive Healthrsquo
Cycling is fast becoming a choice of transport for many people on their way to work
Employees who choose to travel by bike benefit from improved health vitality and perform better at work Many employers now capitalise on this by providing end-of-trip facilities in their buildings as well as actively encouraging their staff to ride to work
By working together with staff there is a lot an employer can do to make their workplace cycle-friendly
Cycling in Perth
Perthrsquos fair weather and generally flat landscape makes cycling a good option for many trips Local streets sealed shoulders or bicycle lanes on larger roads and off-road shared paths provide a network of cycle routes In Perth these form the Perth Bicycle Network (PBN) which is growing as state and local government invest in new and improved links
Commuting by bicycle
The average commuter trip is 11km which is an easy 45 minute ride (4 minutes per kilometre ridden at a leisurely pace of 15-20kmh)(1) As such a growing number of commuters are choosing the bicycle as an affordable and active way to travel to and from work
Cycling and public transport
Cycling is also being provided for on public transport including secure bicycle parking at most train stations Bicycles cannot be taken on trains during the busy morning and afternoon peak periods in the peak direction (see the Transperth website for details) If the workplace is too far to ride to cycling to the train station can be a good alternative
Cycling in regional areas
In country towns many people live relatively close to their workplace so cycling could be feasible Quiet streets offer cycle routes and many local councils are providing on and off road cycle routes some with Regional Bicycle Network funds
Maps and guides
Department of Transportrsquos Bikewest produces and distributes a range of bicycle maps and guides(2) These materials are available at various bike and map retailers or online at wwwtransportwagovaucycling Maps showing cycle routes are also available for some regional centres such as Albany and Geraldton
A THREE STEP GUIDE
This fact sheet provides some practical suggestions under three steps for promoting cycling at your workplace
STEP 1 Build a supportive culture
STEP 2 Provide facilities
STEP 3 Provide information and incentives
You donrsquot have to do everything rather consider what package of actions would fit your workplace culture location and budget
NE4
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Effective 26 March 2012 DoT 9015403 projectmappingtransportwagovau Department ofFisheries
A QUICK GUIDE TO PROMOTING CYCLING IN YOUR WORKPLACE
Make your plan for promoting cycling in your workplace part of wider travel management measures This will maximise your efforts and lead to more significant outcomes
Cycling not only benefits individuals but the organisation as a whole Happier healthier more engaged employees mean a more connected productive workplace
the likelihood of lifestyle diseases including obesity heart disease and diabetes and can also help to control stress anxiety and depression
bull Cansavetimebyavoidingtrafficcongestion
CYCLING BENEFITS ALLWhat happens in the workplace influences whether employees and visitors cycle Employers and site managers can make their workplaces cycle-friendly bringing many benefits to their employees and the organisation itself
Increase physical activity and improve health morale and productivity
Cycling allows employees to get regular physical activity as part of their journey to and from work or even during the work day Fitter employees are healthier happier more productive and less likely to take sick days(3) A cycling scheme can provide tangible benefits to staff and so should be part of employee health programs
Reduce transport and parking costs
Cycling instead of driving can reduce employee travel costs Not everyone has ready access to a car and cycling offers an affordable option for short to medium distance trips
Increasing the number of people who ride to the workplace can also reduce the need for car parking Car parking can be a significant cost whether owned or leased and easing the demand for it can enable better space management eg more bays for client use Three car bays can accommodate up to 30 bicycles
Improve your environmental rating
A workplace cycling scheme can strengthen your organisationrsquos environmental performance Car use should be considered as part of corporate environmental footprints especially when counting carbon emissions An effective cycling program can reduce car use for commuting and business trips
HAVE A TRAVEL PLAN Make your plan for promoting cycling in your workplace part of wider travel management efforts
Travel plan measures including those that promote cycling can ease car parking pressure reduce your organisationrsquos contribution to local traffic congestion and benefit employee health
TravelSmart Workplace can help with workplace travel planning For more information on the program visit wwwtransportwagovautravelsmartworkplace
Paul Reed Regional Director
ldquordquo
PROFILE Parsons BrinckerhoffOne of the worldrsquos leading planning environment and infrastructure firms with 2400 staff working across Australia and New Zealand
The TravelSmart program has been a keystone of our environmental awareness initiatives here in the Perth Office with the Perth Green Team supporting members of staff to transition to more sustainable travel methods Since the introduction of the TravelSmart plan the number of people cycling to work has doubled and we have been able to reduce the number of car parking bays needed by the business
4
Regular cyclists
Regular riders are your best resources and can offer advice about facilities and managing work clothes ride with novices through a lsquobicycle buddiesrsquo scheme assist with journey planning and answer questions about safe cycling and riding with traffic
Management endorsement
Employees need to know that their decision to cycle to work will be supported and that there is no stigma attached to riding
Management can show support by having a flexible approach to dress code and working hours and by sponsoring and getting involved with cycling events such as a workplace breakfast If management is seen to be encouraging the activity its taken more seriously and gains more support
Workplace BUGs (Bicycle User Groups)
A BUG can be formed to bring together employees who cycle support cycling activities at the workplace keep members informed about cycling matters and advocate for better facilities in and around the workplace For more information on BUGs see the Workplace BUG Guide(4)
Joineventsandchallenges
Join in with campaigns such as Bikeweek held every March and Cycle Instead in Spring starting in September annually and including Ride2Work Day and the Bike to Work Challenge These activities all provide opportunities to promote cycling through free workplace events andor team participation in challenges and community rides
Events often have a fundraising component offering an added incentive for participation and many organisations go one step further and sponsor staff entries
Make it count
Whatever you choose to do make sure your initiatives are relevant to interests and issues at your workplace by consulting staff before and after you hold activities
STEP 1 Build a supportive culture
PROFILE Queen Elizabeth II Medical Centre Trust BUG
QEIIMC staff have been actively encouraged to cycle to work through many engaging activities including the workplace BUG Members of the BUG pay a $20 annual fee and receive entitlements including a get started pack annual free bike maintenance and discounts on parts and accessories Staff also receive a member card with contact information for the on-site TravelSmart Officer
Sandra Roderick-Smith Workplace Champion
ldquo rdquo
PROFILE Education and Training Shared Services Centre (ETSSC) Cycle Training and Bikeweek
ETSSC participated in Bikeweek 2012 and hosted a Workplace Cycle Training program and Bike to Work Breakfast for employees The training program included theory workshops practical safety and maintenance sessions and a social ride
During Bikeweek staff were encouraged to cycle to work for the week and invited to enjoy a light healthy breakfast held on the final day of the training sessions Staff who rode during Bikeweek received a raffle ticket each day for a merchandise pack prize draw It was a great incentive because the more people rode the more times they could enter
Activities were promoted through posters intranet articleslinksbrochures all staff emails and newsletter articles resulting in greater staff awareness of active travel options
Staff with a range of cycling abilities participated and we had positive feedback from all
5
Action Description ConsiderationsFind and nurture cycle champions
Encourage senior management and employees at all levels and in different work groups to support cycling in the workplace
Profile existing cyclists and promote their stories to the rest of your staff Personal stories are particularly inspiring to people considering taking up cycling
Champions dont have to ride a bike regularly but simply need to help encourage the positive change in the workplace and organise or support events
Set up a Bicycle User Group (BUG)
Promote a cycling community in your workplace and involve employees who cycle in supporting others who want to try it
It could meet or be email or intranet based
Test support for the idea by asking cycle commuters or holding a morning tea
Find a key person to take the lead and consider launching the BUG as part of an annual cycling event
A BUG can assist with other actions share information run events and provide bike buddies
Needs a champion to make it effective
Establish a bike buddies scheme
Match employees who want to try to ride to work with experienced cycle commuters They can discuss practicalities and share rides to work to build confidence and skills
Use BUG to recruit bike buddies
Consider a small reward for participation
Offer cycle training Provide training to boost riding skills and confidence of employees interested in cycle commuting
A cycling coach bike shop or BUG member may be able to run a training workshop
Training could cover selecting and maintaining a bike route selection riding in traffic dealing with work clothes etc
Lunch time training and workshops are popular as they fit into the work day
Cost to engage a trainer may need to hire bicycles for a ride
Choose a competent trainer (eg an Austcycle accredited cycle coach)
Hold during work day or after hours
Organise and promote cycling events
Organise events to encourage employees to cycle eg a bike to work breakfast lunchtime or after hours bike ride Promote employee participation in public events and challenges eg Bikeweek Bike to Work Challenge Freeway Bike Hike Great Perth Bike Ride
Great for building team spirit and raising profile of cycling
Contact Bikewest for events calendar
Costs could include catering ride registration fees (some public rides) incentives (if offered)
Connect with a local bike shop
Establish a link with a local bike shop to see if they can get involved with organising maintenance workshops and regular promotions and discounts
Existing cyclists may already have a preferred bike shop
There may be more than one shop in your local area
Review work practices Look at work practices that may inhibit staff cycling tofrom work and for business trips Make changes such as flexible dress code and startfinish times where appropriate
Need management support for policy changes
WORKPLACE ACTION TABLE - Build a supportive culture
rdquo
6
Assess your needs
Each workplace has different needs and capacity for facilities so a good start is to conduct a site audit of available space or current facilities and consider your options for parking changing clothes and storage You can use standards and design guidelines to determine the type and number of facilities required
Bicycle parking and storage
Secure bicycle parking is important to encourage people to ride to work Parking should be secure easy to access and conveniently located There is a range of bicycle parking options that are space efficient and allow for storage at ground or wall level Consider bicycle parking rails for visitors as well as staff
Changing facilities and showers
Good-quality changing and showering facilities are a key requirement for people considering cycling to your workplace and demonstrate a commitment to promoting cycling People who run to work or take part in lunchtime exercise can also use these facilities
It may not always be possible for an existing site to add state-of-the-art facilities however the provision of storage and lockers or negotiating with adjoining or nearby buildings to use their facilities may be an option
For more detailed information refer to the TravelSmart Workplace fact sheet on Workplace Bicycle Facilities
Pool Bicycles
Consider buying some pool bicycles so that staff can travel to business meetings and site visits within cycling distance of the workplace A bicycle may be an ideal vehicle for staff patrolling car parks or council rangers
Fleet bicycles could be loaned to employees for lunchtime rides or to try cycle commuting Several local employers have them eg local councils the Heart Foundation Department of Transport Main Roads and QEII Medical Centre
For guidance read lsquoHow to Set Up a Successful Bike Fleet A Toolkitrsquo(5)
Action Description ConsiderationsProvide end-of-trip facilities Install or improve facilities for employees
and visitors who ride to your workplace including
bull Secure sheltered and conveniently located bicycle parking
bull Adequate shower and change facilities
bull Personal lockers and drying racks
Capital cost
If leasing negotiate with building manager
Best to include in construction of new premises or refurbishment
Establish a bicycle fleet Provide pool bicycles for appropriate business trips and for staff to try cycle commuting Include accessories (helmets repair kit pannierscarry rack)
Draft guidelines for use of fleet bicycles and offer cycle training and access to bike maps to encourage use Make them as easy to book as fleet cars
Likely use and so number and type of bicycles needed
Minor capital cost small ongoing maintenance cost
Consider booking system maintenance promoting safe cycling practice
See Bicycle Fleet Policy Template(6)
WORKPLACE ACTION TABLE - Provide facilities
STEP 2 Provide facilities
7
Provide information
Making information available on cycling to your workplace can help employees and visitors consider this option and plan their trips
bull Aninfopackcouldbeprovidedinstaffinductionsand online with details of bicycle facilities a map showing cycling routes to and around the workplace and information about your workplace BUG (Bicycle User Group) and events
bull LocalTravelSmartGuidesshowcyclingroutesandare available for many locations in metropolitan Perth
bull MuchofPerthisalsocoveredinaseriesoffive Perth Bike Maps which give a comprehensive coverage of on and off-road bicycle routes they are available through Bikewest and from bike shops and other outlets
Incentives can reinforce the choice of employees who cycle to work or encourage some car commuters to consider a change
Saving money and fitting exercise in the work day are personal benefits of cycling an incentive can nudge those thinking about it to give it a go Incentives also show management commitment to investing in healthier travel choices and give credibility to the workplace travel plan
Incentives can take many forms such as a bike breakfast a scheme where employees can lsquoearnrsquo a bicycle a frequent rider rewards scheme based on trips or distance cycled and counting cycle commuting in work time
Promote your information and incentives to staff
bull Promoteyourinitiativesthroughpostersinformationboards brochures newsletters and online communications (intranet and internet)
bull UseeventstopromoteotheractivitiesegataBiketo Work Breakfast event distribute information and sign up cyclists for the Workplace BUG or a Bike Buddy Scheme
bull Makesureyouractivitiesdontjustprovideaone-offincentive Instead use activities to address barriers staff may have to cycling help staff build new skills and ensure there is a social element
Package of Actions
As this fact sheet shows there is a range of actions an employer or site manager can implement to encourage cycling by employees and clientsvisitors What is appropriate for a particular workplace depends on its location culture resources available and specific needs of site users Consider these factors to put together a package of actions to promote cycling at your workplace
Evaluation
Use staff feedback and data on employee health or participation to ensure cycling measures are effective for your workplace and contributing to your overall travel plan
STEP 3 Provide information and incentives
PROFILE Queen Elizabeth II Medical Centre TrustQEIIMC held a bike breakfast in 2012 that launched the bicycle user group (BUG) had a win a bike incentive and provided free bike maintenance to cyclists The breakfast achieved multiple aims by rewarding regular riders attracting new cyclists promoting the BUG and providing staff with a social opportunity and free bike maintenance tune-ups
Ph 9346 2927 or 9346 4085 E MCTravelsmarthealthwagovau TravelSmart Junction E Street E
Block QEIIMC wwwqeiihealthwagovau
bull Enjoy a free buffet of hot and continental breakfast options available from 700am
bull From 730am hear inspiring stories from cyclists from all walks of life
QEIIMC Bike to Work Breakfast700 ndash 830am Wed 17 October 2012 Charliesrsquo Social Club R Block Ground Floor
Register by 12 October for your chance to
and much more
wina bRand nEw
bikE
Free tune up of your bikeby skilled mechanicsbookings essential
Launch of the bicycle Users Group
and the QEiiMC app
8
WORKPLACE ACTION TABLE - Provide information and incentives
Action Description ConsiderationsPrepare a workplace access guide
Prepare a guide for employees and clientsvisitors on getting to your workplace by bicycle including a map (the guide could also cover walking and public transport)
Post on company website and provide to new staff and with invitations to events
Use in-house resources or external designer
TravelSmart Workplace will prepare an access guide for workplaces that join to develop a travel plan
Use online resources such as Google Maps and Local TravelSmart Guides
Can be done simply and cheaply
Get online Post transport information on your intranet (for employees) and internet (for clientsvisitors)
Include the access guide and links to the TravelSmart Guides and Bikewest websites
Use your IT section
Raise media profile Use workplace media to spread the word Include articles on green commuters and news on initiatives facilities in staff newsletter intranet and notice boards
Staff time to prepare articles
Engage your communications section
Run an employee cycle scheme
Design and run a scheme to motivate employees to try cycle commuting
Could involve loan or discounted sale of a bicycle training and peer support over an extended trial period Can be included in your employee health program
Cost depends on design consider Fringe Benefits Tax liability
Successfully implemented by some Perth employers an investment in staff health
Arrange bike shop discount and servicing
Negotiate a discount for staff with the local bike shop eg show your name badge for 10 off
Consider offering free or discounted servicing of bicycles as a reward for cycle commuters
Bike shop discount is free
Servicing could be a small cost define what it covers
Offer a cycling mileage allowance
Pay an allowance to staff based on the distance they cycle tofrom work or for business trips they cycle ndash an incentive to use the bike
Cost depends on rate and scope consider tax issues
Offer time credit Offer additional time off as an incentive to cycle commute or include part of the cycle commute in work time
Minimal cost investment in staff health
Check insurance liability
Develop a bicycle policy Many large organisations develop bicycle policies for their staff that incorporate guidelines on bicycle travel during work hours employee cycle schemes and other incentives
See TravelSmart Workplace Bicycle Fleet Policy Template
9
Resources
Question Your NotesAre there good bike routes connecting to your workplace eg bike lanes or shared paths on surrounding roads
Where would employees who cycle to work park their bicycle and shower and change Are these facilities adequate and secure
Do you provide pool bicycles for business trips in the local area or for employees to try cycle commuting
Is any information on bicycle access and facilities provided to employees and clients
Are employees encouraged to ride to work Is support provided such as lsquobike buddyrsquo scheme for novice cyclists or a Bicycle User Group
Use the following table to make a quick check of how cycle-friendly your workplace is and whether improvements could be made
WORKPLACE CHECKLIST
10
ENDNOTES(1) Population Growth Jobs Growth and Commuting Flows in Perth Bureau of Infrastructure Transport and Regional Economics (2010)
(2) For information on cycling events activities and maps see Bikewest at wwwtransportwagovaucycling
(3) The Health of Australiarsquos Workforce Medibank Private (2005)
(4) Workplace BUG Guide Bicycle Victoria (2005) wwwbicyclenetworkcomaugeneralride2work43513
(5) How to Set Up a Successful Bike Fleet A Toolkit Bicycle Federation of Australia (2007) wwwtravelsmartgovautoolkitsbikefleets
LOCAL CYCLING INFORMATION Bikewest Department of Transport ndash promotional information cycling maps annual events and infrastructure information Ph (08) 6551 6157 wwwtransportwagovaucycling
Bicycling Western Australia (BWA) ndash a community based not for-profit organisation promoting cycling wwwbwaorgau
GENERAL CYCLING INFORMATIONCycling Resources Centre ndash online library of information on cycling wwwcyclingresourcecentreorgau
Bicycle Victoria ndash website includes useful resources on making workplaces cycle-friendly wwwbicyclenetworkcomau
BIKES ON PUBLIC TRANSPORTBikes on Transperth Services wwwtransperthwagovauUsingTransperthBikesonTransperthservicesaspx
Bikes Storage at Train Stations ndash people can register to use the Lock lsquonrsquo Ride Bike Shelters at train stations accessible by SmartRider Cards For more information or to register visit wwwtransperthwagovauUsingTransperthBikesonTransperthservicesLocknRideBikeShelterRegistrationaspx
End-Of-Trip Facilities in Government Buildings for Cyclists wwwtransportwagovaumediaFilesAT_CYC_P_end_of_trippdf
Australian Standards AS28903 Parking Facilities Part 3 Bicycle Parking Facilities ndash available at wwwbicyclenetworkcomaugeneralbike-parking-experts93884
LEGAL ISSUES Bikewest Cycling and the Law Brochure wwwtransportwagovaumediaFilesAT_CYC_P_cycling_and_the_lawpdf
11
TravelSmart Workplace is helping WA workplaces reduce car use and promote active sustainable travel choices The program is a partnership between the Department of Environment and Conservation and the Department of Transport
To find out how your workplace can be part of the transport solution contact TravelSmart Workplace
CONTACT
Department of Environment and Conservation Telephone (08) 6467 5011 Email travelsmartdecwagovau
Department of Transport 140 William Street Perth WA 6000 Telephone (08) 6551 6000 Email travelsmarttransportwagovau Website wwwtransportwagovautravelsmart Published by the Department of Transport April 2013 The information contained in this publication is provided in good faith and believed to be accurate at time of publication The State shall in no way be liable for any loss sustained or incurred by anyone relying on the information 250213
2
A QUICK GUIDE TO PROMOTING CYCLING IN YOUR WORKPLACE
Make your plan for promoting cycling in your workplace part of wider travel management measures This will maximise your efforts and lead to more significant outcomes
Cycling not only benefits individuals but the organisation as a whole Happier healthier more engaged employees mean a more connected productive workplace
the likelihood of lifestyle diseases including obesity heart disease and diabetes and can also help to control stress anxiety and depression
bull Cansavetimebyavoidingtrafficcongestion
CYCLING BENEFITS ALLWhat happens in the workplace influences whether employees and visitors cycle Employers and site managers can make their workplaces cycle-friendly bringing many benefits to their employees and the organisation itself
Increase physical activity and improve health morale and productivity
Cycling allows employees to get regular physical activity as part of their journey to and from work or even during the work day Fitter employees are healthier happier more productive and less likely to take sick days(3) A cycling scheme can provide tangible benefits to staff and so should be part of employee health programs
Reduce transport and parking costs
Cycling instead of driving can reduce employee travel costs Not everyone has ready access to a car and cycling offers an affordable option for short to medium distance trips
Increasing the number of people who ride to the workplace can also reduce the need for car parking Car parking can be a significant cost whether owned or leased and easing the demand for it can enable better space management eg more bays for client use Three car bays can accommodate up to 30 bicycles
Improve your environmental rating
A workplace cycling scheme can strengthen your organisationrsquos environmental performance Car use should be considered as part of corporate environmental footprints especially when counting carbon emissions An effective cycling program can reduce car use for commuting and business trips
HAVE A TRAVEL PLAN Make your plan for promoting cycling in your workplace part of wider travel management efforts
Travel plan measures including those that promote cycling can ease car parking pressure reduce your organisationrsquos contribution to local traffic congestion and benefit employee health
TravelSmart Workplace can help with workplace travel planning For more information on the program visit wwwtransportwagovautravelsmartworkplace
Paul Reed Regional Director
ldquordquo
PROFILE Parsons BrinckerhoffOne of the worldrsquos leading planning environment and infrastructure firms with 2400 staff working across Australia and New Zealand
The TravelSmart program has been a keystone of our environmental awareness initiatives here in the Perth Office with the Perth Green Team supporting members of staff to transition to more sustainable travel methods Since the introduction of the TravelSmart plan the number of people cycling to work has doubled and we have been able to reduce the number of car parking bays needed by the business
4
Regular cyclists
Regular riders are your best resources and can offer advice about facilities and managing work clothes ride with novices through a lsquobicycle buddiesrsquo scheme assist with journey planning and answer questions about safe cycling and riding with traffic
Management endorsement
Employees need to know that their decision to cycle to work will be supported and that there is no stigma attached to riding
Management can show support by having a flexible approach to dress code and working hours and by sponsoring and getting involved with cycling events such as a workplace breakfast If management is seen to be encouraging the activity its taken more seriously and gains more support
Workplace BUGs (Bicycle User Groups)
A BUG can be formed to bring together employees who cycle support cycling activities at the workplace keep members informed about cycling matters and advocate for better facilities in and around the workplace For more information on BUGs see the Workplace BUG Guide(4)
Joineventsandchallenges
Join in with campaigns such as Bikeweek held every March and Cycle Instead in Spring starting in September annually and including Ride2Work Day and the Bike to Work Challenge These activities all provide opportunities to promote cycling through free workplace events andor team participation in challenges and community rides
Events often have a fundraising component offering an added incentive for participation and many organisations go one step further and sponsor staff entries
Make it count
Whatever you choose to do make sure your initiatives are relevant to interests and issues at your workplace by consulting staff before and after you hold activities
STEP 1 Build a supportive culture
PROFILE Queen Elizabeth II Medical Centre Trust BUG
QEIIMC staff have been actively encouraged to cycle to work through many engaging activities including the workplace BUG Members of the BUG pay a $20 annual fee and receive entitlements including a get started pack annual free bike maintenance and discounts on parts and accessories Staff also receive a member card with contact information for the on-site TravelSmart Officer
Sandra Roderick-Smith Workplace Champion
ldquo rdquo
PROFILE Education and Training Shared Services Centre (ETSSC) Cycle Training and Bikeweek
ETSSC participated in Bikeweek 2012 and hosted a Workplace Cycle Training program and Bike to Work Breakfast for employees The training program included theory workshops practical safety and maintenance sessions and a social ride
During Bikeweek staff were encouraged to cycle to work for the week and invited to enjoy a light healthy breakfast held on the final day of the training sessions Staff who rode during Bikeweek received a raffle ticket each day for a merchandise pack prize draw It was a great incentive because the more people rode the more times they could enter
Activities were promoted through posters intranet articleslinksbrochures all staff emails and newsletter articles resulting in greater staff awareness of active travel options
Staff with a range of cycling abilities participated and we had positive feedback from all
5
Action Description ConsiderationsFind and nurture cycle champions
Encourage senior management and employees at all levels and in different work groups to support cycling in the workplace
Profile existing cyclists and promote their stories to the rest of your staff Personal stories are particularly inspiring to people considering taking up cycling
Champions dont have to ride a bike regularly but simply need to help encourage the positive change in the workplace and organise or support events
Set up a Bicycle User Group (BUG)
Promote a cycling community in your workplace and involve employees who cycle in supporting others who want to try it
It could meet or be email or intranet based
Test support for the idea by asking cycle commuters or holding a morning tea
Find a key person to take the lead and consider launching the BUG as part of an annual cycling event
A BUG can assist with other actions share information run events and provide bike buddies
Needs a champion to make it effective
Establish a bike buddies scheme
Match employees who want to try to ride to work with experienced cycle commuters They can discuss practicalities and share rides to work to build confidence and skills
Use BUG to recruit bike buddies
Consider a small reward for participation
Offer cycle training Provide training to boost riding skills and confidence of employees interested in cycle commuting
A cycling coach bike shop or BUG member may be able to run a training workshop
Training could cover selecting and maintaining a bike route selection riding in traffic dealing with work clothes etc
Lunch time training and workshops are popular as they fit into the work day
Cost to engage a trainer may need to hire bicycles for a ride
Choose a competent trainer (eg an Austcycle accredited cycle coach)
Hold during work day or after hours
Organise and promote cycling events
Organise events to encourage employees to cycle eg a bike to work breakfast lunchtime or after hours bike ride Promote employee participation in public events and challenges eg Bikeweek Bike to Work Challenge Freeway Bike Hike Great Perth Bike Ride
Great for building team spirit and raising profile of cycling
Contact Bikewest for events calendar
Costs could include catering ride registration fees (some public rides) incentives (if offered)
Connect with a local bike shop
Establish a link with a local bike shop to see if they can get involved with organising maintenance workshops and regular promotions and discounts
Existing cyclists may already have a preferred bike shop
There may be more than one shop in your local area
Review work practices Look at work practices that may inhibit staff cycling tofrom work and for business trips Make changes such as flexible dress code and startfinish times where appropriate
Need management support for policy changes
WORKPLACE ACTION TABLE - Build a supportive culture
rdquo
6
Assess your needs
Each workplace has different needs and capacity for facilities so a good start is to conduct a site audit of available space or current facilities and consider your options for parking changing clothes and storage You can use standards and design guidelines to determine the type and number of facilities required
Bicycle parking and storage
Secure bicycle parking is important to encourage people to ride to work Parking should be secure easy to access and conveniently located There is a range of bicycle parking options that are space efficient and allow for storage at ground or wall level Consider bicycle parking rails for visitors as well as staff
Changing facilities and showers
Good-quality changing and showering facilities are a key requirement for people considering cycling to your workplace and demonstrate a commitment to promoting cycling People who run to work or take part in lunchtime exercise can also use these facilities
It may not always be possible for an existing site to add state-of-the-art facilities however the provision of storage and lockers or negotiating with adjoining or nearby buildings to use their facilities may be an option
For more detailed information refer to the TravelSmart Workplace fact sheet on Workplace Bicycle Facilities
Pool Bicycles
Consider buying some pool bicycles so that staff can travel to business meetings and site visits within cycling distance of the workplace A bicycle may be an ideal vehicle for staff patrolling car parks or council rangers
Fleet bicycles could be loaned to employees for lunchtime rides or to try cycle commuting Several local employers have them eg local councils the Heart Foundation Department of Transport Main Roads and QEII Medical Centre
For guidance read lsquoHow to Set Up a Successful Bike Fleet A Toolkitrsquo(5)
Action Description ConsiderationsProvide end-of-trip facilities Install or improve facilities for employees
and visitors who ride to your workplace including
bull Secure sheltered and conveniently located bicycle parking
bull Adequate shower and change facilities
bull Personal lockers and drying racks
Capital cost
If leasing negotiate with building manager
Best to include in construction of new premises or refurbishment
Establish a bicycle fleet Provide pool bicycles for appropriate business trips and for staff to try cycle commuting Include accessories (helmets repair kit pannierscarry rack)
Draft guidelines for use of fleet bicycles and offer cycle training and access to bike maps to encourage use Make them as easy to book as fleet cars
Likely use and so number and type of bicycles needed
Minor capital cost small ongoing maintenance cost
Consider booking system maintenance promoting safe cycling practice
See Bicycle Fleet Policy Template(6)
WORKPLACE ACTION TABLE - Provide facilities
STEP 2 Provide facilities
7
Provide information
Making information available on cycling to your workplace can help employees and visitors consider this option and plan their trips
bull Aninfopackcouldbeprovidedinstaffinductionsand online with details of bicycle facilities a map showing cycling routes to and around the workplace and information about your workplace BUG (Bicycle User Group) and events
bull LocalTravelSmartGuidesshowcyclingroutesandare available for many locations in metropolitan Perth
bull MuchofPerthisalsocoveredinaseriesoffive Perth Bike Maps which give a comprehensive coverage of on and off-road bicycle routes they are available through Bikewest and from bike shops and other outlets
Incentives can reinforce the choice of employees who cycle to work or encourage some car commuters to consider a change
Saving money and fitting exercise in the work day are personal benefits of cycling an incentive can nudge those thinking about it to give it a go Incentives also show management commitment to investing in healthier travel choices and give credibility to the workplace travel plan
Incentives can take many forms such as a bike breakfast a scheme where employees can lsquoearnrsquo a bicycle a frequent rider rewards scheme based on trips or distance cycled and counting cycle commuting in work time
Promote your information and incentives to staff
bull Promoteyourinitiativesthroughpostersinformationboards brochures newsletters and online communications (intranet and internet)
bull UseeventstopromoteotheractivitiesegataBiketo Work Breakfast event distribute information and sign up cyclists for the Workplace BUG or a Bike Buddy Scheme
bull Makesureyouractivitiesdontjustprovideaone-offincentive Instead use activities to address barriers staff may have to cycling help staff build new skills and ensure there is a social element
Package of Actions
As this fact sheet shows there is a range of actions an employer or site manager can implement to encourage cycling by employees and clientsvisitors What is appropriate for a particular workplace depends on its location culture resources available and specific needs of site users Consider these factors to put together a package of actions to promote cycling at your workplace
Evaluation
Use staff feedback and data on employee health or participation to ensure cycling measures are effective for your workplace and contributing to your overall travel plan
STEP 3 Provide information and incentives
PROFILE Queen Elizabeth II Medical Centre TrustQEIIMC held a bike breakfast in 2012 that launched the bicycle user group (BUG) had a win a bike incentive and provided free bike maintenance to cyclists The breakfast achieved multiple aims by rewarding regular riders attracting new cyclists promoting the BUG and providing staff with a social opportunity and free bike maintenance tune-ups
Ph 9346 2927 or 9346 4085 E MCTravelsmarthealthwagovau TravelSmart Junction E Street E
Block QEIIMC wwwqeiihealthwagovau
bull Enjoy a free buffet of hot and continental breakfast options available from 700am
bull From 730am hear inspiring stories from cyclists from all walks of life
QEIIMC Bike to Work Breakfast700 ndash 830am Wed 17 October 2012 Charliesrsquo Social Club R Block Ground Floor
Register by 12 October for your chance to
and much more
wina bRand nEw
bikE
Free tune up of your bikeby skilled mechanicsbookings essential
Launch of the bicycle Users Group
and the QEiiMC app
8
WORKPLACE ACTION TABLE - Provide information and incentives
Action Description ConsiderationsPrepare a workplace access guide
Prepare a guide for employees and clientsvisitors on getting to your workplace by bicycle including a map (the guide could also cover walking and public transport)
Post on company website and provide to new staff and with invitations to events
Use in-house resources or external designer
TravelSmart Workplace will prepare an access guide for workplaces that join to develop a travel plan
Use online resources such as Google Maps and Local TravelSmart Guides
Can be done simply and cheaply
Get online Post transport information on your intranet (for employees) and internet (for clientsvisitors)
Include the access guide and links to the TravelSmart Guides and Bikewest websites
Use your IT section
Raise media profile Use workplace media to spread the word Include articles on green commuters and news on initiatives facilities in staff newsletter intranet and notice boards
Staff time to prepare articles
Engage your communications section
Run an employee cycle scheme
Design and run a scheme to motivate employees to try cycle commuting
Could involve loan or discounted sale of a bicycle training and peer support over an extended trial period Can be included in your employee health program
Cost depends on design consider Fringe Benefits Tax liability
Successfully implemented by some Perth employers an investment in staff health
Arrange bike shop discount and servicing
Negotiate a discount for staff with the local bike shop eg show your name badge for 10 off
Consider offering free or discounted servicing of bicycles as a reward for cycle commuters
Bike shop discount is free
Servicing could be a small cost define what it covers
Offer a cycling mileage allowance
Pay an allowance to staff based on the distance they cycle tofrom work or for business trips they cycle ndash an incentive to use the bike
Cost depends on rate and scope consider tax issues
Offer time credit Offer additional time off as an incentive to cycle commute or include part of the cycle commute in work time
Minimal cost investment in staff health
Check insurance liability
Develop a bicycle policy Many large organisations develop bicycle policies for their staff that incorporate guidelines on bicycle travel during work hours employee cycle schemes and other incentives
See TravelSmart Workplace Bicycle Fleet Policy Template
9
Resources
Question Your NotesAre there good bike routes connecting to your workplace eg bike lanes or shared paths on surrounding roads
Where would employees who cycle to work park their bicycle and shower and change Are these facilities adequate and secure
Do you provide pool bicycles for business trips in the local area or for employees to try cycle commuting
Is any information on bicycle access and facilities provided to employees and clients
Are employees encouraged to ride to work Is support provided such as lsquobike buddyrsquo scheme for novice cyclists or a Bicycle User Group
Use the following table to make a quick check of how cycle-friendly your workplace is and whether improvements could be made
WORKPLACE CHECKLIST
10
ENDNOTES(1) Population Growth Jobs Growth and Commuting Flows in Perth Bureau of Infrastructure Transport and Regional Economics (2010)
(2) For information on cycling events activities and maps see Bikewest at wwwtransportwagovaucycling
(3) The Health of Australiarsquos Workforce Medibank Private (2005)
(4) Workplace BUG Guide Bicycle Victoria (2005) wwwbicyclenetworkcomaugeneralride2work43513
(5) How to Set Up a Successful Bike Fleet A Toolkit Bicycle Federation of Australia (2007) wwwtravelsmartgovautoolkitsbikefleets
LOCAL CYCLING INFORMATION Bikewest Department of Transport ndash promotional information cycling maps annual events and infrastructure information Ph (08) 6551 6157 wwwtransportwagovaucycling
Bicycling Western Australia (BWA) ndash a community based not for-profit organisation promoting cycling wwwbwaorgau
GENERAL CYCLING INFORMATIONCycling Resources Centre ndash online library of information on cycling wwwcyclingresourcecentreorgau
Bicycle Victoria ndash website includes useful resources on making workplaces cycle-friendly wwwbicyclenetworkcomau
BIKES ON PUBLIC TRANSPORTBikes on Transperth Services wwwtransperthwagovauUsingTransperthBikesonTransperthservicesaspx
Bikes Storage at Train Stations ndash people can register to use the Lock lsquonrsquo Ride Bike Shelters at train stations accessible by SmartRider Cards For more information or to register visit wwwtransperthwagovauUsingTransperthBikesonTransperthservicesLocknRideBikeShelterRegistrationaspx
End-Of-Trip Facilities in Government Buildings for Cyclists wwwtransportwagovaumediaFilesAT_CYC_P_end_of_trippdf
Australian Standards AS28903 Parking Facilities Part 3 Bicycle Parking Facilities ndash available at wwwbicyclenetworkcomaugeneralbike-parking-experts93884
LEGAL ISSUES Bikewest Cycling and the Law Brochure wwwtransportwagovaumediaFilesAT_CYC_P_cycling_and_the_lawpdf
11
TravelSmart Workplace is helping WA workplaces reduce car use and promote active sustainable travel choices The program is a partnership between the Department of Environment and Conservation and the Department of Transport
To find out how your workplace can be part of the transport solution contact TravelSmart Workplace
CONTACT
Department of Environment and Conservation Telephone (08) 6467 5011 Email travelsmartdecwagovau
Department of Transport 140 William Street Perth WA 6000 Telephone (08) 6551 6000 Email travelsmarttransportwagovau Website wwwtransportwagovautravelsmart Published by the Department of Transport April 2013 The information contained in this publication is provided in good faith and believed to be accurate at time of publication The State shall in no way be liable for any loss sustained or incurred by anyone relying on the information 250213
the likelihood of lifestyle diseases including obesity heart disease and diabetes and can also help to control stress anxiety and depression
bull Cansavetimebyavoidingtrafficcongestion
CYCLING BENEFITS ALLWhat happens in the workplace influences whether employees and visitors cycle Employers and site managers can make their workplaces cycle-friendly bringing many benefits to their employees and the organisation itself
Increase physical activity and improve health morale and productivity
Cycling allows employees to get regular physical activity as part of their journey to and from work or even during the work day Fitter employees are healthier happier more productive and less likely to take sick days(3) A cycling scheme can provide tangible benefits to staff and so should be part of employee health programs
Reduce transport and parking costs
Cycling instead of driving can reduce employee travel costs Not everyone has ready access to a car and cycling offers an affordable option for short to medium distance trips
Increasing the number of people who ride to the workplace can also reduce the need for car parking Car parking can be a significant cost whether owned or leased and easing the demand for it can enable better space management eg more bays for client use Three car bays can accommodate up to 30 bicycles
Improve your environmental rating
A workplace cycling scheme can strengthen your organisationrsquos environmental performance Car use should be considered as part of corporate environmental footprints especially when counting carbon emissions An effective cycling program can reduce car use for commuting and business trips
HAVE A TRAVEL PLAN Make your plan for promoting cycling in your workplace part of wider travel management efforts
Travel plan measures including those that promote cycling can ease car parking pressure reduce your organisationrsquos contribution to local traffic congestion and benefit employee health
TravelSmart Workplace can help with workplace travel planning For more information on the program visit wwwtransportwagovautravelsmartworkplace
Paul Reed Regional Director
ldquordquo
PROFILE Parsons BrinckerhoffOne of the worldrsquos leading planning environment and infrastructure firms with 2400 staff working across Australia and New Zealand
The TravelSmart program has been a keystone of our environmental awareness initiatives here in the Perth Office with the Perth Green Team supporting members of staff to transition to more sustainable travel methods Since the introduction of the TravelSmart plan the number of people cycling to work has doubled and we have been able to reduce the number of car parking bays needed by the business
4
Regular cyclists
Regular riders are your best resources and can offer advice about facilities and managing work clothes ride with novices through a lsquobicycle buddiesrsquo scheme assist with journey planning and answer questions about safe cycling and riding with traffic
Management endorsement
Employees need to know that their decision to cycle to work will be supported and that there is no stigma attached to riding
Management can show support by having a flexible approach to dress code and working hours and by sponsoring and getting involved with cycling events such as a workplace breakfast If management is seen to be encouraging the activity its taken more seriously and gains more support
Workplace BUGs (Bicycle User Groups)
A BUG can be formed to bring together employees who cycle support cycling activities at the workplace keep members informed about cycling matters and advocate for better facilities in and around the workplace For more information on BUGs see the Workplace BUG Guide(4)
Joineventsandchallenges
Join in with campaigns such as Bikeweek held every March and Cycle Instead in Spring starting in September annually and including Ride2Work Day and the Bike to Work Challenge These activities all provide opportunities to promote cycling through free workplace events andor team participation in challenges and community rides
Events often have a fundraising component offering an added incentive for participation and many organisations go one step further and sponsor staff entries
Make it count
Whatever you choose to do make sure your initiatives are relevant to interests and issues at your workplace by consulting staff before and after you hold activities
STEP 1 Build a supportive culture
PROFILE Queen Elizabeth II Medical Centre Trust BUG
QEIIMC staff have been actively encouraged to cycle to work through many engaging activities including the workplace BUG Members of the BUG pay a $20 annual fee and receive entitlements including a get started pack annual free bike maintenance and discounts on parts and accessories Staff also receive a member card with contact information for the on-site TravelSmart Officer
Sandra Roderick-Smith Workplace Champion
ldquo rdquo
PROFILE Education and Training Shared Services Centre (ETSSC) Cycle Training and Bikeweek
ETSSC participated in Bikeweek 2012 and hosted a Workplace Cycle Training program and Bike to Work Breakfast for employees The training program included theory workshops practical safety and maintenance sessions and a social ride
During Bikeweek staff were encouraged to cycle to work for the week and invited to enjoy a light healthy breakfast held on the final day of the training sessions Staff who rode during Bikeweek received a raffle ticket each day for a merchandise pack prize draw It was a great incentive because the more people rode the more times they could enter
Activities were promoted through posters intranet articleslinksbrochures all staff emails and newsletter articles resulting in greater staff awareness of active travel options
Staff with a range of cycling abilities participated and we had positive feedback from all
5
Action Description ConsiderationsFind and nurture cycle champions
Encourage senior management and employees at all levels and in different work groups to support cycling in the workplace
Profile existing cyclists and promote their stories to the rest of your staff Personal stories are particularly inspiring to people considering taking up cycling
Champions dont have to ride a bike regularly but simply need to help encourage the positive change in the workplace and organise or support events
Set up a Bicycle User Group (BUG)
Promote a cycling community in your workplace and involve employees who cycle in supporting others who want to try it
It could meet or be email or intranet based
Test support for the idea by asking cycle commuters or holding a morning tea
Find a key person to take the lead and consider launching the BUG as part of an annual cycling event
A BUG can assist with other actions share information run events and provide bike buddies
Needs a champion to make it effective
Establish a bike buddies scheme
Match employees who want to try to ride to work with experienced cycle commuters They can discuss practicalities and share rides to work to build confidence and skills
Use BUG to recruit bike buddies
Consider a small reward for participation
Offer cycle training Provide training to boost riding skills and confidence of employees interested in cycle commuting
A cycling coach bike shop or BUG member may be able to run a training workshop
Training could cover selecting and maintaining a bike route selection riding in traffic dealing with work clothes etc
Lunch time training and workshops are popular as they fit into the work day
Cost to engage a trainer may need to hire bicycles for a ride
Choose a competent trainer (eg an Austcycle accredited cycle coach)
Hold during work day or after hours
Organise and promote cycling events
Organise events to encourage employees to cycle eg a bike to work breakfast lunchtime or after hours bike ride Promote employee participation in public events and challenges eg Bikeweek Bike to Work Challenge Freeway Bike Hike Great Perth Bike Ride
Great for building team spirit and raising profile of cycling
Contact Bikewest for events calendar
Costs could include catering ride registration fees (some public rides) incentives (if offered)
Connect with a local bike shop
Establish a link with a local bike shop to see if they can get involved with organising maintenance workshops and regular promotions and discounts
Existing cyclists may already have a preferred bike shop
There may be more than one shop in your local area
Review work practices Look at work practices that may inhibit staff cycling tofrom work and for business trips Make changes such as flexible dress code and startfinish times where appropriate
Need management support for policy changes
WORKPLACE ACTION TABLE - Build a supportive culture
rdquo
6
Assess your needs
Each workplace has different needs and capacity for facilities so a good start is to conduct a site audit of available space or current facilities and consider your options for parking changing clothes and storage You can use standards and design guidelines to determine the type and number of facilities required
Bicycle parking and storage
Secure bicycle parking is important to encourage people to ride to work Parking should be secure easy to access and conveniently located There is a range of bicycle parking options that are space efficient and allow for storage at ground or wall level Consider bicycle parking rails for visitors as well as staff
Changing facilities and showers
Good-quality changing and showering facilities are a key requirement for people considering cycling to your workplace and demonstrate a commitment to promoting cycling People who run to work or take part in lunchtime exercise can also use these facilities
It may not always be possible for an existing site to add state-of-the-art facilities however the provision of storage and lockers or negotiating with adjoining or nearby buildings to use their facilities may be an option
For more detailed information refer to the TravelSmart Workplace fact sheet on Workplace Bicycle Facilities
Pool Bicycles
Consider buying some pool bicycles so that staff can travel to business meetings and site visits within cycling distance of the workplace A bicycle may be an ideal vehicle for staff patrolling car parks or council rangers
Fleet bicycles could be loaned to employees for lunchtime rides or to try cycle commuting Several local employers have them eg local councils the Heart Foundation Department of Transport Main Roads and QEII Medical Centre
For guidance read lsquoHow to Set Up a Successful Bike Fleet A Toolkitrsquo(5)
Action Description ConsiderationsProvide end-of-trip facilities Install or improve facilities for employees
and visitors who ride to your workplace including
bull Secure sheltered and conveniently located bicycle parking
bull Adequate shower and change facilities
bull Personal lockers and drying racks
Capital cost
If leasing negotiate with building manager
Best to include in construction of new premises or refurbishment
Establish a bicycle fleet Provide pool bicycles for appropriate business trips and for staff to try cycle commuting Include accessories (helmets repair kit pannierscarry rack)
Draft guidelines for use of fleet bicycles and offer cycle training and access to bike maps to encourage use Make them as easy to book as fleet cars
Likely use and so number and type of bicycles needed
Minor capital cost small ongoing maintenance cost
Consider booking system maintenance promoting safe cycling practice
See Bicycle Fleet Policy Template(6)
WORKPLACE ACTION TABLE - Provide facilities
STEP 2 Provide facilities
7
Provide information
Making information available on cycling to your workplace can help employees and visitors consider this option and plan their trips
bull Aninfopackcouldbeprovidedinstaffinductionsand online with details of bicycle facilities a map showing cycling routes to and around the workplace and information about your workplace BUG (Bicycle User Group) and events
bull LocalTravelSmartGuidesshowcyclingroutesandare available for many locations in metropolitan Perth
bull MuchofPerthisalsocoveredinaseriesoffive Perth Bike Maps which give a comprehensive coverage of on and off-road bicycle routes they are available through Bikewest and from bike shops and other outlets
Incentives can reinforce the choice of employees who cycle to work or encourage some car commuters to consider a change
Saving money and fitting exercise in the work day are personal benefits of cycling an incentive can nudge those thinking about it to give it a go Incentives also show management commitment to investing in healthier travel choices and give credibility to the workplace travel plan
Incentives can take many forms such as a bike breakfast a scheme where employees can lsquoearnrsquo a bicycle a frequent rider rewards scheme based on trips or distance cycled and counting cycle commuting in work time
Promote your information and incentives to staff
bull Promoteyourinitiativesthroughpostersinformationboards brochures newsletters and online communications (intranet and internet)
bull UseeventstopromoteotheractivitiesegataBiketo Work Breakfast event distribute information and sign up cyclists for the Workplace BUG or a Bike Buddy Scheme
bull Makesureyouractivitiesdontjustprovideaone-offincentive Instead use activities to address barriers staff may have to cycling help staff build new skills and ensure there is a social element
Package of Actions
As this fact sheet shows there is a range of actions an employer or site manager can implement to encourage cycling by employees and clientsvisitors What is appropriate for a particular workplace depends on its location culture resources available and specific needs of site users Consider these factors to put together a package of actions to promote cycling at your workplace
Evaluation
Use staff feedback and data on employee health or participation to ensure cycling measures are effective for your workplace and contributing to your overall travel plan
STEP 3 Provide information and incentives
PROFILE Queen Elizabeth II Medical Centre TrustQEIIMC held a bike breakfast in 2012 that launched the bicycle user group (BUG) had a win a bike incentive and provided free bike maintenance to cyclists The breakfast achieved multiple aims by rewarding regular riders attracting new cyclists promoting the BUG and providing staff with a social opportunity and free bike maintenance tune-ups
Ph 9346 2927 or 9346 4085 E MCTravelsmarthealthwagovau TravelSmart Junction E Street E
Block QEIIMC wwwqeiihealthwagovau
bull Enjoy a free buffet of hot and continental breakfast options available from 700am
bull From 730am hear inspiring stories from cyclists from all walks of life
QEIIMC Bike to Work Breakfast700 ndash 830am Wed 17 October 2012 Charliesrsquo Social Club R Block Ground Floor
Register by 12 October for your chance to
and much more
wina bRand nEw
bikE
Free tune up of your bikeby skilled mechanicsbookings essential
Launch of the bicycle Users Group
and the QEiiMC app
8
WORKPLACE ACTION TABLE - Provide information and incentives
Action Description ConsiderationsPrepare a workplace access guide
Prepare a guide for employees and clientsvisitors on getting to your workplace by bicycle including a map (the guide could also cover walking and public transport)
Post on company website and provide to new staff and with invitations to events
Use in-house resources or external designer
TravelSmart Workplace will prepare an access guide for workplaces that join to develop a travel plan
Use online resources such as Google Maps and Local TravelSmart Guides
Can be done simply and cheaply
Get online Post transport information on your intranet (for employees) and internet (for clientsvisitors)
Include the access guide and links to the TravelSmart Guides and Bikewest websites
Use your IT section
Raise media profile Use workplace media to spread the word Include articles on green commuters and news on initiatives facilities in staff newsletter intranet and notice boards
Staff time to prepare articles
Engage your communications section
Run an employee cycle scheme
Design and run a scheme to motivate employees to try cycle commuting
Could involve loan or discounted sale of a bicycle training and peer support over an extended trial period Can be included in your employee health program
Cost depends on design consider Fringe Benefits Tax liability
Successfully implemented by some Perth employers an investment in staff health
Arrange bike shop discount and servicing
Negotiate a discount for staff with the local bike shop eg show your name badge for 10 off
Consider offering free or discounted servicing of bicycles as a reward for cycle commuters
Bike shop discount is free
Servicing could be a small cost define what it covers
Offer a cycling mileage allowance
Pay an allowance to staff based on the distance they cycle tofrom work or for business trips they cycle ndash an incentive to use the bike
Cost depends on rate and scope consider tax issues
Offer time credit Offer additional time off as an incentive to cycle commute or include part of the cycle commute in work time
Minimal cost investment in staff health
Check insurance liability
Develop a bicycle policy Many large organisations develop bicycle policies for their staff that incorporate guidelines on bicycle travel during work hours employee cycle schemes and other incentives
See TravelSmart Workplace Bicycle Fleet Policy Template
9
Resources
Question Your NotesAre there good bike routes connecting to your workplace eg bike lanes or shared paths on surrounding roads
Where would employees who cycle to work park their bicycle and shower and change Are these facilities adequate and secure
Do you provide pool bicycles for business trips in the local area or for employees to try cycle commuting
Is any information on bicycle access and facilities provided to employees and clients
Are employees encouraged to ride to work Is support provided such as lsquobike buddyrsquo scheme for novice cyclists or a Bicycle User Group
Use the following table to make a quick check of how cycle-friendly your workplace is and whether improvements could be made
WORKPLACE CHECKLIST
10
ENDNOTES(1) Population Growth Jobs Growth and Commuting Flows in Perth Bureau of Infrastructure Transport and Regional Economics (2010)
(2) For information on cycling events activities and maps see Bikewest at wwwtransportwagovaucycling
(3) The Health of Australiarsquos Workforce Medibank Private (2005)
(4) Workplace BUG Guide Bicycle Victoria (2005) wwwbicyclenetworkcomaugeneralride2work43513
(5) How to Set Up a Successful Bike Fleet A Toolkit Bicycle Federation of Australia (2007) wwwtravelsmartgovautoolkitsbikefleets
LOCAL CYCLING INFORMATION Bikewest Department of Transport ndash promotional information cycling maps annual events and infrastructure information Ph (08) 6551 6157 wwwtransportwagovaucycling
Bicycling Western Australia (BWA) ndash a community based not for-profit organisation promoting cycling wwwbwaorgau
GENERAL CYCLING INFORMATIONCycling Resources Centre ndash online library of information on cycling wwwcyclingresourcecentreorgau
Bicycle Victoria ndash website includes useful resources on making workplaces cycle-friendly wwwbicyclenetworkcomau
BIKES ON PUBLIC TRANSPORTBikes on Transperth Services wwwtransperthwagovauUsingTransperthBikesonTransperthservicesaspx
Bikes Storage at Train Stations ndash people can register to use the Lock lsquonrsquo Ride Bike Shelters at train stations accessible by SmartRider Cards For more information or to register visit wwwtransperthwagovauUsingTransperthBikesonTransperthservicesLocknRideBikeShelterRegistrationaspx
End-Of-Trip Facilities in Government Buildings for Cyclists wwwtransportwagovaumediaFilesAT_CYC_P_end_of_trippdf
Australian Standards AS28903 Parking Facilities Part 3 Bicycle Parking Facilities ndash available at wwwbicyclenetworkcomaugeneralbike-parking-experts93884
LEGAL ISSUES Bikewest Cycling and the Law Brochure wwwtransportwagovaumediaFilesAT_CYC_P_cycling_and_the_lawpdf
11
TravelSmart Workplace is helping WA workplaces reduce car use and promote active sustainable travel choices The program is a partnership between the Department of Environment and Conservation and the Department of Transport
To find out how your workplace can be part of the transport solution contact TravelSmart Workplace
CONTACT
Department of Environment and Conservation Telephone (08) 6467 5011 Email travelsmartdecwagovau
Department of Transport 140 William Street Perth WA 6000 Telephone (08) 6551 6000 Email travelsmarttransportwagovau Website wwwtransportwagovautravelsmart Published by the Department of Transport April 2013 The information contained in this publication is provided in good faith and believed to be accurate at time of publication The State shall in no way be liable for any loss sustained or incurred by anyone relying on the information 250213
4
Regular cyclists
Regular riders are your best resources and can offer advice about facilities and managing work clothes ride with novices through a lsquobicycle buddiesrsquo scheme assist with journey planning and answer questions about safe cycling and riding with traffic
Management endorsement
Employees need to know that their decision to cycle to work will be supported and that there is no stigma attached to riding
Management can show support by having a flexible approach to dress code and working hours and by sponsoring and getting involved with cycling events such as a workplace breakfast If management is seen to be encouraging the activity its taken more seriously and gains more support
Workplace BUGs (Bicycle User Groups)
A BUG can be formed to bring together employees who cycle support cycling activities at the workplace keep members informed about cycling matters and advocate for better facilities in and around the workplace For more information on BUGs see the Workplace BUG Guide(4)
Joineventsandchallenges
Join in with campaigns such as Bikeweek held every March and Cycle Instead in Spring starting in September annually and including Ride2Work Day and the Bike to Work Challenge These activities all provide opportunities to promote cycling through free workplace events andor team participation in challenges and community rides
Events often have a fundraising component offering an added incentive for participation and many organisations go one step further and sponsor staff entries
Make it count
Whatever you choose to do make sure your initiatives are relevant to interests and issues at your workplace by consulting staff before and after you hold activities
STEP 1 Build a supportive culture
PROFILE Queen Elizabeth II Medical Centre Trust BUG
QEIIMC staff have been actively encouraged to cycle to work through many engaging activities including the workplace BUG Members of the BUG pay a $20 annual fee and receive entitlements including a get started pack annual free bike maintenance and discounts on parts and accessories Staff also receive a member card with contact information for the on-site TravelSmart Officer
Sandra Roderick-Smith Workplace Champion
ldquo rdquo
PROFILE Education and Training Shared Services Centre (ETSSC) Cycle Training and Bikeweek
ETSSC participated in Bikeweek 2012 and hosted a Workplace Cycle Training program and Bike to Work Breakfast for employees The training program included theory workshops practical safety and maintenance sessions and a social ride
During Bikeweek staff were encouraged to cycle to work for the week and invited to enjoy a light healthy breakfast held on the final day of the training sessions Staff who rode during Bikeweek received a raffle ticket each day for a merchandise pack prize draw It was a great incentive because the more people rode the more times they could enter
Activities were promoted through posters intranet articleslinksbrochures all staff emails and newsletter articles resulting in greater staff awareness of active travel options
Staff with a range of cycling abilities participated and we had positive feedback from all
5
Action Description ConsiderationsFind and nurture cycle champions
Encourage senior management and employees at all levels and in different work groups to support cycling in the workplace
Profile existing cyclists and promote their stories to the rest of your staff Personal stories are particularly inspiring to people considering taking up cycling
Champions dont have to ride a bike regularly but simply need to help encourage the positive change in the workplace and organise or support events
Set up a Bicycle User Group (BUG)
Promote a cycling community in your workplace and involve employees who cycle in supporting others who want to try it
It could meet or be email or intranet based
Test support for the idea by asking cycle commuters or holding a morning tea
Find a key person to take the lead and consider launching the BUG as part of an annual cycling event
A BUG can assist with other actions share information run events and provide bike buddies
Needs a champion to make it effective
Establish a bike buddies scheme
Match employees who want to try to ride to work with experienced cycle commuters They can discuss practicalities and share rides to work to build confidence and skills
Use BUG to recruit bike buddies
Consider a small reward for participation
Offer cycle training Provide training to boost riding skills and confidence of employees interested in cycle commuting
A cycling coach bike shop or BUG member may be able to run a training workshop
Training could cover selecting and maintaining a bike route selection riding in traffic dealing with work clothes etc
Lunch time training and workshops are popular as they fit into the work day
Cost to engage a trainer may need to hire bicycles for a ride
Choose a competent trainer (eg an Austcycle accredited cycle coach)
Hold during work day or after hours
Organise and promote cycling events
Organise events to encourage employees to cycle eg a bike to work breakfast lunchtime or after hours bike ride Promote employee participation in public events and challenges eg Bikeweek Bike to Work Challenge Freeway Bike Hike Great Perth Bike Ride
Great for building team spirit and raising profile of cycling
Contact Bikewest for events calendar
Costs could include catering ride registration fees (some public rides) incentives (if offered)
Connect with a local bike shop
Establish a link with a local bike shop to see if they can get involved with organising maintenance workshops and regular promotions and discounts
Existing cyclists may already have a preferred bike shop
There may be more than one shop in your local area
Review work practices Look at work practices that may inhibit staff cycling tofrom work and for business trips Make changes such as flexible dress code and startfinish times where appropriate
Need management support for policy changes
WORKPLACE ACTION TABLE - Build a supportive culture
rdquo
6
Assess your needs
Each workplace has different needs and capacity for facilities so a good start is to conduct a site audit of available space or current facilities and consider your options for parking changing clothes and storage You can use standards and design guidelines to determine the type and number of facilities required
Bicycle parking and storage
Secure bicycle parking is important to encourage people to ride to work Parking should be secure easy to access and conveniently located There is a range of bicycle parking options that are space efficient and allow for storage at ground or wall level Consider bicycle parking rails for visitors as well as staff
Changing facilities and showers
Good-quality changing and showering facilities are a key requirement for people considering cycling to your workplace and demonstrate a commitment to promoting cycling People who run to work or take part in lunchtime exercise can also use these facilities
It may not always be possible for an existing site to add state-of-the-art facilities however the provision of storage and lockers or negotiating with adjoining or nearby buildings to use their facilities may be an option
For more detailed information refer to the TravelSmart Workplace fact sheet on Workplace Bicycle Facilities
Pool Bicycles
Consider buying some pool bicycles so that staff can travel to business meetings and site visits within cycling distance of the workplace A bicycle may be an ideal vehicle for staff patrolling car parks or council rangers
Fleet bicycles could be loaned to employees for lunchtime rides or to try cycle commuting Several local employers have them eg local councils the Heart Foundation Department of Transport Main Roads and QEII Medical Centre
For guidance read lsquoHow to Set Up a Successful Bike Fleet A Toolkitrsquo(5)
Action Description ConsiderationsProvide end-of-trip facilities Install or improve facilities for employees
and visitors who ride to your workplace including
bull Secure sheltered and conveniently located bicycle parking
bull Adequate shower and change facilities
bull Personal lockers and drying racks
Capital cost
If leasing negotiate with building manager
Best to include in construction of new premises or refurbishment
Establish a bicycle fleet Provide pool bicycles for appropriate business trips and for staff to try cycle commuting Include accessories (helmets repair kit pannierscarry rack)
Draft guidelines for use of fleet bicycles and offer cycle training and access to bike maps to encourage use Make them as easy to book as fleet cars
Likely use and so number and type of bicycles needed
Minor capital cost small ongoing maintenance cost
Consider booking system maintenance promoting safe cycling practice
See Bicycle Fleet Policy Template(6)
WORKPLACE ACTION TABLE - Provide facilities
STEP 2 Provide facilities
7
Provide information
Making information available on cycling to your workplace can help employees and visitors consider this option and plan their trips
bull Aninfopackcouldbeprovidedinstaffinductionsand online with details of bicycle facilities a map showing cycling routes to and around the workplace and information about your workplace BUG (Bicycle User Group) and events
bull LocalTravelSmartGuidesshowcyclingroutesandare available for many locations in metropolitan Perth
bull MuchofPerthisalsocoveredinaseriesoffive Perth Bike Maps which give a comprehensive coverage of on and off-road bicycle routes they are available through Bikewest and from bike shops and other outlets
Incentives can reinforce the choice of employees who cycle to work or encourage some car commuters to consider a change
Saving money and fitting exercise in the work day are personal benefits of cycling an incentive can nudge those thinking about it to give it a go Incentives also show management commitment to investing in healthier travel choices and give credibility to the workplace travel plan
Incentives can take many forms such as a bike breakfast a scheme where employees can lsquoearnrsquo a bicycle a frequent rider rewards scheme based on trips or distance cycled and counting cycle commuting in work time
Promote your information and incentives to staff
bull Promoteyourinitiativesthroughpostersinformationboards brochures newsletters and online communications (intranet and internet)
bull UseeventstopromoteotheractivitiesegataBiketo Work Breakfast event distribute information and sign up cyclists for the Workplace BUG or a Bike Buddy Scheme
bull Makesureyouractivitiesdontjustprovideaone-offincentive Instead use activities to address barriers staff may have to cycling help staff build new skills and ensure there is a social element
Package of Actions
As this fact sheet shows there is a range of actions an employer or site manager can implement to encourage cycling by employees and clientsvisitors What is appropriate for a particular workplace depends on its location culture resources available and specific needs of site users Consider these factors to put together a package of actions to promote cycling at your workplace
Evaluation
Use staff feedback and data on employee health or participation to ensure cycling measures are effective for your workplace and contributing to your overall travel plan
STEP 3 Provide information and incentives
PROFILE Queen Elizabeth II Medical Centre TrustQEIIMC held a bike breakfast in 2012 that launched the bicycle user group (BUG) had a win a bike incentive and provided free bike maintenance to cyclists The breakfast achieved multiple aims by rewarding regular riders attracting new cyclists promoting the BUG and providing staff with a social opportunity and free bike maintenance tune-ups
Ph 9346 2927 or 9346 4085 E MCTravelsmarthealthwagovau TravelSmart Junction E Street E
Block QEIIMC wwwqeiihealthwagovau
bull Enjoy a free buffet of hot and continental breakfast options available from 700am
bull From 730am hear inspiring stories from cyclists from all walks of life
QEIIMC Bike to Work Breakfast700 ndash 830am Wed 17 October 2012 Charliesrsquo Social Club R Block Ground Floor
Register by 12 October for your chance to
and much more
wina bRand nEw
bikE
Free tune up of your bikeby skilled mechanicsbookings essential
Launch of the bicycle Users Group
and the QEiiMC app
8
WORKPLACE ACTION TABLE - Provide information and incentives
Action Description ConsiderationsPrepare a workplace access guide
Prepare a guide for employees and clientsvisitors on getting to your workplace by bicycle including a map (the guide could also cover walking and public transport)
Post on company website and provide to new staff and with invitations to events
Use in-house resources or external designer
TravelSmart Workplace will prepare an access guide for workplaces that join to develop a travel plan
Use online resources such as Google Maps and Local TravelSmart Guides
Can be done simply and cheaply
Get online Post transport information on your intranet (for employees) and internet (for clientsvisitors)
Include the access guide and links to the TravelSmart Guides and Bikewest websites
Use your IT section
Raise media profile Use workplace media to spread the word Include articles on green commuters and news on initiatives facilities in staff newsletter intranet and notice boards
Staff time to prepare articles
Engage your communications section
Run an employee cycle scheme
Design and run a scheme to motivate employees to try cycle commuting
Could involve loan or discounted sale of a bicycle training and peer support over an extended trial period Can be included in your employee health program
Cost depends on design consider Fringe Benefits Tax liability
Successfully implemented by some Perth employers an investment in staff health
Arrange bike shop discount and servicing
Negotiate a discount for staff with the local bike shop eg show your name badge for 10 off
Consider offering free or discounted servicing of bicycles as a reward for cycle commuters
Bike shop discount is free
Servicing could be a small cost define what it covers
Offer a cycling mileage allowance
Pay an allowance to staff based on the distance they cycle tofrom work or for business trips they cycle ndash an incentive to use the bike
Cost depends on rate and scope consider tax issues
Offer time credit Offer additional time off as an incentive to cycle commute or include part of the cycle commute in work time
Minimal cost investment in staff health
Check insurance liability
Develop a bicycle policy Many large organisations develop bicycle policies for their staff that incorporate guidelines on bicycle travel during work hours employee cycle schemes and other incentives
See TravelSmart Workplace Bicycle Fleet Policy Template
9
Resources
Question Your NotesAre there good bike routes connecting to your workplace eg bike lanes or shared paths on surrounding roads
Where would employees who cycle to work park their bicycle and shower and change Are these facilities adequate and secure
Do you provide pool bicycles for business trips in the local area or for employees to try cycle commuting
Is any information on bicycle access and facilities provided to employees and clients
Are employees encouraged to ride to work Is support provided such as lsquobike buddyrsquo scheme for novice cyclists or a Bicycle User Group
Use the following table to make a quick check of how cycle-friendly your workplace is and whether improvements could be made
WORKPLACE CHECKLIST
10
ENDNOTES(1) Population Growth Jobs Growth and Commuting Flows in Perth Bureau of Infrastructure Transport and Regional Economics (2010)
(2) For information on cycling events activities and maps see Bikewest at wwwtransportwagovaucycling
(3) The Health of Australiarsquos Workforce Medibank Private (2005)
(4) Workplace BUG Guide Bicycle Victoria (2005) wwwbicyclenetworkcomaugeneralride2work43513
(5) How to Set Up a Successful Bike Fleet A Toolkit Bicycle Federation of Australia (2007) wwwtravelsmartgovautoolkitsbikefleets
LOCAL CYCLING INFORMATION Bikewest Department of Transport ndash promotional information cycling maps annual events and infrastructure information Ph (08) 6551 6157 wwwtransportwagovaucycling
Bicycling Western Australia (BWA) ndash a community based not for-profit organisation promoting cycling wwwbwaorgau
GENERAL CYCLING INFORMATIONCycling Resources Centre ndash online library of information on cycling wwwcyclingresourcecentreorgau
Bicycle Victoria ndash website includes useful resources on making workplaces cycle-friendly wwwbicyclenetworkcomau
BIKES ON PUBLIC TRANSPORTBikes on Transperth Services wwwtransperthwagovauUsingTransperthBikesonTransperthservicesaspx
Bikes Storage at Train Stations ndash people can register to use the Lock lsquonrsquo Ride Bike Shelters at train stations accessible by SmartRider Cards For more information or to register visit wwwtransperthwagovauUsingTransperthBikesonTransperthservicesLocknRideBikeShelterRegistrationaspx
End-Of-Trip Facilities in Government Buildings for Cyclists wwwtransportwagovaumediaFilesAT_CYC_P_end_of_trippdf
Australian Standards AS28903 Parking Facilities Part 3 Bicycle Parking Facilities ndash available at wwwbicyclenetworkcomaugeneralbike-parking-experts93884
LEGAL ISSUES Bikewest Cycling and the Law Brochure wwwtransportwagovaumediaFilesAT_CYC_P_cycling_and_the_lawpdf
11
TravelSmart Workplace is helping WA workplaces reduce car use and promote active sustainable travel choices The program is a partnership between the Department of Environment and Conservation and the Department of Transport
To find out how your workplace can be part of the transport solution contact TravelSmart Workplace
CONTACT
Department of Environment and Conservation Telephone (08) 6467 5011 Email travelsmartdecwagovau
Department of Transport 140 William Street Perth WA 6000 Telephone (08) 6551 6000 Email travelsmarttransportwagovau Website wwwtransportwagovautravelsmart Published by the Department of Transport April 2013 The information contained in this publication is provided in good faith and believed to be accurate at time of publication The State shall in no way be liable for any loss sustained or incurred by anyone relying on the information 250213
5
Action Description ConsiderationsFind and nurture cycle champions
Encourage senior management and employees at all levels and in different work groups to support cycling in the workplace
Profile existing cyclists and promote their stories to the rest of your staff Personal stories are particularly inspiring to people considering taking up cycling
Champions dont have to ride a bike regularly but simply need to help encourage the positive change in the workplace and organise or support events
Set up a Bicycle User Group (BUG)
Promote a cycling community in your workplace and involve employees who cycle in supporting others who want to try it
It could meet or be email or intranet based
Test support for the idea by asking cycle commuters or holding a morning tea
Find a key person to take the lead and consider launching the BUG as part of an annual cycling event
A BUG can assist with other actions share information run events and provide bike buddies
Needs a champion to make it effective
Establish a bike buddies scheme
Match employees who want to try to ride to work with experienced cycle commuters They can discuss practicalities and share rides to work to build confidence and skills
Use BUG to recruit bike buddies
Consider a small reward for participation
Offer cycle training Provide training to boost riding skills and confidence of employees interested in cycle commuting
A cycling coach bike shop or BUG member may be able to run a training workshop
Training could cover selecting and maintaining a bike route selection riding in traffic dealing with work clothes etc
Lunch time training and workshops are popular as they fit into the work day
Cost to engage a trainer may need to hire bicycles for a ride
Choose a competent trainer (eg an Austcycle accredited cycle coach)
Hold during work day or after hours
Organise and promote cycling events
Organise events to encourage employees to cycle eg a bike to work breakfast lunchtime or after hours bike ride Promote employee participation in public events and challenges eg Bikeweek Bike to Work Challenge Freeway Bike Hike Great Perth Bike Ride
Great for building team spirit and raising profile of cycling
Contact Bikewest for events calendar
Costs could include catering ride registration fees (some public rides) incentives (if offered)
Connect with a local bike shop
Establish a link with a local bike shop to see if they can get involved with organising maintenance workshops and regular promotions and discounts
Existing cyclists may already have a preferred bike shop
There may be more than one shop in your local area
Review work practices Look at work practices that may inhibit staff cycling tofrom work and for business trips Make changes such as flexible dress code and startfinish times where appropriate
Need management support for policy changes
WORKPLACE ACTION TABLE - Build a supportive culture
rdquo
6
Assess your needs
Each workplace has different needs and capacity for facilities so a good start is to conduct a site audit of available space or current facilities and consider your options for parking changing clothes and storage You can use standards and design guidelines to determine the type and number of facilities required
Bicycle parking and storage
Secure bicycle parking is important to encourage people to ride to work Parking should be secure easy to access and conveniently located There is a range of bicycle parking options that are space efficient and allow for storage at ground or wall level Consider bicycle parking rails for visitors as well as staff
Changing facilities and showers
Good-quality changing and showering facilities are a key requirement for people considering cycling to your workplace and demonstrate a commitment to promoting cycling People who run to work or take part in lunchtime exercise can also use these facilities
It may not always be possible for an existing site to add state-of-the-art facilities however the provision of storage and lockers or negotiating with adjoining or nearby buildings to use their facilities may be an option
For more detailed information refer to the TravelSmart Workplace fact sheet on Workplace Bicycle Facilities
Pool Bicycles
Consider buying some pool bicycles so that staff can travel to business meetings and site visits within cycling distance of the workplace A bicycle may be an ideal vehicle for staff patrolling car parks or council rangers
Fleet bicycles could be loaned to employees for lunchtime rides or to try cycle commuting Several local employers have them eg local councils the Heart Foundation Department of Transport Main Roads and QEII Medical Centre
For guidance read lsquoHow to Set Up a Successful Bike Fleet A Toolkitrsquo(5)
Action Description ConsiderationsProvide end-of-trip facilities Install or improve facilities for employees
and visitors who ride to your workplace including
bull Secure sheltered and conveniently located bicycle parking
bull Adequate shower and change facilities
bull Personal lockers and drying racks
Capital cost
If leasing negotiate with building manager
Best to include in construction of new premises or refurbishment
Establish a bicycle fleet Provide pool bicycles for appropriate business trips and for staff to try cycle commuting Include accessories (helmets repair kit pannierscarry rack)
Draft guidelines for use of fleet bicycles and offer cycle training and access to bike maps to encourage use Make them as easy to book as fleet cars
Likely use and so number and type of bicycles needed
Minor capital cost small ongoing maintenance cost
Consider booking system maintenance promoting safe cycling practice
See Bicycle Fleet Policy Template(6)
WORKPLACE ACTION TABLE - Provide facilities
STEP 2 Provide facilities
7
Provide information
Making information available on cycling to your workplace can help employees and visitors consider this option and plan their trips
bull Aninfopackcouldbeprovidedinstaffinductionsand online with details of bicycle facilities a map showing cycling routes to and around the workplace and information about your workplace BUG (Bicycle User Group) and events
bull LocalTravelSmartGuidesshowcyclingroutesandare available for many locations in metropolitan Perth
bull MuchofPerthisalsocoveredinaseriesoffive Perth Bike Maps which give a comprehensive coverage of on and off-road bicycle routes they are available through Bikewest and from bike shops and other outlets
Incentives can reinforce the choice of employees who cycle to work or encourage some car commuters to consider a change
Saving money and fitting exercise in the work day are personal benefits of cycling an incentive can nudge those thinking about it to give it a go Incentives also show management commitment to investing in healthier travel choices and give credibility to the workplace travel plan
Incentives can take many forms such as a bike breakfast a scheme where employees can lsquoearnrsquo a bicycle a frequent rider rewards scheme based on trips or distance cycled and counting cycle commuting in work time
Promote your information and incentives to staff
bull Promoteyourinitiativesthroughpostersinformationboards brochures newsletters and online communications (intranet and internet)
bull UseeventstopromoteotheractivitiesegataBiketo Work Breakfast event distribute information and sign up cyclists for the Workplace BUG or a Bike Buddy Scheme
bull Makesureyouractivitiesdontjustprovideaone-offincentive Instead use activities to address barriers staff may have to cycling help staff build new skills and ensure there is a social element
Package of Actions
As this fact sheet shows there is a range of actions an employer or site manager can implement to encourage cycling by employees and clientsvisitors What is appropriate for a particular workplace depends on its location culture resources available and specific needs of site users Consider these factors to put together a package of actions to promote cycling at your workplace
Evaluation
Use staff feedback and data on employee health or participation to ensure cycling measures are effective for your workplace and contributing to your overall travel plan
STEP 3 Provide information and incentives
PROFILE Queen Elizabeth II Medical Centre TrustQEIIMC held a bike breakfast in 2012 that launched the bicycle user group (BUG) had a win a bike incentive and provided free bike maintenance to cyclists The breakfast achieved multiple aims by rewarding regular riders attracting new cyclists promoting the BUG and providing staff with a social opportunity and free bike maintenance tune-ups
Ph 9346 2927 or 9346 4085 E MCTravelsmarthealthwagovau TravelSmart Junction E Street E
Block QEIIMC wwwqeiihealthwagovau
bull Enjoy a free buffet of hot and continental breakfast options available from 700am
bull From 730am hear inspiring stories from cyclists from all walks of life
QEIIMC Bike to Work Breakfast700 ndash 830am Wed 17 October 2012 Charliesrsquo Social Club R Block Ground Floor
Register by 12 October for your chance to
and much more
wina bRand nEw
bikE
Free tune up of your bikeby skilled mechanicsbookings essential
Launch of the bicycle Users Group
and the QEiiMC app
8
WORKPLACE ACTION TABLE - Provide information and incentives
Action Description ConsiderationsPrepare a workplace access guide
Prepare a guide for employees and clientsvisitors on getting to your workplace by bicycle including a map (the guide could also cover walking and public transport)
Post on company website and provide to new staff and with invitations to events
Use in-house resources or external designer
TravelSmart Workplace will prepare an access guide for workplaces that join to develop a travel plan
Use online resources such as Google Maps and Local TravelSmart Guides
Can be done simply and cheaply
Get online Post transport information on your intranet (for employees) and internet (for clientsvisitors)
Include the access guide and links to the TravelSmart Guides and Bikewest websites
Use your IT section
Raise media profile Use workplace media to spread the word Include articles on green commuters and news on initiatives facilities in staff newsletter intranet and notice boards
Staff time to prepare articles
Engage your communications section
Run an employee cycle scheme
Design and run a scheme to motivate employees to try cycle commuting
Could involve loan or discounted sale of a bicycle training and peer support over an extended trial period Can be included in your employee health program
Cost depends on design consider Fringe Benefits Tax liability
Successfully implemented by some Perth employers an investment in staff health
Arrange bike shop discount and servicing
Negotiate a discount for staff with the local bike shop eg show your name badge for 10 off
Consider offering free or discounted servicing of bicycles as a reward for cycle commuters
Bike shop discount is free
Servicing could be a small cost define what it covers
Offer a cycling mileage allowance
Pay an allowance to staff based on the distance they cycle tofrom work or for business trips they cycle ndash an incentive to use the bike
Cost depends on rate and scope consider tax issues
Offer time credit Offer additional time off as an incentive to cycle commute or include part of the cycle commute in work time
Minimal cost investment in staff health
Check insurance liability
Develop a bicycle policy Many large organisations develop bicycle policies for their staff that incorporate guidelines on bicycle travel during work hours employee cycle schemes and other incentives
See TravelSmart Workplace Bicycle Fleet Policy Template
9
Resources
Question Your NotesAre there good bike routes connecting to your workplace eg bike lanes or shared paths on surrounding roads
Where would employees who cycle to work park their bicycle and shower and change Are these facilities adequate and secure
Do you provide pool bicycles for business trips in the local area or for employees to try cycle commuting
Is any information on bicycle access and facilities provided to employees and clients
Are employees encouraged to ride to work Is support provided such as lsquobike buddyrsquo scheme for novice cyclists or a Bicycle User Group
Use the following table to make a quick check of how cycle-friendly your workplace is and whether improvements could be made
WORKPLACE CHECKLIST
10
ENDNOTES(1) Population Growth Jobs Growth and Commuting Flows in Perth Bureau of Infrastructure Transport and Regional Economics (2010)
(2) For information on cycling events activities and maps see Bikewest at wwwtransportwagovaucycling
(3) The Health of Australiarsquos Workforce Medibank Private (2005)
(4) Workplace BUG Guide Bicycle Victoria (2005) wwwbicyclenetworkcomaugeneralride2work43513
(5) How to Set Up a Successful Bike Fleet A Toolkit Bicycle Federation of Australia (2007) wwwtravelsmartgovautoolkitsbikefleets
LOCAL CYCLING INFORMATION Bikewest Department of Transport ndash promotional information cycling maps annual events and infrastructure information Ph (08) 6551 6157 wwwtransportwagovaucycling
Bicycling Western Australia (BWA) ndash a community based not for-profit organisation promoting cycling wwwbwaorgau
GENERAL CYCLING INFORMATIONCycling Resources Centre ndash online library of information on cycling wwwcyclingresourcecentreorgau
Bicycle Victoria ndash website includes useful resources on making workplaces cycle-friendly wwwbicyclenetworkcomau
BIKES ON PUBLIC TRANSPORTBikes on Transperth Services wwwtransperthwagovauUsingTransperthBikesonTransperthservicesaspx
Bikes Storage at Train Stations ndash people can register to use the Lock lsquonrsquo Ride Bike Shelters at train stations accessible by SmartRider Cards For more information or to register visit wwwtransperthwagovauUsingTransperthBikesonTransperthservicesLocknRideBikeShelterRegistrationaspx
End-Of-Trip Facilities in Government Buildings for Cyclists wwwtransportwagovaumediaFilesAT_CYC_P_end_of_trippdf
Australian Standards AS28903 Parking Facilities Part 3 Bicycle Parking Facilities ndash available at wwwbicyclenetworkcomaugeneralbike-parking-experts93884
LEGAL ISSUES Bikewest Cycling and the Law Brochure wwwtransportwagovaumediaFilesAT_CYC_P_cycling_and_the_lawpdf
11
TravelSmart Workplace is helping WA workplaces reduce car use and promote active sustainable travel choices The program is a partnership between the Department of Environment and Conservation and the Department of Transport
To find out how your workplace can be part of the transport solution contact TravelSmart Workplace
CONTACT
Department of Environment and Conservation Telephone (08) 6467 5011 Email travelsmartdecwagovau
Department of Transport 140 William Street Perth WA 6000 Telephone (08) 6551 6000 Email travelsmarttransportwagovau Website wwwtransportwagovautravelsmart Published by the Department of Transport April 2013 The information contained in this publication is provided in good faith and believed to be accurate at time of publication The State shall in no way be liable for any loss sustained or incurred by anyone relying on the information 250213
6
Assess your needs
Each workplace has different needs and capacity for facilities so a good start is to conduct a site audit of available space or current facilities and consider your options for parking changing clothes and storage You can use standards and design guidelines to determine the type and number of facilities required
Bicycle parking and storage
Secure bicycle parking is important to encourage people to ride to work Parking should be secure easy to access and conveniently located There is a range of bicycle parking options that are space efficient and allow for storage at ground or wall level Consider bicycle parking rails for visitors as well as staff
Changing facilities and showers
Good-quality changing and showering facilities are a key requirement for people considering cycling to your workplace and demonstrate a commitment to promoting cycling People who run to work or take part in lunchtime exercise can also use these facilities
It may not always be possible for an existing site to add state-of-the-art facilities however the provision of storage and lockers or negotiating with adjoining or nearby buildings to use their facilities may be an option
For more detailed information refer to the TravelSmart Workplace fact sheet on Workplace Bicycle Facilities
Pool Bicycles
Consider buying some pool bicycles so that staff can travel to business meetings and site visits within cycling distance of the workplace A bicycle may be an ideal vehicle for staff patrolling car parks or council rangers
Fleet bicycles could be loaned to employees for lunchtime rides or to try cycle commuting Several local employers have them eg local councils the Heart Foundation Department of Transport Main Roads and QEII Medical Centre
For guidance read lsquoHow to Set Up a Successful Bike Fleet A Toolkitrsquo(5)
Action Description ConsiderationsProvide end-of-trip facilities Install or improve facilities for employees
and visitors who ride to your workplace including
bull Secure sheltered and conveniently located bicycle parking
bull Adequate shower and change facilities
bull Personal lockers and drying racks
Capital cost
If leasing negotiate with building manager
Best to include in construction of new premises or refurbishment
Establish a bicycle fleet Provide pool bicycles for appropriate business trips and for staff to try cycle commuting Include accessories (helmets repair kit pannierscarry rack)
Draft guidelines for use of fleet bicycles and offer cycle training and access to bike maps to encourage use Make them as easy to book as fleet cars
Likely use and so number and type of bicycles needed
Minor capital cost small ongoing maintenance cost
Consider booking system maintenance promoting safe cycling practice
See Bicycle Fleet Policy Template(6)
WORKPLACE ACTION TABLE - Provide facilities
STEP 2 Provide facilities
7
Provide information
Making information available on cycling to your workplace can help employees and visitors consider this option and plan their trips
bull Aninfopackcouldbeprovidedinstaffinductionsand online with details of bicycle facilities a map showing cycling routes to and around the workplace and information about your workplace BUG (Bicycle User Group) and events
bull LocalTravelSmartGuidesshowcyclingroutesandare available for many locations in metropolitan Perth
bull MuchofPerthisalsocoveredinaseriesoffive Perth Bike Maps which give a comprehensive coverage of on and off-road bicycle routes they are available through Bikewest and from bike shops and other outlets
Incentives can reinforce the choice of employees who cycle to work or encourage some car commuters to consider a change
Saving money and fitting exercise in the work day are personal benefits of cycling an incentive can nudge those thinking about it to give it a go Incentives also show management commitment to investing in healthier travel choices and give credibility to the workplace travel plan
Incentives can take many forms such as a bike breakfast a scheme where employees can lsquoearnrsquo a bicycle a frequent rider rewards scheme based on trips or distance cycled and counting cycle commuting in work time
Promote your information and incentives to staff
bull Promoteyourinitiativesthroughpostersinformationboards brochures newsletters and online communications (intranet and internet)
bull UseeventstopromoteotheractivitiesegataBiketo Work Breakfast event distribute information and sign up cyclists for the Workplace BUG or a Bike Buddy Scheme
bull Makesureyouractivitiesdontjustprovideaone-offincentive Instead use activities to address barriers staff may have to cycling help staff build new skills and ensure there is a social element
Package of Actions
As this fact sheet shows there is a range of actions an employer or site manager can implement to encourage cycling by employees and clientsvisitors What is appropriate for a particular workplace depends on its location culture resources available and specific needs of site users Consider these factors to put together a package of actions to promote cycling at your workplace
Evaluation
Use staff feedback and data on employee health or participation to ensure cycling measures are effective for your workplace and contributing to your overall travel plan
STEP 3 Provide information and incentives
PROFILE Queen Elizabeth II Medical Centre TrustQEIIMC held a bike breakfast in 2012 that launched the bicycle user group (BUG) had a win a bike incentive and provided free bike maintenance to cyclists The breakfast achieved multiple aims by rewarding regular riders attracting new cyclists promoting the BUG and providing staff with a social opportunity and free bike maintenance tune-ups
Ph 9346 2927 or 9346 4085 E MCTravelsmarthealthwagovau TravelSmart Junction E Street E
Block QEIIMC wwwqeiihealthwagovau
bull Enjoy a free buffet of hot and continental breakfast options available from 700am
bull From 730am hear inspiring stories from cyclists from all walks of life
QEIIMC Bike to Work Breakfast700 ndash 830am Wed 17 October 2012 Charliesrsquo Social Club R Block Ground Floor
Register by 12 October for your chance to
and much more
wina bRand nEw
bikE
Free tune up of your bikeby skilled mechanicsbookings essential
Launch of the bicycle Users Group
and the QEiiMC app
8
WORKPLACE ACTION TABLE - Provide information and incentives
Action Description ConsiderationsPrepare a workplace access guide
Prepare a guide for employees and clientsvisitors on getting to your workplace by bicycle including a map (the guide could also cover walking and public transport)
Post on company website and provide to new staff and with invitations to events
Use in-house resources or external designer
TravelSmart Workplace will prepare an access guide for workplaces that join to develop a travel plan
Use online resources such as Google Maps and Local TravelSmart Guides
Can be done simply and cheaply
Get online Post transport information on your intranet (for employees) and internet (for clientsvisitors)
Include the access guide and links to the TravelSmart Guides and Bikewest websites
Use your IT section
Raise media profile Use workplace media to spread the word Include articles on green commuters and news on initiatives facilities in staff newsletter intranet and notice boards
Staff time to prepare articles
Engage your communications section
Run an employee cycle scheme
Design and run a scheme to motivate employees to try cycle commuting
Could involve loan or discounted sale of a bicycle training and peer support over an extended trial period Can be included in your employee health program
Cost depends on design consider Fringe Benefits Tax liability
Successfully implemented by some Perth employers an investment in staff health
Arrange bike shop discount and servicing
Negotiate a discount for staff with the local bike shop eg show your name badge for 10 off
Consider offering free or discounted servicing of bicycles as a reward for cycle commuters
Bike shop discount is free
Servicing could be a small cost define what it covers
Offer a cycling mileage allowance
Pay an allowance to staff based on the distance they cycle tofrom work or for business trips they cycle ndash an incentive to use the bike
Cost depends on rate and scope consider tax issues
Offer time credit Offer additional time off as an incentive to cycle commute or include part of the cycle commute in work time
Minimal cost investment in staff health
Check insurance liability
Develop a bicycle policy Many large organisations develop bicycle policies for their staff that incorporate guidelines on bicycle travel during work hours employee cycle schemes and other incentives
See TravelSmart Workplace Bicycle Fleet Policy Template
9
Resources
Question Your NotesAre there good bike routes connecting to your workplace eg bike lanes or shared paths on surrounding roads
Where would employees who cycle to work park their bicycle and shower and change Are these facilities adequate and secure
Do you provide pool bicycles for business trips in the local area or for employees to try cycle commuting
Is any information on bicycle access and facilities provided to employees and clients
Are employees encouraged to ride to work Is support provided such as lsquobike buddyrsquo scheme for novice cyclists or a Bicycle User Group
Use the following table to make a quick check of how cycle-friendly your workplace is and whether improvements could be made
WORKPLACE CHECKLIST
10
ENDNOTES(1) Population Growth Jobs Growth and Commuting Flows in Perth Bureau of Infrastructure Transport and Regional Economics (2010)
(2) For information on cycling events activities and maps see Bikewest at wwwtransportwagovaucycling
(3) The Health of Australiarsquos Workforce Medibank Private (2005)
(4) Workplace BUG Guide Bicycle Victoria (2005) wwwbicyclenetworkcomaugeneralride2work43513
(5) How to Set Up a Successful Bike Fleet A Toolkit Bicycle Federation of Australia (2007) wwwtravelsmartgovautoolkitsbikefleets
LOCAL CYCLING INFORMATION Bikewest Department of Transport ndash promotional information cycling maps annual events and infrastructure information Ph (08) 6551 6157 wwwtransportwagovaucycling
Bicycling Western Australia (BWA) ndash a community based not for-profit organisation promoting cycling wwwbwaorgau
GENERAL CYCLING INFORMATIONCycling Resources Centre ndash online library of information on cycling wwwcyclingresourcecentreorgau
Bicycle Victoria ndash website includes useful resources on making workplaces cycle-friendly wwwbicyclenetworkcomau
BIKES ON PUBLIC TRANSPORTBikes on Transperth Services wwwtransperthwagovauUsingTransperthBikesonTransperthservicesaspx
Bikes Storage at Train Stations ndash people can register to use the Lock lsquonrsquo Ride Bike Shelters at train stations accessible by SmartRider Cards For more information or to register visit wwwtransperthwagovauUsingTransperthBikesonTransperthservicesLocknRideBikeShelterRegistrationaspx
End-Of-Trip Facilities in Government Buildings for Cyclists wwwtransportwagovaumediaFilesAT_CYC_P_end_of_trippdf
Australian Standards AS28903 Parking Facilities Part 3 Bicycle Parking Facilities ndash available at wwwbicyclenetworkcomaugeneralbike-parking-experts93884
LEGAL ISSUES Bikewest Cycling and the Law Brochure wwwtransportwagovaumediaFilesAT_CYC_P_cycling_and_the_lawpdf
11
TravelSmart Workplace is helping WA workplaces reduce car use and promote active sustainable travel choices The program is a partnership between the Department of Environment and Conservation and the Department of Transport
To find out how your workplace can be part of the transport solution contact TravelSmart Workplace
CONTACT
Department of Environment and Conservation Telephone (08) 6467 5011 Email travelsmartdecwagovau
Department of Transport 140 William Street Perth WA 6000 Telephone (08) 6551 6000 Email travelsmarttransportwagovau Website wwwtransportwagovautravelsmart Published by the Department of Transport April 2013 The information contained in this publication is provided in good faith and believed to be accurate at time of publication The State shall in no way be liable for any loss sustained or incurred by anyone relying on the information 250213
7
Provide information
Making information available on cycling to your workplace can help employees and visitors consider this option and plan their trips
bull Aninfopackcouldbeprovidedinstaffinductionsand online with details of bicycle facilities a map showing cycling routes to and around the workplace and information about your workplace BUG (Bicycle User Group) and events
bull LocalTravelSmartGuidesshowcyclingroutesandare available for many locations in metropolitan Perth
bull MuchofPerthisalsocoveredinaseriesoffive Perth Bike Maps which give a comprehensive coverage of on and off-road bicycle routes they are available through Bikewest and from bike shops and other outlets
Incentives can reinforce the choice of employees who cycle to work or encourage some car commuters to consider a change
Saving money and fitting exercise in the work day are personal benefits of cycling an incentive can nudge those thinking about it to give it a go Incentives also show management commitment to investing in healthier travel choices and give credibility to the workplace travel plan
Incentives can take many forms such as a bike breakfast a scheme where employees can lsquoearnrsquo a bicycle a frequent rider rewards scheme based on trips or distance cycled and counting cycle commuting in work time
Promote your information and incentives to staff
bull Promoteyourinitiativesthroughpostersinformationboards brochures newsletters and online communications (intranet and internet)
bull UseeventstopromoteotheractivitiesegataBiketo Work Breakfast event distribute information and sign up cyclists for the Workplace BUG or a Bike Buddy Scheme
bull Makesureyouractivitiesdontjustprovideaone-offincentive Instead use activities to address barriers staff may have to cycling help staff build new skills and ensure there is a social element
Package of Actions
As this fact sheet shows there is a range of actions an employer or site manager can implement to encourage cycling by employees and clientsvisitors What is appropriate for a particular workplace depends on its location culture resources available and specific needs of site users Consider these factors to put together a package of actions to promote cycling at your workplace
Evaluation
Use staff feedback and data on employee health or participation to ensure cycling measures are effective for your workplace and contributing to your overall travel plan
STEP 3 Provide information and incentives
PROFILE Queen Elizabeth II Medical Centre TrustQEIIMC held a bike breakfast in 2012 that launched the bicycle user group (BUG) had a win a bike incentive and provided free bike maintenance to cyclists The breakfast achieved multiple aims by rewarding regular riders attracting new cyclists promoting the BUG and providing staff with a social opportunity and free bike maintenance tune-ups
Ph 9346 2927 or 9346 4085 E MCTravelsmarthealthwagovau TravelSmart Junction E Street E
Block QEIIMC wwwqeiihealthwagovau
bull Enjoy a free buffet of hot and continental breakfast options available from 700am
bull From 730am hear inspiring stories from cyclists from all walks of life
QEIIMC Bike to Work Breakfast700 ndash 830am Wed 17 October 2012 Charliesrsquo Social Club R Block Ground Floor
Register by 12 October for your chance to
and much more
wina bRand nEw
bikE
Free tune up of your bikeby skilled mechanicsbookings essential
Launch of the bicycle Users Group
and the QEiiMC app
8
WORKPLACE ACTION TABLE - Provide information and incentives
Action Description ConsiderationsPrepare a workplace access guide
Prepare a guide for employees and clientsvisitors on getting to your workplace by bicycle including a map (the guide could also cover walking and public transport)
Post on company website and provide to new staff and with invitations to events
Use in-house resources or external designer
TravelSmart Workplace will prepare an access guide for workplaces that join to develop a travel plan
Use online resources such as Google Maps and Local TravelSmart Guides
Can be done simply and cheaply
Get online Post transport information on your intranet (for employees) and internet (for clientsvisitors)
Include the access guide and links to the TravelSmart Guides and Bikewest websites
Use your IT section
Raise media profile Use workplace media to spread the word Include articles on green commuters and news on initiatives facilities in staff newsletter intranet and notice boards
Staff time to prepare articles
Engage your communications section
Run an employee cycle scheme
Design and run a scheme to motivate employees to try cycle commuting
Could involve loan or discounted sale of a bicycle training and peer support over an extended trial period Can be included in your employee health program
Cost depends on design consider Fringe Benefits Tax liability
Successfully implemented by some Perth employers an investment in staff health
Arrange bike shop discount and servicing
Negotiate a discount for staff with the local bike shop eg show your name badge for 10 off
Consider offering free or discounted servicing of bicycles as a reward for cycle commuters
Bike shop discount is free
Servicing could be a small cost define what it covers
Offer a cycling mileage allowance
Pay an allowance to staff based on the distance they cycle tofrom work or for business trips they cycle ndash an incentive to use the bike
Cost depends on rate and scope consider tax issues
Offer time credit Offer additional time off as an incentive to cycle commute or include part of the cycle commute in work time
Minimal cost investment in staff health
Check insurance liability
Develop a bicycle policy Many large organisations develop bicycle policies for their staff that incorporate guidelines on bicycle travel during work hours employee cycle schemes and other incentives
See TravelSmart Workplace Bicycle Fleet Policy Template
9
Resources
Question Your NotesAre there good bike routes connecting to your workplace eg bike lanes or shared paths on surrounding roads
Where would employees who cycle to work park their bicycle and shower and change Are these facilities adequate and secure
Do you provide pool bicycles for business trips in the local area or for employees to try cycle commuting
Is any information on bicycle access and facilities provided to employees and clients
Are employees encouraged to ride to work Is support provided such as lsquobike buddyrsquo scheme for novice cyclists or a Bicycle User Group
Use the following table to make a quick check of how cycle-friendly your workplace is and whether improvements could be made
WORKPLACE CHECKLIST
10
ENDNOTES(1) Population Growth Jobs Growth and Commuting Flows in Perth Bureau of Infrastructure Transport and Regional Economics (2010)
(2) For information on cycling events activities and maps see Bikewest at wwwtransportwagovaucycling
(3) The Health of Australiarsquos Workforce Medibank Private (2005)
(4) Workplace BUG Guide Bicycle Victoria (2005) wwwbicyclenetworkcomaugeneralride2work43513
(5) How to Set Up a Successful Bike Fleet A Toolkit Bicycle Federation of Australia (2007) wwwtravelsmartgovautoolkitsbikefleets
LOCAL CYCLING INFORMATION Bikewest Department of Transport ndash promotional information cycling maps annual events and infrastructure information Ph (08) 6551 6157 wwwtransportwagovaucycling
Bicycling Western Australia (BWA) ndash a community based not for-profit organisation promoting cycling wwwbwaorgau
GENERAL CYCLING INFORMATIONCycling Resources Centre ndash online library of information on cycling wwwcyclingresourcecentreorgau
Bicycle Victoria ndash website includes useful resources on making workplaces cycle-friendly wwwbicyclenetworkcomau
BIKES ON PUBLIC TRANSPORTBikes on Transperth Services wwwtransperthwagovauUsingTransperthBikesonTransperthservicesaspx
Bikes Storage at Train Stations ndash people can register to use the Lock lsquonrsquo Ride Bike Shelters at train stations accessible by SmartRider Cards For more information or to register visit wwwtransperthwagovauUsingTransperthBikesonTransperthservicesLocknRideBikeShelterRegistrationaspx
End-Of-Trip Facilities in Government Buildings for Cyclists wwwtransportwagovaumediaFilesAT_CYC_P_end_of_trippdf
Australian Standards AS28903 Parking Facilities Part 3 Bicycle Parking Facilities ndash available at wwwbicyclenetworkcomaugeneralbike-parking-experts93884
LEGAL ISSUES Bikewest Cycling and the Law Brochure wwwtransportwagovaumediaFilesAT_CYC_P_cycling_and_the_lawpdf
11
TravelSmart Workplace is helping WA workplaces reduce car use and promote active sustainable travel choices The program is a partnership between the Department of Environment and Conservation and the Department of Transport
To find out how your workplace can be part of the transport solution contact TravelSmart Workplace
CONTACT
Department of Environment and Conservation Telephone (08) 6467 5011 Email travelsmartdecwagovau
Department of Transport 140 William Street Perth WA 6000 Telephone (08) 6551 6000 Email travelsmarttransportwagovau Website wwwtransportwagovautravelsmart Published by the Department of Transport April 2013 The information contained in this publication is provided in good faith and believed to be accurate at time of publication The State shall in no way be liable for any loss sustained or incurred by anyone relying on the information 250213
8
WORKPLACE ACTION TABLE - Provide information and incentives
Action Description ConsiderationsPrepare a workplace access guide
Prepare a guide for employees and clientsvisitors on getting to your workplace by bicycle including a map (the guide could also cover walking and public transport)
Post on company website and provide to new staff and with invitations to events
Use in-house resources or external designer
TravelSmart Workplace will prepare an access guide for workplaces that join to develop a travel plan
Use online resources such as Google Maps and Local TravelSmart Guides
Can be done simply and cheaply
Get online Post transport information on your intranet (for employees) and internet (for clientsvisitors)
Include the access guide and links to the TravelSmart Guides and Bikewest websites
Use your IT section
Raise media profile Use workplace media to spread the word Include articles on green commuters and news on initiatives facilities in staff newsletter intranet and notice boards
Staff time to prepare articles
Engage your communications section
Run an employee cycle scheme
Design and run a scheme to motivate employees to try cycle commuting
Could involve loan or discounted sale of a bicycle training and peer support over an extended trial period Can be included in your employee health program
Cost depends on design consider Fringe Benefits Tax liability
Successfully implemented by some Perth employers an investment in staff health
Arrange bike shop discount and servicing
Negotiate a discount for staff with the local bike shop eg show your name badge for 10 off
Consider offering free or discounted servicing of bicycles as a reward for cycle commuters
Bike shop discount is free
Servicing could be a small cost define what it covers
Offer a cycling mileage allowance
Pay an allowance to staff based on the distance they cycle tofrom work or for business trips they cycle ndash an incentive to use the bike
Cost depends on rate and scope consider tax issues
Offer time credit Offer additional time off as an incentive to cycle commute or include part of the cycle commute in work time
Minimal cost investment in staff health
Check insurance liability
Develop a bicycle policy Many large organisations develop bicycle policies for their staff that incorporate guidelines on bicycle travel during work hours employee cycle schemes and other incentives
See TravelSmart Workplace Bicycle Fleet Policy Template
9
Resources
Question Your NotesAre there good bike routes connecting to your workplace eg bike lanes or shared paths on surrounding roads
Where would employees who cycle to work park their bicycle and shower and change Are these facilities adequate and secure
Do you provide pool bicycles for business trips in the local area or for employees to try cycle commuting
Is any information on bicycle access and facilities provided to employees and clients
Are employees encouraged to ride to work Is support provided such as lsquobike buddyrsquo scheme for novice cyclists or a Bicycle User Group
Use the following table to make a quick check of how cycle-friendly your workplace is and whether improvements could be made
WORKPLACE CHECKLIST
10
ENDNOTES(1) Population Growth Jobs Growth and Commuting Flows in Perth Bureau of Infrastructure Transport and Regional Economics (2010)
(2) For information on cycling events activities and maps see Bikewest at wwwtransportwagovaucycling
(3) The Health of Australiarsquos Workforce Medibank Private (2005)
(4) Workplace BUG Guide Bicycle Victoria (2005) wwwbicyclenetworkcomaugeneralride2work43513
(5) How to Set Up a Successful Bike Fleet A Toolkit Bicycle Federation of Australia (2007) wwwtravelsmartgovautoolkitsbikefleets
LOCAL CYCLING INFORMATION Bikewest Department of Transport ndash promotional information cycling maps annual events and infrastructure information Ph (08) 6551 6157 wwwtransportwagovaucycling
Bicycling Western Australia (BWA) ndash a community based not for-profit organisation promoting cycling wwwbwaorgau
GENERAL CYCLING INFORMATIONCycling Resources Centre ndash online library of information on cycling wwwcyclingresourcecentreorgau
Bicycle Victoria ndash website includes useful resources on making workplaces cycle-friendly wwwbicyclenetworkcomau
BIKES ON PUBLIC TRANSPORTBikes on Transperth Services wwwtransperthwagovauUsingTransperthBikesonTransperthservicesaspx
Bikes Storage at Train Stations ndash people can register to use the Lock lsquonrsquo Ride Bike Shelters at train stations accessible by SmartRider Cards For more information or to register visit wwwtransperthwagovauUsingTransperthBikesonTransperthservicesLocknRideBikeShelterRegistrationaspx
End-Of-Trip Facilities in Government Buildings for Cyclists wwwtransportwagovaumediaFilesAT_CYC_P_end_of_trippdf
Australian Standards AS28903 Parking Facilities Part 3 Bicycle Parking Facilities ndash available at wwwbicyclenetworkcomaugeneralbike-parking-experts93884
LEGAL ISSUES Bikewest Cycling and the Law Brochure wwwtransportwagovaumediaFilesAT_CYC_P_cycling_and_the_lawpdf
11
TravelSmart Workplace is helping WA workplaces reduce car use and promote active sustainable travel choices The program is a partnership between the Department of Environment and Conservation and the Department of Transport
To find out how your workplace can be part of the transport solution contact TravelSmart Workplace
CONTACT
Department of Environment and Conservation Telephone (08) 6467 5011 Email travelsmartdecwagovau
Department of Transport 140 William Street Perth WA 6000 Telephone (08) 6551 6000 Email travelsmarttransportwagovau Website wwwtransportwagovautravelsmart Published by the Department of Transport April 2013 The information contained in this publication is provided in good faith and believed to be accurate at time of publication The State shall in no way be liable for any loss sustained or incurred by anyone relying on the information 250213
9
Resources
Question Your NotesAre there good bike routes connecting to your workplace eg bike lanes or shared paths on surrounding roads
Where would employees who cycle to work park their bicycle and shower and change Are these facilities adequate and secure
Do you provide pool bicycles for business trips in the local area or for employees to try cycle commuting
Is any information on bicycle access and facilities provided to employees and clients
Are employees encouraged to ride to work Is support provided such as lsquobike buddyrsquo scheme for novice cyclists or a Bicycle User Group
Use the following table to make a quick check of how cycle-friendly your workplace is and whether improvements could be made
WORKPLACE CHECKLIST
10
ENDNOTES(1) Population Growth Jobs Growth and Commuting Flows in Perth Bureau of Infrastructure Transport and Regional Economics (2010)
(2) For information on cycling events activities and maps see Bikewest at wwwtransportwagovaucycling
(3) The Health of Australiarsquos Workforce Medibank Private (2005)
(4) Workplace BUG Guide Bicycle Victoria (2005) wwwbicyclenetworkcomaugeneralride2work43513
(5) How to Set Up a Successful Bike Fleet A Toolkit Bicycle Federation of Australia (2007) wwwtravelsmartgovautoolkitsbikefleets
LOCAL CYCLING INFORMATION Bikewest Department of Transport ndash promotional information cycling maps annual events and infrastructure information Ph (08) 6551 6157 wwwtransportwagovaucycling
Bicycling Western Australia (BWA) ndash a community based not for-profit organisation promoting cycling wwwbwaorgau
GENERAL CYCLING INFORMATIONCycling Resources Centre ndash online library of information on cycling wwwcyclingresourcecentreorgau
Bicycle Victoria ndash website includes useful resources on making workplaces cycle-friendly wwwbicyclenetworkcomau
BIKES ON PUBLIC TRANSPORTBikes on Transperth Services wwwtransperthwagovauUsingTransperthBikesonTransperthservicesaspx
Bikes Storage at Train Stations ndash people can register to use the Lock lsquonrsquo Ride Bike Shelters at train stations accessible by SmartRider Cards For more information or to register visit wwwtransperthwagovauUsingTransperthBikesonTransperthservicesLocknRideBikeShelterRegistrationaspx
End-Of-Trip Facilities in Government Buildings for Cyclists wwwtransportwagovaumediaFilesAT_CYC_P_end_of_trippdf
Australian Standards AS28903 Parking Facilities Part 3 Bicycle Parking Facilities ndash available at wwwbicyclenetworkcomaugeneralbike-parking-experts93884
LEGAL ISSUES Bikewest Cycling and the Law Brochure wwwtransportwagovaumediaFilesAT_CYC_P_cycling_and_the_lawpdf
11
TravelSmart Workplace is helping WA workplaces reduce car use and promote active sustainable travel choices The program is a partnership between the Department of Environment and Conservation and the Department of Transport
To find out how your workplace can be part of the transport solution contact TravelSmart Workplace
CONTACT
Department of Environment and Conservation Telephone (08) 6467 5011 Email travelsmartdecwagovau
Department of Transport 140 William Street Perth WA 6000 Telephone (08) 6551 6000 Email travelsmarttransportwagovau Website wwwtransportwagovautravelsmart Published by the Department of Transport April 2013 The information contained in this publication is provided in good faith and believed to be accurate at time of publication The State shall in no way be liable for any loss sustained or incurred by anyone relying on the information 250213
10
ENDNOTES(1) Population Growth Jobs Growth and Commuting Flows in Perth Bureau of Infrastructure Transport and Regional Economics (2010)
(2) For information on cycling events activities and maps see Bikewest at wwwtransportwagovaucycling
(3) The Health of Australiarsquos Workforce Medibank Private (2005)
(4) Workplace BUG Guide Bicycle Victoria (2005) wwwbicyclenetworkcomaugeneralride2work43513
(5) How to Set Up a Successful Bike Fleet A Toolkit Bicycle Federation of Australia (2007) wwwtravelsmartgovautoolkitsbikefleets
LOCAL CYCLING INFORMATION Bikewest Department of Transport ndash promotional information cycling maps annual events and infrastructure information Ph (08) 6551 6157 wwwtransportwagovaucycling
Bicycling Western Australia (BWA) ndash a community based not for-profit organisation promoting cycling wwwbwaorgau
GENERAL CYCLING INFORMATIONCycling Resources Centre ndash online library of information on cycling wwwcyclingresourcecentreorgau
Bicycle Victoria ndash website includes useful resources on making workplaces cycle-friendly wwwbicyclenetworkcomau
BIKES ON PUBLIC TRANSPORTBikes on Transperth Services wwwtransperthwagovauUsingTransperthBikesonTransperthservicesaspx
Bikes Storage at Train Stations ndash people can register to use the Lock lsquonrsquo Ride Bike Shelters at train stations accessible by SmartRider Cards For more information or to register visit wwwtransperthwagovauUsingTransperthBikesonTransperthservicesLocknRideBikeShelterRegistrationaspx
End-Of-Trip Facilities in Government Buildings for Cyclists wwwtransportwagovaumediaFilesAT_CYC_P_end_of_trippdf
Australian Standards AS28903 Parking Facilities Part 3 Bicycle Parking Facilities ndash available at wwwbicyclenetworkcomaugeneralbike-parking-experts93884
LEGAL ISSUES Bikewest Cycling and the Law Brochure wwwtransportwagovaumediaFilesAT_CYC_P_cycling_and_the_lawpdf
11
TravelSmart Workplace is helping WA workplaces reduce car use and promote active sustainable travel choices The program is a partnership between the Department of Environment and Conservation and the Department of Transport
To find out how your workplace can be part of the transport solution contact TravelSmart Workplace
CONTACT
Department of Environment and Conservation Telephone (08) 6467 5011 Email travelsmartdecwagovau
Department of Transport 140 William Street Perth WA 6000 Telephone (08) 6551 6000 Email travelsmarttransportwagovau Website wwwtransportwagovautravelsmart Published by the Department of Transport April 2013 The information contained in this publication is provided in good faith and believed to be accurate at time of publication The State shall in no way be liable for any loss sustained or incurred by anyone relying on the information 250213
11
TravelSmart Workplace is helping WA workplaces reduce car use and promote active sustainable travel choices The program is a partnership between the Department of Environment and Conservation and the Department of Transport
To find out how your workplace can be part of the transport solution contact TravelSmart Workplace
CONTACT
Department of Environment and Conservation Telephone (08) 6467 5011 Email travelsmartdecwagovau
Department of Transport 140 William Street Perth WA 6000 Telephone (08) 6551 6000 Email travelsmarttransportwagovau Website wwwtransportwagovautravelsmart Published by the Department of Transport April 2013 The information contained in this publication is provided in good faith and believed to be accurate at time of publication The State shall in no way be liable for any loss sustained or incurred by anyone relying on the information 250213
