Trip October 1, 2012

Project Members

Adam Stuart – Slides 1 through 5

John Furr – Slides 6 through 8

Our group will be planning a 3 day trip to Disney World for the team members with a strict budget and timeline in mind. It is important to stay within budget as each group member has a $1500 saved to use on the trip. This will include airfare to and from Walt Disney World, hotel room for 2 nights, admission to the park, transportation while in Buena Vista, FL, 3 meals a day for each day of the trip as well as a cash fund for extra entertainment or emergencies that was not forseen. It is important to maintain a tight schedule so we can see the entire park while keeping in mind that the group members have to be

at work by 8am on the following day.

Project Description

Project Charter

The reason for our trip to Disney World is simply our group wants a get away for the 3 day weekend and Disney World is not only exciting but there is a lot of history that comes along with the park.

Adam is the Project Manager and will be responsible making the reservations and arrangements on the internet which includes everything from airfare to food while staying under our budget of $3000 overall which was set by John as well as overseeing the entire project. The budget is the most important issue, both of us have set aside $1500 total for the trip.

By booking the trip directly through the WaltDisneyWorld.com website we were able to bundle our airfare, park tickets and lodging at the park. This saved us considerable money overall. If the trip were booked today (September 15, 2012) The package would be $1534.16 which would put us in line with the projected budget after allowing $100 per day for food there would still be an additional $432.92 left over for misc expenses. Ideally we would like to come out lower than forecasted.

Project Risks

There are 3 major risks that will play into the accuracy of our project schedule.

1) Weather: Since we are taking the project during the winter time, there is a chance that the weather could affect what we can experience at the park if it ended up getting cold or snowing. There is a slim chance of this happening because of the location. A greater risk is the chance of flight delays while in route to or from Walt Disney World. If we did run into bad weather, it could affect the amount of time we get to spend at the park, or worst case cause us to be late to work Monday morning.

2) Over Budget: There is always the chance of going over budget while on the trip. There are things at the park that could cost extra in addition to our basic admission tickets. This is something we will have to keep in mind and watch closely while we are at Walt Disney World.

Project Risks Cont’d

Schedule: We are wanting to maximize the time we are able to spend at the park and have fun over our 3 day vacation. If a flight gets delayed on the way there is will cause us to not have the planned amount of time at the park. There is also the chance of missing a flight which could ruin the trip all together. On the return flight if we happen to be delayed it could end up in having to take another day off of work, which will not look good on our attendance records and needs to be avoided at all costs.

Project Budget/Forecast

$-

$500.00

$1,000.00

$1,500.00

$2,000.00

$2,500.00

Lodging Airfare Food MISC Total trip cost

Forecast

Forecast

Project Budget/Forecast

Project Budget/Forecast

Project Schedule

Book Airfare

Book Hotel

Confirm Reservations

Pack and prep

September < 90 Days Out

October < 60 Days Out

November < 30 Days Out

December 3 Days Out

Return Home

3 days 2 nights

Project Schedule

DECEMBER 2012

SUN MON TUES WED THUR FRI SAT 1

2 3 4 5 6 7 8

9 10 11Prepare and pack

12 13 14Travel/arrive @ Orlando, FL

15Disney

16Disney Travel/arrive @ home NLT 2200

17Must be at work NLT 0800

18 19 20 21 22

23 24 25 26 27 28 29

30 31

Resources

Luggage- John and Adam both have organic luggage that can be allocated to this trip.

Transportation to and from the airport- John has arranged for Adam to park his car at his residence, and both John and Adam will get a ride to and from the airport from John’s wife.

Transportation in Orlando, will be provided to and from the airport and Disney parks VIA hotel shuttle.

Food and beverages- will be purchased on the local economy.

Questions?