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TREASURE VALLEY HIGH CAPACITY TRANSIT STUDY DOWNTOWN TECHNICAL ADVISORY COMMITTEE
Friday, December 21, 2007 9:00 a.m.
LOCATION: Capital City Development Corporation, Conference Room 805 W. Idaho, Boise, Idaho
**AGENDA**
Item Speaker Time/ Documentation
1. Review Minutes
Draft minutes from 11-30 meeting are attached.
Kelli Fairless
5 Min
Information Attached
2. Site Evaluation and Concept Plan Update
Bob Post will review results of the Dec. 10 Policy Group meeting
Bob Post
30 Min Information
To Be Distributed at meeting
3. Alignment Alternative Review
Bob Post will review preliminary system plans for circulator alignments as they pertain to the proposed site locations for the multimodal center.
Bob Post
30 Min
Information Attached and Presented At
Meeting
4. Review Mode Option Guide
Bob Post will discuss presenting the Mode Option Guide to the DPAC
Bob Post
20 Min
Information in 11/30/07 Packet
5. Public Outreach Material
Rosemary Curtin
30 Min
Information Attached
6. Next Steps
All
7. Information Items
Updated DPAC/DTAC Schedule, Agenda & Action Items
N/A
N/A
T:\FY08\600 Projects\631 TVHCTS\Meetings\DTAC\Agendas-Packets\12-21-07\Agenda.docx
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Treasure Valley High Capacity Transit Study Downtown Technical Advisory Committee
November 30, 2007, 9:00 – 11:00 a.m. Capital City Development Corporation
**Meeting Summary**
MEMBERS PRESENT: Jon Cecil, Capital City Development Corporation John Cunningham, Community Planning Association Kelli Fairless, Valley Regional Transit Dean Gunderson, Ada County Development Services Ron Kerr, Idaho Transportation Department Selena O’Neal, Ada County – Operations Bob Post, URS Corporation Karen Sander, Downtown Boise Association Mark Wasdahl, Idaho Transportation Department MEMBERS ABSENT: Don Kostelec, Ada County Highway District Kathleen Lacey, City of Boise Carter MacNichol, Shiels Obletz Johnsen, Inc. OTHERS PRESENT: Miguel Gaddi, HDR Tom Ryder, Downtown Boise Association Marilyn Sampson, Community Planning Association
CALL TO ORDER: John Cunningham called the meeting to order at 9:05 a.m. Introductions were made. REVIEW MINUTES The November 9, 2007 Meeting Summary was received as presented. REVIEW EVALUATION CRITERIA Bob Post informed the Committee that the Downtown Policy Advisory Committee (DPAC) had made modifications to the mandatory list of requirements which included adding minimal leasable space and parking. Bob Post reviewed the Downtown Boise Multi-Modal Center-Evaluation Criteria which is incorporated herein by reference.
ITEM I
2 of 2
REVIEW ALTERNATIVE SITES Miguel Gaddi gave a Power Point presentation reviewing the site locations and evaluation criteria. Bob Post reviewed the Candidate Site evaluation which considered the following categories: Transportation, Site Size and Configuration, Land Use and Development, Environmental & Impacts, and Financial. The Candidate Site evaluation is incorporated herein by reference. Dean Gunderson presented a large-scale map showing the rail corridor and potential access points to the circulator stating access to the rail corridor should be on the evaluation criteria. Bob Post told him rail corridor access would be considered. After discussion, the Committee consensus was to forward sites B, C, and C2 to DPAC for further consideration. REVIEW MODE OPTION GUIDE John Cunningham introduced the Mode Option Guide and asked that comments be emailed to him within the next week. NEXT STEPS Bob Post said a series of Open Houses related to the three sites have been scheduled for the week of January 14, 2008. They will present the Goals and Objectives and Statement of Needs. INFORMATION ITEMS Bob Post requested Committee input on major destinations to the downtown area which were then located and marked on a map to assist with this project. John Cunningham said the updated calendar is attached to the packet. ADJOURNMENT The meeting was adjourned at 11:07 a.m. T:\FY08\600 Projects\631 TVHCTS\Meetings\DTAC\Minutes\11-30-07.docx
Treasure Valley High Capacity Transit Study – Downtown Policy Advisory Committee December 10, 2007 Meeting
Treasure Valley High Capacity Transit Study
Downtown Policy Advisory Committee
December 10, 2007 Meeting Minutes
Capital City Development Corp.
Boise, Idaho DRAFT
Attendees: Rebecca Arnold, Commissioner, Ada County Highway District A.J. Balukoff, Community Planning Association Representative Cheryl Larabee, Capital City Development Corporation Board of Directors Ed Dahlberg, Boise Metro Chamber of Commerce Representative David Eberle, Councilman, City of Boise Dale Higer, Private Sector Representative – At Large
Monte McClure, Idaho Transportation Board Jim Tomlinson, Downtown Boise Association Representative Paul Woods, Commissioner, Ada County
Members Absent: Rob Hopper, Councilman, City of Caldwell, Valley Regional Transit Representative
Others: Jon Cecil, Capital City Development Corporation
John Cunningham, Community Planning Association Chris Danley, ACHD Kelli Fairless, Valley Regional Transit Bryant Forrester, Urban Concepts Miguel Gaddi, HDR Dean Gunderson, Ada County Linda Ihli, Valley Regional Transit
Phil Kushlan, Capital City Development Corporation Mark McLaren, HDR
Bob Post, URS Corporation Tom Ryder, J.R. Simplot Company Matt Stoll, Community Planning Association
1. Welcome and Introductions Chair Dale Higer called the meeting to order at 3:30 p.m. 2. Minutes Jim Tomlinson moved and Cheryl Larabee seconded approval of the November 19, 2007 meeting minutes. Motion passed unanimously. 3. Site Short-List Recommendation Mark McLaren of HDR reviewed the November 19th meeting discussion. Bob Post reviewed the technical group and executive group recommendation of sites A-B-C and C-2 on multi-modal sites to be moved forward in the process for further evaluation. A correction was made to page 7 of the packet
Treasure Valley High Capacity Transit Study – Downtown Policy Advisory Committee December 10, 2007 Meeting
under the Site Size and Configuration category under the Measure column which should read less than 50,000 square feet is least desirable. A correction was also made to page 8 under the Financial category under the Measure column which should read: Low = <2.0 million; Medium = $2.0 -$2.5 million; High = $2.5 million and above. Bob Post recommended the four names sites be moved forward.
Discussion was held regarding adding a site by the railroad tracks. Rebecca Arnold distributed a map of suggested location.
Following discussion, Dave Eberle moved that this group recommend sites A, B, C, and C2 to be advanced to the next step including a detailed analysis and developing of site concepts design. In addition, the consultant team should identify two additional sites for preliminary analysis, one located near the railroad corridor and one west of downtown between 14th and 16th; seconded by Rebecca Arnold.
Following discussion, a vote by show of hands showed Paul Woods-yes, Dave Eberle-yes, Rebecca Arnold-yes, Jim Tomlinson-no, A.J. Balukoff-no, Ed Dahlberg-no, Cheryl Larabee-no, Monte McClure-no. The motion failed with four votes no and three votes yes.
Following discussion regarding looking at alternative sites options outside the core, Dave Eberle moved to add two criteria elements: 1 - that ranks access to the Circulator and Multimodal Center 2 - criteria under alternative design – a horizontal structure versus vertical structure 3 - criteria rated on transfers. The motion was seconded by Jim Tomlinson.
After further discussion, the question was called for. The motion was approved unanimously. Jim Tomlinson left the meeting at 4:40 p.m.
Dave Eberle moved to recommend the list be narrowed to sites A, B, C, and C2 to be advanced including concept design, and the project team also investigate alternative sites in the event that these sites fail some fundamental criteria; seconded by Cheryl Larabee.
Following discussion, the motion was restated as - Narrow site down to A, B, C, and C2 and further direct consultants and vested parties to investigate alternate sites that incorporate the regional connection. Following discussion, the motion was approved unanimously. 4. Alignment Alternatives Bob Post distributed a handout titled Circulator Alignment Selection Process and discussed alignment alternatives for the Downtown Circulator as the alignment pertains to the potential locations for the Multi-modal Center. Bob pointed out the task was to look at options in downtown Boise. Following discussion, Bob explained the next step is to start looking at connecting functions and get some ideas out there as to what the members want to connect to. 5. Site Visits Kelli Fairless distributed a list of potential projects to visit in other regions of the United States. A sign-up sheet was passed around listing staff as host for the various locations. The members were asked to sign up to participate in the site visits. Following the visits, members would come back with a report to educate the group about what they learned from their trips. Agencies will sponsor staff and members going on the trip. The trips will be taken January through March. An email will be sent out asking members to sign up.
Treasure Valley High Capacity Transit Study – Downtown Policy Advisory Committee December 10, 2007 Meeting
6. Next Steps/Next Agenda The next meeting is January 7, 2008. Members were asked to note that the January 28th meeting has been cancelled. 7. Open Discussion - None Adjournment A.J. Balukoff moved to adjourn the meeting at 5:05 p.m.; seconded by Monte McClure. The motion was approved unanimously. T:\FY08\600 Projects\631 TVHCTS\Meetings\DPAC\Minutes\12-10-07.doc
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Phase 1
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Parks
Major Destinations
Treasure Valley High Capacity Transit Study
Multi-Modal CenterDowntown Boise Circulator
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Major Destinationsand Potential Circulator Alignments A and B
Treasure Valley High Capacity Transit Study
Multi-Modal CenterDowntown Boise Circulator
Railroad
Parks
Major Destinations
Proposed Downtown Circulator
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Treasure Valley High Capacity Transit Study
Multi-Modal CenterDowntown Boise Circulator
Treasure Valley High Capacity Transit Study
OPEN HOUSE Detailed Work Plan
- 1 -
12/18/07
Treasure Valley High Capacity Transit Study Public Open House
DRAFT Detailed Work Plan
First open house date: Thursday, Jan. 17, 2008
Time: 10 a.m. to 7 p.m.
Location: Downtown
Contact:
Second opportunity—not a fully staffed open house: First Thursday, Feb. 7, 5-9 p.m.
COMPASS and VRT will repeat the open house for a few hours on First Thursday.
Format
COMPASS and VRT will host a public open house to present and gather input from the community on the multi-modal center
location and functions, and possible circulator corridors/modes. Informational display stations will be set up and staffed by technical
experts. Participants will be encouraged to provide written comments.
There will be no formal presentation.
Open House Objectives
Provide the public with an opportunity to learn about and provide input on:
1) Multi-modal Center
Purpose and need/goals and objectives.
List of sites under consideration.
Environmental and technical analysis of the sites.
Features being considered for inclusion in the center.
2) Downtown Circulator
Possible circulator corridors
Possible modes (such as streetcar, small buses, etc.)
ITEM 5
Treasure Valley High Capacity Transit Study
OPEN HOUSE Detailed Work Plan
- 2 -
12/18/07
Use of Public Comments
Assist the project team to:
Understand and address questions and concerns early in the project. Learn if there are any environmental issues associated
with the listed sites.
Learn how best to communicate with businesses and residents throughout the project.
Build community support for the multi-modal center and downtown circulator.
Open House Notification Process
Task Deadline Staff Notes
Stakeholder database
RBCI/COMPASS RBCI will update the DBMS participant list
and identify additional stakeholders to
invite.
COMPASS will develop and maintain the
database.
Personal letters
Draft copy Dec. 21 RBCI Personal letters will be sent to DBMS
participants and key stakeholders.
Approve copy Jan. 2 VRT/COMPASS
Mail Jan. 4 COMPASS Use COMPASS/VRT letterhead
Open house invitation
fact sheet
RBCI
Draft copy Dec. 10 RBCI Fact sheet/notification piece will go to
database and a zip code saturation drop.
Approve copy Dec. 14 COMPASS/VRT
Design Dec. 17 RBCI
Final design approved Dec. 18 COMPASS/VRT Coordinating group meets this day.
To printer Dec. 28
Treasure Valley High Capacity Transit Study
OPEN HOUSE Detailed Work Plan
- 3 -
12/18/07
To Auto Sort for
mailing Jan. 4 Mail to saturation drop and project database
Zip code drop to 33,163 residents (83701,
06, 02, 12)
Electronic Invitation
Post all materials to
project Web site Jan. 10 RBCI One week prior to open house –COMPASS
will add a Web page to their site
E-mail invitations
and/or other project
information to local
jurisdictions
Jan. 10 Boise, Ada County, Canyon County,
ACHD, COMPASS, VRT, ITD, CCDC
Other jurisdictions?
Media Release
Release drafted and
circulated Jan. 4 RBCI
Approve release Jan. 7 COMPASS/VRT
Send out release Jan. 10 COMPASS/VRT
Deliver packets to
media outlets Jan. 14 Idaho Statesman, Idaho Press-Tribune
Channels 2, 6, 7 and 12
Idaho Business Review, BSU Arbiter,
Focus Magazine, Boise Weekly and others
Newspaper display ads
Draft/circulate ad copy Dec. 17 RBCI
Design ad Jan. 2 RBCI Size specs
Approve display ad Jan. 7 COMPASS/VRT
Place ad Jan. 15 RBCI Idaho Statesman, Press-Tribune, Arbiter,
Focus, Business Review, Boise Weekly, St.
Luke’s and Idaho Power employee
newsletters (other large employers);
Employee Transportation Coordinators;
Downtown Business Association
Treasure Valley High Capacity Transit Study
OPEN HOUSE Detailed Work Plan
- 4 -
12/18/07
Open House Materials
Materials Deadline Staff Notes Cost
Signage Jan. 17
Outside buildings RBCI
Balloons RBCI
Sign-in table Jan. 14
Sign-in sheets RBCI
Pens, markers, rubber
bands, paper
RBCI
Comment sheets RBCI
Media releases RBCI
Media packets RBCI
Open house handouts Jan. 14
Project fact sheet URS/RBCI
Map, visual URS
Nimlocks
Contact & reserve Jan. 2 COMPASS
Supplies Jan. 14
Easels RBCI
Name tags for staff RBCI
Box of tricks (tape,
Velcro…)
RBCI
Display boards
Draft copy Dec. 17 URS/RBCI
Review copy Dec. 19 COMPASS/VRT
Update copy Dec. 20 URS/RBCI
Arrange for design Jan. 2 URS/RBCI
Meet to review boards Jan. 7 COMPASS/VRT/RBCI
Approved Jan. 10 COMPASS/VRT/RBCI
Print boards Jan. 14 URS
Treasure Valley High Capacity Transit Study
OPEN HOUSE Detailed Work Plan
- 5 -
12/18/07
Talking points for media RBCI
Draft copy Jan. 2 RBCI
Review copy Jan. 4 RBCI
Approve copy Jan. 14 COMPASS/VRT
Print copies Jan. 17 RBCI
Open house staff Jan. 17
COMPASS/VRT
ITD, CCDC
City of Boise, ACHD
URS
RBCI
Open House Logistical Arrangements Item Deadline Staff Notes
Identify site and reserve
open house room
RBCI
Refreshments
RBCI
Display boards from other
organizations?
RBCI
Arrange open house dress
rehearsal
RBCI
Arrange for staff lunch
RBCI
Treasure Valley High Capacity Transit Study
OPEN HOUSE Detailed Work Plan
- 6 -
12/18/07
Proposed Open House Agenda
Time Agenda Item Staff Notes
Could possibly set up the night before!
7:30 a.m. Arrive at open house
location
Display boards will be mounted on easels or possibly nimlocks. Tables
and chairs will be provided for comment sheets.
9:30 a.m. Sign-in table ready
Sign-in table needs to be ready one half hour prior to open house start. A
staff person needs to be at the sign-in table at all times. Need to have staff
nametags and open house handouts at sign-in table.
10 a.m. Open House begins
Participants sign in and are directed to project information, where
COMPASS or VRT representatives will be available to answer questions.
Throughout
the event Comment Table open Participants will be given the opportunity to proceed to a comment table
where they can complete a comment sheet
Open House Display Information/Boards
Name of Display
Status
Staff
Notes
See attached document
DRAFT Comment Sheet Questions See attached document