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TRLN's Collaborative Manuscript Digitization: Shifting Gears in Duke's Publication Process Sean Aery Digital Projects Developer Duke University Libraries TRLN Annual Meeting July 13, 2012
TRLN's Collaborative Manuscript Digitization:
Shifting Gears in Duke's Publication Process
Sean AeryDigital Projects DeveloperDuke University Libraries
TRLN Annual MeetingJuly 13, 2012
Project Background
Content, Context, and Capacity: A Collaborative Large-Scale Digitization Project on the Long Civil Rights Movement in North Carolina
http://www2.trln.org/ccc/ 2011-2014IMLS LSTA Grant
Project Background
Content, Context, and Capacity: A Collaborative Large-Scale Digitization Project on the Long Civil Rights Movement in North Carolina
http://www2.trln.org/ccc/ 2011-2014IMLS LSTA Grant
Project Background
Content, Context, and Capacity: A Collaborative Large-Scale Digitization Project on the Long Civil Rights Movement in North Carolina
http://www2.trln.org/ccc/ 2011-2014IMLS LSTA Grant
Large-Scale
400,000 scans
37 archival collections
4 institutions 3 years start-to-
finish
"The CCC project is the first attempt by a library consortium to conduct a collaborative manuscripts digitization project on this scale."
CCC Website
Shifting Gears(2007 Report)
Shifting Gears: Gearing Up to Get Into the Flow
Erway, Ricky, and Jennifer Schaffner. 2007. Shifting Gears: Gearing Up to Get Into the Flow. Report produced by OCLC Programs and Research. Published online at:
www.oclc.org/programs/publications/reports/2007-02.pdf
Extending the Reachof Southern Sources (2007-2009 UNC SHC
Study)
http://www.lib.unc.edu/mss/archivalmassdigitization/
CollaborationProject Staff
■ Joyce Chapman, TRLN project librarian, project manager■ Sam Leonard, TRLN digital production manager■ Laura Clark Brown, UNC, chair, principal investigator■ Jenn Riley, UNC, interim principal investigator
Steering Committee Includes:■ Brian Dietz, NCSU ■ Kat Charron, NCSU, faculty liaison■ Liz Milewicz, Duke ■ Yvonne Belanger, Duke, assessment
consultant■ Andre D. Vann, NCCU
Cross-Institutional Working Groups: 1) Production/Materials Mgt; 2) Metadata; 3) Evaluation; and Graduate Assistants
Collaboration
Collaboration
Collaboration
Collaboration
Collaboration
Collaboration
Collaboration
Collaboration
Collaboration
Strategies & Standards for
• Intellectual Property • Digitization• Metadata• Digital Access / Storage• Materials Transfer• Evaluation
Digital Collections at Duke
Pre-CCC Project
Building Digital Collections
Duke, ca. 2011
Building Digital Collections
Duke, ca. 2011
Building Digital Collections
Duke, ca. 2011
Building Digital Collections
Duke, ca. 2011
Building Digital Collections
Duke, ca. 2011
Digital Collections Interface
Tripod2 Discovery/Access Application
• Custom Collection Portals
Digital Collections Interface
Tripod2 Discovery/Access Application
• Custom Collection Portals• Robust Search/Browse
Digital Collections Interface
Tripod2 Discovery/Access Application
• Custom Collection Portals• Robust Search/Browse• Rich Item Interaction
Building Digital Collections
Duke, ca. 2011
Large-Scale DigitizationAt Duke
Small-Scale Everything Else
Description & Publication Can't Keep Up
Cumulative, 6-month intervals
Problems
• Huge backlog (digitized but unpublished)
• Stakeholder anxiety• Hard to take on new projects
Building Digital Collections
Challenging the Old Model
CCC's Impact at DukeA Kick in the Pants
The Challenge
16 Years 3 Years
The Constraints
No resources ($) provided for:• Metadata• Interface development
Building Digital Collections
The Large-Scale Option (2012)
Building Digital Collections
The Large-Scale Option (2012)
Building Digital Collections
The Large-Scale Option (2012)
Building Digital Collections
The Large-Scale Option (2012)
Building Digital Collections
The Large-Scale Option (2012)
How it WorksTechnology
How it Works
How it Works
How it Works
How it Works
How it Works
The OutcomeFinding Aid as Interface to Digitized
Content
UNC, NCCU, NCSU Interfaces
Variations on a Theme
Tradeoffs: What's Lost?
• Distinction of individual objects• Faceting/advanced search• SEO• Linking to items• Highlights
But is it Good Enough?Evaluation Working Group Activities
Quantitative• Usage tracking / Web analytics• Materials prep time (conservation, IP
review, transport)
But is it Good Enough?Evaluation Working Group Activities
Qualitative (Years 2 & 3)• Interviews (scholars, faculty, K-12
instructors)
• Course activities (3 undergrad courses)
• Survey (targeted to potential users)
• Reengage "Extending the Reach of Southern Sources" participants
Early Returns at Duke
• "A game changer"• Applying publication technique
beyond CCC materials• Alleviating our backlog gridlock• Publication via finding aid = the
new default
Looking Ahead
• Integration w/Tripod2 for common discovery
• Item interaction (PDF, image view tools?)
Summary
• Ambitious TRLN digitization project• Collaboration is key• Variations between institutions on
implementation• Significant catalyst in re-envisioning
Digital Collections at Duke• Evaluation plan underway
