Notice City Commission Regular Meeting 7:00 pm Tuesday, January 2, 2018 Commission Chambers, Governmental Center 400 Boardman Avenue Traverse City, Michigan 49684 Posted and Published: 12-28-17 Meeting informational packet is available for public inspection at the Traverse Area District Library, City Police Station, City Manager's Office and City Clerk's Office. The City of Traverse City does not discriminate on the basis of disability in the admission to, access to, treatment in, or employment in, its programs or activities. Penny Hill, Assistant City Manager, 400 Boardman Avenue, Traverse City, Michigan 49684, phone 231-922-4440, TDD/TTY 231-922-4412, VRS 231- 421-7008, has been designated to coordinate compliance with the non- discrimination requirements contained in Section 35.107 of the Department of Justice regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA Coordinator. If you are planning to attend and you have a disability requiring any special assistance at the meeting and/or if you have any concerns, please immediately notify the ADA Coordinator. City Commission: c/o Benjamin Marentette, MMC, City Clerk (231) 922-4480 Email: [email protected]Web: www.traversecitymi.gov 400 Boardman Avenue Traverse City, MI 49684 The mission of the Traverse City City Commission is to guide the preservation and development of the City's infrastructure, services, and planning based on extensive participation by its citizens coupled with the expertise of the city's staff The Commission will both lead and serve Traverse City in developing a vision for sustainability and the future that is rooted in the hopes and input of its citizens and organizations, as well as cooperation from surrounding units of government.
Transcript
Notice City Commission Regular Meeting
7:00 pm
Tuesday, January 2, 2018 Commission Chambers, Governmental Center
400 Boardman A venue Traverse City, Michigan 49684 Posted and Published: 12-28-17
Meeting informational packet is available for public inspection at the Traverse Area District Library, City Police Station, City Manager's Office and City Clerk's Office.
The City of Traverse City does not discriminate on the basis of disability in the admission to, access to, treatment in, or employment in, its programs or activities. Penny Hill, Assistant City Manager, 400 Boardman Avenue, Traverse City, Michigan 49684, phone 231-922-4440, TDD/TTY 231-922-4412, VRS 231-421-7008, has been designated to coordinate compliance with the nondiscrimination requirements contained in Section 35.107 of the Department of Justice regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA Coordinator. If you are planning to attend and you have a disability requiring any special assistance at the meeting and/or if you have any concerns, please immediately notify the ADA Coordinator.
City Commission: c/o Benjamin Marentette, MMC, City Clerk (231) 922-4480 Email: [email protected] Web: www.traversecitymi.gov 400 Boardman A venue Traverse City, MI 49684
The mission of the Traverse City City Commission is to guide the preservation and development of the City's infrastructure, services, and planning based on extensive participation by its citizens coupled with the expertise of the city's staff The Commission will both lead and serve Traverse City in developing a vision for sustainability and the future that is rooted in the hopes and input of its citizens and organizations, as well as cooperation from surrounding units of government.
City Commission Regular Meeting Agenda
2 January 2, 2018
Welcome to the Traverse City Commission meeting!
Agenda
Any interested person or group may address the City Commission on any agenda item when recognized by the presiding officer or upon request of any Commissioner. Also, any interested person or group may address the City Commission on any matter of City concern not on the Agenda during the agenda item designated Public Comment. The comment of any member of the public or any special interest group may be limited in time. Such limitation shall not be less than five minutes unless otherwise explained by the presiding officer, subject to appeal by the Commission.
Pledge of Allegiance
1. Roll Call
Presentation by City Manager Marty Colburn of the 2017 Department of the Year Award.
Presentation by City Manager Marty Colburn of the 2017 Employee of the Year Award.
2. Consent Calendar
The purpose of the consent calendar is to expedite business by grouping non-controversial items together to be dealt with by one Commission motion without discussion. Any member of the Commission, staff or the public may ask that any item on the consent calendar be removed therefrom and placed elsewhere on the agenda for individual consideration by the Commission; and such requests will be automatically respected. If an item is not removed from the consent calendar, the action noted in parentheses on the agenda is approved by a single Commission action adopting the consent calendar.
City Commission Regular Meeting Agenda
3 January 2, 2018
a. Consideration of approving minutes of the City Commission meeting of December 18, 2017. (Approval recommended) (Marty Colburn, Benjamin Marentette)
b. Consideration of enacting an amendment to the Traverse City Code of Ordinances to clarify the findings related to addressing chewing tobacco. (Enactment recommended) (Marty Colburn, Karrie Zeits)
c. Consideration of authorizing a confirming purchase order for diesel fuel for city operational use. (Approval recommended) (Marty Colburn) (5 affirmative votes required)
d. Consideration of authorizing service orders for repairs to the Garage and the purchase and installation of a new wash bay door. (Approval recommended) (Marty Colburn)
Items removed from the Consent Calendar
a.
b.
C.
3.
a.
Old Business
Public Hearing regarding an order by the Michigan Court of Appeals that the City Commission conduct additional analysis in connection with the issuance of a Special Land Use Permit related to 305 West Front Street, which is required to be held despite the fact that the applicants have opted not to pursue the project and have instead opted to construct a project that is 60' or less in height and allowed by right. (Marty Colburn, Karrie Zeits)
City Commission Regular Meeting Agenda
4. New Business
4 January 2, 2018
a. Presentation by City Clerk Benjamin Marentette of the 2017 City of Traverse City Performance: A look back at the highlights and accomplishments of the past year. (Marty Colburn, Benjamin Marentette)
5. Appointments
a. Consideration of accepting the resignation of Rusty Jones from the Brown Bridge Advisory Committee effective immediately; and consideration of appointing an ad hoc interview committee to make recommendation to fill the vacancy. (Marty Colburn, Benjamin Marentette)
b. Consideration of appointment to the Parks and Recreation Commission as recommended by the City Commission Ad Hoc Interview Committee. (Commissioner Shamroe, Chair; Mayor Pro Tern Haas, Commissioner Lewis)
6. Reports, Announcements and Correspondence
Please note: For this section of the agenda, when an actual report is included or expected, the item will be underlined.
a. Reports, announcements and correspondence from the City Manager.
b. Announcements from the City Clerk.
c. Reports, announcements and correspondence from the Mayor and City Commissioners.
d. Reports and correspondence from other City officials, boards and committees.
1. Minutes of the Traverse City Light and Power Board meeting of November 28, 2017.
City Commission Regular Meeting Agenda
5 January 2, 2018
2. Minutes of the Coast Guard City Committee meeting ofNovember 2, 2017.
e. Reports and correspondence from non-City officials.
1. Monthly operations report for the Wastewater Treatment Plant from CH2M for November, 2017.
7. Public Comment
a. Reserved.
None.
b. General.
C. Mayor and City Commissioners.
8. Adjournment
The mission of the Traverse City City Commission is to guide the preservation and development of the City's infrastructure, services, and planning based on extensive participation by its citizens coupled with the expertise of the city's staff The Commission will both lead and serve Traverse City in developing a vision for sustainability and the future that is rooted in the hopes and input of its citizens and organizations, as well as cooperation from surrounding units of government.
The City of Traverse City
Communication to the City Commission
FOR THE CITY COMMISSION MEETING OF JANUARY 2, 2018
DATE:
FROM:
DECEMBER 28, 201 7 ~
MARTY COLBURN, CITY MANAGER
SUBJECT: MINUTES
Attached are the minutes from the December 18, 2017 Regular Meeting of the City Commission.
The City Clerk recommends that these minutes be approved. The following motion would be appropriate:
that the minutes from the December 18, 2017 Regular Meeting be approved.
MC/kg k:\tcclerk\city commission\minutes
Minutes of the
City Commission for the City of Traverse City
Regular Meeting
December 18, 2017
A regular meeting of the City Commission of of Traverse City was called to order at the Commission Chambers, -..,i,=ii,,u .. ~i Center, 400 Boardman Avenue, Traverse City, Michigan, at 7 p.m.
The following Commissioners were Mayor Pro Tern Brian Haas, Michele McGillivary, Amy Shamroe, and Tim
Mayor
2. ConsentJ2alendar
Street, Agenda Item 2(i) was v · .. u:."u:.u consideration by the
'lliii, HH.1 Moved byl~b.<;tmroe, seijfflnded by Howard, that the following actions as
ii r H;p: recommended on tlie: <;lmend~di:fonsent Calendar portion of the Agenda be
'! ii; ••., .. '.?1i'.!i approved: · ·· ·· ····
a. the minutes from the December 4, 201 7 Regular Meeting, and the December 11, 2017 Study Session and Special Meeting, be approved.
b. the City Clerk be authorized to execute and record an Affidavit in Aid of Title for the Purpose of updating the site plan attachment to the deed for the Depot Property, and clarifying that the Market Rate Units are not subject to the restrictions contained in paragraph a, b, and c of the deed, such Affidavit
City Commission Minutes 2 December 18, 201 7
subject to approval as to its form by the City Attorney
c. an amendment to the Traverse City Code of Ordinances, Section 608.04, Tobacco Free Areas, which provides findings regarding smokeless tobacco, be introduced and scheduled for possible enactment on Tuesday, January 2, 2018.
d.
e.
f.
g.
the General Fund Balance Policy be adoptedt,}P \J':ifi[i\J1i,
-:J:!.::11;ttr,;11
the City Commission affirms the Planniril~lCo~lli~ssion decision that the Hickory Hills Recreation Area Impr~v,ement Projec~:J~.found to be consistent with the City Master Plan ' in terms of locatiofi:~ extent, and character. ,i ;[;ir
the City Manager be autq~~~~d to iss~~l~l~#~etase order to Lli~hy, Inc. in the amount of $10,719.~41tflrit~r, l~ucity Cb~~~r~t Connection Program (Annual Support & Mamtenance')\cfort he penotlofFebruary 1, 2018, to January 31, 20~~~ ~yith funds
the Resolution:.§etting tlfo Public H~~ring Regarding North/South Alley betwee1,1J 927 aiia ) 029 East Front Str~et Vacation, as recommended by the City Plaiinfog .Commission witli jR9J1di{ions, be adopted, which schedules a public hearing ,for Tuesday, January::16, 2018.
h. twci ~t~~ ,Departme1Mff1tV Pumm,, serial numbers 3231903 and 3321174, be
declared!$Mrplus and jg~nated to a local medical education provider for training puI'p9.ses onixt!i
1','J, /,l 1. Removed from tne C'onsent Calendar.
J. Traffic Control Orders 613, 616, and 617, as outlined in the attached memo from Assistant City Manager Penny Hill, dated December 11, 2017, be adopted to be made permanent.
k. the amendments to the Resolution Adopting Rules of the City Commission as submitted with the packet materials for the December 18, 2017, Regular Meeting, be adopted.
City Commission Minutes 3
CARRIED unanimously.
Items removed from the Consent Calendar
a.
Consideration of declaring obsolete fitness Fire Department surplus so that it may be .... v,,u.._..,,.,,""'
Department.
Marty Colburn, City Manager Rick Buckhalter, 932 _._,.....,~""'
3. Old Bllsiness
3(a).
December 18, 2017
•. au-u~ surplus held by the Fire
Fire Department workout Fire Chief Jim
for their wellness
Consideratipp. of autp.ffifizing a funding and development agreement with Preserve Hickory wfu:iµ~ / q~alizes the partnership, transfer of $1.5 million in funds from Preserve Hiff~pry and the Brown Bridge Trust Parks Improvement Plan for capital improvements to Hickory Hills and prescribes methods for items with respect to contracts and expenditures.
The following addressed the Commission:
Marty Colburn, City Manager
Moved by Shamroe, seconded by McGillivary, that the Mayor and City
City Commission Minutes 4 December 18, 201 7
Clerk execute the Development and Funding Agreement with Preserve Hickory with respect to the Hickory Hills Recreation Area, such agreement subject to approval as to its substance by the City Manager and its form by the City Attorney.
3(b).
Rick Buckhalter, 932 Kelley Street Gene LaF ave, 107 Cass Street
CARRIED unanimously. ·llllilf' . 11il !!l111
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1,1
. . . ,:'1:il!:11 1
l111ii,,, . . Consideration of referrmg to the ,H';~ptuary 5, 2018, meb~H},g, the possible
enactment of the following amendments fo ltl}. e Trav.erse City Cqp~I of Ordinances: j 11! 1:lL II, 11
• . 1,,\_ • • 11! i 111
f 1111,, . • Sect10n 1320.07, Uses.Allowed, Secttgn 1332.01 and 1332.07, Smgle
l1illlh . • Sect~on [33~:01f1tip ses A'.1~~~~1 J;~c1 lgj~m\~n ~374.03, Motor :'7ehicle
Parkmg, which tfefines acc~~s9,ry dwellnrg umts, expands their permitted locatiot,i,~~ adjusts tqe size of such units and changes parking requiremenfs,./il1r ,.; ' 1 ill· !11
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which,\Y.ere recommended by tlti;e Planmng,Commiss10n; and cons1derat10n of appointiiig jll City Conidt1.$~ion,~ d·Hoc Committee to make a recommendation to the Commiss~~n on furth~~j~ end~~nts to the ordinance.
j1'1,
The followim.g addressed the Commission: 1,!l!'i. ·~ !!!!i''
Marty Colburn, City'Manager
Moved by Lewis, seconded by Howard, that amendments to the Traverse City Code of Ordinances, Section 1320.07, Uses Allowed, Section 1332.01 and 1332.07, Single Family Dwelling Accessory Buildings and Uses Allowed, Section 1334.01 and 1334.07, Two Family Dwelling Accessory Buildings and Uses Allowed, Section 1336.01 , Uses Allowed, and Section 1374.03, Motor Vehicle Parking, which defines accessory dwelling units, expands their permitted locations, adjusts the size of such units and changes parking requirements, be referred to the
City Commission Minutes 5 December 18, 2017
February 5, 2018, Regular Meeting for possible enactment and that an ad hoc committee be established to make recommendation on amendments to this ordinance and that Commissioner McGillivary, Mayor Pro Tern Haas, and Commissioner Howard, be appointed to such ad hoc committee, with Commissioner Howard to serve as Chair.
3(c).
Adrienne Rossi, 312 West Seventh Street Jan Cleland, 211 West 1 ih Street Sarah (sp?) Redman, 609 South Andrew Girrell, 532 Webster Street
CARRIED unanimously.
sidewalk spending to Consideration of establisfi;ip~:(uµ<iing to'"""'''"""''"' ... meet City Commission goals. 'tl!!j\1111
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e 10 owmg ~ · rt/~~~. t e ·qm-m1 SJ~P. 1l!!!Jh1i\, 1 • 'lH!l1 j )i 1111' ·1, 1m!l
Marty Colburn, City i~i~er ·,, I i', " ~ 'v~d!ly 'w f,~ e;; ~~~~~~~~iffl~'i'· that the c_ity Manager be directed
to worf ~1th staffto,gr~pare ~~l1,~n expe~tlnure of $4.5 million to be spent over an
approxim~f~ly 3-4 yeat ir ~niod, 'fi~~pced through bond payments amortized over 15 years for sidei~ alk gap art~ 4pfill an~!~idewalk repairs.
i -. ,
Ii • ' 1 a1 d ~ ~11:jh
Jason Tank:/ 601 Sixtnl$treet Bill Palladino, 206 Mi~town Drive, Midtown Condominium Association
,i.' - •H-
E van Dalley, 529 •Bates Street Chris Hinze, 624 South Union Street Mark Nixon, 1629 West Lane Maxwell Wolf, 858 Centre Street Ty Schmidt, 841 Washington Street Hans Voss, 727 Washington Street Adrienne Rossi, 312 West Seventh Street John Rockwell, 828 Bates Street Ann Rogers, 1236 Peninsula Drive
City Commission Minutes 6
Rick Buckhalter, 932 Kelley Street Andy Gurrell, 532 Webster Street
Roll Call:
December 18, 2017
Yes Howard, Shamroe, Werner, Haas, Carruthers.
No Lewis, McGillivary.
CARRIED. 1,
. . ,11U1ilill:1 There bemg no obJection, Mayo121~ ~rruthers , ..... ,,~L ...
i 11 ij1 t
3( d). 1
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a ~. ,~ fn:f ; q t
,:; ilzflt:.. t!i JrtJfr Considerati_on of the follo~jrglffll~~~ers in c~Qffl~ction with 326 Land
Development V City of Traverse C1t .• x: s!ll1111n 1.·. ";Iii!} , 1n 111 ''1!11 ,. ·nln1
A ':t·~ .. : ·c .''! ;'.: ~JllllJm,l"' H .. ,l\ ti! id C . .
. • . reqUes .1ro1:1 ;,Ji.~mmissiwne~lt~~~~llEt,ff!t!!l~:"a~ , omm~ss~oner Richard Lewis and Commiss1qn,.er Amy1Sn,amroe fot tlie City Commission to reconsider its Decerrit>er 11, 2e·;·) 7, actioA1lilirecting the City Attorney to respond to
f ,, ;p'll if,,h the peremp.tory1reversat''10. n .... s ... '· .• •.1·•·. s .... :t~Wt!:W.i.t1.h the lo
1I?i-.l.inion of the Circuit Court; and
"! ;(•'I i'ilf!J: •· '1i.J!l1, •11·1 ,] ' r fl ~ t c"1r ont'i' ', '' \
'11''. ' n;. '•dijlj:, ... ·· • T, Consider~~ion ~t darecting tn~ lC::ity Attorney with respect to the City's
•' T i• 11l 1. ' lH !•1 answer to J}le brief on a'fi~:~,al. ,qfflth
!J •. ·... i;:1:f' . <f}{j '\
: ill111, Hn1i. 'qi'lli
'4 .• ,; 1 ' ' ' ! ,', ~; '
The follo~ing addres~~d the Commission:
Marty Colburn,' Cit~1a\1anager '1 :f
i: l
Moved by Lewis, seconded by Howard, that the City Commission waives the attorney-client communication dated December 15, 2017.
CARRIED unanimously.
Moved by Lewis, seconded by Howard, that the City Attorney be directed to respond to the motion for peremptory reversal in opposition and that the related City Commission action of December 11, 2017, be superseded.
Moved by Lewis, seconded by McGilliv&W\~1lltlA~ City Attorney respond to the Brief on Appeal by acknowledging
1t~Ml~rgument~
1iW~µe were not accepted
b h C. . C b h h b '1l 1tt10 . . ,,iii, h h C f y t e 1rcmt ourt, ut t ere as ee.qi~ 0 ange m c1rcumstaij~es t at t e ourt o Appeals will not have the opportunity t~!J'ddress give1; that the ~ 9tion to expand the record was denied, and ther~fore the Cilti jbf li~~fl~ithe approp~i~~n method and venue.would be for 326 Land ~ff~ffn~pment tdl~~fflf~iih Circuit Courllilii der these new c1rcumstances. ') 1;
111 1Jl'i1;1i 1r:i! , 'ft lql 'l'
. • . • f(:l ' ' lill1i1 ·!id1,. Karrie Zeits, Actmg City Att~fffiey I lll!h," , 'l!l jh Rick Buc~altdf;l~)'~~:K,:~lley Stt~et
11:1lllll11li!li!1;i: 11 • ' 1i
1
Tom Greer, 3~6 Land'~ 9mpany '~ eg~IICounsell ;:t1
Consideration of appointing an ad hoc interview committee to make a recommendation regarding an appointment to the Traverse City Light and Power Board.
Moved by Werner, seconded by Shamroe, that an ad hoc interview committee be established to make recommendation regarding one five-year term, effective April 2, 2018 and expiring April 3, 2023, OQJ};te Traverse City Light and Power Board, seat currently held by Jeff Palisin; qptI!Uli'at Commissioner Amy Shamroe, Mayor Jim Carruthers and Commiss~PMffP it}~ Werner be appointed to such Committee, with Commissioner Tim irrnier to se~~
11~s Chair.
CARRIED unanimously. lihil',· 1
ll1i'lhj 11
1, . ! I 11
S(b). i ,'il1\·1, iilHIIJi:l, 1
ill!!Ji h
Consideration of an appJlk~~~n.t :lO the a ~~J~ '.Jraverse Count; ·Brownfield ' , i r; - -,. i,' : ,_ t . , ,. ; ; Ir ~
Redevelopment Authority, subjectJif. p .app~b.:!M··.'al .. by tHeiijrand Traverse County l'l1h 'lll il• lpp
Board of Commission.,~.r.s.-:·. . '1H11,. 1111ih.:!H.r.* 1liil1.11 1 'j''H1! ·'• ,, 11,I'. 't" ""'', 'l fti
,1111!1', I f ' !', ,. lf1! 1
.. ·JHIP'''iJi·. '·· .. '.' ' , , ,· · ';t I I'. ij! ,11! 'du\1q1. Moved by Lewis, seconoed by SnaIDJioe, that ·sbott Joseph be reappointed to ,,, 11 i'
a three-year term, expiring D~.~f mber 31~12p120 (seat currently held by Scott
Joseph), ·o·n· .the G. rand 'f.r~.y.e .. r.·s·~1~mmty B. row.1µ.field Redevelopment Authority,
:" ', . 'l!f '•\l\ ' ' " 1llil1J I 111111
subject;~oiappro~al!,~~1,t~·e·Grt l~d Tra~~~fllil~ ~µhty Board of Commissioners.
d~ED unan11Ylqµsly :: f {:i1 'i/{t(,
1i!l1 11, ··nP, 6. Reports ~nd Communications
1nrd } - L,:;
,"i
The following were received and filed:
a. Reports, announcements and correspondence from the City Manager.
b. Announcements from the City Clerk.
c. Reports, announcements and correspondence from the Mayor and City Commissioners.
d. Reports and correspondence from other City officials, boards and
City Commission Minutes
committees.
9 December 18, 2017
1. Reports from members of the Commission serving on boards.
e. Reports and correspondence from non-City officials.
7. Public Comment
The following addressed the
1.
2.
3.
Ji ]Jf '.t
8. Adiournment·' '
T~~r:e being no ,""""'"T' Hfg
adjourned a.tll,0:05 p.m. ' ~ ~ i '
Approved: ______ _ (Date) (Initials)
Jim Carruthers declared the meeting
Benjamin Marentette, MMC City Clerk
The City of Traverse City
Communication to the City Commission
FOR THE CITY COMMISSION MEETING OF JANUARY 2, 2018
Attached is a previously distributed ordinance amendment prepared by City Attorney Lauren Trible-Laucht regarding findings for smokeless ( chewing) tobacco. Ms. Trible-Laucht worked with Lisa Danto to prepare these findings for inclusion in Chapter 608 of the Traverse City Code of Ordinances.
I recommend the following motion:
that an amendment to the Traverse City Code of Ordinances, Section 608.04, Tobacco Free Areas, which provides findings regarding smokeless tobacco, be enacted with an effective date of January 16, 2018.
That Section 608.04 and Section 608.06 of the Traverse City Code of Ordinances be amended to read in its entirety as follows:
608.04 - Smoke Tobacco free areas.
(a) Purpose. The purpose of this Ordinance is to protect the public health and welfare by regulating smoking tobacco in work sites, public places and certain other areas.
(b) Findings. The United States Surgeon General has determined that: (1) secondhand smoke exposure causes disease and premature death in people who do not smoke; (2) children exposed to secondhand smoke are at an increased risk for sudden infant death syndrome, acute respiratory problems, ear infections and asthma attacks; (3) exposure of adults to secondhand smoke has adverse effects on the cardiovascular system and causes heart disease and lung cancer; and (4) there is no risk-free level of exposure to secondhand smoke. These findings are adopted. It is also found that tobacco smoke is a major contributor to indoor air pollution. People who are at special risk from secondhand smoke include infants, children, teens, pregnant women, elderly people, nonsmokers with long-term exposure to secondhand smoke, individuals with cardiovascular disease, and individuals with impaired respiratory function. Establishing smoke-free work places is the most effective way to ensure that exposure to secondhand smoke does not occur in the workplace. The U. S. Food and Drug Administration (FDA) considers e-cigarettes to be a tobacco product and has not approved e-cigarettes as a quit tobacco device. The FDA has reported finding ingredients of ecigarette cartridges to contain levels of cancer-causing and toxic chemicals. The World Health Organization warns that nicotine exposure, whether through inhalation, ingestion, or skin contact, can be hazardous to the health and safety of children, young people, pregnant women, nursing mothers, people with heart conditions, and the elderly. The Michigan Department of Health and Human Services indicates that e-cigarettes are not a safe alternative to other forms of tobacco. These findings are adopted.
_( c) Definitions.
(1) Business means any partnership, joint venture, corporation or other for-profit or notfor-profit entity, including but not limited to any retail establishment, where goods are sold or services are delivered.
(2) Business vehicle means a car, bus, van or other motorized unit which is owned or leased by an employer for the use of employees.
(3) Employee means any person who is employed by any employer, whether for wages, profit, or on a volunteer basis.
BMarentette
(4) Employer means any person or business, including any governmental entity that has one or more employees besides the owner of the Business.
(5) £-Cigarette means an electronic, noncombustible device that employs a heating element, power source. electronic circuit, battery, or other electronic, chemical, or mechanical means, regardless of shape or size. that can be used to produce vapor from nicotine in a solution or other form and the use or inhalation of which simulates smoking. This term shall include any device, whether manufactured, distributed, marketed, or sold as an e-cigarette, e-cigar, e-pipe, or under any other such product name or descriptor.
( 6) Enclosed area means all space between a floor and ceiling which is enclosed on all sides by solid walls or windows ( exclusive of door or passage ways) which extend from the floor to the ceiling, including all of the space inside.
(7) Food service establishment. The term "food service establishment" has the same meaning as it does in the Michigan Public Health Code, 1978 PA 368, as amended, and includes bars. When a portion of a facility is licensed as a food service establishment, then only that portion of the facility shall be considered a food service establishment under this ordinance.
(8) Public place means any enclosed area to which the public is invited or in which the public is permitted, including but not limited to any business, retail store, health facility, manufacturing facility, convention hall, meeting hall, sports arena, theater, gymnasium, health spa, swimming pool, roller rink, ice rink, bowling alley, laundromat, professional office, school, or public building.
(9) Smoking means inhaling, exhaling, burning or carrying any lighted cigar, cigarette, ecigarette, pipe, weed, plant or related substance or product.
(10) Tobacco product means a preparation of tobacco to be inhaled, chewed, sucked or placed in a person's mouth, including e-cigarettes.
(11) Worksite means any enclosed area under the control of an employer which employees frequent during the course of their employment, including but not limited to: work areas, common areas, lounges, restrooms, lobbies, conference rooms, class rooms, cafeterias and hallways. A private residence is not a "worksite" unless it is used as a child care, adult day care or health care facility.
( d) Prohibitions. Smoking is prohibited in all enclosed areas of all of the following places and sites:
(1) Worksites;
(2) Public places;
(3) Buses, taxicabs, and other means of public transit and including bus shelters;
(4) Business vehicles that are occupied by more than one person;
(5) Semi-private rooms of health facilities;
BMarentette
(6) Lobbies, hallways, and other common areas in apartment buildings, condominiums, trailer parks, retirement facilities, nursing homes, and other multiple-unit residential facilities;
(7) Public places where bingo games are held;
(8) Public places in hotels and motels, plus at least 80 pecent of the rooms rented to guests at each hotel and motel; and
(9) Any facility, site or vehicle where the owner, operator, or manager of such facility, site or vehicle has prohibited smoking and has posted that prohibition prominently in writing or has given actual notice of the prohibition to the person who is smoking or who is intending to smoke.
( e) Responsibility. Both the person who is smoking and the employer, owner, operator, or manager of the area in which smoking is prohibited is responsible for violations of this Ordinance.
(f) Outside smoking. Smoking is prohibited within 15 feet of entrances, open windows and ventilation systems of all places where smoking is otherwise prohibited by this Ordinance. This prohibition shall not apply to persons who pass by such an entrance, open window, or ventilation system while traveling on a public street or sidewalk.
(g) Exemptions. The following areas are exempt from the requirements of this Ordinance:
(1) Food service establishments;
(2) Private residences and private vehicles, except when used or in connection with the child care, health care facility or adult day care facility;
(3) Tobacco specialty stores.
(h) Non-retaliation. It shall be unlawful for any person or employer to discharge, refuse to hire, or in any manner retaliate against any employee or applicant for employment because that person seeks enforcement of this Ordinance.
(i) Other laws. This Ordinance shall not be interpreted or construed to permit smoking where it is otherwise restricted or prohibited by other applicable laws or public health regulations.
(j) Penalty. A person found to violate this Ordinance shall be guilty of a municipal civil infraction subject to the sanctions as provided in this Code of Ordinances.
(Ord. 744. Passed 5-7-07)
608.06 - Restricting smoking and use of tobacco products in designated city parks.
( a) Definitions. As used in this section: "Smoking or smoke" means the carrying by a person e>}a lighted cigar, cigarette, pipe or other lighted smoking device. The definitions contained in Section 608. 04(c) shall apply to this subsection.
(b) Smoking and use of tobacco products prohibited in designated areas in public parks. A person shall not smoke or use tobacco products in any park park buildings or shelters, designated swimming areas,___Q!-designated beach area er portions thereof, that are mechanically groomed, within 15 feet of a playground area, or waterfront parks that are
BMarentette
owned or operated by the City and 1.vhich are so posted. All parks and designated beach areas owned or operated by the City shall be so posted.
( c) Violations and penalties. A person who violates or fails to comply with this section shall be subject to any one or more of the following:
( 1) Being asked to stop smoking or using tobacco products;
(2) Being asked to leave the premises;
(3) Responsible for a municipal civil infraction and subject to the civil fines set forth in section 202.99 of this Code.
The effective date of this Ordinance is the __ day of _____ 2017.
BMarentette
I hereby certify the above ordinance amendment was introduced on November 6, 2017, at a regular meeting of the City Commission and was enacted on , at a regular meeting of the City Commission by a vote of Yes: __ No:_ at the Commission Chambers, Governmental Center, 400 Boardman Avenue, Traverse City, Michigan.
Jim Carruthers, Mayor
Benjamin Marentette, City Clerk
I hereby certify that a notice of adoption of the above ordinance was published in the Traverse City Record Eagle, a daily newspaper published in Traverse City, Michigan, on
Benjamin Marentette, City Clerk
The City of Traverse City
Communication to the City Commission
FOR THE CITY COMMISSION MEETING OF JANUARY 2, 2018
DATE: DECEMBER 28, 2017 ~
FROM: MARTY COLBURN, CITY MANAGER
SUBJECT: #2 DIESEL FUEL PURCHASE
Telephone/fax bids were received for dyed #2 diesel fuel for use by various city departments.
The following is a summary of these bids.
Vendor City Price/gallon
Scotland Oil Alma $2.0235 Brenner Oil Mount Pleasant Did not bid Crystal Flash Traverse City Did not bid Blarney Castle Traverse City Did not bid Fick & Sons Grayling Did not bid Gilbert's Service Traverse City Did not bid
I recommend the following motion (5 affirmative votes required):
that the City Manager be authorized to issue a confirming purchase order in the amount of $20,245.12 to Scotland Oil for 10,005 gallons of dyed #2 diesel fuel without additives priced at $2.0235 per gallon with funds available in the Garage Fund.
The previous purchase price on 11/06/17 was $1.9612 per gallon.
The City of Traverse City
Communication to the City Commission
FOR THE CITY COMMISSION MEETING OF JANUARY 2, 2018
DATE:
FROM:
DECEMBER 28, 2017
~ MARTY COLBURN, CITY MANAGER
SUBJECT: GARAGE REP AIRS AND UPGRADES
Attached is a memo from Garage Superintendent Dave Courtad regarding repairs needed for the garage as well as an upgraded garage door to accommodate plow trucks. As mentioned by Mr. Courtad, damaged was caused by a plow truck trying to exit the wash bay. An inspection was performed on the damages by Machin Engineering, who is currently working on the Public Services Building for another project and structural damage was not found.
I recommend the following motion (5 affirmative votes required):
that the City Manager be authorized to issue a service order to Grand Traverse Construction in the amount of $22,690 and a service order to Grand Traverse Garage Door in the amount of $3,291, for repairs and upgrades to the City Garage, with funds available in the Garage Fund.
MC/kez K:\TCCLERK\City Commission\Service Orders\Wash Bay Door_20180102.docx
Copy: Dave Courtad, Garage Superintendent
Memorandum
TO: Marty Colburn, City Manager
CC:
The City of Traverse City Department of Public Works
FROM: Dave Courtad Garage Superintendent
DATE: December 22, 2017
SUBJECT: 625 Woodmere Ave. Building repairs
Attached please find Proposals for Repair from Grand Traverse Construction and Grand Traverse Garage Door. As you are aware an employee was backing one of our large Plow Trucks out of the Wash Bay when the under-body blade came in contact with the garage door track (pictures attached) I have had Engineering along with Pat Machine from Machine Engineering inspect for structural damage with none being found. A Proposal was drafted from Grand Traverse Construction while they were still here working on the DPS Preservation project for $13,434.00 as you can see on the attached Proposal-Alternate #1 listed as the "Base Bid Amount" this has been forwarded to MML for an Insurance claim that has been paid less our deductible of $5.000.00, leaving us a check received in the amount of $8,434.00 from MML.
The current Wash Bay Entrance Door is a 12' wide door which with trim has an 11 '7" opening, the Under-body Blades of the Snow Plows are 12' wide and when angled to the plowing position is 10'6" leaving a little over 6" on each side to fit through the door. The current Truck Barn and Large Equipment repair doors are 14' wide doors. I feel that at this time given the trucks will not be any smaller and some could end up larger it would be in our best interest to take this opportunity to install a 14' Wash Bay Door. The proposal from Grand Traverse Construction dated 12-15-17 listed as Alternate #1 for a total of $22,690.00 and from Grand Traverse Garage Door of $3,291.00 reflect the cost of a 14'x14' door installation.
Would you please request of the City Commission to authorize a Service Order to Grand Traverse Construction in the amount of $22,690.00 and a Service Order to Grand Traverse Garage Door in the amount of $3,291.00.
The City of Traverse City
Communication to the City Commission
FOR THE CITY COMMISSION MEETING OF JANUARY 2, 2018
DATE:
FROM:
DECEMBER 28, 2017
~ MARTY COLBURN, CITY MANAGER
SUBJECT: SPECIAL LAND USE PERMIT- 15-SLUP-02 - PINE STREET DEVELOPMENT, ONE AT 305 WEST FRONT STREET
As you are aware, the Court of Appeals remanded this issue back to the City Commission for additional deliberation. Subsequent to the Court of Appeals decision, the owner of this project and application indicated they are not pursuing the project. While the owner's decision to not pursue the project essentially makes this matter moot, as a technicality, the City Commission needs to hold a public hearing on the issue. Attached is a communication from Acting City Attorney Karrie Zeits in connection with this matter.
At the December 4, 2017 Regular Meeting, the City Commission discussed the deficiencies in the analysis identified by the Court of Appeals on this matter and directed staff to prepare the related documentation. If you would like to documents distributed at the December 4th meeting, please contact the City Clerk's Office who will be happy to get those to you.
I recommend the following motion:
that the City Commission has held a public hearing and considered further information regarding the SLUP in order to comply with the decision of the Court of Appeals in Northern Michigan Environmental Action Council v City of Traverse City, COA Case No. 332590 (October 24, 2017), and takes no further action because the applicant has abandoned the SLUP application.
MC/bcm K:\TCCLERK\City Commission\Special Land Use Permit\305 west front_slup_ l5_02 court of appeals remand public
hearing_ 20170 I 02.docx
copy: Russell Soyring, City Planning Director Eric Falconer, Pine Street Development One, LLC Jonathan Moothart, Attorney for Pine Street Development One, LLC [email protected]
JOHN P RACINE. JR. \X-'. PETE R DOREN ,JOH N A. 1\,\4..c·NEAL
MAURICE A. BO RDE N
JEFFREY L. JOCKS
KARRIE A . ZEIT5
RONALD \V. SONDEE, OF COUNSEL
To:
Copy:
From:
RE:
Date:
City Commission
Martin A. Colburn, City Manager Benjamin C. Marentette, City Clerk
Karrie A. Zeits, Acting City Attorney
Pine Street Development Public Hearing
December 28, 2017
310 WEc,T FRONT STREET
SUITE 300
TRAVE RSE C ITY. MICHIGAN 49684
TEL (231) 947-0400
FAX (2311 947-0748
\vww.sondecracine.com
As has been identified by the City Attorney, Lauren Trible-Laucht, the Court of Appeals in Northern Michigan Environmental Action Council v City of Traverse City, COA No. 332950 (October 24, 2017), remanded consideration of the Special Land Use Permit (SLUP) issued to Pine Street Development One, LLC, which was vacated by the Circuit Court, for the construction of two 96-foot tall buildings at 305 West Front Street, to the City Commission for further action. The City Commission set a public hearing on December 4, 2017, for January 2, 2018, to comply with the Court of Appeals' decision. Pine Street Development One has determined not to pursue the SLUP any further.
The Court of Appeals' opinion identified two standards that require further action. The two standards that the Court of Appeals found deficiencies in are:
1. Section 1364.02(c). The use shall be served adequately be existing or proposed public infrastructure and services, including but not limited to, streets and highways, police and fire protection, refuse disposal, water, waste water, and storm sewer facilities, electrical service, and schools.
2. Section 1364.02(d). The use shall not create excessive additional requirements for infrastructure, facilities, and services provided at public expense.
For the first standard, the Court of Appeals found deficiencies in the following aspects of this standard: evidence and rationale determining that the development would be adequately served by police protection was lacking, data about how the proposed development would affect traffic patterns was lacking, and evidence that local schools
1
could support the proposed development was lacking. Included in the packet are staff reports and a letter from TCAPS addressing these aspects.
For the second standard, the Court of Appeals found that there was no substantial evidence supporting the conclusion that the proposed development would create additional tax revenue that offset the increased cost of infrastructure and services. Specifically, the Court of Appeals stated that (1) there was no data explaining how much, if any, would go to the TIF and Brownfield programs and how much, if any, the City would retain and (2) the City Commission did not address the issue of whether the City's plan to build a parking garage for the development was an excessive public expenditure. Included in the packet is a report from the DDA addressing the distribution ofrevenue to TIF and the City's general fund. Also included is a memorandum from the Planning Director explaining that the parking garage was a planned project for the City long before the proposed development.
As Pine Street Development, LLC has abandoned the SLUP request, it is not the intention of the public hearing to lead to an approval of the SLUP, but rather to eliminate any argument that the City has not complied with the Court of Appeals' decision. The recommended motion following the public hearing and consideration of the further information included in the packet is as follows:
That the City Commission has held a public hearing and considered further information regarding the SLUP in order to comply with the decision of the Court of Appeals in Northern Michigan Environmental Action Council v City of Traverse City, COA Case No. 332590 (October 24, 2017) and takes no further action because the applicant has abandoned the SLUP application.
2
TRAVERSE CITY POLICE DEPARTMENT
OFFICE MEMORANDUM
TO: RUSS SOYRING, PLANNING DIRECTOR
FROM: JEFF O'BRIEN, CHIEF OF POLICE
SUBJECT: POLICE DEPARTMENT RESPONSE TO COURT OF APPEALS DECISION TO REMAND THE SLOP TO THE CITY COMMISSION FOR FURTHER DEVELOPMENT OF THE RECORD AT 305 W. FRONT STREET
DATE: DECEMBER 18, 2017
As you are aware the Michigan Court of Appeals upheld Judge Rogers decision to allow a public vote, to the people of the city of Traverse City, for approval of buildings over sixty feet in height. The court of appeals criticized the police department's procedures as to the deficiencies in the aspects of code 1364.02(c). In particular, as it pertains to the lack of evidence by the police department to determine if the development would be adequately served by police protection.
Pine Street Development One LLC proposed two buildings at 96 feet from street elevation. The two buildings were proposed to have 162 upper story dwelling units with 20,000 square feet of commercial space at street level. It was my understanding the housing would primarily be comprised of high end apartments with a portion allotted for middle income families to fill the workforce void for downtown businesses. This project would have been a frrst for Traverse City. There are no other buildings in comparisons to draw a defmite conclusion as to the impact on the police department. The only exception is a single 10 story · building at 150 Pine Street.
Hopefully I can put aside the court's concern of a mere "scintilla" of evidence. Utilizing a Calls for Service Per Capita Equation the Traverse City Police Department will respond to approximately 13,000 calls for service ending in calendar year 2017. Our population is about 15,479. Of those calls for service are included 2,400 traffic accidents. I subtracted the accidents out of the total calls for service; leaving calls for service response at 10,600. That computes our per capita equation at around 0.68 calls for service from our residents. Assuming 305 W. Front St. has around 300 residents, mathematically it computes to 205 calls at the new address. This information was obtained from our Central Records Division through AEGIS Record system and Computer Aided Dispatch (CAD).
There are several flaws in the equation and I have known this for most of my career at the police department. The majority of our calls for service are not from our residents; however, our tourists place an inordinate burden on our agency from civil, criminal, and
assist calls. The old adage, "Go to Traverse City on vacation, go home on probation," is true. To reveal the total calls for service from our visitors would be a pain staking job with a staff person looking at every call for service and determining where the caller lived. In an attempt to give some evidence of the calls for service at 305 W. Front Street I took some comparable numbers for other housing developments in Traverse City.
• Bay Hill is a low income housing project located at 600 Bay Hill Drive in Traverse City. It has 222 housing units. We responded to 137 calls for service for 2017.
• Riverine Apartments at 505 Riverine Drive. This apartment community was built in 1988 and bas 3 stories with 80 units. We responded to 22 calls for service for 2017.
• Tradewinds Terrace is a 122 unit affordable housing community in Traverse City. It has Traverse City HUD Rental Assistance Income Limits with 122 apartments. We responded to 24 calls for service in 2017.
• Riverview Terrace consists of 115 one-bedroom apartments in a 10-story apartment building. We responded to 15 calls for service in 2017.
By comparison I do not believe that 305 W. Front Street, in and of itself, will overly burden the police department in calls for service; however, each additional building project increases a system that is having a difficult time maintaining a level of service and officer safety.
The big picture is our tourist population and formulating a medium to facilitate fair and equitable public safety funding. By reading Captain Jim Bussell's attached memo you can see what affect the commuter population has on the TCPD's level of service in relation to our calls for service.
. .. The City Of Traverse City
December 14th, 2017
To: Chief J. O'Brien From: Captain J. Bussell Re: Census Data
Chief O'Brien,
Police Department 851 Woodmere Avenue Traverse City, Michigan 49686 (231) 995-5150 '
In 2015 you requested I participate in a departmental task force to address Community Policing by our department. In January of 2016 I submitted an analysis and proposal to you. As part of that report I analyzed key historical data. That section is below.
City Population 15,516 15,155 14,532 14,674 15,042(1) Estimated Daytime Population 30,679 29,798 32,768 calls for Service - Primary 9,200 10,994 10,036 11,440 12,554 12,076 calls for Service - All calls 25,290 24,799 Sworn Officers 25 25 25 31
Table 1 - Key Indicators Data Sources City Population U.S. Census Bureau
32
(1) U.S. Census Bureau 2014 estimated population
Estimated Daytime Population
32 33 31 28
U.S. Census Bureau Web Site and direct research through Mr. Kin Koerber, USCB,
(301) 763-2454 (case number 2015-27253).
Calls for Service
Data is from Central Records through the AEGIS Records system and CAD. 2005 -
2015 numbers were taken from monthly CAD Report- Calls for Service by Area. For
2000 and prior, data was run under the Incident Analysis Report. No data 1985 and
prior. PRIMARY calls for service are all criminal, non-criminal and traffic crashes.
ALL calls include primary plus calls categorized as "other'' which includes call types
such as: BOL, Motorist Assists, 911 hang-ups and subpoena/legal paper service.
Sworn Officers Departmental Clerk John Fitzgerald conducted research of city clerk employment
and retirement records as well as Police Officer Memorial Week advertisements.
Daytime population is also referred to "commuter population." It is essentially the number of people daily on average throughout the year estimated to be within the city of Traverse City. ·
When I first compiled this data I was not able to find the 2010 numbers on line. I contacted the U.S. Census Bureau and the estimated daytime population in 2010 was calculated as indicated in the notes; directly with the U.S. Census Bureau.
From 2000 to 2010 there was an almost exact 10% increase (9.96%) in daytime population. By contrast, in the same time period, there was less than a 1 % increase in census population.
By applying 2010 data to the 2000-2010 daytime population increase we can estimate 2020 numbers would be 36,034. That is an increase of 326.60 people p/year. The same methodology would put 2018 numbers at 35,380.
In another study we completed 2016 concerning our calls for service and staffing it was discovered that our complaint load (calls for service/incidents) is almost exactly double during the second and third quarters of the year (April-September).
If the assumption is that complaint load/calls for service are directly related to population then it can be calculated that seasonal average day time population by quarter in 2020 would look like this:
01 January February March
02 April May June
03 July August
23,382 people p/day
47,696 people p/day
September 48,607 people p/day
04 October November December 24,303 people p/day
Respectfully submitted,
Captain J. Bussell, #202
• '
Memorandum The City of Traverse City Engineering Department
TO:
FROM:
Russ Soyring, City Planner --I U, Timothy J. Lodge, P .E., City Engin~ --}c ... ...--
DATE: Tuesday, December 19, 2017
SUBJECT: 305 W Front St Site Assessment
We initially gathered information about the proposed development and focused on the public
utility capacities that service the site. With two travel lanes to receive vehicular traffic and
wide sidewalks to service pedestrians and in-street bike lakes to service bikes we did not
anticipate significant impacts as a result of the projected 1620 trips per day from the project.
The addition of housing units to the downtown will provide a variety of options for multi-modal
use including transit, walking and biking. The transit center is nearby, a short walk away.
As you are aware, our area benefitted from a regional transportation planning effort, The Grand
Vison in 2010. The outcomes of four different scenarios, the Trend, Rural, Village and the City
were evaluated with transportation modeling and the preferred scenario, the Village was
selected to direct growth and development into established areas. We've attached select pages
from the Modeling Report for your reference. The maps show less capacity issues with our
current network of streets if development occurs in existing developed areas.
The site for this project is situated uniquely where the two lane street becomes a two lane,
one-way street. Based on an August 2017 traffic count of Pine St/State St between Front St and
Union St, there is an average of 5320 vehicles traveling on this section of Pine Street each day
during the work week, with a peak hour volume of 495 vehicles. Currently the site is a
municipal parking lot that has 405 daily trips during the work week based on observations
conducted in 2016.
We understand you want us to formalize our initial assessment of the data you provided for the
trips generated by the proposed development. To do this, we entered the existing and
· proposed traffic and geometric data into LOS+ (a hybrid traffic analysis method based on the
Highway Capacity Manual 2010 and NCHRP Project 3-70) to determine the potential impact of
the development on vehicular, pedestrian, bicycle, and transit level of service. It was assumed
that on street parking occupancy will increase from 60% to 80%, pedestrian volumes will
increase from SO pedestrians per hour to 75 pedestrians per hour on either side of the street,
and that the peak hour traffic volume will increase by 160 vehicles (approximately 10% of the
projected increased traffic generation) with the proposed development. Using this program,
Memorandum 305 W Front Street Site Assessment December 19, 2017 Page 2 of 2
we found the existing street network operates at a level of service B and, when conservatively
adding all of the projected trips generated by the proposed development as vehicular trips, the
proposed street network also operates at a level of service B. Thus there is no change to the
level of service as a result of this project which confirms our initial assessment. We state this
assessment is conservative because it does not reduce the proposed trips by the number of the
existing trips generated by the current use as a parking lot. Please see the table below for
details pertaining to other modes of transportation.
Existlnt Pine St Street Network Proposed P1mt l . .... ~ Level ef $e,vkeSum1111fY Levehlf.:-- .:.~~ , '·
Northbound Northbound
Southbound (Sidewalk
and Parking Southbound
(Sidewalk and Parking
Only) Only)
Auto LOS B B (East Side
Parking) Auto LOS B
B (East Side Parking)
Pedestrian LOS B A Pedestrian LOS B A
Bicycle LOS B N/A Bicycle LOS C N/A Transit LOS C N/A Transit LOS D N/A
The level of service for bicycles and transit each drop a grade as a result of the anticipated
increase in vehicular traffic resulting from the proposed development. It makes it more difficult
for transit to move in and out of the traffic flow and decreases the comfort level for bicyclists.
The levels of service in urban areas for these modes are often C or D which reflects the density
and vitality of the urban core. Attached for your reference are the data sheets from the LOS+
assessment program.
Congested Areas The changes in traffic patterns as a result of scenario planning can vary due to differences in land uses.
However, overall there is a lot of overlap between the different scenarios and the streets that will need
future focus. As mentioned earlier the 2035 scenario demographics are used in the TDM to determine
congestion on the streets in the region. A street with congestion is considered one that has a larger
traffic volume than the capacity of street can handle. For example, if a roadway can handle 10,000
vehicles per day and the volume of the road is 12,000 vehicles per day, it is operating above the
capacity. The following maps show the priority roadways for each respective planning TDM scenario.
While these maps are general in nature, data for each roadway within each model is available. These
areas should only be used as a starting point to the development of a long range transportation plan.
Once the region agrees upon an approved demographic forecast, a more detailed traffic analysis should
be conducted. This analysis was completed to compare growth scenarios using the initial 2007 version
of the TDM. The addition of lane. miles was determined through demand and level of service (LOS).
Roadways that consistently showed poor levels of service (volume to capacity ratio greater than 1) were
widened in the future scenarios. Within each scenario, roadways were widened based on a combination
of LOS across the link and surrounding land uses. For instance, most roadways that observed poor LOS
and were near commercial retail centers are eligible for widening.
Rural Scenario This scenario focuses on the development in
rural areas as clusters which consolidates
growth into focus nodes. This growth pattern
reduces vehicle travel within the region;
however, it is still a dispersed type of
development. The amount of lane miles
needed to accommodate the growth in this
scenario is 86 additional miles.
Page I 53
Trend Scenario The Trend Scenario follows the current progression of
development in the area. This scenario has the most
corridors of concern with the need to add another 142
lane miles. This development pattern encourages
increased driving because the built environment is
much less dense, thus increasing VMT, VHT, and Delay.
Village Scenario As a result of even more focused development in
key areas of the region, this scenario limits the
need for new roadway infrastructure with only 78
lane miles needed.
City Scenario This scenario allows for growth to occur mainly in
already populated areas the region. This scenario
has the highest population density and
employment of any scenario and therefore people
will not need to drive as far as they would in a
more spread out pattern. Only 58 additional lane
miles are needed under this type of growth
pattern, making it the least expensive
transportation alternative in terms of roadway
construction.
The Table 20 demonstrates the overall mobility indicators for each scenario. While the TDM has
volumes and delay for every link, their numbers are better reflected in a summary format as shown
below. It is also important to note that the model only contains arterials and collectors. Subsequently,
as the network becomes dense in the urban areas, an operations model is needed to truly evaluate the
congestion levels. For instance, in downtown Traverse City the gridded network can handle much more
traffic than this model reflects. It is recommended that a specific downtown circulation plan be
developed before any projects are recommended. TDMs are an excellent tool to compare scenarios and
determine overall mobility indicators.
Page I 54
LOS+ Multlmodal level of Service for Urban Streets Results Summary
Street Pine St ----------------------Limits Front St to State St
Segment From To
1 Front State
2
3
4
5
Note:
1. Pedestrian space is reported in square feet per pedestrian (ft2 /ped)
EXISTING STREET NETWORK
Direction Southbound ----------
Auto Mode Pedestrian Mode
V/C Ratio LOS Score LOS Ped Space1 LOS Score
0.15 2.39 B 1871.98 2.48
Source: NCHRP Project 3-70 Multimodal Level of Service For Urban Streets and Highway Capacity Manual 2010, Chapter 17
3. Comoute Vehicle Volume and Soeed Adiustmenl Factors, and Pawment Condition Adiustment Factor
Vehicle Demand Adj. Veh. Avg. Vehicle Adj. Heavy Adjusted Aw.
Segment Flow Rate Demand Flow Running Spped
twh/hl Rate tvehlhl tm oh)
4. Determine Bic~ le LOS for link Bicycle
Segment LOS
Score
#OIV/0!
#OIV/0!
#OIV/0!
#OIV/0!
#OIV/0!
O #OIV/0!
Bicycle LOS
N/A
N/A
N/A
N/A
N/A
#OIV/0!
#OIV/0!
#OIV/0!
#OIV/0!
Vehicle Vehicle Running (%) Soeed lmoh)
8.0% #OIV/0!
0.0% #OIV/0!
0.0% #OIV/0!
0.0% #OIV/0!
0.0% #OIV/0!
Bike Lane Width
{ft\
0 4 5 5 5
Cross-Section
Adjustment
Factor 0.00
-3.81 -3.25
-3.25
-3.25
Pawment
Condition
Ralina
4.0 4.0 3.0 3.0 3.0
f I
I
I
I
I
,om nput_XSecllon
nput_ XSection
nput_ XSection
nput_XSection
nput_XSection
from
tnput_ SegData , lnpul_XSection
lnput_SegData , lnpul_XSection
lnput_SegData , lnput_XSection
lnput_ SegDeta . lnput_XSection
lnput_ SegData , lnput_ XSection
Veh. Volume Veh. Speed Pawment Cond.
Adjustment
Factor
#OIV/0!
0.00
0.00 0.00
0.00
Adjustment Adjustment
Factor Factor
#OIV/0! 0.44
#OIV/0! 0.44
#OIV/0! 0.7g
#OIV/0! 0.7g
#OIV/0! 0.7g
Score LOS
-100 A
DA 2.00001 B
2.75001 C
3.50001 D
4.25001 E
5.00001 F
from
lnput_SegData . ln1
lnpul_ SegData , ln1
lnput_SegData, ln1
lnput_SegDala , ln1
lnput_SegData , ln1
December 15, 2017
Missy Luick Planning and Engineering Assistant City of Traverse City 400 Boardman Avenue Traverse City, Ml 49684
Dear Ms. Luick,
Traverse Ci ty Area Public Schools
Great Community, Great Schools
Dr. Cindy J. Berck Executive Director, Human Resources
Kelly Walter Executive Assistant
On behalf of the Traverse City Area Public Schools, I would like to confirm that the district has the ability, infrastructure, and desire to accommodate new students moving to this region, and in particular, to the downtown area. Several area elementary schools, including Central Grade School and Willow Hill Elementary School, are equipped and ready to handle new students. In addition, our middle schools and high schools also have space available to accommodate new students.
As it relates to staffing and hiring of staff, including new teachers, the district uses specific staff to student formulas which are based on projected enrollments each school year. Projected enrollment increases drive decisions related to hiring additional staff. If you have other questions, please do not hesitate to contact me.
Sincerely,
\)_~~uk---Dr. Cindy J. Berck Executive Director, Human Resources
CB/kw
412 Webster Street, Traverse City, Ml 49686 t: 231 9331716 I f: 231 9331721 I e: [email protected]
I '; Great Community, Great Schools www.tcaps.net I TV 190
To: Traverse City Planning Commission
From: Rob Bacigalupi, Executive Director ~ '\?
Re: SLUP Request for 303 W. Front Street. Criteria #4
Date: December 15, 2017
SLUP Criteria #4: "The use shall not create excessive additional requirements for infrastructure, facilities and services provided at public expense."
Other departments must weigh in to fully answer this question. Looking at this and other developments from a broad view, however, we know that certain infrastructure improvements, and service delivery, if needed, will be paid for by enterprise funds. Enterprise funds are sustained by user fees, so the more users created by the development, more fees collected to pay for improvements and services.
The City's General Fund provides police, fire, parks and other improvements and services. Site plan/special land use review allows us to estimate the revenue generated by a project, which can be compared to an average general fund expense per acre. This is detailed below.
The TIF 97 fund is used to make area-wide improvements based on a plan, and this project will generate substantial new revenue to further this plan. Fund Revenue Impact The impact on TIF 97 is also discussed below. Annual Impact on General and TIF 97 Fund
General Fund
The general fund's revenue is made
Net Impact on General Fund
Net Impact on TIF 97 Fund
Total Net Impact
$28,006
$316,736
$344,742
SLUP Request for 305 W. Front Street. Criteria #4 Page 2
up of the property's base value tax revenue, plus what that fund will get in administrative (also know as "city") fees. The general fund collects 5% of revenues from electricity, water and wastewater revenues. The table, above, summarizes the impact on the general fund, calculation on the attached worksheet. The general fund also collects 10% from the parking fund, but the project's impact on the parking fund is difficult to estimate and therefore it was not included in these calculations.
To put the impact on the General Fund in perspective, it is helpful to think of revenue per acre. Since the property is 1.63 acres, the General Fund revenue per acre for 305 W. Front is $30,930/1.63 or $18,975 per acre. This compares favorably with the General Fund's expenditure per acre, or more specifically, expenditure per taxable acre, which is approximately $7,900.
TIF 97 Fund The impact on the TIF 97 Fund is important because the TIF 97 Fund is used mostly for infrastructure improvements within the TIF 97 district, which includes 305 W. Front. The net impact on TIF 97 is $316,734. The proposed project does not require any additional costs to TIF 97 beyond what is already built or planned.
..
Annual General and TIF Fund Impact for 305 W. Front Street
Property Under Consideration for Development
Property
Tax ID#
Ban Value
2017TV
305 W. Front Street
28-51-794-0()1-()()
146,079
1,300,000
Current General Fund Benefit
CUrNnt
Property Tues BaNY-Value
Tunat11 .1167mlls
Admln F- Celculatlona
TCLP, W-. W.
eun-.nt
AdmlnFes5%
TF87
2017TV
Admln Fas .1 %
Total Cun-ent- Fund Impact
146,079
$1 ,624
$0
$0
1,300,000
$1,300
$2,924
Future Impact on General Fund
CWNnt
PropertyTues --Tuesat11.1187-
Admln - Celcu-
TCLP, -. ---· -Commen:lal
TotalFUlln
AdmlnFes5%
TF87
Eatlmated Project TV
GFAdmlnFes.1%
TotalFUllnOF-
-
Net Impact on General Fund
Total Cun-ent OF_.
TotalFUllnOF_.
Net OF Impact (Fwn 1eu eun.ntj
• Treasurer's Department estimates
Updated10/2/2017
-
237
6
$2,924
$30,930
$28,006
$1 ,200
$1 ,500
Proposed Development Current and Future Annual Utility
Revenue•
EatimatedTV
Residential Units
Commercial Unlla
146,079
$1 ,624
$284.400
$9,000
$293,400
$14,670
14,636,000
$14,636
$30,930
14,636,000
237
6
Current
Residential Unit Estimate
Commercial Untt Estimate
Current TIF 97 Fund Benefit
c..nnt
Tu-cr.-2017TV
--Value
$0
$1 ,200
$1 ,500
1,300,000
146,079
Captured Value (Cun-.nt less Bale Year) $1 ,153,921
Cun-entTI Revenue at 28 .-
Future Impact on TIF 97 Fund
c..nnt Tu-~Eatlmated Project TV
2017TV
-Cepbnd Value
FwnTl-at28mllo
Net Impact on TIF 97 Fund
c..nnt Cun-ent TIF 97 _.
Fu1ln TIF 97 -
NetTI - (F,.._ leu Cunwdl
$30,002
14,636,000
1,300.000
13,336 ,000
$346,738
$30,002
$346,736
$318,734
Memorandum The City of Traverse City Planning Department
TO:
FROM:
DATE:
SUBJECT:
Marty Colburn, City Manager
Russell A. Soyring, Planning Directo~vcf}
December 27, 2017 \
Tentative plans to build a parking garage at 124 West Front Street
•
The purpose of this communication Is to provide the Court of Appeals an historical perspective on the City of Traverse City's interest in building a parking garage on the west end of downtown Traverse City. There was an assertion made by the Court of Appeals that the City did not address whether the City's tentative plan to build a parking garage to support the development would be an excessive expenditure to improve infrastructure with public funds. The record below shows the parking deck proposed for 124 West Front Street was considered and planned long before the 9-story buildings at 305 West Front Street were proposed.
The 1977 City Plan shows the potential for a ramped parking area in the near vicinity of 124 West Front Street is shown on page 43. Also on page 42, a policy reads, "The City shall: Encourage a relatively few selectively located parking structures in the CBD instead of surface parking." Please see the attached pages from the 1977 City Plan.
The 1994 Traverse City Plan on page 4.12 shows a potential parking deck at or near 124 West Front Street. On page 4.13 the Traverse City Plan reads, "Construction of strategically located parking structures is envisioned." Please see the attached pages from the 1994 City Plan.
In 1997 the Downtown Development Authority adopted a Tax Increment Financing Plan for downtown. This Plan shows a parking structure fronted by commercial space along West Front and Pine Streets including where 124 West Front Street is located. Please see this Plan marked "TIF Plan 97".
In 2006, the City pursued constructing a public parking deck associated with a private development at 124 West Front Street. In a letter dated April 5, 2006 from former DOA Executive Director Bryan Crough, Mr. Crough states, "the Tax Increment Financing Plan of the DOA outlines a long term solution of providing parking in a deck on the southeast corner of Pine and Front Streets. This deck is meant to improve pedestrian relationships by being built as part of a mixed-use project, and to meet the need for the west end of downtown." Please see Bryan Crough's letter attached.
Page l of2
In the current Traverse City Master Plan adopted in 2009 and the Transportation Element on page 3 adopted as part of this Master Plan in 2012, there is an objective to "Adopt a comprehensive parking strategy." and "Reduce land dedicated to the use and investment of parking associated with private uses." The purpose of this second objective is to make efficient use of land by providing more efficient public parking in the downtown versus having private parking that is more likely to sit idle parts of the day.
In summary, the City of Traverse City has been pursuing building a public parking garage on the west end of downtown for many years. The purpose of the garage is to meet the needs of development anticipated for the west end of downtown and not necessarily for any particular project downtown. The City intends to build a parking deck with our without a development at 305 West Front Street.
Page2of2
+-
J
1077 GLty eL2n
time, will include remote parking for employees utilizing existing church and other outlying parking lots in locations that do not conflict with neighborhoods. As public transit becomes accepted, a park and shop program can be instituted for persons that reside beyond the City's limits as a means to intercept the automobile before it reaches its downtown designation. City residents, it is assumed, will increasingly utilize public transit for Central Area access over the time frame of this plan.
Table 7 Central Business District Parking Targets
Plan 8 Central Area
V
Use Type
Office Retail Residential Hotel
~ Potential Surface Parking Areas
~ Potential Ramped Parking Areas
Parking Req./1000 sq. ft. GFA
2.5 2.2 1.6 2.2
43
A portion of an alley modestly upgraded as a pedestrian plaza serving as an entry to several shops.
An example showing the alley between Front and State Streets as a unique pedestrian mall interconnecting Front Street shops with parking. Along State Street the
0
'E
lower level of parking structures would feature shops and offices.
./
tg77 ctty rtaH\
Parking
Policies
The City shall: 1 Encourage a relatively few selectively located parking structures in the CBD instead of surface parking.
2 Play a role in the financing of CBD parking improvements with minimum risk to taxpayers and the spreading of cost according to benefits received.
3 Encourage customer parking in the center of the CBD and employee parking at its periphery.
4 Take measures to insure the safety and amenities of parking structures and integrate them architecturally with surrounding developments.
5 Undertake a comprehensive parking study in an effort to make parking function as efficiently as is practicable.
6 Expand and coordinate CBD and Clinch Park parking.
7 Discourage parking from encroaching on neighborhood streets.
Parking Proposals
Over the next few years, additional parking is proposed to be accommodated within the commercial core to allow for future growth. Generally speaking, a 1 :1 parking ratio is desirable for downtown Traverse City (one square foot of parking area for each square foot of gross floor area). The City is considerably below this figure (.72:1) at the present time (approx. 2700 spaces and 1,500,000 square feet of GFA) utilizing 400 sq. ft. per parking space. The CBD is also somewhat deficient in parking spaces at the present time. Thus, assuming no change in travel habits, the City should probably try to improve the overall CBD parking ratio to .80:1. This would result in 5000 to 6800 total parking spaces based on the proposed FAR range. Parking guidelines for individual CBD land uses are as shown in Table 7.
42
Customer parking is located along the State Street parking spine between Union and Park Streets to maximize convenience. Employee parking is located north of the river and at the ends of the CBD. Lots north of the river will necessarily be shared with customers due to the proximity of these lots to Front Street shops. Proper metering of the river lots will induce employees to use the most remote of parking spaces .
Parking structures are proposed in lieu of surface lots in the CBD and in designated peripheral locations. General areas for surface and ramped parking are identified on the Central Area Off-Street Parking Concept Plan, however, neither the number or size is established by the plan. It is conceivable that a very few large structures or several smaller ones may be needed. Before each is constructed, its economic feasibility should be established in light of already existing downtown parking . In other words, parking ramp construction will evolve at a rate commensurate with demand.
If it ever becomes necessary to discourage downtown automobile accommodations, an initial measure to be employed, at the appropriate
Plan 7 Central Area Motorized Circulation Plan
Front
State ~ ----~~~-~.!ngtonl ~
) ' (/J ---·-·i "E ., 0 CD
--··--··-·········- ·········· .. ········-·-··-···· ......... fE ighth ! >, 'ii
= Primary Arterial
---· Secondary Arterial
·--- Collector
l ~ 1rav~ ~ PW\
Circulation in the Regional Center
The plan for the Regional Center is one that provides additional access from the south and relegates Union and Cass Streets south of Eighth Street to subcollector street functions with the development of a new road along the west shore of Boardman Lake. The system purports to separate traffic according to destination, trip purpose and duration. It.is intended that State Street will serve as a parking spine and that Cass Street will provide access to parking lots to reduce the amount of circulating traffic on Front Street.
The existing gridiron street network sho~ld continue, to serve as the -backbone for the system. However, consideration needs to be given to the possible creation of new traffic patterns in the Center to reduce the flow of through traffic in the neigi1boring residential areas.
For the most part, the existing street pattern is true to the grid system. One exception is Garland Street, which curves to empty onto Grandview Parkway west_ of Union Street. The Plan calls for realignment of Garland Street to connect with Union Street and for Park Street to be extended to connect with Washington Street.
The Plan places emphasis on pedestrian circulation in the Regional Center. It calls for sidewalks to all major destinations, including the bayshore, the riverwalk systems, and the surrounding neighborhoods. The Plan also calls for the development of bikeway routes through the Regional Center that will connect with the citywide network. Improved bike storage is also encouraged. It is intended that all development decisions, both public and private, reflect an ever improving pedestrian environment by planning for the necessary linkages set forth in this plan.
Parking in the Regional Center should be delivered in a manner that is the least obtrusive to the riverfront and streetscapes. It is the intent of the Plan to encourage that surface parking be moved away from the Boardman River over time. Construction of strategically located parking structures is envisioned. Commercial and residential uses could be incorporated into parking structures along key Regional Center streets to create more active and interesting pedestrian walkways. Parking garages should be well detailed, and screened with generous landscaping with setbacks similar to other buildings along the street. Wherever possible, other uses should be incorporated to face the street edge. In most cases, off-street parking facilities shall have access from alleys to minimize conflict with pedestrian circulation.
As growth continues in the Regional Center, incentives may be needed to encourage alternative forms of travel within the Center. That will also help reduce parking demand. The goal is to reduce traffic over time but not reduce person trips.
When considering a parking structure for the Regional Center, shops and offices and residences should front the streets to create an inviting atmosphere.
Mr. Russ Soyring City Planner City of Traverse City 400 Boardman A venue Traverse City, MI 49684
Dear Russ,
I understand that Federated Properties plan for re-development of the Grand Traverse Auto property on the north side of Front Street includes 69 private spaces. As you know, we traditionally view private surface parking as a negative, but it is my understanding this parking will be enclosed and is only accessible from Front Street in thatthere is no public alley behind the building. We can offer the following in support of this request for enclosed private parking:
1. The restriction in the zoning ordinance relates to long term solutions.
The City's Master Plan, and specifically, the Tax Increment Financing Plan of the DDA outlines a long term solution of providing public parking in a deck on the southeast comer of Pine & Front Streets. This deck is meant to improve pedestrian relationships by being built as part of a mixed-use project, and to meet the need for the west end of downtown. Currently, we envision 530 public spaces to be built on the south side of the street as part of a mixed use development by Federated Properties. That project will take several years to complete, .and its future may very well be in the hand of the voters in August. In short, there is no guarantee of public parking in the area in the near future, if at all.
2. The restriction in the zoning ordinance stipulates that there be an availability of public parking.
Currently, the supply of public parking in the area is inadequate. The City and DDA have leased three parking lots in the area, providing 133 permit spaces. In addition there are 66 metered spaces in lot E, behind the Post Office. Lot X, (behind the Light & Power Sub-station on Hall Street) which is more remote has 36 spaces. At the current time, virtually all of the on-street spaces are fully occupied year round between 7 a.m. to 5:30 p.m. The leased permit spaces are also fully occupied, and lot E is generally 85-95% full. Only lot X is under-utilitized, with 22 to 27 spaces available. In short, we recognize that there is a need for additional parking in the area, and are pursuing it in the planned parking deck.
Mr. Russ Soyring April 5, 2006 Page2
Russ, we absolutely support the re-development of this property - it is envisioned in the City's Master Plan, the DDA Development Plan and we stand ready to assist with the phasing of these developments so that Traverse City gets the kind of downtown it deserves.
I hope this answers your questions, but please let me know if you need additional information. We appreciate your asking for an opinion!
cc: DDA Board of Directors
PARKING • The City will maintain a comprehensive parking policy that determines decisions on the placement,
regulation, and investment in parking.
o Objectives: • Adopt a comprehensive parking strategy • Reduce land dedicated to the use and investment of parking associated with private uses
• Increase use of mass transit and active transportation options • Increase siting and number of bicycle parking • Increase ratio of commercial space to public surface parking
Approved by the City Commission on November 21, 2011
Page3 of 3
The City of Traverse City
Communication to the City Commission
FOR THE CITY COMMISSION MEETING OF JANUARY 2, 2018
DATE:
FROM:
DECEMBER 28, 201 7
~ MARTY COLBURN, CITY MANAGER
SUBJECT: 2017 PRESENTATION OF THE PERFORMANCE
For the past few years, the City Clerk's Office, in collaboration with my office and all departments, has published The Performance, a document highlighting various accomplishments by the City organization in the previous year. Clearly, these accomplishments are not possible without the support, resources and energy of the City Commission, volunteer boards and committees, the City Management Team and City staff.
On Monday evening, City Clerk Benjamin Marentette will distribute a copy of The Performance to each member of the Commission and provide a very brief overview of the document. It will also be published on the City's website, and is distributed widely- to neighborhood associations, the Library, the Chamber of Commerce, the Visitor and Convention Bureau, and many other venues.
MC/kg
The City of Traverse City
Communication to the City Commission
FOR THE CITY COMMISSION MEETING OF JANUARY 2, 2018
DATE:
FROM:
DECEMBER 27, 2017 ~
MARTY COLBURN, CITY MANAGER
SUBJECT: BROWN BRIDGE ADVISORY COMMITTEE -AD HOC INTERVIEW COMMITTEE
Attached is a memo from Deputy City Clerk Katie Zeits through City Clerk Benjamin Marentette regarding one term on the Brown Bridge Advisory Committee previously held by Rusty Jones. There is currently only one application on file.
This is a City Commission appointment.
The following are sample motions: 1- appoint the applicant
that the resignation of Rusty Jones be accepted and that Brandee Southwell be appointed to one unexpired three-year term expiring October 1, 2018, seat previously held by Rusty Jones on the Brown Bridge Advisory Committee.
2- appoint an ad hoc interview committee
that the resignation of Rusty Jones be accepted and that an ad hoc interview committee be established to make a recommendation regarding one unexpired three year term on the Brown Bridge Advisory Committee, seat previously held by Rusty Jones; and that Commissioners , __________ , and be appointed to such Committee, with Commissioner to serve as Chair.
copy: Steve Largent, Grand Traverse Conservation District
Memorandum The City of Traverse City
TO:
FROM:
DATE:
SUBJECT:
Marty Colburn, City ~ aJ 1 er
Katie Zeits, Deputy Cify b J~ough Benjamin Marentette, City Clerk
December 27, 2017
Brown Bridge Advisory Committee - Resignation
Rusty Jones has submitted his resignation from the Brown Bridge Advisory Committee, effective immediately leaving an unexpired term expiring October 1, 2018.
Out office advertised for this board in October, 2017 and as a result we have one application on file from Brandee Southwell. I have attached Ms. Southwell' s application.
This appointment is made by the City Commission and this board requires a minimum of six of its 12 members be a City resident.
As always, please let me know if you have any questions.
Thank you!
Dear Sir/Madame,
I am submitting my application to be involved. I am applying for various reasons. I moved to
Traverse City almost 18 years ago after growing up in Chicago. I attended college here through
NMC and decided to stay. Traverse City is not only my home but I am very passionate about our
community. I am blessed to be able to raise my children here, is this beautiful tight knit town,
which offers so many things that you cannot find anywhere else. I am an avid runner, camper,
and nature enthusiast. These are things that our community offers us, along with, cultural
growth and a sense of community, in which we don't always have in the larger cities. Over the
years, I have volunteered in various areas from coaching, tutoring, and cooking for the
homeless. I have done volunteering events with Goodwill and Chamber events. I have also
volunteered services for the school, from tutoring to resume building and interviewing skills. I
have been actively involved with TCYP and Business after Hours. I am on the committee for the
TCYP Connect to help people that would like to move to this area but don't know where to
start. I try and teach my children the value of giving back even if it's just your time and
supporting the local community. I do this because I truly feel honored to be a part of not only
such an amazing community, but a part of what makes us a community, the people that live
and work here. I wish to apply so that I can further have a voice, partnership, and
understanding of our community and its growth, resources, and opportunities. I believe that my
appointment would benefit the city because I have a very diverse background. I am a parent
who's raising her children in Traverse City and went to college at NMC. I have a background in
Education and Business. I have ran multiple businesses in town, and now I currently do staffing
for over 40 businesses within our local community. I would love to be involved more in other
areas and hope you consider me for the Commission.
Thank you for your time,
Brandee Southwell
RECEIVED
• City of Traverse City MAY 2 7 2016
Application to Become Involved CITY OF TRAVERSE Cl
Thankyoufor your interest in serving on one a/Traverse City's boards~J.~t;;~.Ofatili}Sers help to secure our communi~y 's beauty and promote its enhancement - Benjamin C. Marentette, City Clerk
Board/Committee you are interested in serving (indicate up to three): _ri~G.X'~-\(~5_3 _ _ ~~~C .... a?o .......... __ +_1~Cf'r'\~~~-
Name:_~~_.........~ ____ ee~_S~- _O~ll~+h_w_e_\~'-----------Residential Address: ff'la.D ,+00 r Lr
(Street) (City) (State)
E-Mai I Address: _ __,b__,_[O._Q><=&-.,_,,,d""--ee=-=--s-"--·-=o_,,,u.__:tb'-'---""-~-=---'11'"'"-'@-c-·,____o_,.0'-'--H-'-'co..,_._\(~._,.C--'OYYl"'------'------
0 cc up at; on: 0f c,, *In 3 3 Rec r" ' L I no &per,nSoa; r ,et;red, please prov;de you,career)
Before submitting your application, please be sure to attach a brief letter indicating the following:
• Why are you applying for a city board or committee seat? • How do you believe your appointment would benefit the city? • Describe your involvement in the community on a board/committee or in another volunteer capacity. • Any other helpful infonnation relevant to your application.
While it is not required, a resume is helpful in the recruitment process for City boards and committees.
YES <® Are you in default to the City? If yes, please note applicants in default to the City are not eligible for consideration.
Do you or immediate family members currently serve on a City board or committee? lfycs, which board? __________________________ _
~~ NO Did you attach the required letter outlining the items requested above?
The applicant acknowledges that the City may be required from time to time to release records in its possession. The applicant hereby gives permission to the City to release any records or materials received by the City from the applicant as it may be requested to do so as permitted by the Freedom of J~~mation Act, MCL 15.231 et seq.
GSnJ:b,, KiR 5 -a 6 1 k Signature Date
Please return your application. letter, and optional resume to Cify Clerk. 400 Boardman Avenue, Traverse Ci(v, Ml 49684. {(you have any questions, pleasefee/J;-ee to contact our office at (231) 922-4480. Again,
Kelly Services, Traverse City, Ml, 2015-Present o Provide Best-In-Class customer service to clients and employees
o Recruiting - Develop recruiting strategies to support market and customer base
o Hiring - Screening and assessing potential candidates, complete hiring paperwork, and conduct orientations
o Employee Management - Conduct performance reviews, develop training programs for employees struggling
in a skill area, provide career guidance, terminations, and conduct exit interviews
o Business Development - Identify new/lost business through cold calls, warm calls, skill marketing, and
networking
o Account Management - Conduct needs assessments with client, develop and present annual and semi-annual
Business Reviews, request feedback on services rendered
o Analyzing needs- taking customer orders, documenting order requirements in front office systems, escalating orders to appropriate branches, conducting candidate searches, presenting candidates, scheduling interviews, following up on interviews/candidates presented, informing customers on status of orders, offering assignments to temporary employees, filling orders in front office systems, confirming orders to customer and
temporary employees, conducting arrival calls, managing secondary suppliers. o Customer and employee retention-Conducting quality control calls, conducting order extensions, documenting
order activity in front office systems, managing service disruptions. Determining reporting requirements with consideration to legal constraints, creating, delivering, and presenting customer reports .
o Continuing Training- Completing Performance/Development Discussion Guide, initiating and participating in
training, attending staff meetings, participating in community service/charity events, supporting Kelly Quality
Management initiatives. o Report and monitor all Work Opportunity Credits, Unemployment, Payroll designations other than Direct
Deposit or Money Network Cards, and Workers Compensation for 3 branches
Operations Manager
Grand Traverse Resort, Williamsburg, Ml, 2014-2015 o Run 7 out of the 10 Food and Beverage outlets o Accomplished restaurant human resource objectives by recruiting, selecting, orienting, training, assigning,
scheduling, coaching, counseling, and disciplining employees; communicating job expectations; planning, monitoring, appraising, and reviewing job contr ibutions; planning and reviewing compensation actions;
enforcing policies and procedures. o Achieved restaurant operational objectives by contributing information and recommendations to strategic
plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; resolving problems; completing audits; identifying trends; determining system improvements; implementing change.
o Met restaurant financial objectives by forecasting requirements; scheduling expenditures; analyzing variances;
initiating corrective actions. o Planned menus by consulting with chefs; estimates food costs and profits; adjusts menus. o Controlled costs by reviewing portion control and quantities of preparation; minimizing waste; ensuring high
quality of preparation. o Avoided legal challenges by conforming to the regulations of the alcoholic beverage commission. o Maximized bar profitability by ensuring portion control; monitoring accuracy of charges. o Maintained safe, secure, and healthy environment by establishing, following, and enforcing sanitation
standards and procedures; and complying with legal regulations. o Maintained ambiance by controlling lighting, background music, linen service, glassware, dinnerware, and
utensil quality and placement; monitoring food presentation and service. o Updated job knowledge by participating in educational opportunities; reading professional publications;
maintaining personal networks; participating in professional organizations. o Enhanced department and organization reputation by accepting ownership for accomplishing new and
different requests; exploring opportunities to add value to job accomplishments.
General Manager Hooters, Traverse City, Ml, 2013-2015 o Maintained an operating budget and takes corrective action as necessary to help assure that budget goals are
attained.
o Assured that effective orientation and training for new staff and professional development activities for
experienced staff are planned and implemented.
o Inspected to ensure that all safety, sanitation, energy management, preventive maintenance and other
standards are consistently met.
o Helped plan and approves external and internal marketing and sales promotion activities for the food and
beverage department.
o Scheduled for staff, and in charge of hiring and dismissal. Monitors employee dress codes according to policies
and procedures.
o Managed the long-range staffing needs of the department.
o Greet ed guests and oversees actual service.
o Addressed member and guest complaints and advises the General Manager about appropriate corrective
actions taken.
o Maintained appearance, upkeep and cleanliness of all food and beverage equipment and facilities
o Managed physical inventory, merchandise orders, and liquor orders
Seasonal General Manager
Kilwin's Chocolates, Harbor Springs, Ml, 2013-2013 o Set goals for the work group, developing organizational capability, and modeling how we work together. o Created calm demeanor during periods of high volume or unusual events and manage smooth transitions to
keep store operating to standard and to set a positive example for the store team o Hired and train employees for delivering exceptional customer service. o Responsible for overall store atmosphere and appearance.
o Planned, identified, communicated, and delegated appropriate responsibilities and practices to employees to ensure smooth flow of operations.
o Provided coaching and direction to employees to take action and to achieve operational goals.
o Monitor store environment and key business indicators to identify problems, concerns, and opportunities for improvement.
o Ensured adherence to applicable wage and hour laws for non-exempt employees and minors. o Managed employees by regularly conducting job assessment, performance reviews, providing feedback, and
setting challenging goals. o Quality control, banking/deposits, and bookkeeping.
Food and Beverage Manager
Charlevoix Country Club, Charlevoix, Ml, 2012-2013 8 Set goals for the work group, developing organizational capability, and modeling how we work together.
o Create calm demeanor during periods of high volume or unusual events and manage smooth transitions to
keep store operating to standard and to set a positive example for the store team
u Trained employees for delivering exceptional customer service.
o Responsible for overall store atmosphere and appearance.
o Planned, identified, communicated, and delegated appropriate responsibilities and practices to employees to
ensure smooth flow of operations.
c Provided coaching and direction to employees to take action and to achieve operational goals.
o Monitored store environment and key business indicators to identify problems and concerns
o Quality control, banking/deposits, and bookkeeping.
Pit Boss and Table Games Dealer
Turtle Creek Casino, Williamsburg, Ml, 2000-2012 o Monitored all dealers' procedures
o Monitored and log money transactions within my pit
o Maximized customer service while ensuring all procedures of the institution are followed.
o Knowledge base of multiple casino and hospitality accounting systems
c Continuous counting of chips, handling money, and applying the process of house rules to maintain a degree
of integrity during a game.
o Reported any irregularities found in the premises and should be able to provide accurate relay of information.
o Known for exhibiting great personality, a friendly and exciting atmosphere.
o Implemented various procedures and processes in accordance with corporate guidelines and requirements
Education and Training
Grand Valley State University - Traverse City, Ml 2003 to 2010
Bachelors in Social Studies and Science with minor in History Education
Northwestern Michigan College - Traverse City, Ml 1999 to 2003
Associates in Science and English
Health Department- Traverse City, Ml
Serve Safe Certified
TIPS Certified
Vol u nteerisrn/M em bersh ips
Traverse City Young Professionals Organization
Chamber of Commerce - Traverse City, Ml
Traverse City State Theater - Volunteer
2014
01/16 to Present 01/16 to Present
01/16 to Present
Brown Bridge Advisory Committee
Nelson Asper 1590 River Dr, TC, 49696 nas pcr<a)mainstreammkt.com
Michele Howard (City Commission Rep, City Res)
435 W. 11th St. , TC 49684 883-1121 (Res) 111howard1Z1)travcrscc itymi .gov
Deni Scrudato (City Resident) (Chair) 422 E. State St, TC, 49686 922-5938 (Res) dcniscrudato(a~vahoo.com
Jamie Kidwell-Brix (City Resident) 1005 E Front St., TC, 49686 (361) 549-2050 (Res) jamie.kidwell(cl!Q:mail.com
, Staff ------
Resources:
Steve Largent Boardman River Program Coordinator Grand Traverse Conservation District 1450 Cass Road Traverse City, MI 49685 Office: 941-0960 Fax: 941-0837 E-mail: [email protected]
09/07/10
12/21 /15
All appointments are three-year terms expiring the first Monday in October.
The Committee meets quarterly on the third Thursday of that month.
10/01/18
10/07/19
This Committee consists of twelve members (not less than six members shall be City residents). They are selected as follows:
One member of the City Commission - selected by it
One member is the City Manager or its designee - selected by City Manager
All other members appointed by the City Commission (again, half of all members must be city residents)
Purpose: To make recommendations to restore, preserve and protect the integrity of the Brown Bridge property under the direction of the City Manager.
Committee established by the City Commission on October 4, 1993.
Brown Bridge Advisory Committee
Page 2
Resolution establishing the Brown Bridge Advisory Committee as a twelve-member committee, to allow for the establishment of a seat to be nominated by the Traverse City Light and Power Board was adopted by the City Commission on June 4, 2001 - - this Resolution supersedes the April 3, 1993 , action of the City Commission relating to the establishment and composition of the Committee.
Ordinance Amendment 651 ( enacted 8-16-04) revised manner in which appointments are made; the method for appointments in light of this change is reflected above. Ordinance Amendment 872 ( enacted 8-16-2010) revised manner in which appointments are made; therefore removing the provision for a Traverse City Light and Power Board seat nomination. Ordinance Amendment IO 12 ( enacted 2-17-15) which modifies the composition and organization of the committee, giving voting authority to the City Commissioner representative.
Brown Bridge Advisory Committee
Page 3
The City of Traverse City
Communication to the City Commission
FOR THE CITY COMMISSION MEETING OF JANUARY 2, 2018
DATE:
FROM:
DECEMBER 28, 2017
~ MARTY COLBURN, CITY MANAGER
SUBJECT: PARKS AND RECREATION COMMISSION -APPOINTMENT
Attached is a memo from Deputy City Clerk Katie Zeits through City Clerk Benjamin Marentette indicating the ad hoc interview committee's recommendation for appointment to the Parks and Recreation Commission. As indicated by Ms. Zeits, an ad hoc interview committee consisting of Mayor Pro Tern Haas, Commissioner Shamroe, and Commission Lewis was established to interview and make recommendation to the seat previously held by William Dorrier.
The committee has recommended Rick Brown be appointed. This is a City Commission appointment.
The following motion would approve the Ad Hoc Interview Committee's recommendation:
that Rick Brown be appointed to one unexpired three-year term expiring September 1, 2020, seat previously held by William Dorrier, on the Parks and Recreation Commission.
Katie Zeits, Deputy City ttOough Benjamin Marentette, City Clerk
December 28, 2017
Parks and Recreation Commission - Appointment
At the October 16, 2017 Regular City Commission Meeting, an ad hoc interview committee was appointed to make recommendation regarding one vacancy on the Parks and Recreation Commission, seat previously held by William Dorrier.
The City Clerk's Office advertised for this board on the city's website, Facebook and Twitter pages. As a result the following applied for this bored and were interviewed: Zachary Malewitz, Evan Dalley, Rebecca Rogan, Mark Wagner, and Rick Brown; I have attached their applications.
The ad hoc interview committee consisting of Mayor Pro Tern Haas, Commissioner Shamroe, and Commissioner Lewis, has recommended that Rick Brown be appointed to fill this vacancy, term to expire September 1, 2020.
This is a City Commission appointment.
If you have any questions, please do not hesitate to contact me.
Thank you!
On Thu , Oct 5, 2017 at 7 30 AM, Rick Brown <[email protected]> wrote
Mr. Benjamin Marentette City Clerk City of Traverse City
Dear Mr. Marentette,
Attached is my application to become involved with the City of Traverse City. My purpose for wishing to be on the Park Commission is to give back my time, effort, and professional expertise to our adopted hometown. My wife and I moved to Traverse City two years ago and I feel now is the right time to become more involved on a formal basis. I feel the city has the potential for a world class park system serving citizens and visitors alike, and I would like to be a part of making this happen. Furthermore, the timing of Parks Commission meetings on Thursdays nights melds well with my professional work responsibilities at East Bay Township
I believe my nearly three decades of professional planning experience will be very beneficial to the Parks Commission , especially when it comes to preparing or updating the city's Park & Recreation Master Plan , reviewing projects and proposals, or when considering individual park plans. Furthermore, my experience of working with the public on a daily basis should prove helpful during formal meetings or when interacting with citizens on park topics.
I have served as a Planning Commissioner in York Township, Michigan, as a Board Member of the Michigan Trails & Greenways All iance (statewide) and the Peace Education Center in East Lansing, as well as a cofounder of the Sauk Trail Audubon Society in Saline. In addition, I was the Smart Commute Coordinator for Meridian Township, where we were the Greater Lansing area champions for two years in a row, and have been actively involved in non-motorized transportation advocacy for the past decade. Lastly, I have donated my personal time , resources, and efforts to numerous community and nonprofit endeavors in the community.
If you have any questions or need any additional information, please feel free to contact me.
Sincerely,
Richard "Rick" F. Brown, Jr. , AICP, CBSP 234 Fairlane Drive 517-775-6040 rickbbtking@qmai l.com Attachments area
RECEIVED OCT 11 20ft
CITY OF TRAVERSE CITY CllY CLERKS OFFICE
City of Traverse City Application to Become Involved • I .
Thank you for your interest in serving on one o.fTraverse City's boards or committees! Volunteers help to secure our community ·s beauty and promote its enhancement - Benjamin C. Marentette, City Clerk
p . Board/Committee you arc interested in serving (indicate up to three): ......a:.;_C{~ r-'" k:..::.;;_--,;Se!.-----------
7 Oc./7- s.r ;.:" ( Additional Phone No.: 2 ·'.., I · 1 u 1.c v ------------Occupation:
Before submitting your application, please be sure to attach a brief letter indicating the following:
• • • •
Why are you applying for a city board or committee seat? How do you believe your appointment would benefit the city? Describe your involvement in Lhe community on a board/committee or in another volunteer capacity . Any other helpful information relevant to your application .
While it is not required, a resume is helpful in the recruitment process for City boards and committees.
YES Are you in default to the City?
,.\ If yes, please note applicants in default to the City are not eligible for consideration.
YES ·NOj ! /
Do you or immediate family members currently serve on a City board or committee?
If yes, which board? __________________________ _
( YES) NO Are you or immediate family members currently employed by any branch of any level of ' ~~mmmn ,
If.yes, how so?.,..Z_ , ,., .. ~ .:~~-11:;,,-<-~_{' p/qrVJ_.::.,Cb_ __ j.£:,.._-_,;;, i-£c7~:z;_~~~J-D1d you attach the required letter outltmng the items requested above? -YES) NO
The applicant acknowledges that the City may be required from time to time to release records in its possession. The applicant hereby gives permission to the City to release any records or materials received by the City from the applicant as it may be requested to do so as permitted by the Freedom of Informatiop-1<ct, Jf CL 15.231 et _se~ // / /// / 1· _.,,./. +' ,, // /. ,.-1::~'::,, /;__ / ,__,,/ (
Date
Please return your application, letter, and optional resume to Benjamin C. Marentette, City Clerk, 400 Boardman Avenue, Traverse City, Ml 49684. Jfyou have any questions, please feel free to contact our office at
(231) 922-4480. Again, thank you for your interest!
Zac Malewitz
Traverse City Parks & Recreation Commission
1. Why are you applying for a city board or a committee seat?
• As a new member of the Traverse City community I have been looking for opportunities to volunteer and get involved. I graduated from Michigan State with a degree in Natural Recreation and Tourism and have had a lifetime passion for the outdoors. I am also looking to gain experience and insight in the industry.
How do you believe your appointment would benefit the city?
• I think my appointment will help give an outside perspective and bring new ideas to the city. As someone who takes advantage of our numerous recreational outlets in our community, I would love the to help maintain and improve our infrastructure in any way possible.
Describe your involvement in the community on a board/committee or in another volunteer capacity.
• Since moving to Traverse City in 2016 I have joined the Young Professionals. With this group I have volunteered at several events such as the state theatre, Old Town Playhouse Gala, and planning social events.
Any other helpful information relevant to your application.
• My current job is typically 8:00 AM - 5:00 PM with limited travel so I will not have many conflicts attending board meetings.
City of Traverse City Application to Become Involved
Thank you for your interest in serving on one of Traverse City 's boards or committees! Volunteers help to secure our community ·s beauty and promote its enhancement - Benjamin C. Marentette, City Clerk
Board/Committee you are interested in serving (indicate up to three): ---'P'-'a=r=k=-s-=a=n=d--=-R=e'""c"""re=a=t-'-""io=n,_C=om=m=i=s=si=o=n
Occupation: ___ s_a_le_s_M_a_n_ag_e_r_-_G_re_a_t_W_o_l_f_L_o_d_g_e ______ (if retired, please provide your career)
Before submitting your application, please be sure to attach a brief letter indicating the following:
• • • •
Why are you applying for a city board or committee seat? How do you believe your appointment would benefit the city? Describe your involvement in the community on a board/committee or in another volunteer capacity . Any other helpful information relevant to your application .
While it is not required, a resume is helpful in the recruitment process for City boards and committees.
YES NO Are you in default to the City? If yes, please note applicants in default to the City are not eligible for consideration.
YES NO Do you or immediate family members currently serve on a City board or committee?
If yes, which board? __________________________ _
YES NO Are you or immediate family members currently employed by any branch of any level of government?
If yes, how so?-----------------------------
YES NO Did you attach the required letter outlining the items requested above?
The applicant acknowledges that the City may be required from time to time to release records in its possession. The applicant hereby gives permission to the City to release any records or materials received by the City from the applicant as it may be requested to do so as permitted by the Freedom of Information Act, MCL 15.231 et seq.
Zac Malewitz October 23, 2017
Signature Date
Please return your application, letter, and optional resume to Benjamin C. Marentette, City Clerk, 400 Boardman Avenue, Traverse City, MI 49684. If you have any questions, please feel free to contact our office at
(231) 922-4480. Again, thankyoufor your interest!
(
City of Traverse City Application to Become Involved
Thank you for your interest in serving on one of Tra verse City 's boards or committees! Volunteers help to secure our community 's beauty and promote its enhancement - Benjamin C. Marentette, City Clerk
Board/Committee you are interested in serving (indicate up to three): Parks and Recreation Commission
Name: Evan Dalley
Residential Address: 529 Bates St Traverse City Ml 49686 ---------------------------------(Street) (City) (State) (Zip)
Occupation: Assistant Manager of Mail Processing, Hagerty Ins. (if retired, please provide your career)
Before submitting your application, please be sure to attach a brief letter indicating the following:
• • • •
Why are you applying for a city board or committee seat? How do you believe your appointment would benefit the city? Describe your involvement in the community on a board/committee or in another volunteer capacity . Any other helpful information relevant to your application .
While it is not required, a resume is helpful in the recruitment process for City boards and committees.
YES( NO J Are you in default to the City? If yes, please note applicants in default to the City are not eligible for consideration.
YES( NO J Do you or immediate family members currently serve on a City board or committee?
If yes, which board?
YES( NO J Are you or immediate family members currently employed by any branch of any level of government?
If yes, how so?
YESJ NO Did you attach the required letter outlining the items requested above?
The applicant acknowledges that the City may be required from time to time to release records in its possession. The applicant hereby gives permission to the City to release any records or materials received by the City from the applicant as it may be requested to do so as permitted by the Freedom of Information Act, MCL 15.231 et seq.
4 July 7th, 2017
Signature Date
Please return your application, letter, and optional resume to Benjamin C. Marentette, City Clerk, 400 Boardman Avenue, Traverse City, Ml 49684. If you have any questions, please f eel free to contact our office at
(231) 922-4480. Again, thankyoufor your interest!
Thursday, July 6 th 2017
Mr. Marentette,
I am interested in serving on Traverse City's Parks and Recreation Commission because
I've spent my entire life enjoying everything that our city has to offer and I would like to take
advantage of this opportunity to give back, and I believe I have the knowledge and skills
necessary to serve the city well. If given the chance to serve, I will collaborate with my fellow
commissioners in advising the City Commission of the importance of well-maintained,
accessible, and highly-utilized parks in our city.
Currently, I am only involved in our community in small ways in my private life as well as
through my job, but until last year I was a volunteer DJ at WNMC, where I programmed a two
hour folk music show twice monthly for about three years. I bring a broad skill set from my
professional background that I believe, when coupled with my lifelong knowledge and
experience of the area, give me a unique perspective on our community and its needs.
I look forward to speaking with you about this opportunity.
Dear i\-\ayor Carruthers, Mayor Pro Tern Howe, and Commissioners:
Enclosed you will find my completed Application to Become Involved as well as a copy of my resume. I am
requesting to be considered for any current or future vacancies on the Traverse City Housing Commission, Traverse
City Human Rights Commission, and/ or the Traverse City Parks and Recreation Commission. At the request of the
City Commission, I would consider serving on other Boards or Committees where the Commission believes my skills
might be of value .
I am applying for a seat on the previously listed commissions because I believe my set of skills would prove to be very
beneficial in discussions of issues that would come in front of these various commissions. After applying for the
vacancy on the City Commission, I realized I do have a lot of skills that would help encourage more input from our
community members and, perhaps, resol\'e some conflict before it rises to the level of being disruptive to the work of
the City.
Cher the last 26 years I ha"e been Yery involved in groups and committees at the local and state level that has or had a
direct effect on the lives of the residents of Traverse City and the greater Grand Traverse Area . These have included:
• Over 40 presentations at the local and state levels regarding domestic and sexual violence, legal issues facing survivors of domestic and sexual violence, volunteerism,
collaboration, diversity, and mediation;
• Worked with, trained, and supervision of employees, volunteers, and interns;
• Past Board member of the Michigan Coalition to End Domestic and Sexual Violence (2002-2005) including as a member of the Executive Committee and member and Chair of the Michigan Coalition to End Domestic and Sexual Violence LBGT and
Allies Task Force;
• Past Board member of the Michigan League for Human Services n/k/a Michigan
League for Public Policy;
• State of Michigan Foster Care Review Board Volunteer, Board #27 (2012-2016)
including serving as Chair of the Board (2015-2016);
• Member ofNALS, the association for legal professionals, NALS of Michigan, and the
Grand Traverse Area Legal Professionals (1996-Present);
• Past Board member of the Grand Traverse Area Legal Professionals including as a
member of the Executive Committee;
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Volunteer Mediator at Conflict Resolution Services (2009-2013) as an Adult
Guardianship, Child Protection, Domestic, General Civil, and Special Education Mediator;
Mit:higan State Court Administrative Office approved Domestic Violence Screening
Protocol Trainer (2009-Present) and served on the 2015 Committee that updated the states Domestic Violence Screening Protocol; and
Member of: Grand Traverse County Domestic Violence Task Force, Grand Traverse
County Community Collaborative, Grand Traverse County Eviction Diversion
Committee, Antrim County Community Collaborative, Benzie County Human
Services Collaborative, Leelanau County Family Coordinating Council,
Wexford/Missaukee Human Services Leadership Council, Northwest MI Continuum of Care, and the 13•h Circuit Alternative Dispute Resolution Committee.
As a result of my work with survivors of domestic and scJ>:ual violence, I was honored with the Liberty Bell Award by
the Grand Tra\'erse Leelanau Antrim Bar Association in 2003. The award recognizes outstanding service performed
by a non-lawyer citizen who has given their time and energy to strengthen the clTectiveness of the American system of
freedom under law. Such service may include activities which encourage greater respect for the law in the courts or
stimulate the decpC'r sense of individual responsibility to the end that citizens recognize their duties as well as their righ ts as it relates to the legal system.
In 2015 I was honored to receive the Legal Professional of the Y car presented by the Grand Travene Area Legal
Professionals (GTALP) . Each year, members arc nominated by their boss or Board who write an anonymous letter
outlining what they believe sets the member apart from others. The letters arc then sent to a neighboring chapter of
NALS of Michigan, where a committee reads and judges them with all names removed . The award .is a recognition of the members service to their community, the GT ALP, and the members of the local organization.
Hccause of my education, skills, and work/ volunteer experience, I am able to read and understand a budget, work
well individually and in groups , ask questions, speak up when there might be other positions to consider, and am
willing to listen to ideas and opinions that may not be popular but arc worth considering or may contain important
information to the decision at han<l. I would commit to hearing the thoughts and ideas of other committee members
and the community and take all available information into consideration before voting on or referring something to
the City Commission. l also would commit to articulating my decision as much as would be allowed and always
maintaining the hest interests of the City as my guide.
I look forward to serving as the Mayor and the City Commission sees fit .
Respectfully
~ Ju. llcr-Rebccca M . Rogan l 09 Fairlane Dr. Trnversc City, Ml 49684 231.342.1001 Rrogan [email protected]
City of Traverse City Application to Become Involved • Thank you for your interest in serving on one o.f Traverse City 's boards or committees! Volunteers help to
secure our community ·s beauty and promote its enhancement - Benjamin C. Marentette, City Clerk
Board/Committee you are interested in serving (indicate up to three): Housing Commission, Human Rights
Commission. and/or Parks and Recreation Commission
Name: Rebecca M. Rogan _______ ;:.._ ___________________________ _ Residential Address: 109 Fair1ane Dr. Traverse City Ml 49684 _____________ ___;____;_;_;.__::... ___ ......:..;.;,;_ ____ ...:..::....:.::....:__ __
Occupation: Executive Director -- Conflict Resolution Services (if retired, please provide your career)
Before submitting your application, please be sure to attach a brief letter indicating tl,e following:
• • • •
Why are you applying for a city board or committee seat? How do you believe your appointment would benefit the city? Describe your involvement in the community on a board/committee or in another volunteer capacity . Any other helpful information relevant to your application .
Wl,ile it is not required, a resume is helpful in the recruitme11t process/or City boards and committees.
YES( NO ) Are you in default to the City? If yes, please note applicants in default to the City are not eligible for consideration.
YES( NO J Do you or immediate family members currently serve on a City board or committee? lfyes, which board? __________________________ _
( YES ) NO Did you attach the required letter outlining the items requested above?
The applicant acknowledges that the City may be required from time to time to release records in its possession. The applicant hereby gives permission to the City to release any records or materials received by the City from the applicant as it may be requested to do so as permitted by the Freedom of Information Act, MCL 15.231 et seq.
12/09/2016
Date
Please return your application, letter, and optional resume to Benjamin C. Marentette, City Clerk, 400 Boardman Avenue, Traverse City, Ml 49684. ff you have any questions, please fee/free to contact our office at
Over twenty years of executive and management experience with specialization in operational leadership and legal applications. Manages by example with emphasis on maintaining the highest levels of personal and professional integrity. Experienced in advocacy work on behalf of vulnerable populations who are dealing with a variety of local , state and federal systems. Active member of the community at the local and state level. Proficient with Microsoft Office Word, Excel. Power Point, QuickBooks, Data Base Management, Electronic Case Filing (ECF), internet research and a variety of electronic mail systems.
Professional Aecom plishments • As Executive Director for a local not-for-profit, performs all functions necessary for the operations of the agency. This includes handling all financials, overseeing all employees and volwiteers, grant writing and lhe requisite fiduciary accountability, overseeing all programs and reviewing new programs for possible inclusion in services. Certified to provide Domestic Relations, General Civil, Child Protection, Adult Guardianship, and Special Education mediations. Approved Michigan State Court Administrative Office of the Domestic Violence Screening Protocol for mediators. Executive Director is directly responsible to a Board of Directors and provides all materials for monthly Board meetings.
• As Practice Manager and Supervising Paralegal for an attorney specializing in family, special education and criminal law, performed intake consultations and made screening recommendations for case acceptance based upon legal merit. Researched legal precedent and orchestrated case management with individuals, other law finns and court personnel. Educated clients regarding the legal process and provided continuous updates and informational services. Fiscal oversight led to a decrease in account payables and an increase in income.
• In 2000, selected by a panel of the GTLA Bar Association as the Liberty Bell Recipient. Recognized as a lay person who was instrumental in promoting better understanding of the rule of law, encouraging a greater respect for law and the courts, stimulating a sense of civic responsibility and contributing to good government in the community through outstanding performance as the Legal Advocate at the Women's Resource Center.
• In 2015, selected by the Grand Traverse Area Legal Professionals as the Legal Professional of the Year. Nominated by the Conflict Resolution Services Board of Directors, this award recognizes an individual who has been active in the legal protession and works to advance the legal profession through advocacy, education, and mentoring.
• Competent public relation representative and spokesperson; communicates organizational mission and objectives clearly and concisely through a variety of media, public speaking engagements, community presentations and networking opportunities.
• Personally dedicated to facilitating a work atmosphere conducive to mentoring and actively supporting the growth potential of all employees. Participative style of management that encourages individual initiative, stimulates continuous learning, and builds morale.
Summary of Qualifications Organizational Management
• Assessed organizational structure and revised operations of The Law Office o[Thomas Dundon. Designed and implemented policy and procedures leading to functional transitions and a more fluid and productive work flow.
• Manages operational expenditures including capital improvements and all administrative support supplies and services.
• Researches and identifies potential availability of federal grants and local foundation funds; successful grant writing capability.
• Participated in fund raising campaigns with an aptitude for developing innovative strategies for new and existing programs.
• Performs human resource functions including recruiting, screening, training, scheduling, work delegation, counseling, payroll administration and termination. Also, supervises interns and evaluates and reports to educational institutions as required.
• Observes all local, state and federal laws and regulatory guidelines; flawless documentation and report submission.
Community Relations • Served on the Board of Directors of the Michigan Coalition to End Domestic and Sexual Violence.
• Presented, Role of Non-Profit Social Service Agencies in Northwest Michigan, Leadership G.T., Traverse City, Michigan ( 1998-2007).
• Provides information and training to the agencies service area regarding the agencies services, active listening skills, dealing with conflict. Also provides competent meeting facilitation services.
• Maintains resource contacts with governmental agencies and support organizations throughout the state of Michigan.
Work History
Executive Director, Conflict Resolution Services, Inc., Traverse City, Michigan, (2013-Present).
• Practice Manager/Supervising Paralegal, Law Office of Thomas R. Dundon, Traverse City, Michigan, (2007-2012).
• Legal Client Advocate, Women' s Resource Center, Traverse City, Michigan, (1996-2007).
Education and Community Service • M.B.A. Strategic Management, Davenport University, Traverse City, Michigan, (2009).
• B.A. Sociology and Criminal Justice, Adrian College, Adrian, Michigan, (1990).
Rebecca Rogan Page 2
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Certification, Drug/Alcohol Prevention and Intervention, Western Michigan University, Kalamazoo, (200 I) .
Member, NALS, the association for legal professionals, Tulsa, Oklahoma, (1996-Present) .
Member, NALS of Michigan, the association for legal professionals, Lansing, Michigan, (1996-Present) .
Member, Grand Traverse Area Legal Professionals, Traverse City, Michigan, (1997-Present) .
Volunteer Mediator, CRS, Inc., Traverse City, Michigan, (2009-2013) .
City Clerk's Office Governmental Center First Floor 400 Boardman Avenue Traverse City, Ml 49684
Dear Ms. Zeits,
RECEIVED OCT 2 6 2017
C!TY OFT -CITY RAVERSE crrv
CLERKS OFFICE
I am submitting my application and resume for consideration for the available Board positions of City Planning Commission and Parks & Recreation Commission. Please find attached the following: City of Traverse City Board application, professional resume, and letters of recommendation.
I am submitting my application for consideration because I am a believer in community service. My architecture internship required a period community service and involvement as part of the core tenet of service to the health, safety, and welfare of the communities in which we live and work. As such, I have been active an advocate for the rehabilitation of chemical dependency for The Talbert House in Cincinnati and started the Colerain Township chapter of Drug Free Cincinnati. I was also a presenter and instructor for AIA Cincinnati's Architecture By Children program. In Traverse City, I briefly worked for Choices Inc., a mentoring program for ask risk boys, and regular assist the homeless community that reside part time in the woods surrounding the Traverse Commons.
Another service that I've provided for the Traverse City community is starting a summer beach volleyball league for the residents of Traverse City which I started four years ago. The league has steadily grown over the past four years, tripling in size from 10 to 33 teams and over 130 players. This was part of my plan of introducing myself and integrating into a new city while being of service.
My education includes several urban planning and design classes and studios within the College of Design Art Architecture and Planning (DAAP) at the University of Cincinnati. One of my projects was selected for use by the small urban neighborhood of Ludlow, Kentucky in the Cincinnati metropolitan region. My professional career involves working with local zoning and building departments on a regular basis dealing with interpretations, variances, and appeals.
For those reasons, I believe I am a good fit for the City's needs for both Commissions and look forward to the opportunity to discuss future opportunities and the chance for both parties to find out more about each other.
Sincerely,
ivtt~/y~~ , \... .
Mark Wagner · 1026 S. Union Street Traverse City, Ml 49684
City of Traverse City Application to Become Involved
Thank you for your interest in serving on one of Traverse City 's boards or committees! Volunteers help to secure our community 's beauty and promote its enhancement - Benjamin C. Marentette , City Clerk
Board/Committee you are interested in serving (indicate up to three): City Planning Commission,
Before submitting your application, please be sure to attach a brief letter indicating the following:
• • • •
Why are you applying for a city board or committee seat? How do you believe your appointment would benefit the city? Describe your involvement in the community on a board/committee or in another volunteer capacity . Any other helpful information relevant to your application .
While it is not required, a resume is helpful in the recruitment process for City boards and committees.
YES @ Are you in default to the City? If yes, please note applicants in default to the City are not eligible for consideration.
YES @ Do you or immediate family members currently serve on a City board or committee?
If yes, which board? __________________________ _
@ NO Are you or immediate family members currently employed by any branch of any level of government?
If yes, how so? Seasonal city employee for Parks & Recreation
@ NO Did you attach the required letter outlining the items requested above?
The applicant acknowledges that the City may be required from time to time to release records in its possession. The applicant hereby gives permission to the City to release any records or materials received by the City from the applicant as it may be requested to do so as permitted by the Freedom of lnfor ation Act, MC 15.231 et seq.
October 18, 2017 Date
. ·, Please return your application, letter, and optional resume to Benjamin C. Afarentette, City Clerk, 400
Boardman Avenue, Traverse City, Ml 49684. If you have any questions, please feel free to contact our office at (231) 922-4480. Again, thank you for your interest!
MARK D WAGNER 1026 s Union St I Traverse City, Ml 49684 I (231) 360-0670 mobile I [email protected]
PROFESSIONAL PROFILE Highly driven and accomplished architectural designer with expertise in high-end custom residential homes. Strong understanding of building science, construction sequence and phasing, and construction administration. Excellent project management skills with the ability to lead, coordinate, and form successful teams. Demonstrated success managing projects from conception to completion while managing milestones in process. Superior architectural service and design excellence to the client while providing full support to the contractor throughout the entire construction process.
PROFESSIONAL EXPERIENCE
Oaltile I Showroom Sales - Contractor Support Traverse City, Ml May 2014 to December 2015 Showroom Sales and Design
- Designer and Retailer / Contractor support of sales and design of tile insta llations including floors, bathrooms and showers and kitchen backsplashes. -Design and fabrication of concept boards
CITY OF TRAVERSE CITY I Department of Parks and Recreation Employee -Referee for Traverse City recreational volleyball league
Traverse City, Ml October 2012 to present
INTEGRATE DESIGN BUILD I Integrated project delivery firm for residential architecture Traverse City, Ml 2009 to present Principal I Designer I Consultant -Design and development of comprehensive construction documents of single family residences and remodeling -Development of company brand ing - Contract drawing work for architecture and engineering firms including CCI Design in Cincinnati and Landtech Profess-sional Surveyors and Engineers in Traverse City
RWA ARCHITECTS I Boutique firm specializing in exclusive residences and estates Cincinnati, OH 2001 to 2009 Project Manager I Architectural Designer -Recipient, 2009 Cincinnati Congress of Residential Architects (CORA) Merit Award for design and development of heavy timber gazebo with extensive site work. -Co-Designed and developed award-winning Beidermeier style home theater featured in Robb Report Vacation Homes.
DESTEFANO + PARTNERS I Full service architecture, urban planning, and interior design practice Chicago, IL 2000 to 2001 Intern Architect - On concept and design development teams for multiple high-rise residential and mixed use projects. - Developed unit matrices and unit development, and computer graphic visualization. - Developed single family residential units for high-rise for Lake Shore Drive and South Loop projects.
EDUCATION B.S., Architecture I University of Cincinnati - College of Design, Architecture, Art, and Planning
ADDITIONAL AFFILIATIONS and ACCOMPLISHMENTS - Associate member of The American Institute of Architects -NCARB record, completed IDP, ARE permission to test -LEED Accredited Professional - AIA Architecture by Children Presenter and Volunteer
-Coalition for a Drug Free Cincinnati · -Accomplished Woodworker - Repeat Marathoner includ ing Boston Marathon - Advanced Open Water Scuba Diver
1\farch J. 2009
Subject: Letter of Reference for Mark Wagner
To whom it may concern.
We are writing this letter with ,t regret that it even be necess.iry. Due to the economic forces beyond our control our firm has been forced to make significant changes lo our staffing. Our decision was extremely difficult to make. Fortunately our decisions did not have to be made due to performance. or other, problems. We would . without reservation. have Mark back if circumstances allowed. At this time it is our interest lo help in his pursuit of employment.
:Vlark was with our firm forsevenandahalfyears and started with us as a graduate just out of school. In that time he evolved from performing basic staff support for others to being an integral part of project teams and a contributor to the office as a whole.
Mark' s responsibilities included supporting our staff in whatever capacity needed to produce work for any particular projel:t as well as field measuring. c<liting redline drawings. producing Schematic Designs. producing Construction Documents, making product selections. writing specifications. and executing co111ract administration duties. Mark had a particular knack for thoroughly knowing everything that was in the drawings and specifications. This served him well when performing contract administration and working with Contractors. He also had a special interest in woodworking that was useful in developing construction details. lie progressed to a point where we felt comfortc1ble with him meeting with clients and responding directly to their needs. lie performed all of his duties with enthusiasm. creativity. technical skill and integrity.
In addition. Mark showed a resp,ect for offke JX)licies and exhibited honesty. a JXlsitive work ethic. and motivation. He performed his work in a timely manner and with accural·y. Mark would be a valuable member to any office ,md deserves an opportunity to imcrvicw and aniculatc his skill s. You are free to (·all John lsl:h or Michael R. Mauch at J21 -9506 :it any time to discuss any other questions you may have.
Si lcerel . I /) A.,~--
. lscl~A. NCARB. LEED AP ../<-....__.1··"-..... L."--
:\tic hael R. Mauch ,\IA . LEED AP
1989 A ~ mIBRATING zo nm or PROVJtlNG 00t ruum Willi aarnoNAL AIOIITllllJRAL Sl:RVIO:S •• zooo
••• .... Talbert House
Huildim~ a Stronger Community ... ....... <(,,_ . .,.
One Life at a Time.
January 10, 2010
Mr. Mark Wagner 114 75 Gravenhurst Dr. Cincinnati , OH 45231
Dear Mark:
EXECUTIVE OFFICE 2600 Victory Parkway
Cincinnati, OH 45206-1 171
Phone: (513) 751 -7757 Fax: (513) 751 -8107
WM'J.talberL'iouse.org
Thank you for the opportunity to provide a personal reference to accompany your graduate school application . While we have only known each other for a relatively brief time, I have been very impressed by your commitment to your recovery and your willingness to help others facing similar challenges .
In June. I witnessed your testimony before Hamilton County's Tax levy Review Committee. I took the opportunity to introduce myself to you because I was touched by your personal story and your commitment to share your experience and use your talents to support substance abuse prevention strategies. Your presentation was succinct. comprehensive, persuasive and professional
I witnessed your dedication through your support of the Family Services and Treatment Levy campaign. You answered our call for help on numerous occasions and we simply could not have been successful without your willingness to speak up for drug and alcohol treatment services in our community. You were very responsive and detail oriented.
You have been a steadfast volunteer to the Coalition for a Drug Free Greater Cincinnati. With the support of this organization, I know you are leading the effort to start a grassroots movement to prevent children from using drugs and alcohol in Colerain Township. Your goal to build a better community for your family and ultimately the residents of Colerain Township and Hamilton County are to be commended.
I believe the attributes I have outlined above will be an asset to you as you pursue your graduate degree and will be the foundation for your success in the program . I wish you the best as you continue your education. If I can assist you in any way, please do not hesitate to contact me.
Best Regards .
Teri Nau Community Relations Director
. i> . · -·"-.:,:,:':·.
I' " 1. \ 1. '.. 1 I O ,, I il. t A I \l '·I I
Parks & Recreation Commission
Margaret Szajner 647 West Orchard Dr, TC, 49686 392-3933 (Res) 941-1986 (Bus) kccdanlcx(cDgmail.com
Danielle Rearick (Vice Chairperson) 626 W. 8th St, TC, 49684 590-7476 (Res) 922-9600 (Bus) dan ic 1 le(?Dbvtc-productions .com
William Dorrier 601 Highland Park Dr., TC, 49686 499-7058 (Res) [email protected]
Matthew Ross (Chairperson) 625 W. Seventh St, TC, 49684 231-409-1943 (Cell) rnatthewross538rc1;gmail.com
Sabrina Newton 206 N. Oak St, TC, 49684 360-5099 (Cell) sdnev,"ton(Z/,yahoo . com
Tyler Bevier City Manager Designee 1210 Santo St. , TC, 49686 248-877-1738 (Cell) tvlcrbcvicr<c1,: gmai I .corn
All appointments are 3-year terms expiring 09/01.
Initial Apt. Date 08/16/10
09/04/12
12/21/15
Resigned
10/07/13
05/04/15
02/16/16
09/19/17
Termination 09/01/19
09/01/18
09/01/20
09/01/20
09/01/19
09/01/18
09/01/20
This Commission consists of 7 members who are registered electors of the City. One member is the City Manager or designee, the other 6 are appointed by the City Commission.
Parks & Recreation Commission
Page 1
Purpose: to make recommendations (advisory capacity) to the City Commission on matters relating to the operation, development, and planning of parks, recreation and cemetery services and activities.
Meets the 1st Thursday each month at 6:30 pm in the Commission Chambers.
Parks & Recreation Commission
Page 2
TRAVERSE CITY LIGHT AND POWER BOARD
Minutes of Study Session Traverse City Light and Power Board
Held at 5:15 p.m., Commission Chambers, Governmental Center Tuesday, November 28, 2017
LIGHT AND POWER BOARD MEMBERS -
Present:
Absent:
Jan Geht, Ross Hammersley, Pat McGuire, Jeff Palisin, Amy Shamroe, Tim Werner, John Taylor
EX OFFICIO MEMBER -
Present:
OTHERS:
Marty Colburn, City Manager
Tim Arends, W. Peter Doren, Scott Menhait, Karla Myers-Beman, Daren Dixon, Kelli Schroeder, Tony Chartrand, Jacob Hardy, Jennifer St. Amour
The meeting was called to order at 5: 15 p.m. by Chairman Geht.
1. Presentation by Spartan Renewable Energy.
The following individuals addressed the Board:
Sam Hogg, Director, Business Origination, Wolverine Power Supply Cooperative
2. Presentation by Heritage Sustainable Energy, LLC. (Chairman Geht recused himself from discussion on this issue.)
The following individuals addressed the Board:
Tim Arends, Executive Director
3. Presentation by Michigan Public Power Agency.
The following individuals addressed the Board:
Patrick Bowland, CEO and General Manager, MPPA Sam Hogg, Director, Business Origination, Wolverine Power Supply Cooperative
4. Discussion of committing utility controlled meters to the Solar Governmental Renewable Power Cost Recovery Rate.
Removed to be placed on 12. 12. 17 Agenda.
· TCL&P Study Session Minutes
Public Comment.
2
The following individuals from the Public addressed the Board:
a. Reserved
Dan Worth, Groundworks Center for Resilient Communities.
b. General
Ann Rogers, 1236 Peninsula Drive, ratepayer Kate Madigan, 400 Buffy St., ratepayer Jim Carruthers, Traverse City Mayor
November 28, 2017
There being no objection, Chairman Geht declared the meeting adjourned at 7:50 p.m.
Tim Aren,Secretary /js LIGHT AND POWER BOARD
TRAVERSE CITY LIGHT AND POWER BOARD
Minutes of Special Meeting Held at 5: 15 p.m., Commi,ssion Chambers, Governmental Center
Tuesday, November 7, 2017
Board Members -
Present:
Absent:
Ex Officio Member -
Present:
Others:
Jan Geht, Ross Hammersley, Pat McGuire, Jeff Palisin, John Taylor, Tim Werner
Amy Shamroe
Marty Colburn, City Manager
Daren Dixon, Karla Myers-Beman, Kelli Schroeder, Tony Chartrand, Scott Menhart, Mark Watson, Jennifer St. Amour
The meeting was called to order at 5:15 p.m. by Chairman Geht.
Item 2 on the Agenda being Disclosure of Recusal
Item 3 on the Agenda being Consent Calendar
Moved by McGuire, seconded by Taylor, that the following actions, as recommended on the Consent Calendar portion of the Agenda, be approved:
a. Approval of Agenda.
b. Minutes of Regular Meeting of October 10, 2017.
c. Minutes ofFTTP Ad Hoc Committee meeting of October 10, 2017.
d. Minutes of Underground Service Policy Ad Hoc Committee meeting of October 18, 2017.
e. Authorizing a Construction Agreement with C.C. Power, LLC relating to the electrical contractor services for Cherry Capital Airport Runway Expansion Project.
CARRIED unanimously. (Shamroe absent)
Items Removed from the Consent Calendar
None.
Item 4 on the Agenda being Unfinished Business
None.
'TCL&P Regular Board Meeting Minutes
Item 5 on the Agenda being New Business
2 November 7, 2017
a. Approval of a Pole Attachment License Agreement with Peninsula Fiber Network.
The following individuals addressed the Board:
Karla Myers-Beman, Controller Scott Menhait, Manager of Telecom and Technology
Moved by McGuire, seconded by Taylor, that the Board authorizes the Secretary and Chairman to execute a Pole Attachment License Agreement with Peninsula Fiber Network for the installation of fiber on Traverse City Light and Power poles per the requirement of the agreement as presented, subject to approval as to substance by the Executive Director and as to form by General Counsel.
CARRIED unanimously. (Shamroe absent)
Item 6 on the Agenda being Reports and Communications
a. From Legal Counsel.
None.
b. From Staff.
1. Karla Myers-Beman introduced TCL&P's new Operations Manager, Daren Dixon.
c. From Board
Maity Colburn stated he signed the engagement agreement with Baird and Associates, Inc. for professional advice on the issue of bonding regarding the Fiber to the Premise Project.
Item 7 on the Agenda being Public Comment
a. General
No one from the public commented.
There being no objection, Chairman Geht declared the meeting adjourned at 5:21 p.m.
TiZ':&:~ /js LIGHT AND POWER BOARD
CITY OF TRAVERSE CITY Minutes
Coast Guard City Committee November 2, 2017
A Regular Meeting for the Coast Guard City Committee was called to order in the Second Floor Conference Room, Governmental Center, 400 Boardman Avenue, Traverse City, Michigan, at 3 :00 p.m.
The following were present, constituting a quorum: Stan Simons, Tom Allard, Dan Baker, Nate Coulter, Polly Cairns, Dave Barr, and Marty Colburn.
Also present was Katie Zeits.
The following were absent: Steve Perdue.
Stan Simons chaired.
1. Various Announcements and an update regarding funding.
2. Next item being "Consideration of approving minutes from the October 5, 2017, regular meeting."
It was moved by Allard, seconded by Cairns to approve the minutes from the October 5, 201 7, regular meeting, as amended.
AIF/MC (Perdue absent)
3. At Next item being "Review of proposals received by November 1 at 11 :00 AM for the Coast Guard City Monument."
By consensus, Mr. Simons and Mr. Perdue will call references for two companies who submitted proposals out of the total of five submitted. Those two companies are PIW Corp. and Valley Signs.
4. Next item being "Public Comment."
None.
5. Adjournment.
There being no objection, Chair Stan Simons declared the meeting adjourned at 3:41 p.m.
vbcdliu~ ~x~ Katelyn Zeits, t MC Recording Secretary
.. t{'""L- cc~
MONTHLY OPERATING REPORT
TO: Martin Colburn, Traverse City Manager John Divozzo, Grand Traverse County Director of Public Works
COPY:
FROM:
DATE:
Art Krueger, Director of Municipal Utilities Benjamin Marentette, City Clerk Traverse City Commission Grand Traverse County Board of Public Works Kevin Dahl, CH2M, Manager of Projects
Elizabeth Hart, Project Manager
December15, 2017
SUBJECT: Monthly Operations Report for November 2017
Attached to this report are the following items: November's report to the state, which has been submitted electronically, a financial summary for the Traverse City Regional Wastewater Treatment Plant and the Grand Traverse County Septage Facility, the monthly loadings report, and the annual influent flow measuring devices verification data.
TRAVERSE CITY
OPERATIONS AND PROJECTS
The Treatment Plant was in full compliance through the month of November.
We started the last biosolids haul of 2017.
The population of comma shaped Gram-positive bacteria increased in our biomass through the month of November. We are collecting samples for the University of Michigan to analyze. (Photos are not available this month because the microscope is getting serviced)
We are able to permeate at a rate that can more than meet current flow demands and produce an effluent that meets, and for many parameters, exceeds DEQ requirements. (Please refer to the permeability graph) The trains show a decrease in overall permeability. This is due in large part to the increase of comma shaped Gram positive bacteria in our biomass. Seasonally, as water temperatures decrease, permeability will decrease, as a result of the water viscosity increasing, however the decrease is much more gradual than shown in the graph below. (Permeability is the parameter we use to track how hard the trains are working)
OPERATING REPORT
DECEMBER 2017
20.00
'iii C.
18.00 - 16.00 4:: er V, 14.00 --0 C. 12.00 ~ > 10.00 :::: ..0
8.00 l'tl
6.00 <lJ
E 4.00 ,._
<lJ 0...
2.00
0.00
Average Membrane Train Permeability for the Month of November 2017
..... ..... ..... r--. ..... ..... ..... ..... ..... ..... ,..._ ..... ..... ,..._ ..... ,..._ ..... ,..._ ..... ..... ..... ,..._ ..... ..... ..... .... ...... ..... .... .... .... .... .... .... .... .... .... .... .... .... .... .... ..... .... .... .... ..... .... ..... .... 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N "' N N N N N N N N N N N N N N N N N N ...... ...... ...... ~ ...... ...... ....._ ....._ ..._ ...... ...... ..._ ..._ ..._ .._ .._ ..._ ...... ....._ ..._ ...... ..._ ...._ -... ..._ ..... N m LO '° ..... 00 C\ 0 .... N m "<t LO '° ..... 00 er, 0 .... N m "<t LO ....._ .._ -... -... ..._ -... -... -... -... ..... ..... .... .... ..... .... .-i .... .... .... N N N N N N .... ..... .... .... .... .... .... .... .... ..._ ..._ ..._ ..._ ...... ..._ ....._ -... ..._ ..._ ....._ -- ..._ ....._ -... -... rl ..... .... ..-t .... ..... ..-t .... .... .... .... .... .... .... .... .... rl rl .... .... .... .... .... .... .... .... ..... .... .... .... .... .... .... .... .... .... .-i rl ..... ..... ....
Note: Trains that have triangle shaped markers have 500Ds cassettes.
Maintenance
..... ,..._ ,..._ .... .... .... 0 0 0 N N N ..._ ;:::- ..._ ID co N N N ..._ ...... ..._ ..... .... .... .... .... ....
• The Reduced Pressure Zone Device (RPZ) at the Front Street Lift Station was replaced. A reduced pressure zone device is a type of backflow prevention device used to protect water supplies from contamination.
• The classifier failed in the east grit chamber. Ace is currently fabricating a classifier for $1,800. A new classifier from a vendor was quoted to cost $9,200. We diverted influent flow to the west grit chamber while the east grit chamber is out of service.
,..._ .... 0 N ...... a, N ....... .... ....
• We recently confirmed the influent flow measuring device verification for this year which reported the west partial flume flow measuring device did not pass verification. We originally had thought this could be because flow was not going through the partial flume at the time of verification. (Normally all the flow goes through the east flume.) When we had to switch to the west grit chamber we moved the flow measuring device that passed verification from the east flume to the west flume and recalibrated it. We are currently in the process of purchasing new flow measuring devices for the facility. (See accompanying verification data at the end of this report)
..... .... 0 N C)' m ...... .... ....
OPf;f\ATIIIIG REPORT
OECEMBER 20 1 i'
3 1 A
• The control wiring for the drive for 3 and 4 north primary tanks was rewired because the current wiring was faulty causing a short to ground.
• We replaced the diaphragms in both Air Diaphragm Pumps. These pumps are used to pump settled solids from the primary tanks to the digesters for stabilization.
• We replaced the hot water pump for the heat exchanger in the Gravity Belt Concentrator room.
• We replaced the ethernet switch for digester s's PLC.
• We replaced the air regulator for Train #5's cyclic air valve.
• The west roll up door for the MBR chemical room was repaired.
• ABI Mechanical replaced the discharge lines for both back pulse pumps with schedule 80 pvc, the ductile iron piping was corroded and leaking.
• The motor for Scour Air Blower A needs to be repaired. We are obtaining quotes to get this repair completed. When the scour air blowers are in 10/10 aeration (every 10 seconds each membrane train is aerated for 10 seconds), we use all four of the remaining in-service blowers, so we have no blower redundancy when one blower is out of service.
• We purchased 2 new storage cabinets for fuel cans and tools.
IPP
• We have nothing new to report this month.
OPERATING REPORT
DECEMBER 201 1
4 1P A GE
TCRWWTP action items
UV action plan item
Membrane replacement (890)
Comma-shaped gram-positive bacter ia(CSGPB)
Primary header-To be included in the facility plan- facility plan RFP to be developed in 2017-2018 and plan t o be created in 2018· 2019
Digester condition assessment and reconditioning
TBA Lift Station Pumps, Controls, Pump pit needs reconditioning.
Membrane gates need replacing
Front Street lift Station and main plant programmable logic controls (PLC )5 upgrade
Reconditioning of three Archimedes Screw Pumps and trough
West SST needs a new Bio-solids pump
TCRWWTP items of importance
Status Identifying options for protecting UV modules from flooding-CH2M identified near term solutions and long term solutions in a technical memo that was sent to the MDEQ for approval at the request of the City
The City has decided to replace one train of membranes per year until all 8 trains are replaced . We recommend budgeting to replace trains at Syrs of life. Five tra ins replaced Three trains remain
The University of Michigan's study of the comma shaped Gram positive bacteria is underway. U of M Professor Dr. Daiger and graduate student Avery Carlson presented at City commission meeting on 6-19°17
The primary header, or piping that conducts the waste stream from the grit chambers to the facility's primary tanks, is in need of replacement. CH2M included in City's capital improvements for 2019/2020 after the facility plan has been completed. {#902)
Digesters #3 and #4 have been in service since 1959. CH2M re commends a condition assessment and related reconditioning for each digester within the next three years. CH2M included this recommendation in the City's capital improvement plan. (#966 Condition Assessment, and #948 Reconditioning)
Digester #3's condition assessment was completed and the follow-up report was received. CH2M is developing a Rf P for the reconditioning of Digester #3 in the CIP for 2018-2019. This digester is currently out of service.
Digester #4's condition assessment is scheduled for 2019-2020
Contractors have installed the new control panel, and the pump pit has been relined as of 7-11-16. CH2M reviewed t he punch list for the controls with the contractor. Pumps and alarms are operating as they should. New Pumps have been installed. Anode installed Project Complete (Capital Improvement lt892)
Eight membrane gates and two aeration basin gates replaced as of Spring 2016. 8 additional membrane gates to replace. (11786)
Front Street and the Main plant both have a PLC 5 that is obsolete and difficult to support. CH2M recommends the replacement of both PLC Ss in t he City's 2017/2018 capital improvement plan. (#899)
CH2M has developed a RFP for this project and has received bids in response to this RFP-bids are being evaluated at this time.
CH2M recommends replacing both screw pump 2 and 3 ln the same year, and reconditioning the troughs at the same time if necessary. (Capital Improvement #893) 20.17 Screw Pump #1 has been reconditioned. Drive Assembly needs to be replaced. (In the CIP for 2017-2018 estimated to cost $150,000) Screw Pumps #2 and #3 st ill need to be replaced In the CIP for 2018-2019.
The plant is required to have a pump that can fill hauling trucks at a certain rate, and the piston pump that is currently in use has been in place since the 1970s, and fails often. CH2M recommends replacing the current West SST piston pump with a new pump. This recommendation Is Included in the City's 6-year capital Improvement Plan. (Capital Improvement 11894)
Estimated total cost
TBD
800,000/train (updated per GE's 2016
proposal)
$125,000-Funded by CH2M
$732,000 (updated per first
engineering firm proposal-looking for less expensive
options)
$406,000/Digester Recondition ing
$75,000
$51, 742/ 4 gates installed
$152,640
$500,000/Screw Pump
$122,512
OPERA TING REPORT
DECEMBER 2017
5 JP A G F
GTSF reoccurring projects
Project Frequency
Biofilter media replacement Work completed in 2014 and should be budgeted for on a 7-year basis.
ATAD tank cleaning Completed in 2015 and should be budgeted for every 7 years.
Cleaning of the Unloading Bay rock traps and floor drains as needed
Annual cleaning of the influent equalization basin-bids were collected PCS was low Grit removal bid and has performed the work well many times-CH2M recommends PCS perform
the 2017 deaning.
Annual cleaning of the post equalization basin (note 2016 is the first year this tank will be cleaned out, it maybe that this tank needs to be cleaned out every 5 years, but for budgeting purposes count on every year)-Completed in October 2016·Does not need to be deaned in 2017
MBR tanks deaned First to be done in 2018
GTCSF items of importance GTSF action items Status
Pumps are aging · 2017, 2018, 2019 Pump Replacement Included in the S·year capital improvement plan for Post Equalization basin, Influent Equalization basin, and both lift stations.
Post Equalization ba.sin pumps installed in March 2017. Modification to foul air • 2017 CH2M recommends the following modifications be made to
I the foul air system: connect Post EQ to system, and redirect ATAD foul air to SNDR tank. This project is included in the capital improvement plan .
... Grit removal - 2021,2022
CH2M included the addition of grit removal in 5-year capital plan. (feasibility study needed)
Fine screens modification needed to remove rags Included in the 5-year capital plan. and not impede forward flow - 2021
Rock trap for grease pump-needed to protect pump Included in the 5-year capita l improvement plan from large debris - 2023
Bio-solids load out pipe needed - 2021 CH2M recommends a sludge load-out pipe be installed so semis can be loaded with biosolids from outside the building. CH2M included this recommendation in the 5-year capital improvement plan .
Sludge storage capacity - 2021, 2022 CH2M recommends a feasibility study be done on the expansion of sludge storage. This recommendation was included in the 5-year capital improvement plan.
Estimated Cost
$130,000
$46,000
$1,200 each cleaning-estimated
$14,400/year
$27,000
$10,000
TBD
Estimated cost $7,500/pump
$30,000
TBD
$18,000
$18,000
$7,500
I l
TBD
OPF.RATING REPORT
DECEMBER 2017
61 PAG E
Capital Improvement Recommendations-Listed in Order of Importance-Updated October 2017
Two Post Equalization Pumps Replaced-BPW approved project CH2M to install
pumps before winter 2016
Blowers 1,2,3 repaired or replaced
MBR Tank Cleaning-Verification of Structual Integrity
Purchase Replacement Parts for ATAD Jet Pump and ATAD Foam Pump
Replace Two Lift Station and Two EQ Tank Submersible Pumps
Upgrade Facil ity PLCs-Evaluation Needed-Plan Created
Grit Removal Feasibility Study
Sludge Storage Feasibil ity Study
Replace Two Lift Station Submersible Pumps
Foul air system evaluated for improved capture
Upgrade Facility's HVAC Systems
Upgrade Facility PLCs
Install Local Disconnects for Unloading Bay Coarse Screens/Add Capabil ity for Coarse Screen Motors to Run in Reverse/ Move and Replace Influent and Post EQ Tank Electr ical Juction Boxes
Sludge Load Out Line
Modify Fine Screens and Compactor
Sludge Storage Expansion
Grit Removal System Added (Requires Feasibility Study}
Replace East & West Load Out Rock Traps
Install Rock Trap on Grease Load Out line
Modify Foul Air System
Upgrade Facility's Auxiliary Power
Estimated Cost
Completed
Completed
Completed
$20,000 TBD
$35,000
$60,000
$6,000
$12,000
$10,000
$30,000
$10,000
$55,000
TBD
$18,000
$7,500 '
$18,000
TBD
TBD
$65,000
$18,000
TBD
$500,000
OPERATING REPORT
DECEMBER 2017
7 I ,, E
Operations
The daily average eft1uent BOD loading for the month of November was 11.9 lbs/day.
PCS cleaned the rock traps and floor drains on 11/22/17.
Biotech completed the last biosolids haul of the year. They hauled 281,987 gallons of biosolids from the facility for land application. We accompanied them to a farm field and verified that the land application was performed according to the facility's Residual Management Plan.
Maintenance
• Topline completed the install of the vibration sensors for the ATAD building pumps. An alarm will generate alerting the operator if pump vibrations increase by 10%.
• We received a "bad» load (A load with an unusual amount of rags, flushable wipes, etc.) from a hauler in the afternoon of Friday 12-1-17. The hauler plugged one unloading bay and then moved to the other unloading bay and plugged it. We were able to get the east unloading bay up and running right away. The west unloading bay's motor had burned up and we are waiting for it to be repaired. While it was down, we installed the new coarse screen brushes and wear plates. We have added signs to the control panels of the unloading bays requesting that the haulers let us know when a bad load is coming through so we can help off load and hopefully prevent a similar occurrence in the future.
• Last month, we reported that there were leaks present on the roof of the ATAD building allowing water to travel through electrical conduit into the ATAD control panel. These leaks have been repaired and we have not seen signs of moisture in the control cabinet.
OPE.RATING REPORT
DECEMBER 2017
8 1PAGE
Unloading Bays
We observed the average unloading time for the haulers in November to be 12.9 minutes, with an average unloading rate of 159 gallons/minute. The photos below show the general condition of the unloading bays. The bays are cleaned a minimum of twice a day.
Se:c-vi.c:e [lltntolerance 0 0ut of tolerance 0AdJusted to \\<-ithin tolerance
Status O N'ew [l) Active D Out of service
Calibration Data
Input Expected Value Aa~Pound Dev:ation As-Left Di11pl:1.y
27" 0
2.15' ~ .75"
Te!lt Equipment Calib1·ation Due Date
M100
Not.e.s :
Adjl.isti!d ~ totaldif.tan~ (Face ofllluansortolhill,oUomcfllle1!iune)2.7fi" and vded ll!iat•IM dl~-lll s~ ~tw,s,aoewaie. Verffil!d the SCAOA was geaillg ,an oulplrt from the 1rlltl$IT!ihr, TM Tr .-nmim!I' frolll lhe east illlluimt w.as ml)V:fl<d IQ.llle ¥(81 !nl!uent
