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TURBULENT ENVIRONMENTS AND SMES TERM PAPER submitted in partial fulfillment of the requirements for the Master Course INNOVATION AND KNOWLEDGE MANAGEMENT Wiesbaden Business School Hochschule RheinMain December 20 th , 2011 Wiesbaden - Germany Submitted by: Kurtz, Diego Jacob 370406 Lalanne, Emmanuelle 370977 Silva Pereira, Thiago 870427 Supervisor: Prof. Dr. Klaus North
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Page 1: TURBULENT ENVIRONMENTS AND SME...5 turbulent environments. A turbulent environment is characterized as difficult to understand and requires a flexible organization to respond quickly

TURBULENT ENVIRONMENTS AND SMES

TERM PAPER

submitted in partial fulfillment of the requirements for the Master Course

INNOVATION AND KNOWLEDGE MANAGEMENT

Wiesbaden Business School

Hochschule RheinMain

December 20th

, 2011

Wiesbaden - Germany

Submitted by:

Kurtz, Diego Jacob 370406

Lalanne, Emmanuelle 370977

Silva Pereira, Thiago 870427

Supervisor:

Prof. Dr. Klaus North

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Table of Contents

Table of Contents ....................................................................................... II

List of Tables ............................................................................................. III

1. INTRODUCTION ................................................................................... 4

2. THEORETICAL BACKGROUND ....................................................... 4

2.1. Definition ............................................................................................................... 4

2.2. Types of Turbulent Environments ......................................................................... 5

2.3. Measurement Approaches ...................................................................................... 6

3. ANALYSIS OF EMPIRICAL CASES .................................................. 8

3.1. Overall turbulence level ......................................................................................... 8

3.2. SWOT Analysis ................................................................................................... 10

3.3. Challenges and Strategies .................................................................................... 12

4. CONCLUSION ...................................................................................... 14

BIBLIOGRAPHY ..................................................................................... 16

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List of Tables

Table 1: Dynamism and Complexity (Edelmann and Benning, 1999)............................. 6

Table 2: Turbulence levels (Ansoff and McDonnel, 1990) .............................................. 7

Table 3: Turbulence level analysis ................................................................................... 8

Table 4: Swot Analysis ................................................................................................... 10

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1. INTRODUCTION

The 21th century brings to the world a huge amount of changes and an important

one occurs in the business environment. Worldwide, depending on diverse factors,

many firms have been created, bought by others and also unfortunately have gone

bankrupt.

Our analysis will focus particularly on Small and Medium Enterprises (SMEs),

since they play an important role in the world economy. In the European Economic

Area (EEA) with Switzerland, SMEs are more than 16 million and they provide two

third of all jobs. Also, they contribute to entrepreneurship and innovation. SMEs can be

defined using headcount, annual turnover or annual balance sheet and the number of

employees. Throughout the world these criteria are determined by each country or

economic area. (European Commission, 2005, as cited by Festing and Engle, 2008).

The aim of this research paper is to analyze different types of turbulent

environment that SMEs could encounter and the implications for management. To

succeed, managers have to lead theirs teams through every type of internal or external

turbulence. They have to define new strategies and engage efforts to implement them in

order to prolong the company´s life.

The examination will begin with a theoretical background with definitions of

turbulent environments, following by the classification and the measurement

approaches. To continue, the second part analyzes empirical cases of SMEs.

2. THEORETICAL BACKGROUND

2.1. Definition

The environment - for Andrews, Mintzberg and Quinn (1992) - of an

organization in business is “the pattern of all the external conditions and influences that

affect its life and development”. For Brown and Eisenhardt (1998) this kind of

environment is defined as “a situation that is subject to continuous and substantial

changes which are uncertain and unpredictable“. A turbulent environment is an

environment in which one cannot predict the outcome of one‟s actions (Dankbaar,

1996). Stigter (2002) made a compilation of those concepts in a tentative to understand

how SMEs should position themselves in a way that bring success even (or specially) in

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turbulent environments. A turbulent environment is characterized as difficult to

understand and requires a flexible organization to respond quickly and adequately in

order to remain competitive. The author Stigter concludes that a turbulent environment

consists in a situation that is subject to continuous and substantial changes which are

uncertain and unpredictable.

It is important to distinguish turbulence and quick change. Quick change can be

predictable and turbulence is equal to unpredictability (Emery and Trist, 1965).

According Kim, Cameron and Whetten (1987), “turbulence is change experienced by

the organisation that are major, rapid and discontinuous “. These changes are no longer

incremental. Usually they are more radical, non-linear and frequent (Kidd, 2000).

Johnson and Scholes (1989) define turbulent as consisting of two parameters; dynamics

and complexity.

Hedlöf & Janson (1999) used a concept of Andrews (1992) that implies that

environment of an organization in business is “the pattern of all the external conditions

and influences that affect its life and development”. As one of pioneers, Emery in 1977

argued about turbulent environments. His conception about was related to environment

in which “modern countries appear to be moving and it is not sure whether adaptation

is very probable. It is doubtful that individual systems can by their own efforts

successively adapt to such richly textured fields”.

Emery argued that, in a turbulent environment, adaptation is not possible unless

one somehow comes to grips with the complex interaction of the effects that different

parts of the ecological-social-economic-political environment are having on one

another.

2.2. Types of Turbulent Environments

Stigter (2002) points that SMEs are confronted with changes in their business

environment. These changes originate from different forces, like political, demographic,

economic, legal, technological, infrastructure, ecology and social forces. The author

Van Noort (1999) emphasizes that the main forces “globalisation, internationalisation,

innovation, technology and mass individualization” as the most influencing elements in

the environment of SMEs.

For Johnson and Scholes (1989), there are four groups of key drivers behind

change, in short called PEST (Political, Economical, Sociocultural and Technical).

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Hedlöf & Janson (1999) describe the first group as the political group, being responsible

for “changes in legislation and taxation are some factors that affect an organization”.

According the authors, “the economical group is related to interest rates, GPD trends

and unemployment affect the organization”. The third one, are Sociocultural factors,

“which includes changes in population, income, mobility, and attitudes”. The fourth and

last group is the technical group. Within this group Hedlöf & Janson (1999) found

changes in “government spending on research, government and industry focus on

technological efforts, new discoveries/development, speed of technology transfer, and

rates of obsolescence”. This force is a critical point to “continuous innovation keeping

success on business survival”.

We can also define another force, going deep in the topic, brought for Pine

(1993) „Market turbulence‟ that is an imprecise term but connotes the amount of

instability, uncertainty, and lack of control within a firm‟s marketplace. Market

turbulence can be defined more precisely as the number of and magnitude of market

events requiring a company‟s attention per unit of time.

2.3. Measurement Approaches

Emery and Trist (1965), on their theory of organizational environments, classify

four types of environments based on two different dimensions: complexity and

dynamism, as shown on Erro! Fonte de referência não encontrada.. The dynamism

dimension measures the degree of movement in the external environment of an

organization, while the complexity dimension assesses the structural nature in terms of

intricacy and density of the aforementioned environment. Edelmann and Benning

(1999) explain that the turbulent field is located in the highest level of dynamism and

complexity, and it arises from variances in components of the environment in which the

organization is part of. These variances affect the whole organization, and leads to high

levels of uncertainty.

Low Dynamism High Dynamism

High

Complexity Placid Clustered Turbulent Field

Low Complexity Random Placid

Disturbed

Reactive

Table 1: Dynamism and Complexity (Edelmann and Benning, 1999)

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Another method frequently cited (Kipley and Lewis, 2009a and 2009b;

Campbell, 2010; Edelmann and Benning, 1999; Carver and Kipley, 2010); to measure

turbulence is provided by Ansoff and McDonnel (1990). In their work, they classified

turbulence in 5 different levels.

The matrix below provides a visualization of the five levels of turbulence, as

well as a 5 points scale useful to help categorize the actual stage in which an

organization may be.

The level 1 is the “repetitive” level, where the environment basically repeats

itself day by day, without major changes. Level 2 represents the “expanding” stage,

where the change is incremental, slow, visible, and predictable. The level 3 is the

“changing”. The environment presents now a fast pace of change, though it is still

incremental and fully visible. Levels 4 and 5 are where the turbulence is most strong. At

level 4, “discontinuous”, the changes are not incremental. It presents a limited visibility,

partial predictability, rapid change and usually an inability from the firm to react to the

new change within the required time frame. The level 5 is known as “surpriseful”.

Changes at these levels occur without notice, without visibility, unpredictable and

extremely rapid.

The following part will provide an analysis of the application of these theories in

empirical cases.

Table 2: Turbulence levels (Ansoff and McDonnel, 1990)

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3. ANALYSIS OF EMPIRICAL CASES

3.1. Overall turbulence level

To further develop the analysis of SMEs in turbulent environments, a research of

empirical cases of SMEs in different environments was conducted, in different journals

databases. From this research, three cases were selected to be analyzed accordingly to

their level of turbulence (as defined by Ansoff): one Swiss SME in the food sector

(Kocher, Kaudela-Baum and Wolf, 2010); B-to-B SMEs in India (Javalgi, Todd,

Granot, 2011), from different sectors; and SMEs from manufacturing, merchandising

and service sectors from Botswana (Z.T Temtime, 2008). Cases which were

characterized as level four and five were then submitted to a SWOT analysis.

The results of this analysis are summarized in the Erro! Fonte de referência

não encontrada.:

The scores were based on the overall situation of the SMEs as described on each

original article. For the purposes of this article, we based the scores on the following

assumptions:

3.1.1 Swiss SME (FLORA)

Complexity: the dairy food sector for this enterprise comprises only the national

market, thus not being a factor of concern or higher complexity.

Overall

Turbulence

ComplexityFamiliarity of

Events

Rapidity of

Change

Visibility of

Future

Swiss SME:

FLORA

National

EconomicExtrapolable

Comparable to

responsePredictable

Score 1 2 3 3 2,25

SMEs in

Botswana

Regional

Technological/

Global Socio-

Political

Discontinuous

Familiar

Comparable/

Faster than

response

Unpredictable

Surprises

Score 4 4 4 5 4,25

Indian B2B

SMEs

Regional

Technological/

Global Socio-

Political

Discontinuous

Familiar

Comparable to

response

Partially

predictable

Score 4 4 3 4 3,75

Turbulence Level

Changeability Predictability

Table 3: Turbulence levels analysis. Source : The authors.

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Familiarity of events: the enterprise confronts pressure to adapt to new

regulations in the market. This way, the enterprise has to only extrapolate their

own experience to adapt to the new conditions.

Rapidity of change: the enterprise confronts regulation changes or takeovers

from competitors, but they have enough time of response for these issues.

Visibility of future: the changes on the environment are in general predictable

(deregulation or acquisitions).

3.1.2 SMEs in Botswana

Complexity: with high HIV ratios among adults (UNAIDS, 2006), the

complexity of this environment is very high, with strong local social issues.

Familiarity of events: there is a lack of national standard for business skills for

SMEs, which contribute to difficulties when identifying familiar events.

Rapidity of change: one of the four most strong economies of the region (World

Competitiveness Report, 2011-2012), faces constant and fast changes.

Additionally, their lack of structure contributes to poor decision making.

Visibility of future: they are not long-term oriented, and the country faces many

changes – what makes the future not easily predictable.

3.1.3 SMEs in the B-to-B sector in India

Complexity: Indian SMEs are going international, mainly in the technological

sector – which situates them between a regional and global complexity.

Familiarity of events: given their new directions, they face increasingly

unfamiliar events.

Rapidity of change: the changes are fast and the consumers demanding-

nevertheless, Indian SMEs seem to be prepared for this environment and

responds timely.

Visibility of future: the government supports the SMEs, though the sharp

expansion of India makes the future only partially predictable.

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3.2. SWOT Analysis

The Table below will show us the four main points of the SWOT Analysis

approach. We analyzed the two cases of the companies that were in a high level of

turbulence environment (3.75 / 4.25). The Table will give us an overview of the

situation and will provide also the guidelines for our discussion about the challenges

given in a changeable and unpredictable environment.

TURBULENT ENVIRONMENT

CHANGEABILITY PREDICTABILITY

STRENGTHS

Experience of managers

Reaching customer needs in a

effective and efficient manner

Managers international

orientation

Market orientation

International Orientation

International Performance

WEAKNESSES

Informal planning

Lack of staff participation in the

planning

Lack of communication process

goals and objectives

SMEs in Botswana incorporate

more short-term and fewer

strategic issues in their plans

SMEs has only operational rather

than strategic implications

Lack or resources and expertise

Absence of a qualified

management team

Gap between goals of company

and managers

Lack of strategic awareness

by the management

Gap between information

flows of the company's

managerial team and

employees

Not enough capital to do

business abroad

Lack strategic awareness

and planning for long-term

competitiveness

OPPORTUNITIES

Globalization

Advance of ICT's

International Agreements

Globalization

Advance of ICT's

International Agreements

THREATS

New requirements from

customers

Cultural Differences

Competitors provide same offers

Competitors predicts the

market before

Table 4: Swot Analysis. Source: The authors.

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As we can see in Table 4, the two main strengths that contribute to a changeable

environment are the high experience of managers and the level of effectiveness that

SME‟s have to understand and reach customer needs. Relating to predict actions and

going forward of competitors, Javaldi et. al (2011) showed that exists a positive relation

between the international managers orientation and the international market orientation

in which the SME‟s are inserted. Such alignment has a positive relation with the

International Orientation and Performance of SME‟s. Going to foreign markets, in a

success way, gives to the SME‟s a huge field of possibilities to create and exchange

experiences “going out their usual box” with consumers that could increase and open

their markets.

When we talk about SME‟s changeability weaknesses in a high level of

turbulent environments, the most important points are related to the lack of a well

defined long and short term formal planning, that in some cases does not involve all the

staff. There are also problems with communication process. The same happens with the

absence of a strategic plan. Problems related with the lack of resources and expertise

will reflect at the quality of the management team. This also can get worse due to the

gap between company and managers goals.

In a Predictability perspective, we realized that there is some lack of a

Management strategic awareness (most of times it only exists in the manager or owner

mind, without being systematized in a routine or explicated to the entire organization).

Problems with the information flows can occur at the managerial team and the

employees, due to communication problems in demonstrating the real goals of the

company in a collective level.

Structural problems can also be a problem to SME‟s, when the capital

demanding for doing business in foreign countries goes over than the actual capability

of the companies.

In the other hand, we can see as great opportunities to SME‟s maintaining their

competitiveness in turbulent environments, the fast globalization process that starts at

the second half of last century. During the nineties the process was intensified due to

rapid evolution of ICTs, facilitating communication, providing endless possibilities for

developing new business models. International agreements may also be cited as good

opportunities for doing business and reducing barriers abroad. The high speed at the

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trades that occurs nowadays can either help the SME's to adapt quickly to abrupt

changes on the environment, and also contribute to the prediction of potential markets.

Some threats involving SME‟s business are related to new requirements of

customers and also the high speed of environment changes. At the same rate that access

to information has been incremented to the organizations, the same happened for

consumers. The ease of access to information brings higher levels of demand.

Respecting and understanding cultural differences are also critical when

companies locate themselves in foreign markets. The lack of adaptation to different

cultures can lead organizations both to failure and to predict wrong environmental

conditions. Competitors become threats when they first launch products, anticipating

market conditions and the environment.

3.3. Challenges and Strategies

Managers have to adapt their decisions according to the different environment

they have to face. The SWOT analysis revealed a number of challenges that SMEs have

to deal with. Their success will depend on their ability to find strategies and tools to

overcome such challenges. This section will deal with these strategies and how they can

be applied by SMEs.

3.3.1 Challenge A: To turn Turbulent Events into Real Opportunities

Companies that operate in an environment of rapid change are open to a larger

share of turnover and new or improved products than those that operate in stable and

predictable conditions. Organizations that get environment opportunities in a successful

way usually are those that are able to create, amplify or even modify your resources

base. In the face of turbulent markets and scenarios that require organizations to remain

extremely competitive sustainable, it‟s very clear the need of transforming the

knowledge base of organizations, following the changing markets and technology

(Eisenhardt and Martin, 2000). The realignment of the skills of knowledge helps

companies integrate their internal processes and external knowledge.

Companies need to be flexible and innovative, when the market changes and

technological changes require quick decisions, or when competition and market

structures are difficult to predict. In other words, dynamic capabilities must be

established at the core of strategic management processes, consisting of a set of specific

and identifiable processes. Organizations need to use the knowledge generated

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externally, to internalize (sensing and capture) and match (transform) the information

and new knowledge with existing knowledge base.

Systems that facilitate and guide these processes are associated with the capacity

to feel and capture the resources available in the environment in order to transform and

realign - in adaptation - organizations. In other words, dynamic capabilities consist of

recognizing relevant changes and reconfigure its asset base and processes continuously

to match the demands of the changing environment (TEECE, 2007).

3.3.2 Challenge B: To Create an Organizational Structure

The ability to identify new developments and change patterns is essential

(Burgelman, 1991) to get over the turbulent times. The analysis of Botswana‟s SMEs

showed that one of their weaknesses is exactly their organizational structure.

This issue is not always a problem. Brown and Eisenhardt (1998) suggested that

in order to be innovative, firms need to create a culture where an acceptance of

continuous change is central. North (2010) teaches that the organizations can be

organized in four ideal types, based in knowledge. This organization types take into

account not only the hierarchies of the enterprise, but also how is the flow of knowledge

of this particular enterprise: where it is located, where it is generated, how to apply it.

This type of organization seeks knowledge outside of its internal borders.

3.3.3 Challenges C: To Transform Competences and Knowledge into

Success

According to Stacey (1992), managers have the challenge of defining

competences that they need. In addition they have to find a way to avoid conflicts that

could emerge when people with different perspectives and ideas are brought together, in

new functions and groups. This is especially true for SMEs, since they have a limited

number of resources, or maybe even confront social turbulences in their environment

(as it is the case in Botswana and their high HIV rate).

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3.3.4 Challenge D: Understanding the Turbulent Market and Staying

Competitive

Managers face the task to stay competitive and constantly respond to the market

(Ansoff 1990). This is seen on the Indian SMEs case, since their environment is highly

turbulent, and the enterprises are still competitive in their sectors.

Management has to plan the work, reach short-term goals whilst keeping long

term goals of the firm in mind. SMEs in Botswana incorporate more short-term views,

neglecting the long-term issues (Z.T Temtime, 2008). Igor Ansoff (1990), suggests that

for a firm to optimize its competitiveness and profitability, has to match its strategy and

supporting capability with the environment.

4. CONCLUSION

Understanding the environment has a great importance in times where the

changes occur quickly and unpredictably. The lack of adaptability in some cases can be

critical, especially for SME's, where resources are often relatively limited compared to

the reality of large organizations. In order to better understand this reality, we used

concepts that addressed the characteristics of turbulent environments, different levels

and methods for its measurement.

To support the theoretical approach discussed, we conducted a SWOT analysis

of two cases related to SME's embedded in turbulent environments. That was

characterized as discontinuous and high levels of instability environments, with constant

changes and higher unpredictability.

The analysis of the turbulent conditions of the environment, allowed us to realize

that the experience of managers has a key role in adaptation of SME's. Also the ability

of perception customers‟ needs and market opportunities are fundamental.

Our research studies also pointed the importance of the alignment of managers

regarding the guidance for external markets and its positive relationship with the ability

to perceive opportunities in the environment.

Some perceived problems of SME's adaptation to the environment can also be

referred to the high level of informality in these organizations. The lack of systematic

processes in this case may affect the performance of organizations, and are also related

to lack of strategic planning, resources and market knowledge.

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The biggest opportunity refers primarily to the current speed of the flow of

information and advancement of technology and globalization. Developing markets that

are currently heated also are showed as good opportunities for the development of

SME's. Those conditions must be properly utilized by these organizations throught a

proper planning and structuring the in order to be adapted to the environment.

Based on these considerations we present four key challenges and strategies for

the management of SME's in turbulent environments. Our approach suggests that while

the environment provides favorable conditions for success, can also lead quickly to

SME's bankruptcy prediction in harsh environments and high instability.

To support innovation and market success, companies need assets, processes and

structures that enable strategic flexibility and opportunities for business support

detection and capture opportunities. We considered in this term paper that the dynamic

capabilities consist of skills associated with "sense" and "capture" the opportunities of

the environment to "transform / realign" organizational processes in pursuit of

competitive advantage.

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