TRƯỜNG ĐH CÔNG NGHIỆP TP. HCMTT CNTT

MICROSOFT ACCESS 2003

Giáo viên: Trần Thị Kim Chi

Program of subject

Contents Theory Practice

Chapter I: Introduce MS Access 3 3

Chapter II: Table 3 6

Chapter III: Query 6 12

Chapter IV: Form 6 12

Chapter V: Report 3 6

Chapter VI: Macro - Menu 6 12

Chapter VII: Module 3 9

30 60

References

Access 2003 Personal Trainer by CustomGuide Inc. Microsoft Access 2003 Inside Out by JohnV. Leiscas. Microsoft Office Access 2003 - The Complete Reference

by Virginia Andersen. Microsoft Office Access Help (Online & Offline) Giáo trình & bài tập MS Access 2003 của trường ĐH

Công Nghiệp TP.HCM Giáo trình MS Access 2000 của Nguyễn Thiện Tâm – TT

tin học thuộc ĐH KHTN (3 tập) Các chương trình , bài tập mẫu

Test and Evaluate

Mid Week 6

Final Week 12

Large Practice or Minor Project Week 14

Test

EvaluateLỚP : TCTH35AB+THTH33

LỚP : TCTH35C

Chapter I

1. Introduction to Databases

2. Introduction about MS Access 2003

INTRODUCE ABOUT MS ACCESS 2003INTRODUCE ABOUT MS ACCESS 2003

Introduces to Database

Database is a collection of information that is organized into a list

and stored in a manner similar to a file cabinet as figure 1.

A database program lets you:

Store Information.

Find Information.

Analyze and Print Information.

Manage Information.

Share Information.

1.1) What is Database

Figure 1: Similar to a file cabinet...

Example: Information of the Student is stored in a database as

following:

Introduces to Database

DBMS is a computer software program that manages the storage of data in a computer and the retrival of information from that database.

Database management includes the following processes: Creating a database table to store the data. Appending or Adding data to the table in the form of records. Saving the database table so the added records are available at a later

time. Retrieval of the data for display on a screen or printing. Modification of the data to correct input errors or to update data. Deletion of data that is no longer required.

A DBMS organises the data stored in a database is called the data model.

Introduces to Database

1.2) Database Managerment Systems (DBMS)

A RDBMS is a database in which tables may be joined, linked or related. Examples of commerical database packages using this model include:

Dbase version 7 Microsoft Access 2003 FoxPro version 5

More commonly encountered in medium to large enterprise enviromments are the following RDBMS: Oracle, Sybase, Ingres, Informix, Microsoft SQL Server.

RDBMS model: Table, column, row (relation, field, record) Key and Relationship

Introduces to Database1.3) Relational Database Managerment Systems (RDBMS)

Example: Table represent information of the student as following:

StudentID StudentName Birthday Sex Class

CDTH001 Trần An 03/10/82 Male CDTH4A

CDTH002 Lê Hoàng 23/11/84 Female CDTHUC7

Introduces to Database

Để quản lý hóa đơn bán hàng ta cần xây dựng một CSDL gồm các bảng sau :

SanPham: Represent information of the products as Masp, Tensp, Donvitinh, DongiaMua, Slton.

KhachHang: Represent information of the customers Makh, Tenkh, Diachi, DienThoai.

Nhanvien: Represent information of the employees as Manv, Honv, Tennv, Phai, Ngaysinh, Diachi, DienThoai, Hinh.

Hoađon: Represent information of the invoice as Mahd, LoaiHD, Makh, Manv, NgaylapHD, NgayGiaoNhanHang, DienGiai.

Chitiethoadon: Represent information of the detail invoice as Mahd, Masp, Soluong, DongiaBan.

Introduces to Database

Introduces to Database

Access 2003 is a Windows based application therefore Windows must be running before Access 2003 can be started.

Features of Access 2003: MS Access 2003 is a DBMS, integrate tools to build small and

simple database application. Ability to display database object dependencies. MS Access has ability convert data between another application as

Word, Excel, Dbase, Fox, HTML,… MS Access can run in network envoriment. XML Support. Data can used by many people that ensure securities.

Introduces about MS Access 2003

Setup configuration Personal Computer with a Petium 100 processor. A minimum of 32MB of RAM. 60 MB of disk space for a complete installation. 60 MB of disk space for a typical installation. Windows operation system.

Setup Click Start Select Run Select drive contain

MS Access software Select Setup.exe file.

Introduces about MS Access 2003

Introduces about MS Access 2003

Starting Access 1. Click the Start button on the taskbar.

2. Point to All Programs.

3. Click Microsoft Office.

4. Click Microsoft Office Access 2003.

Introduces about MS Access 2003

Use the Task Pane

Connect with Web

Open a Database

Create a new Database

Title bar

Menu bar

Toolbar

Introduces about MS Access 2003

1) Create A New Database (.Mdb): • Click Create a new file • Or Click File menu Select New • Or Click New button • Or Press CTRL+N.

Create a Blank Database

Create a New DatabaseFrom an Existing Database

Create a blank DatabaseOr a database according to sample of Access

Select drive/folder contain Database

Enter File Name

Click Create

Introduces about MS Access 2003

Introduces about MS Access 20032) Open A Database (.Mdb):

1. Click the Open button on the Database toolbar Or Click More…from Task Panel Or Click file name in Task Panel Or CTRL+O. 2. Click the Look In list arrow, and then click the

appropriate folder containing the database you want to open.

3. Click the database you want to open.4. Click Open.

Tên tập tin cơ sởdữ liệu

Select Folder

File Name

Introduces about MS Access 2003

The Microsoft Access User Interface

Introduces about MS Access 2003

Introduces about MS Access 2003

The Groups bar allows you to group database objects the way you want them, creating shortcuts to objects of different types.

The Objects bar lists the types of objects in a database

Introduces about MS Access 2003

Table (Design View)

Introduces about MS Access 2003

Table (DataSheet View)

Query (Design View)

Introduces about MS Access 2003

Query (Datasheet View)

Introduces about MS Access 2003

Introduces about MS Access 2003

Form (Design View)

Form (Datasheet View)

Introduces about MS Access 2003

Report (Design View)

Introduces about MS Access 2003

Report (Print PreView)

Introduces about MS Access 2003

Convert Access Database

Compacting and Repairing

Setting a Database Password

Encoding and Decoding a Database

Change interface of Database Window

Closing a Database and Quitting Access

Managing a Database

Managing a Database

Convert Access Database

1. Click the Tools menuOptions.

2. Click the Advanced tab.

3. Click the Default File Format list arrowformat.

4. Click OK.

Managing a DatabaseConvert a Database to Another Version of Access

1. Click the Tools menu Database Utilities Convert Database.

2. Click the command with the version in which you want to convert the database.

3. Enter the name for the converted database.

4. If necessary, click the Save In list arrowselect the drive and folder where you want to save the database.

5. Click Save.

Managing a Database

1. Make sure all users close the database.

2. Open the database with administrative privileges.

3. Click the Tools menu Database Utilities.

4. Click Compact And Repair Database.

Compacting and Repairing

Setting a Database Password

Enter Password

Confirm Password

Managing a Database

• Open Database (Select Open Exclusive)• Click Tools menu Security Set Database Password

Deleting a Database Password

Enter Password

Managing a Database

• Open Database (Select Open Exclusive)• Click Tools menu SecurityUnSet Database Password

Encoding and Decoding a Database

Managing a Database

1. Make sure all users close the database.

2. Click the Tools menu Security Encode/Decode Database.

3. Locate and select the database file you want to encode.

4. Specify a name and location for the encoded version of your database file.

5. Click Save.

Click View Menu Select:

Database objects (Tables, Queries, Forms, Reports, Macros, Modules) :

select object in a database.

Large icon, Small icon, List, Detail: view objects by another ways.

Arrange Icons : sort objects

Click Edit Menu Select

Rename/Delete/Copy/Cut/Paste Object

Click Window Menu Select

Hide/unhide : Hide/Unhide database window.

Managing a Database

Change interface of Database Window

Close a Database Click the Close button on the Database window. If necessary, click Yes to save any changes you made

or No to ignore any changes. Quit Access

Click the Close button on the Access window title bar. If necessary, click Yes to save any changes you made

or No to ignore any changes.

Managing a Database

Closing a Database and Quitting Access

Thank you